Last Updated: 9/21/2014
CONSTITUTION We, the Muslims Students at the University of Florida, have agreed to and have adopted the present constitution and do hereby establish an organization to be known as Islam On Campus hereinafter called IOC.
ARTICLE 1 ISLAM ON CAMPUS ARTICLE II Islam on Campus is an organization devoted to raising awareness about Islam to non-Muslims and Muslims alike while strengthening and uniting the Muslim community at the University of Florida. AIMS AND PURPOSES Section A. The aim and purpose of IOC is to serve the best interest of Islam and of the Muslim students at the University of Florida. Towards this end, this organization shall:
Section B. IOC shall be a non-profit and non-political organization whose fundamental purpose shall be to encourage and enable Muslims and Non-Muslims to contribute individually and collectively towards a greater understanding and application of Islamic beliefs and principles to society.
ARTICLE III COMPLIANCE STATEMENT Upon approval by the Department of Students Activities and Involvement, Islam on Campus shall be a registered student organization at the University of Florida. Islam on Campus shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations to Non-Discrimination, Hazing, Commercial Activity, and Student Leader Eligibility. ARTICLE IV UNIVERSITY REGULATIONS Section A. Non-Discrimination Islam on Campus agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act. Section B. Sexual Harassment Islam on Campus agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment. Section C. Hazing Islam on Campus agrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization. Section D. Responsibility to Report If this organization becomes aware of any such conduct described in this article, Islam on Campus will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator. ARTICLE V Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and dissociate without fear of retribution, retaliation, or harassment. Section A. All members must complete an Information Form made by the Executive Committee for registration purposes. The Information Form must include the member’s name, email address, and date of form completion. ARTICLE VI OFFICERS Section A. The elected Executive committee shall consist of the President, Vice-President of External Affairs, Vice-President of Internal Affairs, Secretary, Treasurer, Brothers Coordinator and Sisters Coordinator. Section B. The term of the Executive Committee shall be one year beginning each Summer semester. Section C. The President shall be responsible for the following:
Section D. The Vice-President of External Affairs shall be responsible for the following:
Section E. The Vice-President of Internal Affairs shall be responsible for:
Section F. The Secretary shall be responsible for the following:
Section G. The Treasurer shall be responsible for the following:
Section H. The Brothers Coordinator shall be responsible for the following
Section I. The Sisters Coordinator shall be responsible for the following
Section J. The Membership of IOC shall elect an SG Liaison who will attend and represent Islam, Muslims, and IOC in at least two SG meetings per month. At these meetings, he or she is also responsible for making announcement of IOC Activities. The SG Liaison must report Senate Bills and open Senate Seats to the IOC Executive Committee. The SG Liaison is a non-voting position on the Executive Committee (EC). If another EC Member is not present, the SG Liaison may vote. Section K. Decisions of the Executive Committee require a simple majority vote of its members. No decision can be made at an Executive Committee meeting without at least four Executive Committee Members present. Section L. The committee must hold and conduct meetings in accordance with the rules outlined in Article X. ELECTED OFFICERS: PROCEDURE FOR REMOVAL Section A. Any office holder may be removed from his or her office if he or she violates Section 5 of this Article or by a majority vote of the Executive Committee, and a 2/3 vote of members presents at a well-publicized monthly General Body Meeting. Section B. If any office holder is removed from office, cannot hold his or her post, or resigns, the Executive Committee will appoint an IOC member to fill the vacated position. If the vacated position is within the Executive Committee, or is the Adab Chair, the General Body will elect someone for that position at the next monthly General Body Meeting. APPOINTED POSITIONS/COMMITTEES Section A. The following positions will be appointed by the E-Board, except the Adab Chair, which is directly elected by the general body during the end-of-year elections. Members will have the opportunity to apply for each position. Section B. The Islam Awareness Month Chair shall be responsible for the following:
Section C. The Fastathon Chair shall be appointed at the end of Spring semester prior to holding the fastathon, and shall be responsible for the following:
Section D. The Publications chair shall be responsible for the following
Section E. The IOC Sisters Historian shall be responsible for the following:
Section F. The IOC Brothers Historian shall be responsible for the following:
Section G. The IOC Webmaster shall be responsible for the following:
Section H. The Community Service Chair shall be responsible for the following:
Section I. The Outreach Chair shall be responsible for the following:
Section J. The Adab Chair shall be responsible for the following:
AD HOC COMMITTEES( As determined by members) Section A. During a General Body Meeting or Executive Committee Meeting, the members of IOC or the Executive Committee, respectively, may appoint an Ad Hoc Committee in order to carry out an assignment. The duration of this committee shall last until the assignment is completed. The assignment given to the Ad Hoc Committee shall be precisely defined in an oral/written memorandum from the Executive Committee to the Ad Hoc Committee. The Executive Committee must approve any Ad Hoc Committee appointed by the General Body. Section B. The members of IOC or members of the committee shall elect a chairperson who must be approved by the Executive Committee. Section C. No person shall be the Chairperson of more than two Ad Hoc Committees at the same time. Section D. All Ad Hoc Committees shall be allowed to continue their work until completion of the assignment for which it was formed. Only the Executive Committee may dismiss an Ad Hoc Committee before completion of its assignment provided that it provides an explanation to IOC members as soon as possible. Section E. The recommendations of the committee shall be honored and carried out unless a simple majority of the members present in a General Body Meeting veto their