Last Updated: 9/21/2014

CONSTITUTION

We, the Muslims Students at the University of Florida, have agreed to and have adopted the present constitution and do hereby establish an organization to be known as Islam On Campus hereinafter called IOC.

 

ARTICLE 1

ISLAM ON CAMPUS

ARTICLE II
PURPOSE STATEMENT

Islam on Campus is an organization devoted to raising awareness about Islam to non-Muslims and Muslims alike while strengthening and uniting the Muslim community at the University of Florida.

AIMS AND PURPOSES

Section A.

The aim and purpose of IOC is to serve the best interest of Islam and of the Muslim students at the University of Florida.

Towards this end, this organization shall:

  • Increase the awareness of Islam among the students of the University of Florida.
  • Provide assistance in religious social adjustment to incoming and presently enrolled Muslim students at the University of Florida.
  • Conduct social, cultural, religious activities and other events in accordance with the traditions of Islam.
  • Promote friendly relations between Muslims and Non-Muslims.
  • Strive to make Islamic teachings known to interested Non-Muslims.

Section B.

IOC shall be a non-profit and non-political organization whose fundamental purpose shall be to encourage and enable Muslims and Non-Muslims to contribute individually and collectively towards a greater understanding and application of Islamic beliefs and principles to society.

 

ARTICLE III

COMPLIANCE STATEMENT

Upon approval by the Department of Students Activities and Involvement, Islam on Campus shall be a registered student organization at the University of Florida. Islam on Campus shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations to Non-Discrimination, Hazing, Commercial Activity, and Student Leader Eligibility.

ARTICLE IV

UNIVERSITY REGULATIONS

Section A. Non-Discrimination

Islam on Campus agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.

Section B. Sexual Harassment

Islam on Campus agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment.

Section C. Hazing

Islam on Campus agrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization.

Section D. Responsibility to Report

If this organization becomes aware of any such conduct described in this article, Islam on Campus will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator.

ARTICLE V
MEMBERSHIP

Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and dissociate without fear of retribution, retaliation, or harassment.

Section A.

All members must complete an Information Form made by the Executive Committee for registration purposes. The Information Form must include the member’s name, email address, and date of form completion.

ARTICLE VI

OFFICERS

Section A.

The elected Executive committee shall consist of the President, Vice-President of External Affairs, Vice-President of Internal Affairs, Secretary, Treasurer, Brothers Coordinator and Sisters Coordinator.

Section B.

The term of the Executive Committee shall be one year beginning each Summer semester.

Section C.

The President shall be responsible for the following:

  • Directing and coordinating of all activities so as to achieve the goals of IOC.
  • Calling and presiding over Executive Committee and General Body meetings.
  • Preparing the agenda for Executive Committee and General Body meetings.
  • Presenting oral/written reports on the state of IOC at General Body Meetings.
  • Controlling the funds and expenses of the organization.
  • Delegating roles and responsibilities as needed to accomplish goals of the organization.

Section D.

The Vice-President of External Affairs shall be responsible for the following:

  • Being the spokesperson, representative, and correspondent for IOC in external activities.
  • Communicating with other organizations and Student Government Officials about goals, activities, and events of IOC.
  • Managing the distribution of flyers and posters around campus to advertise for IOC and IAM events.
  • Contacting and responding to inquiries from media outlets about Islam and IOC.

Section E.

The Vice-President of Internal Affairs shall be responsible for:

  • Coordinating all publicity efforts for all IOC events including the design and printing of fliers, newspaper adds, facebook invitations, etc.
  • Maintaining and updating the website with the help of the webmaster.
  • Designing fliers for the events and activities of IOC Checking and maintaining the IOC email account
  • Sending out announcements over the IOC listserv.

Section F.

The Secretary shall be responsible for the following:

  • Taking minutes at all the IOC meetings.
  • Presenting at the beginning of every Executive Committee, Shurah Council, and General Body meeting the minutes of the previous Executive Committee, Shurah Council, or General Body meeting.
  • Maintaining a list of IOC Members.
  • Keeping IOC registered with the University of Florida.
  • Room reservations for all events and activities sponsored by IOC.
  • Completing contracts and permits relating to IOC events and activities.
  • Keeping track of the Office Hours and the OH log.

Section G.

