UNITED FEDERATION STARFLEET

ACADEMY MANUAL

UFS Academy.png

United Federation Starfleet

The ULTIMATE

Starfleet Experiencedelta DUTY.pngdelta HONOR.pngdelta UFS STRONG.pngdelta LOYALTY.png

large band.pngOriginal by:

Fleet Admiral Mike Calhoun

Reviewed and amended by:

Commodore Maddox Underwood

Brigadier MilesPrower Dagger

Becomes Effective by: 2012

Currently IN USE

 

Published by:

United Federation Command

 

Editor:

Fleet Admiral Mike Calhoun

Layout:

Fleet Admiral Mike Calhoun

Chief Archivist Ens. Jak Forcella

Graphics:

Heraldry Director Captain Emilie Chardin

 

Intended Audience:

Aspiring UFS Academy personnel

 

Reviewing Authority:

United Federation Starfleet Academy

 

Revision History Page

This page will show all points that have been added and/or changed during a fiscal year.

This way you can quickly see if something in this manual has been changed or updated.

At the end of the fiscal year, this page will be cleaned for the next fiscal year

Revision History:

First Edition: November 2012

2nd Edition: November 2014

3rd Edition: June 2015

Table of Contents

Click an underlined heading to jump to it.

Mission Statement

Section 1 - The Academy Structure

1.1. Academy Ranks

1.2 Squadrons

Pinastri (Second Life):

Asterios (3rd Rock):

New Vinland (Digiworldz):

Nyota (Metropolis):

Non Metaverse:

STO:

1.3   Colleges within the United Federation Starfleet Academy

1.3.1       College of Command

1.3.2       College of Medical

1.3.3       College of Science

1.3.4       College of Security

1.3.5        College of Engineering

1.3.6       College of Intelligence

1.3.7       College of Operations

Colleges that are not Starfleet Branch Colleges

1.3.8       College of History

1.3.9        College of Xenology

1.3.10      College of SciFi

1.3.11      College of Trek Trivia

1.4           What is a Track

Section 2 -   Graduation Requirements

2.1          Setting up your Forum Account

2.2          Basic Training

2.3          Fields of Study (Branch-related Courses)

2.4          Weapon Training

2.5          Joint Squadron Mission

2.6          Weekly Reports

2.7          Assignment

2.8          Initial Medical Exam

2.9      Requirements by Sector

2.9.1       Graduation Requirements for Officers - Sector 001

2.9.2       Graduation Requirements for Enlisted - Sector 001

2.9.3       Graduation Requirements for Officers - Sectors 002 - 020

2.9.4       Graduation Requirements for Enlisted - Sectors 002 - 020

2.9.5       Graduation Requirements for Returning Members - Sector 001

Someone with no Database account

Members who left UFS and returns retake the Academy fully

2.9.6       Graduation Requirements for Returning Members - Sector 001 - 020

Someone with no Database account

Members who left UFS and returns retake the Academy fully

Section 3 -  UFSA Post Graduate Curriculum

3.1           Command and General Staff Development

3.2           Academy Degree Program

3.3           Academy Orders of Achievement

3.4           Ship/Station Readiness Certification

3.5           Academy Staff Recognition Program

3.6           Office of Support Services

Section 4 - Staffing of Positions

4.1           Applying process

4.2           Hiring process

4.3           Removing

4.4          Leaving a position

Section 5 - Staff going On Leave

5.1           Leave of Absence (LOA)

5.2           Away Without Leave (AWOL)

Section 6 -  Academy Command

6.1           Superintendent

6.2           Commandant

6.3           Vice Commandant

Section 7: Administration

7.1           Campus Director

7.2           Assistant Campus Director

7.3           Director of Academy Administration

7.4           Squadron Leader

Section 8:  Support Staff

8.1           Director Academy Awards Program

8.2           Director Academy Heraldry Department

8.3           Director Academy Web Department

Section 9:  Curriculum Development

9.1           Director Curriculum Development

9.2           Assistant Director Curriculum Development

9.3           Curriculum Development Expert

Section 10:  Staff Development

10.1           Director Staff Development

10.2           Assistant Director Staff Development

10.3           CTO Staff Development Trainer

10.4           Staff Development Expert

11.1           College Dean

11.2           School Director

11.3           UFS Academy Course Director

11.4           UFS Academy Instructor

11.5           Cadet Training Officer Instructors

11.5.1       UFS Academy CTO Practical Instructor (CTO Practical Instructor)

11.5.2       UFS Academy CTO Branch Practical Instructor (CTO Branch Practical Instructor)

11.5.3       UFS Academy CTO Joint Squadron Mission Instructor (JSM Instructor)

Appendix A

Important UFS reference Manuals - Heading 3

 

 

 

 

 

Mission Statement

 

United Federation Starfleet Academy, UFSA, is the primary training facility for UF Starfleet members. New members of UFS are required to pass a set Curriculum depending on your selected path in UF Starfleet to graduate from the Academy.

The time our members spend with the Academy is seen by many to be one of the best and most fulfilling experiences UF Starfleet has to offer. Once graduated from the Academy, cadets are eligible to be commissioned as officers or enlisted in UF Starfleet.

 

UF Starfleet Academy also offers a wide and ever-growing curriculum of classes and fields of studies for the further education of all officers - from Ensigns to Admirals. For this, the Academy has Post-Graduate Programs available that will make it rewarding for all members to continue taking classes at the Academy.

 

Ex astris, scientia...

...from the stars, knowledge

 

 

Section 1 - The Academy Structure

1.1. Academy Ranks

When you join United Federation Starfleet, you are granted the entry rank of Cadet. This rank is listed in your Academy profile and Service Jacket (Service Jacket only required for Sector 001 (NOT required for graduation), but one may be requested by other Sector Members). Upon completion of all the graduating requirements, you will receive the rank of Ensign or Crewman 4th Class, depending on your chosen track.

Once you are graduated, you are transferred from the Academy to your new assignment in UF Starfleet.

UF Starfleet Academy Cadet Corps

The UF Starfleet Cadet Corps is comprised of ALL UF Starfleet Cadets.