decision provided that the decision is inconsistent with the goals and objectives of IOC. General Body Meetings: Serving the Members Section A. IOC shall strive to conduct at least one Executive Committee, General Body, and Associate Committee meeting each month. Section B. Ad Hoc Committees must hold meetings as needed. Section C. Only the President may call extra Executive Committee Meetings, Ad Hoc Committee, and General Body meetings. Section D. Notice of a General Body Meeting shall be emailed to all IOC Members as soon as possible Section E. The Executive Committee will appoint a Parliamentarian as soon as possible to maintain order and ensure compliance with the guidelines stipulated in this Constitution at General Body Meetings. Section F. All meetings are open to everyone. Only members of the specified group holding the meeting may vote in any decision. ARTICLE VII ELECTIONS Section A. Annual elections shall be held at a General Body Meeting in late March/early April of each year. Section B. An Election Committee comprising three IOC members appointed by the Executive Committee shall conduct the Executive Committee Elections. Section C. The Election Committee will carry out the elections according to the following general guidelines:
Section D. The specific election process for the Executive Committee will be determined by IOC members at least two weeks prior to the date of the election. Section E. No nominee may campaign for or against himself or another candidate. If one is found to do so, he or she will be disqualified from the election. Section F. A simple majority vote determines winner of position. In the event of a tie, each candidate will be asked a question determined by the general body and the vote shall be repeated. ARTICLE VIII Section A. The Faculty Advisor shall be a faculty member of the University of Florida and must be appointed by the Executive Board for a term of one year. If they must be replaced, the Executive Board will re-appoint the position based on consensus. Section B. The Faculty Advisor shall advise on matters necessary for the progress of IOC’s activities so as to achieve the goals of IOC.
ARTICLE IX Section A. All funds collected for a specific cause shall be used for that cause unless a 2/3 majority vote of the members present at a General Body Meeting authorizes its use for a different purpose within the goals and objectives of IOC. Section B. All financial records shall be kept by the Treasurer. Section C. IOC must not collect membership dues.
ARTICLE X DISSOLUTION OF ORGANIZATION In the event that the organization is dissolved, after all outstanding debts are paid, IOC shall return all existing monies provided by Student Government Finance back to Student Government Finance. Any donations that were given to IOC can be donated back to the Gainesville Muslim community’s local mosques and community centers, based upon the discretion of the executive board, unless the donation states otherwise. ARTICLE XI
Section A. This Constitution shall be adopted and in force, effective immediately after approval of 2/3 of the members present at the General Body Meeting on the 3rd of April 2002 and after being signed by all members of the Executive Committee of the 2001 – 2002 academic year. Section B. If the General Body Meeting approves this Constitution on the 3rd of April 2002, the President of IOC must sign below. Approved by Executive Committee Members Approved by General Body Members AMENDMENTS Section A. Any proposal of amendments must be submitted in written form to the Executive Board. Section B. All amendments must presented to and approved by the Executive Board, and then approved by a 2/3 vote of the General Body. Section C. A proposal for amendment(s) that does not meet the conditions stated in Section 2 of this Article shall be kept on record for the next elected Executive Committee.
AMENDMENT 1. Reinstate Associate Committees and Publications Chair The Associate Committees and Publications Chair are hereby reinstated that were previously removed in 2004. The removal was never recorded as an amendment in this Constitution. The 2004-2005 Executive Committee deemed it necessary to pass an Amendment if the Associate Committees and Publications Chair are to be reinstated. AMENDMENT 2. Student Government (SG) Liaison The Membership of IOC shall elect an SG Liaison who will attend and represent Islam, Muslims, and IOC in at least two SG meetings per month. At these meetings, he or she is also responsible for making announcement of IOC Activities. The SG Liaison must report Senate Bills and open Senate Seats to the IOC Executive Committee. The SG Liaison is a non-voting position on the Executive Committee (EC). If another EC Member is not present, the SG Liaison may vote. AMENDMENT 3. Webmaster Each year, the Executive Committee (EC) will elect a webmaster by the end of May. The Webmaster’s term is for one year beginning each summer. He or she is responsible for registering the domain name (www.IslamOnCampus.com), maintaining and updating the web space, the website, email forwarding, and the UF Grove Account muslims@grove.ufl.edu. AMENDMENT 4. New and Updated Description of Executive Committee and Appointed Positions Please see the constitution above for updates of the Elected positions in Article III and rest of the document for minor changes. New positions include Outreach Chair, Community Service Chair, and Brothers and Sisters Historians that are in Article IV. AMENDMENT 5. Removal of SG Liaison as an official executive board Position Spring 2012 Approved by: Executive Committee Members Approved by: General Body Members SG Liaison no longer sits as an appointment from the executive board, or as a board position. All duties of such position are relieved, unless deemed necessary at a future time. AMENDMENT 6. Adab Chair April 8, 2014 |
Approved by: Executive Committee Members
Approved by: General Body Members
Each year, the Membership of IOC shall elect an Adab Chair who will ensure that IOC and its leadership, in their representative role, are in accordance with the professional and ethical standards of Islam and the University of Florida. The Adab Chair will be provided full access to all documents and communications pertaining to any aspect of the organization that originated from or were sent to any officer, appointed position, committee or committee member. The Adab Chair will be provided an opportunity to communicate at all IOC meetings, including Executive Committee, General Body, and Associate Committee meetings and through any channel of correspondence available to the Executive Committee. The Adab Chair will be directly elected by the general body during elections as a non-Executive Committee member.