The Treasurer shall be responsible for the following:

  • Maintaining the record of all the financial transactions of IOC and IAM.
  • Maintaining all funds from any source, consistent with the purposes of IOC and with the principles of Islam.
  • Preparing the annual budget of IOC and IAM for the next fiscal year and attending Student Government budget hearings.
  • Submitting all SAR’s and turning in all receipts for IOC and IAM in accordance to the rules of SG finance.

Section H.

The Brothers Coordinator shall be responsible for the following

  • Coordinating all events and activities strictly for the male members of IOC, such as the weekly study circle, sports events and socials
  • Recruiting volunteers for all activities of IOC
  • Create or facilitate environments that are conducive for the promotion of brotherhood and camaraderie among the male members.  
  • Assisting IOC Outreach Chair with recruiting members and obtaining sufficient materials for the Outreach table.  

Section I.

The Sisters Coordinator shall be responsible for the following

  • Coordinating all events and activities strictly for the female members of IOC, such as the weekly study circle, sports events and socials
  • Recruiting volunteers for all activities of IOC
  • Create or facilitate environments that are conducive for the promotion of sisterhood and camaraderie among the female members.
  • Assisting IOC Outreach Chair with recruiting members and obtaining sufficient materials for the Outreach table. 

Section J.

The Membership of IOC shall elect an SG Liaison who will attend and represent Islam, Muslims, and IOC in at least two SG meetings per month. At these meetings, he or she is also responsible for making announcement of IOC Activities. The SG Liaison must report Senate Bills and open Senate Seats to the IOC Executive Committee. The SG Liaison is a non-voting position on the Executive Committee (EC). If another EC Member is not present, the SG Liaison may vote.

Section K.

Decisions of the Executive Committee require a simple majority vote of its members. No decision can be made at an Executive Committee meeting without at least four Executive Committee Members present.

Section L.

The committee must hold and conduct meetings in accordance with the rules outlined in Article X.

ELECTED OFFICERS: PROCEDURE FOR REMOVAL

Section A.

Any office holder may be removed from his or her office if he or she violates Section 5 of this Article or by a majority vote of the Executive Committee, and a 2/3 vote of members presents at a well-publicized monthly General Body Meeting.

Section B.

If any office holder is removed from office, cannot hold his or her post, or resigns, the Executive Committee will appoint an IOC member to fill the vacated position. If the vacated position is within the Executive Committee, or is the Adab Chair, the General Body will elect someone for that position at the next monthly General Body Meeting.

APPOINTED POSITIONS/COMMITTEES

Section A.

The following positions will be appointed by the E-Board, except the Adab Chair, which is directly elected by the general body during the end-of-year elections. Members will have the opportunity to apply for each position.

Section B.

The Islam Awareness Month Chair shall be responsible for the following:

  • Planning events and contacting speakers as early as possible in the school year
  • Finalizing contracts and schedules for each of the Islam Awareness Month events and programs.
  • Handle all co-sponsorship requests from other organizations for programs within Islam Awareness Month.

Section C.

The Fastathon Chair shall be appointed at the end of Spring semester prior to holding the fastathon, and shall be responsible for the following:

  • Planning and coordinating the Fastathon event and speaker as early as possible in the school year
  • Coordinate all fundraising activities related to the Fast-A-Thon.
  • Delegating tasks as necessary to operate an effective program.

Section D.

The Publications chair shall be responsible for the following

  • Gathering articles and any information for publication in the monthly IOC newsletter, IOC Chronicles.
  • Printing and distributing the IOC Chronicles to IOC members.
  • Appointing assistants to help with the IOC Chronicles.

Section E.

The IOC Sisters Historian shall be responsible for the following:

  • Keeping a detailed account of all information about IOC events, including taking pictures at general and sisters' events.
  • Uploading the photos online into a photo album accessible to the general public or IOC female members only.
  • Collect all newspaper and media articles relating to IOC.
  • Preparing and presenting a scrapbook of the previous year at the Fall Orientation of every year.

Section F.

The IOC Brothers Historian shall be responsible for the following:

  • Keeping a detailed account of all information about IOC events, including taking pictures at general and brothers' events.
  • Uploading the photos online into a photo album accessible to the general public or the IOC male members only.
  • Collect all newspaper and media articles relating to IOC.
  • Preparing and presenting a scrapbook of the previous year at the Fall Orientation of every year.

Section G.

The IOC Webmaster shall be responsible for the following:

  • Registering the domain name (www.IslamOnCampus.com)
  • Maintaining and updating the website, email forwarding, and the UF Grove Account muslims@grove.ufl.edu.
  • Working with the Vice President of Internal Affairs to post relevant news and updates on the Website on a regular basis
  • Train the E-board on how to use the website such as editing webpages and updating the IOC calendar.