As seen in the Star Trek TV show, Academy Cadets are grouped into Training Units, or Squadrons.

The UFS Academy Cadet Corps makes use of such Training Units to help new members find their way within United Federation Starfleet and to guide them toward graduation to become productive members of the Fleet. Each of these Squadrons is headed by a Squadron Leader who is in charge of all Cadets in his or her Squadron.

Some Squadrons, such as the ones in Second Life, will be organized by time zones. However, other grids that don't have very many Cadets will have one Squadron.

New Squadrons may always be activated when the need arises.

1.2 Squadrons

Pinastri (Second Life):

  1. Copernicus - Europe
  2. Halley - EST,  Australia & Asia
  3. Hubble - CST
  4. Galilei - MST & PST

Asterios (3rd Rock):

  1. Kepler

New Vinland (Digiworldz):

  1. Kempf

Nyota (Metropolis):

  1. Newton

Non Metaverse:

  1. Cassini

STO:

  1. Messier

1.3   Colleges within the United Federation Starfleet Academy

           What is a College?

A College is a grouping of courses offered to Student to specialize within UF Starfleet. A College is headed by a Dean, who has the responsibility of ensuring the classes in their College are available and have instructors available to work with the cadets.

          What is a School?

A school is a set of courses focused on like subjects within a College. A school is headed by a Director who reports to the Dean of the College that holds the school.

For example, the College of Engineering has a School of Energy Systems, a School of Propulsion Systems, and others.

         What Colleges do we have within UFSA?

The Colleges are organized along the subject lines and other specialties. The Colleges that reflect the Branch courses have Introductory classes, i.e. Introduction to Starfleet Sciences, etc. Other classes have been broken down into focused classes and put into Schools.

1.3.1       College of Command

The College of Command provides instruction on skills needed to be a more effective leader in UFS. These classes range from the introductory classes, such as Introduction to UFS and Protocols & Procedures, to the more advanced classes, such as The Morality of Command and Effective Delegation.

1.3.2       College of Medical

The College of Medicine has a multitude of classes available to help you learn how to become a more effective Medical officer within UFS. The College curriculum contains a broad range of classes, covering many aspects of medicine from basic first aid to surgical skills.

1.3.3       College of Science

The College of Science covers material from a wide variety of scientific studies, including Astro Sciences, Physical Sciences, Social Sciences, and more. The College curriculum contains a broad range of classes, covering many scientific specialisms and theories from astronomy to stellar cartography.

 

1.3.4       College of Security

The College of Security Sciences offers courses that help in the understanding of both Tactical application and Security systems. The College curriculum contains a broad range of classes, covering topics from Law & Justice to weapons.

1.3.5        College of Engineering

The College of Engineering has courses that not only give a good foundation for aspiring Engineers, but include technical courses on the energy and propulsion systems. The College curriculum contains a broad range of classes, covering all aspects of Engineering from both a practical and theoretical standpoint.

1.3.6       College of Intelligence

The College of Intelligence provides instruction for those individuals who plan to join the often unappreciated field of Intel. The College curriculum contains a broad range of classes from collection & analysis of information and threat assessment.

1.3.7       College of Operations

The College of Operations provides training for all members of UFS to become better trained in Helm, Communications, and the general Operations role. From Introduction to Starfleet Operations to learning how to navigate a starship at warp speed, these classes will provide the education you want and need to become a better UFS Operations officer.

Colleges that are not Starfleet Branch Colleges

1.3.8       College of History

The College of History provides training for all members of UFS to become more familiar with not only the History of UFS, but the history of everything from starships and starbases to the wars that defined the history of Starfleet. All members can benefit from these informative classes.

1.3.9        College of Xenology

The College of Xenology provides training for all members of UFS to become more familiar with many species found in the quadrants. Regardless of profession, these classes will help you better understand the culture and history of these species.

1.3.10      College of SciFi

The College of SciFi is a fun look at the world of science fiction that brings so many fans together worldwide.

1.3.11      College of Trek Trivia

The College of Trek Trivia is a fun way to test your knowledge on all things Trek.

1.4           What is a Track

A Track is a curriculum made out of different colleges

Section 2 -   Graduation Requirements

 

The UFS Academy (UFSA) serves the needs of the UFS membership by helping to ensure that all the courses required by UFS Command are available to the new members. These classes are helpful to understand what UFS is, what it’s about, why it exists, and how you may choose to get the most enjoyment from being a commissioned officer or enlisted personnel.

The following sections describe the requirements to graduate as an Officer or Enlisted from the Academy so you can begin your UFS career. The Basic Training consists of the basic courses all Cadets need to pass regardless of their future branch or affiliation.

 

2.1          Setting up your Forum Account

 

2.2          Basic Training

 

Introduction to United Federation Starfleet

Protocols and Procedures

UFS History I: Politics and Pinastri

Introduction to Starfleet (Branch*) -

Each Branch has an Introduction to Starfleet ‘Branch’ course, each Cadet is required to take and pass the introductory class that matches their chosen branch.  

*Engineering, Intelligence, Medical, Operations, Science, Security

 

2.3          Fields of Study (Branch-related Courses)

 

Branch-related courses are designed to give you a well-rounded understanding as to what you can expect in the field.

Each Branch will have specialized Practical classes. These are specifically designed as interactive classes during which you are in a holographic version of a starship or station environment and engaged in a situation that may occur during a mission on your assigned ship or station.

These classes are led by the CTO Branch Practical Instructor who provides guidance and advice during the session.

 

2.4          Weapon Training

 

Phaser Safety (Required prior to taking next class)

Phaser Type II Proficiency (minimum of “marksmen”)

 

2.5          Joint Squadron Mission

 

We will put you together with other Cadets from other branches and have you work together for a live mission to show us that you can put into practice all you learned at the academy. The CTO Joint Squadron Mission Instructor will make use of real environments, such as starship bridges, to put the Cadets to the test. This is designed to test your skills in the field under pressure.

