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SECRETARY

  

I.  INTRODUCTION

Title of Position

Secretary

Member of Board

Yes

Attends Board meetings

Yes

Length/timing of term

Two years, elected by the membership

Definition from By-Laws:

 

Secretary:  The Secretary shall keep a book of minutes of the proceedings of its Board with the time and place of the meetings, the names of those present at such meetings, and the proceedings of such meetings.

 

In the event of the Secretary’s absence she or he may delegate duties to any member of the Board.

 

II. POSITION RESPONSIBILITIES:  General

Board Communications:

Prepare minutes of Board meetings per By-laws, and send a copy to the president and board members via e-mail.  Highlight commitments or duties agreed upon during the meeting as a reminder to team members.

 

Requirements for the Office:

It is necessary to have word processing skills and Internet access.

 

II. POSITION RESPONSIBILITIES:  Specific

 

IV. TRANSFER OF DUTIES TO NEW SECRETARY

 

Books of all minutes, Chief Financial Officer’s reports, and administrative reports as well as Policies & Procedures must be transferred to the new secretary. Instruct person as necessary for the position.