Section H.

The Community Service Chair shall be responsible for the following:

  • Propose and plan community service projects for IOC Members.
  • Collaborate community service events with other UF/Gainesville organizations.
  • Organize charity fundraisers during various IOC events.
  • Promote community service through the IOC website and at GBMs.
  • Encourage IOC members to get involved in the community and be recognized as Muslims.

Section I.

The Outreach Chair shall be responsible for the following:

  • Take out the Outreach Table with relevant IOC materials.
  • Seek assistance from Brothers and Sisters Coordinators.
  • Assist Executive Committee and appointed positions to promote IOC events.

Section J.

The Adab Chair shall be responsible for the following:

  • Working with officers, appointed positions, committees, and members in the organization to ensure that IOC and its leadership, in their representative role, are in accordance with the professional and ethical standards of Islam and the University of Florida. 
  • Reviewing IOC documents and communications, interviewing members, and reporting findings and, if necessary, suggestions to the general body at each General Body Meeting.

AD HOC COMMITTEES( As determined by members)

Section A.

During a General Body Meeting or Executive Committee Meeting, the members of IOC or the Executive Committee, respectively, may appoint an Ad Hoc Committee in order to carry out an assignment. The duration of this committee shall last until the assignment is completed. The assignment given to the Ad Hoc Committee shall be precisely defined in an oral/written memorandum from the Executive Committee to the Ad Hoc Committee. The Executive Committee must approve any Ad Hoc Committee appointed by the General Body.

Section B.

The members of IOC or members of the committee shall elect a chairperson who must be approved by the Executive Committee.

Section C.

No person shall be the Chairperson of more than two Ad Hoc Committees at the same time.

Section D.

All Ad Hoc Committees shall be allowed to continue their work until completion of the assignment for which it was formed. Only the Executive Committee may dismiss an Ad Hoc Committee before completion of its assignment provided that it provides an explanation to IOC members as soon as possible.

Section E.

The recommendations of the committee shall be honored and carried out unless a simple majority of the members present in a General Body Meeting veto their decision provided that the decision is inconsistent with the goals and objectives of IOC.

General Body Meetings: Serving the Members

Section A.

IOC shall strive to conduct at least one Executive Committee, General Body, and Associate Committee meeting each month.

Section B.

Ad Hoc Committees must hold meetings as needed.

Section C.

Only the President may call extra Executive Committee Meetings, Ad Hoc Committee, and General Body meetings.

Section D.

Notice of a General Body Meeting shall be emailed to all IOC Members as soon as possible

Section E.

The Executive Committee will appoint a Parliamentarian as soon as possible to maintain order and ensure compliance with the guidelines stipulated in this Constitution at General Body Meetings.

Section F.

All meetings are open to everyone. Only members of the specified group holding the meeting may vote in any decision.

ARTICLE VII

ELECTIONS

Section A.

Annual elections shall be held at a General Body Meeting in late March/early April of each year.

Section B.

An Election Committee comprising three IOC members appointed by the Executive Committee shall conduct the Executive Committee Elections.

Section C.

The Election Committee will carry out the elections according to the following general guidelines:

  • The Election Committee shall announce the exact time of election at least two weeks prior to that time.
  • All nominations for the seven Executive Committee positions must be received two days before the specified time for election.
  • Each nomination must be an IOC member and must be seconded. If it is not, then the nomination is not placed on the ballot.
  • Only ballots made by the Election Committee will count. The ballots must include a space for a "write in" vote.
  • Only registered IOC members who have been members for six months shall be permitted to vote.
  • Election ballots shall be saved until the next election.

Section D.

The specific election process for the Executive Committee will be determined by IOC members at least two weeks prior to the date of the election.

Section E.

No nominee may campaign for or against himself or another candidate. If one is found to do so, he or she will be disqualified from the election.

Section F.

A simple majority vote determines winner of position. In the event of a tie, each candidate will be asked a question determined by the general body and the vote shall be repeated.

ARTICLE VIII
FACULTY ADVISOR

Section A.

The Faculty Advisor shall be a faculty member of the University of Florida and must be appointed by the Executive Board for a term of one year. If they must be replaced, the Executive Board will re-appoint the position based on consensus.

Section B.