 

2.6          Weekly Reports

 

Each Monday you are required to file a report detailing your activities for the week. This is required to graduate. It is the only way your Squadron Leaders will know when you are qualified to graduate. The link to this form is: http://tinyurl.com/weeklycadetreporting

 

2.7          Assignment

 

The final step to graduation is to be assigned to a Ship or Station of the Fleet. You must contact a Commanding Officer and request permission to join their Command.

 

2.8          Initial Medical Exam

An initial medical exam should be acquired by new Cadets. Since these are to be tracked by Medical Branch, they are not required by Academy. Then another one will be repeated yearly.

 

2.9      Requirements by Sector

 

2.9.1       Graduation Requirements for Officers - Sector 001

 

Set up your Forum Account

Basic Training (2.2)

Required - Officer Candidate Training School (OCTS)

Fields of Study (Branch-related Courses) (2.3)

  Two courses from your Branch are required

Weapon Training (2.4)

Joint Squadron Mission (2.5)

Weekly Reports (2.6)

Assignment (2.7)

Initial medical exam (2.8) Not required for Graduation

 

2.9.2       Graduation Requirements for Enlisted - Sector 001

 

Set up your Forum Account

Basic Training (2.2)

Required - Enlisted Candidate Training School (ECTS)

Fields of Study (Branch-related Courses) (2.3)

  One course from your Branch are required

Weapon Training (2.4)

Joint Squadron Mission (2.5)

Weekly Reports (2.6)

Assignment (2.7)

Initial medical exam (2.8) Not required for Graduation

 

2.9.3       Graduation Requirements for Officers - Sectors 002 - 020

 

Basic Training (2.2)

Required - Officer Candidate Training School (OCTS)

Weekly Reports (2.6)

Assignment (2.7) But not required

 

2.9.4       Graduation Requirements for Enlisted - Sectors 002 - 020

 

Basic Training (2.2)

Required - Enlisted Candidate Training School (ECTS)

Weekly Reports (2.6)

Assignment (2.7) But not required

 

2.9.5       Graduation Requirements for Returning Members - Sector 001

                Someone with no Database account
                Members who left UFS and returns retake the Academy fully

 

Reactivate your Forum and/or Database Account

Basic Training (2.2)

Required - Officer Candidate Training School (OCTS) : ECTS if Enlisted

Weapon Training (2.4)

Weekly Reports (2.6)

Assignment (2.7)

Initial medical exam (2.8) Not required for Graduation

2.9.6       Graduation Requirements for Returning Members - Sector 001 - 020

                Someone with no Database account
                Members who left UFS and returns retake the Academy fully

 

Basic Training (2.2)

Required - Officer Candidate Training School (OCTS) : ECTS if Enlisted

Weekly Reports (2.6)

Assignment (2.7) But not required

Section 3 -  UFSA Post Graduate Curriculum

While classes are available to all UF Starfleet Members we have created multiple programs for those who have graduated. These programs will allow members to earn higher recognition by taking more challenging programs.

3.1           Command and General Staff Development

Command and General Staff Development is a specially designed program for those individuals who want to pursue the opportunity to become Command Level Officers, such as the following:

Command and General Staff Program is a graduate-level program, which means that in order to attend you will need to have graduated from the Academy and have some experience within UFS. This means we expect that you have shown at least some ability to command, have been active on your ship or station, and have shown initiative within the Fleet.

When you opt to attend Command and General Staff Development, we will not only look at your Academy Records, but also at your general behaviour and attitude within United Federation Starfleet.

As a Command and General Staff Development attendee, you will rotate among different ships and stations to learn from established Captains. In addition, there are also a series of courses, such as the Command Officer Candidate Training School (COCTS), that will need to be completed.

Before anyone is admitted to attend Command and General Staff Development, a Command-level Officer, which is someone who works in a Command-level job (not only someone who holds a Command-level rank) must serve as a sponsor to the individual who wishes to enroll in the class. This can be a Ship of the Line Commanding Officer or a Joint Chief. This Command Level Officer needs to submit a written application as to why he feels you should be selected to attend Command and General Staff Development.

When you graduate Command and General Staff Development you will receive a ribbon and a UFSA Command and General Staff College Graduate Certificate. In addition, you

3.2           Academy Degree Program

To provide the recognition to members who choose to follow a career path, we have designed a degree program. These programs are based on specific requirements as outlined below. Members who wish to be recognized for these programs must inform Academy Command so the coursework can be tracked and confirmed. No two like courses and courses required for graduation may be counted toward any Degree.

The Core Requirements (15)

Introduction to United Federation Starfleet

Protocols and Procedures

UFS History I: Politics and Pinastri

Introduction to Starfleet Engineering

Introduction to Starfleet Intelligence

Introduction to Starfleet Medical

Introduction to Starfleet Operations

Introduction to Starfleet Science

Introduction to Starfleet Security

Introduction to Academy

Chain of Command

Interpersonal Communications

Officer Candidate Training School (OCTS)

UFSA Class Author’s Guide

UFS Ethics

Associate Degree (25) total

College Major (5) Courses

Electives (5) Any College**

An Associate Degree is available to all members of UFS who graduate from the UFS Academy. At least 25 courses must be completed.  These courses can be from any college or variety of colleges.

Bachelor’s Degree (50) total

College Major plus (10)*

Electives (15) Any College**

A Bachelor’s Degree is available to all members of UFS who have met the minimum requirements of the Associate Degree and (50) additional courses.

Master’s Degree (75)

College Major (15) From you College* or a Major of (10) and a Minor of (5)

Electives (10) Any College**

Lecture Class

A Master’s Degree is available to all members of UFS who have met the minimum requirements of the Bachelor’s Degree and (75) additional courses. * In addition, you will be required to write a thesis (minimum of 800 words) on a particular subject. (pending approval)

Doctorate Degree (100)***

College Major (16) From you College* or a double major of (8) each

Electives (9) Any College**

Practical Class with consultation with CTO Development Expert

A Doctorate Degree is available for the College of your choice to all members of UFS who have met the minimum requirements of the Master’s Degree and all of the available courses in your chosen College.  Plus an additional (100) courses. In addition, you will be required to write a class that is approved by the Commandant  and Curriculum Development in your field of study to be added to the UFS Academy curriculum.

Once a Doctorate Degree is obtained, it is required that members would continue to take new courses in their College as they become available.

*If there are not enough courses available in your College you may make the difference up in Electives.

**Electives may not be from the college of your Major or Minor

***Once a Doctorate Degree is obtained, it is required that members would continue to take new courses in their College as they become available.

3.3           Academy Orders of Achievement

Because we are always creating new classes, we want to entice our members to continue taking classes. As one way of doing this, we have created the Academy Order of Achievement.

The idea behind this is very simple: The more classes you pass, the higher the order of achievement you receive. So during your stay within UFS, you can continue to pass classes and continue to receive the next Order of Achievement as outlined below.

Order of Chaos

10 classes

The nothingness from which all else sprang.

 

Order of Demeter

20 classes

The goddess of agriculture, horticulture, grain, and harvest.

 

Order of Athena

35 classes

The goddess of wisdom, warfare, battle strategy, heroic endeavour, handicrafts, and reason.

 

Order of Pontus

50 classes

The god of the sea, father of the fish and other sea creatures.

 

Order of Hermes

75 classes

The god of travel, messengers, trade, thievery, cunning wiles, language, writing, diplomacy, athletics, and animal husbandry.

 

Order of Poseidon

100 classes

The god of the sea, rivers, floods, droughts, and earthquakes, and the creator of horses; known as the "Earth Shaker".

 

Order of Aether

125 classes

The god of the upper air and light.

 

Order of Gaia

150 classes

Personification of the Earth.

 

Order of Chronos

175 classes

The god of time.

 

Order of Hera

200 classes

The queen of the gods and goddess of marriage, women, childbirth, heirs, kings, and empires.

 

Order of Phoebe

225 classes

Titan of the "bright" intellect and prophecy, and consort of Koios.

 

Order of Thalassa

250 classes

Spirit of the sea and consort of Pontos.

 

Order of Apollo

275 classes

The god of music, healing, plague, the sun, prophecies, and poetry; associated with light, truth, and the sun.

Order of Hyperion

300 classes

Titan of light.

3.4           Ship/Station Readiness Certification

The readiness program is designed for a crew to work together to certify each department \within their ship and ultimately certify the whole ship of the line

The goal of these certifications is having all the crew of a ship work together in getting all certifications needed.

3.5           Academy Staff Recognition Program

Once a year, the Academy Superintendent will recognize its best staff and Colleges.

* Campus of the Year

* College of the Year

* School of the Year

* Class Developer (writer) of the Year

* Dean of the Year

* School Director of the Year

* College Director of the Year

* Academy Instructor of the Year (Includes Instructors only, lecture or practical classes)

3.6           Office of Support Services

Office of Support Services

This office is mainly tasked as a go to for our members that experience problems, delays or are feeling lost as to what to do next.

The office reports directly to the Commander-in-Chief and handles all question from every Joint Chiefs Department..

Contact Information:

1)      support@ufstarfleet.org

2)      http://goo.gl/forms/uqGmp59rKy (filling out the form à anonymously)

Section 4 - Staffing of Positions

All major positions are to be advertised on the forum and database. All Academy staffing will be done by the Commandant. (This does not include Academy Command positions)

4.1           Applying process

The interested applicant should first contact Academy staffing by sending an email to academystaffing@ufstarfleet.org Please include your Name, SSC, Rank, and the position you're applying. Also include a brief statement as to why you think you would be a good candidate for the position.

4.2           Hiring process

The Commandant will be informed by Academy staffing of new applicants. The Commandant will contact the applicant, the superior officer that will be over the applicant and then decide which applicant would best be suited for the position.

The applicant would then be contacted by the the Commandant and posting will be announcing the new staff member.

4.3           Removing

If any person is not doing their job by the Commandant an email will be sent asking if

everything is alright. If no response is received within a reasonable time, five (5) days.  A second email will be sent informing them that if they do not respond to this email within the next two (2) days they will be replaced. No 3rd email, and no back tracking. This includes even if the person has a good reason. We can only allow so much time trying to contact people. Jobs have to be completed.

4.4          Leaving a position

When leaving a position, the FIRST thing that should be done is to notify your superior. Suggestion: Sending an email to the Commandant and your superior officer. Any person leaving a post is encouraged to suggest a replacement to the Commandant as a possible successor.

When the superior officer finds they have an open position they need to contact the Commandant immediately with the name of the person that left and the position that needs to be filled. All superior officers may make suggestions of a replacement to the Commandant for consideration. Once a decision has been made on a new staff member the Commandant will notify the superior officer of the decision. This is just when replacing someone that has left a position.  If the Commandant finds a position that is vacant they will just fill that position without contacting the superior officer. This is why it is important the superior officers contact immediately when someone leaves their staff. When staffing a vacant position the Commandant will just fill the position.

Section 5 - Staff going On Leave

5.1           Leave of Absence (LOA)

We understand that non-UFS priorities require you to leave active duty from time to time. Whether short or long term, UFS will do all it can to accommodate you. However, for administrative purposes, all attempts should be made to announce your intention of taking a LOA BEFORE beginning such a LOA.

It is YOUR responsibility as a UFSA Cadet requesting a Leave of Absence to READ and UNDERSTAND the appropriate documents and procedures to request an official leave. If due process is not followed, and leave is not taken in the appropriate manner, you may be putting your membership and/or being a Cadet at risk should you wish to return to active duty.

To take leave in GOOD STANDING, a member must send an E-mail (not a notecard or IM) to the Vice Commandant stating his/her intent to take a LOA. You are also required to fill in the online form (redundancy being desirable over non delivered messages.

You are also allowed to inform anyone you deem fit about your intended LOA.

Please be advised that the Academy is under no circumstances obligated to keep your current records until you return.

http://tinyurl.com/ufs-loa

5.2           Away Without Leave (AWOL)

When you fail to submit a weekly report three weeks in a row and you have not contacted your Squadron Leader, you are considered AWOL. You will be removed from your Squadron and placed as inactive. Your Campus Director will wait for another 60 days. If after this and we still haven't been able to contact you or you have not made contact, you will be transferred out of the Academy. Remember, it is YOUR responsibility to contact Academy not Academys to contact you.