The Faculty Advisor shall advise on matters necessary for the progress of IOC’s activities so as to achieve the goals of IOC.

  

ARTICLE IX
FINANCES

Section A.

All funds collected for a specific cause shall be used for that cause unless a 2/3 majority vote of the members present at a General Body Meeting authorizes its use for a different purpose within the goals and objectives of IOC.

Section B.

All financial records shall be kept by the Treasurer.

Section C.

IOC must not collect membership dues.

 

ARTICLE X

DISSOLUTION OF ORGANIZATION

In the event that the organization is dissolved, after all outstanding debts are paid, IOC shall return all existing monies provided by Student Government Finance back to Student Government Finance.

Any donations that were given to IOC can be donated back to the Gainesville Muslim community’s local mosques and community centers, based upon the discretion of the executive board, unless the donation states otherwise.  

ARTICLE XI
AMENDMENTS TO CONSTITUTION


CONSTITUTIONAL ADOPTION

Section A.

This Constitution shall be adopted and in force, effective immediately after approval of 2/3 of the members present at the General Body Meeting on the 3rd of April 2002 and after being signed by all members of the Executive Committee of the 2001 – 2002 academic year.

Section B.

If the General Body Meeting approves this Constitution on the 3rd of April 2002, the President of IOC must sign below.

Approved by Executive Committee Members

Approved by General Body Members

AMENDMENTS

Section A.

Any proposal of amendments must be submitted in written form to the Executive Board.

Section B.

All amendments must presented to and approved by the Executive Board, and then approved by a 2/3 vote of the General Body.

Section C.

A proposal for amendment(s) that does not meet the conditions stated in Section 2 of this Article shall be kept on record for the next elected Executive Committee.

 


PASSED AMENDMENTS

AMENDMENT 1. Reinstate Associate Committees and Publications Chair
April 7, 2005
Approved by Executive Committee Members
Approved by General Body Members

The Associate Committees and Publications Chair are hereby reinstated that were previously removed in 2004. The removal was never recorded as an amendment in this Constitution. The 2004-2005 Executive Committee deemed it necessary to pass an Amendment if the Associate Committees and Publications Chair are to be reinstated.

AMENDMENT 2. Student Government (SG) Liaison
April 7, 2005
Approved by Executive Committee Members
Approved by General Body Members

The Membership of IOC shall elect an SG Liaison who will attend and represent Islam, Muslims, and IOC in at least two SG meetings per month. At these meetings, he or she is also responsible for making announcement of IOC Activities. The SG Liaison must report Senate Bills and open Senate Seats to the IOC Executive Committee. The SG Liaison is a non-voting position on the Executive Committee (EC). If another EC Member is not present, the SG Liaison may vote.

AMENDMENT 3. Webmaster
April 7, 2005
Approved by Executive Committee Members
Approved by General Body Members

Each year, the Executive Committee (EC) will elect a webmaster by the end of May. The Webmaster’s term is for one year beginning each summer. He or she is responsible for registering the domain name (www.IslamOnCampus.com), maintaining and updating the web space, the website, email forwarding, and the UF Grove Account muslims@grove.ufl.edu.

AMENDMENT 4. New and Updated Description of Executive Committee and Appointed Positions
January 19, 2011
Approved by Executive Committee Members 
Approved by General Body Members

Please see the constitution above for updates of the Elected positions in Article III and rest of the document for minor changes.  New positions include Outreach Chair, Community Service Chair, and Brothers and Sisters Historians that are in Article IV.

AMENDMENT 5. Removal of SG Liaison as an official  executive board Position

Spring 2012

Approved by: Executive Committee Members

Approved by: General Body Members

SG Liaison no longer sits as an appointment from the executive board, or as a board position. All duties of such position are relieved, unless deemed necessary at a future time.

AMENDMENT 6. Adab Chair

April 8, 2014

Approved by: Executive Committee Members

Approved by: General Body Members

Each year, the Membership of IOC shall elect an Adab Chair who will ensure that IOC and its leadership, in their representative role, are in accordance with the professional and ethical standards of Islam and the University of Florida. The Adab Chair will be provided full access to all documents and communications pertaining to any aspect of the organization that originated from or were sent to any officer, appointed position, committee or committee member. The Adab Chair will be provided an opportunity to communicate at all IOC meetings, including Executive Committee, General Body, and Associate Committee meetings and through any channel of correspondence available to the Executive Committee. The Adab Chair will be directly elected by the general body during elections as a non-Executive Committee member.