 

Our personnel department will then try to contact you for another 90 days. If after 180 days total we have not been able to reestablish contact, we will consider this a resignation.

Section 6 -  Academy Command

6.1           Superintendent

Superintendent UFSA

Job Description: The Superintendent is in charge of all aspects of the Academy. This individual is responsible for the effective operation of the Academy; the general administration of all instructional, business, or other operations of the Academy; and for advising and making recommendations to the UFS Joint Chiefs of Staff with respect to such activities. This individual shall perform all the duties and accept all of the responsibilities usually required of a Superintendent.

Duties & Responsibilities:

-  Reports directly to the Commander-in-Chief, UFS

-  Serves as 1st in Command of UFS Academy

-  Responsible for all aspects of UFS Academy and its Staff

-  Determines processes and policies for UFS Academy

-  Creates and maintains documentation for UFS Academy

-  Supports documentation for all UFS Departments, as requested

-  Oversees Staff Directors

      Director of Academy Administration

      Director Academy Awards Program

      Director Academy Heraldry Department

      Director Academy Web Department

Qualifications: 

- 2 years with UFS

- Passed OCTS, COCTS, and FOCTS

Experience: 

- 1 year in an Academy position

Knowledge: 

Has a good understand of the Academy and its procedures

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

High

Telephone/skype

Yes

Reporting CoC

Reports to the C-in-C

Meetings

Yes

Subordinate Staff

Commandant, Vice Commandant, Academy Administrators

Résumé


6.2           Commandant

Commandant UFSA

Job Description: Assists the Superintendent in all aspects of the job, is ready and able to take over the position of Superintendent when needed. Hires new staff for the UFSA. Oversees all UFSA College Deans and their staff.

Duties & Responsibilities:

-  Reports directly to the Superintendent

-  Serves as 2nd in Command of UFS Academy

-  Oversees Deans and their staff

-  Works with Director Curriculum Development     

      Oversees all development of curriculum (courses are updated, new courses are written)

-  Works with Staff Development Director

      Oversees Staff Development Experts

      Instructor

-  Hires all Staff, when new staff is needed, the Commandant is notified of the open position and will advertise the

      position and then choose the new staff member.

-  Assist if staff is unable to perform their jobs due to LOA

Qualifications: 

- 9 months with UFS

- Passed OCTS, COCTS, and FOCTS

Experience: 

- 9 months in an Academy position

Knowledge: 

Has a good understanding of the Academy, Colleges, and daily ongoings

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

High

Telephone/skype

Yes

Reporting CoC

Superintendent

Meetings

Yes

Subordinate Staff

Deans, Campus Director (Staff)

Résumé

6.3           Vice Commandant

Vice Commandant UFSA

Job Description: Oversees the Campuses and all activities held at those campuses.

Duties & Responsibilities:

-  Reports directly to the Superintendent

-  Serves as 3rd in Command of UFS Academy

-  Supports the administrative processes for all Campuses of UFS Academy

-  Oversees all aspects of the Cadet Corps

-  Oversee all the Academy Campus Squadron Leaders

-  Assist if staff is unable to perform their jobs due to LOA

Qualifications: 

- 9 months with UFS

- Passed OCTS, COCTS, and FOCTS

Experience: 

6 months in an Academy position

Knowledge: 

Has a good working knowledge of Campus and Academy procedures.

Role

Cadet Corps

Email

Mandatory

Time Commitment

(minimum)

High

Telephone/skype

Yes

Reporting CoC

Superintendent

Meetings

Yes

Subordinate Staff

Campus Director (Cadets Corp)

Résumé


Section 7: Administration

7.1           Campus Director

Academy Campus Director

Job Description: Is in charge of all aspects of the Academy on a single campus

Duties & Responsibilities:

- Makes sure all required classes are available in the campus and posted to the schedule

- Assists ALL members with questions, applying to UFS and UFS Academy and refer members to the proper contacts for assistance.

- Reports weekly to the UFSA Commandant and UFSA Vice Commandant

- Expands the Campus Curriculum (means that they work with the Curriculum Development creating new courses, adding new courses etc.)

- Directly oversees that the instructors do their job and assist in recruiting new staff

- Makes sure that all instructors do all aspects of their job

- Assist if staff is unable to perform their jobs due to LOA

Qualifications: 

- 1 year with UFS

Experience: 

- 9 months in an Academy position

- Passed OCTS and OCTS

Knowledge: Knows the Grid they are over, the Academy procedures, and graduation requirements

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Superior Officer

Commandant

Meetings

Yes

Reports to:

Commandant, Vice Commandant

Subordinate Staff

Squadron Leaders

Résumé

7.2           Assistant Campus Director

Assistant Academy Campus Director

Job Description: Supports the Campus Director in the Day to Day Operations of the Campus...is ready and able to take over the position of Campus Director when needed

Duties & Responsibilities: Relates between Campus Staff and Campus director

Qualifications: 6 months with UFS

Experience: 

- 6 months in an Academy position

- Passed OCTS & COCTS

Knowledge: Knows the grid, the Academy procedures, and graduation requirements

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Reports to the Campus Director

Meetings

Yes

Subordinate Staff

Résumé

7.3           Director of Academy Administration

Director of Academy Administration

Job Description: Handles all Academy posting of classes, awards on the Database

Duties & Responsibilities:

- Updates the UFS Academy Profile

- Updates the graduation files

- Keeps track of the taught class numbers

- Reports monthly to the UFSA Commandant

Qualifications: 

- 9 months with UFS

Experience: 

- 6 months in an Academy position

- Passed OCTS & COCTS

Knowledge:

Must be able to work with the Database, gdocs, and the forum.

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Commandant

Meetings

Yes

Subordinate Staff

Academy Administrative Staff

Résumé

7.4           Squadron Leader

Squadron Leader

Job Description: Oversees new Cadets both in a metaverse and non metaverse through graduation

Duties & Responsibilities: 

- Assists Cadets throughout Academy

- Contact the new members to introduce yourself, giving them your contact information and any other materials you feel will be helpful to new Cadets. (This material will be furnished by the Campus Director)

- Contact the Campus Director on a weekly basis with a list of Cadets who have graduated.

- There will be one Squadron Leader from each Squad chosen to be a Team Lead and will be responsible for the following plus the above as well.

- Confirm and track classes taken using the furnished spreadsheet furnished by the Campus Director so the Cadet can work toward graduation.

Qualifications: 6 months with UFS

Experience: 

- 4 months as a UFSA instructor

- Passed OCTS & COCTS

Knowledge: Passed all required classes for the level of teaching

Role

Administration

Email

Mandatory

Time Commitment

(weekly)

Telephone/skype

n/a

Reporting CoC

Campus Director

Meetings

Yes

Subordinate Staff

None

Résumé


Section 8:  Support Staff

8.1           Director Academy Awards Program

Director Academy Awards Program

Job Description: Responsible for the Academy Awards Program

Duties & Responsibilities:

- Creates and updates current and future UFSA awards

- Sends out the Certificates to the members receiving a new award or order level

- Monthly report to the UFSA Superintendent

Qualifications: 

- 9 months with UFS

- Ability to organize and manage complex projects in a set time frame

- Proactive

Experience: 

- Working with Spreadsheets

- Making sure awards are added to UFS Academy Profile

Knowledge: Needs to know when a member needs to be awarded with an award and how to process it

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

UFSA Superintendent

Meetings

Yes

Subordinate Staff

none

Résumé

8.2           Director Academy Heraldry Department

Director Academy Heraldry Department

Job Description: Creates artwork for UF Starfleet Academy,

Duties & Responsibilities:

- Creation of Logos and other artwork for UFSA

Qualifications:

- 9 months with UFS

- Good UF Starfleet bearing and conduct

- Ability to organize and manage complex projects in a set time frame

- Proactive

- Artistic

Experience: Basic knowledge of Photoshop and/or Illustrator or other graphic design programs

Knowledge: Needs to know and understand the procedure of creating a logos and graphics for UFSA

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

UFSA Superintendent

Meetings

Yes

Subordinate Staff

none

Résumé

8.3           Director Academy Web Department

Director Academy Web Department

Job Description: Create and maintain the UFSA website and social networks

Duties & Responsibilities:

- Creation and maintenance of website

- Maintenance of the Academy Social Network page

- Updating and maintaining the Academy Wiki Pages

Qualifications:

- 9 months with UFS

- Good UF Starfleet bearing and conduct

- Ability to organize and manage complex projects in a set time frame

- Proactive

- Using Photoshop or like software

Experience: 

- Basic knowledge of social Media, community manager or social media manager skills and web coding

Knowledge: Needs to know the operations of a website

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

UFSA Superintendent

Meetings

Yes

Subordinate Staff

none

Résumé


Section 9:  Curriculum Development

All class material at the Academy is processed and controlled by the Curriculum Development Department. The role of Curriculum Development is to ensure the quality and integrity of our classes, including Copyright issues. This is done by checking submitted classes for content, grammar, spelling and ensuring all outside sources used are properly documented and credited. The department also provides support for those writing classes.

If you would like to write a class to be taught here at the Academy then that is fantastic news. The curriculum currently boasts in excess of 200 classes but there are plenty of gaps that need to be plugged.

9.1           Director Curriculum Development

Director Curriculum Development

Job Description:  The Director of Curriculum Development is charged with oversight of their division. They report directly to the Commandant of the UF Starfleet Academy. Their direct duties are reporting to the Commandant via the MSR, setting goals for the division to meet the objectives as assigned by Academy Command. They create all online exams post them on the Database for members to take, make recommendations to the Commandant for Curriculum Development Experts, and review all classes for final approval to be sent to the Superintendent for approval.

Duties & Responsibilities: 

- Oversees the entire UFS  Academy curriculum

- Keeps the curriculum up to date

- Processes new classes

- Maintains an active list of classes to develop

- Reports monthly to the UFSA Commandant

Qualifications: 6 months with UFS

Experience: 

- 6 months in an Academy position

- Passed OCTS & COCTS

Knowledge: Good writing and spelling knowledge, knows how to process the classes using the available tools

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Commandant

Meetings

Yes

Subordinate Staff

Division Staff

Résumé

9.2           Assistant Director Curriculum Development

Assistant Director Curriculum Development

Job Description: The Assistant Director of Curriculum Development aides with the running of the division as needed by the director, works on tasks assigned to them and if needed stands in for the director if they are unavailable.

Duties & Responsibilities:

- Trains new Staff

- Creates, controls and fixes new classes

Qualifications:  3 months with UFS

Experience: 

- 3 months in an Academy position

- Passed OCTS & COCTS

Knowledge: Good writing and spelling knowledge, knows how to process the classes using the available tools

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Director Curriculum Development

Meetings

Yes

Subordinate Staff

Division Staff

Résumé

9.3           Curriculum Development Expert

Curriculum Development Expert

Job Description: Curriculum Development Experts are members of UF Starfleet who have joined the Curriculum Development Division. They work on all courses in UF Starfleet, updating old ones, researching and creating new ones as well as reviewing submitted ones. Since the job requires a very complex skill set the job has been broken down into three positions so members will feel more confident of joining and helping.

Duties & Responsibilities:

- Processes new classes for the HUD and teleprompter

- Develops new classes for the UFSA Curriculum

- Assists writers with creating their classes

Qualifications: 1 year with UFS

Experience: 

- 9 months in an Academy position

- Passed OCTS & COCTS

Knowledge: English Grammar, good writing and spelling skills, HUD procedures, and if possible Joomla

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Director Curriculum Development

Meetings

Yes

Subordinate Staff

Résumé


Section 10:  Staff Development

10.1           Director Staff Development

Director Staff Development

Job Description: Heads the Staff Development  Staff, Assigns duties to Staff Development Experts and CTO Staff Development Trainer.

Duties & Responsibilities:

- Oversees training of new Instructors, Deans, School Directors, Course Directors, Squadron Leaders

- Handles Staff Development training material updates

- Sends MSR to UFSA Commandant

Qualifications: 9 months with UFS

Experience: 

- 9 months with a UFSA Instructor position

- working knowledge with google spreadsheets and documents

Knowledge: Knows the procedures to train a new member to be an UFSA instructor

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

UFSA Commandant

Meetings

Yes

Subordinate Staff

Staff Dev Vice Director, Staff Experts, Cadet Training Officers

Résumé

10.2           Assistant Director Staff Development

Assistant Director Staff Development

Job Description: Assists the Director of Staff Development

Duties & Responsibilities:

- (Assists the Director and trains new Staff)

Qualifications: 6 months with a UFSA Instructor position

Experience: 

- working knowledge with google spreadsheets and documents

- Passed OCTS & COCTS

Knowledge: Knows the procedures to train a new member to be an UFSA instructor

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Director Staff Development

Meetings

Yes

Subordinate Staff

Division Staff

Résumé

10.3           CTO Staff Development Trainer

CTO Staff Development Trainer

Job Description: Oversees all training and progress of all Cadet Training Officer Instructors. Observe training sessions for the Cadet Training Officers prior to being certified.

Duties & Responsibilities: 

- Trains new Cadet Training Officer  instructors for the Academy, this includes the UFS Academy CTO Practical Instructor, UFS Academy CTO Branch Practical Sessions Instructor and UFS Academy CTO Joint Squadron Mission Instructor.

Qualifications: 

6 months with UFS

Active Academy Instructor and at least a LT JG or 1st Lieutenant

Must have been certified to teach all Branch Practical Courses and Joint Squadron Missions.

Experience: 

- 3 months as a UFSA instructor

- Passed OCTS & COCTS

Knowledge: Knows how to train a new member and the procedure of teaching

Role

Staff Instructor for CTO Staff

Email

Mandatory

Time Commitment

(minimum)

High

Telephone/skype

n/a

Reporting CoC

Director Staff Development

Meetings

Yes

Subordinate Staff

CTO Instructors

Résumé

10.4           Staff Development Expert

Staff Development Expert

Job Description: Observes classes and trains new Instructors and Professors for teaching

Duties & Responsibilities: 

- Trains new instructors for the Academy

- teaches classes for the Academy

Qualifications: 6 months with UFS

Experience: 

- 4 months as a UFSA instructor

- Passed OCTS & COCTS

Knowledge: Knows how to train a new member and the procedure of teaching

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Telephone/skype

n/a

Reporting CoC

Director Staff Development

Meetings

Yes

Subordinate Staff

Résumé

Section 11:  Academic Staff

11.1           College Dean

College Dean

Job Description: The College Dean oversees one of the numerous colleges of UF Starfleet Academy. They report to the Commandant which classes were taken and passed in their college on their MSR. If School Directors or Course Directors are failing in their duties, their job is to work with them to restore the productivity.

Duties & Responsibilities:

- Notifies the Commandant when new staff is required

- Compiles the Course MSR’s into a Dean MSR

- Expands the College with new courses

- Fills in for staff as needed

Qualifications: 

- 3 months with UFS

- Impeccable UF Starfleet bearing and conduct

- Ability to organize and manage complex projects in a set time frame

- Proactive

Experience: 

- 3 month as an UFSA Instructor

- Passed OCTS & COCTS

Knowledge: Needs to know and understand the procedures for requesting and creating new classes, updating classes and getting instructors trained and hired for his college classes

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Medium

Telephone/skype

n/a

Reporting CoC

UFSA Commandant

Meetings

Yes

Subordinate Staff

Academic Staff

Résumé

11.2           School Director

School Director

Job Description: School Directors allow for multiple assistants to assist the Dean and administer a set of classes under them. They report to the Dean and help with reporting and grading of classes.

Duties & Responsibilities: 

- Oversees a large portion of a college

- Fills in for staff if required

Qualifications: 

- 3  months with UFS

- Impeccable UF Starfleet bearing and conduct

- Ability to organize and manage complex projects in a set time frame

- Proactive

Experience: 

- 3 months as a UFSA Instructor/Course Director

- Passed OCTS & COCTS

Knowledge: Needs to know and understand the procedures for requesting and creating new classes, updating classes and getting instructors trained and hired for his college classes

Role

Administration

Email

Mandatory

Time Commitment

(minimum)

Medium

Telephone/skype

n/a

Reporting CoC

Reports to the Dean

Meetings

Yes

Subordinate Staff

School Instructors and Course Directors

Résumé

11.3           UFS Academy Course Director

Course Director

Job Description: Oversees the class or classes they have been assigned, grades the exams within 48 hours of receiving them and if they are required for graduation must be completed before commencements each Monday.

Duties & Responsibilities:

- Grades the exams when returned within 48 hours

- Notifies the students of their grades by email

- Provides the students with a  PERSONALIZED certificate of their taken course by email

Qualifications: 

- Good standing with UFS and UFSA

- Be Proactive

- Ability to work with different people

- Passed OCTS

Experience: 

-  1 month with UFS

- Resume required, Experience will be judged on that.

Knowledge: Needs to know and understand the rules and regulations for classes as well as the teaching methods within UFSA

Role:

Faculty

Email:

Mandatory

Time Commitment

(minimum):

Checking for exams every 48 hours

Telephone/Skype:

No

Reporting CoC:

School Director or Dean

Meetings:

Occasional

Subordinate Staff:

none

Résumé:

No

11.4           UFS Academy Instructor

Instructor

Job Description: Once you have taken the Introdution to Academy and Instructors Class and have been approved to teach by a Staff Development Expert. You may teach lecture classes. It is best to teach on a regular basis by having your classes added to the Class Schedule. This may be done by Contacting the Campus Director.

Once your class has completed, you hand out the link to the class you just held. http://tinyurl.com/DatabaseClasses

In order to get credit for teaching a lecture class you must also goto http://tinyurl.com/instructorlexturereport and fill out the form. This MUST be done otherwise you will not receive credit for teaching.

These badges depict a instructor's experience and level of commitment to their position. These are temporary depending on commitment.

Duties & Responsibilities:

- Runs class lecture by process done in each Campus location and hands out link to online exam.

- Student will then take exam online

- All must hold at least three (3) classes per month to maintain standing

Qualifications: 

- Good standing with UFS and UFSA

- Ability to work with different people

- Must have taken Introduction to UFS Academy

- Must have taken Instructor Training

- Must have been observed by Staff Developement and been qualified

- Must pass the class you are teaching prior to teaching the class

Experience: 

- Must be an Ensign

- Passed OCTS

Knowledge: Needs to know and understand the rules and regulations for classes as well as the teaching methods within UFSA

Role:

Faculty

Email:

Mandatory

Time Commitment

(minimum):

3 classes per  month

Telephone/Skype:

No

Reporting CoC:

Course Director

Meetings:

Occasional

Subordinate Staff:

none

Résumé:

No

11.5           Cadet Training Officer Instructors

11.5.1       UFS Academy CTO Practical Instructor (CTO Practical Instructor)

UFS Academy CTO Practical Instructor

Job Description: 

Practical courses non fixed lectures. They involve discussion and problem solving. The Instructor may give situations where the student has to come to a predetermined answer.

Levels of CTO Practical Instructors

cto apprentice.png

Junior cto.png

Senior cto Bronze.png

Senior cto Silver.png

Senior cto Gold.png

New Instructors will be assigned an Apprentice or Junior Badge while in training. As they progress they will be moved to a Senior Bronze, Senior Silver, or Senior Gold Badge.

Duties & Responsibilities:

- Teaches Specific Practical Classes

- Enters the grades in the Instructor Class Report

- Must hold at least three (3) classes per month to maintain standing

- Needs to grade all exams and submit the grades on the instructor class report form

- Send a Certificate of completion to the Student by email

Qualifications:

- You have been accepted to train as a Practical Instructor because you have the minimal requirements.

- Active Academy Instructor and at least a Ensign or Crewman Recruit 4th Class to start training.

- Will have to be a Senior Bronze to start teaching the Practical courses.

The final qualification is to teach at least one observed Practical Session and pass that observation.

Experience: 3 months in an Academy position

Knowledge: 

- Very familiar with the roles of all duty officers that may be active during a mission

Role:

Administration

Email:

Mandatory

Time Commitment

(minimum):

At least 3 scheduled classes every month

Telephone/Skype:

No

Superior Officer:

CTO Staff Development Trainer

Reporting to:

Course Director

Meetings:

Yes

Subordinate Staff:

None

Résumé:

No

11.5.2       UFS Academy CTO Branch Practical Instructor (CTO Branch Practical Instructor)

UFS Academy CTO Branch Practical Instructor

Job Description: 

Branch Practical sessions have been developed in order to assist UFS members to understand how to roleplay a member of crew belonging to a specific branch.  All class participants then must RP as a member of that branch, whether it be RP alone, or as a member of a team. Keep in mind that some class members may have little or no roleplay experience, it is the job of the instructor to encourage, support, coach and assist the roleplayer in understanding what to do.

Levels of CTO Branch Practical Instructors

Master cto bronze.png

Master cto silver.png

Master cto gold.png

As instructors progress they will be moved to a Master Bronze, Master Silver, or Master Gold Badge.

Duties & Responsibilities:

- Teaches Branch Practical Classes

- Enters the grades in the Instructor Class Report

- Must hold at least three (3) classes per month to maintain standing

- Needs to grade all exams and submit the grades on the instructor class report form

- Send a Certificate of completion to the Student by email

Qualifications:

- Active Academy Instructor and at least a LT JG or 1st Lieutenant

- Passed Intro class for their Branch

- Passed the Branch Practical sessions

The final qualification is to teach at least one observed Branch Practical Session and pass that observation.

Experience: 6 months in an Academy position

Knowledge: 

- Very familiar with the roles of all duty officers that may be active during a mission

Role:

Administration

Email:

Mandatory

Time Commitment

(minimum):

At least 3 scheduled classes every month

Telephone/Skype:

No

Superior Officer:

CTO Staff Development Trainer

Reporting CoC:

Course Director

Meetings:

Yes

Subordinate Staff:

None

Résumé:

No

11.5.3       UFS Academy CTO Joint Squadron Mission Instructor (JSM Instructor)

UFS Academy CTO Joint Squadron Mission Instructor

Job Description: 

Branch Practical sessions have been developed in order to assist UFS members to understand how to roleplay a member of crew belonging to a specific branch.  All class participants then must RP as a member of that branch, whether it be RP alone, or as a member of a team. Keep in mind that some class members may have little or no roleplay experience, it is the job of the instructor to encourage, support, coach and assist the roleplayer in understanding what to do.

Levels of CTO Joint Squadron Mission Instructors

Grand Master cto bronze.png

Grand Master cto silver.png

Grand Master cto gold.png

As instructors progress they will be moved to a Grand Master Bronze, Grand Master Silver, or Grand Master Gold

Duties & Responsibilities:

- Teaches Joint Squadron Training Mission or teaches Branch Specific Practical Classes or both of the Above

- Enters the grades in the Instructor Class Report

- Must hold at least three (3) classes per month to maintain standing

- Needs to grade all exams and submit the grades on the instructor class report form

- Send a Certificate of completion to the Student by email

Qualifications:

- Active Academy Instructor and at least a LT JG or 1st Lieutenant

- Passed Intro class for their Branch

- Passed the Branch Practical sessions

The final qualification is to teach at least one observed Branch Practical Session and pass that observation.

Experience: 6 months in an Academy position

Knowledge: 

- Very familiar with the roles of all duty officers that may be active during a mission

Role:

Administration

Email:

Mandatory

Time Commitment

(minimum):

At least 3 scheduled classes every month

Telephone/Skype:

No

Superior Officer:

CTO Staff Development Trainer

Reports to:

Course Director

Meetings:

Yes

Subordinate Staff:

None

Résumé:

No

Definitions:

“Oversee” when you see this term, it only means that your observe the said staff to make sure that their job is being done.

“Reports to” this term is to define the person that you are sending reports to. ex. weekly or monthly information.

Appendix A

Important UFS reference Manuals