St. Cloud Christian School Student Handbook
TABLE OF CONTENTS
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Health & Safety
Procedures & Policies
Computers & Internet
Student Conduct & Discipline
Athletics & Extracurricular Activities
Welcome To St. Cloud Christian School
430 3rd Avenue NE
St. Cloud, MN 56304
Telephone: (320) 252-8182
Fax: (320) 656-9678
Statement of Faith
We Believe that all 66 books of the Bible are the inerrant, inspired (God-breathed) Word of God (II Peter 1:20-21). It is given for salvation, reproof, correction, and training in righteousness (2 Timothy 3:16);
We Believe there is one God, eternally existing in three persons: Father, Son and Holy Spirit (Deuteronomy 6:4, Luke 3:21-22);
We Believe salvation is a gift of God’s grace, and is received by personal faith in the Lord Jesus Christ, totally apart from human merit or works. This salvation is evidenced by Christ-like character, righteous living, and good works as the believer submits to the indwelling Holy Spirit in obedience to the Word of God (Galatians 5:22-23, Ephesians 2:8-9, I Timothy 1:5, 2 Timothy 1:9, James 1: 21-27);
We Believe the church is the body of Christ, composed irrespective of denominational or organizational affiliation (Matthew 28:18-20, 1Corinthians 12:13, Ephesians 2:11-22, Ephesians 4:11-16, Colossians 1:28, Hebrews 10:23-25);
We Believe Satan exists today as the enemy of God and the accuser of God’s people. He persistently seeks to counterfeit the works and truth of God (Isaiah 14:12-14, Exodus 28:12-17, Acts 26:18, Ephesians 6:10-13, Revelation 12:1-17, revelation 19:17-20);
We Believe in the personal return of the Lord Jesus Christ, and in the bodily resurrection of all the dead—the saved to eternal life, dwelling forever with Christ, and the unsaved to everlasting judgment and condemnation (Matthew 24:29-30, Acts 1:11, Revelation 20:1-6).
St. Cloud Christian School exists in partnership with Christian families and churches to assist each student to grow in excellence spiritually, academically, socially, and physically.
Statement of Philosophy
St. Cloud Christian School was established in 1979 to assist Christian parents in their God-given responsibilities to provide nurture, training, discipline, and instruction to their children. (Ephesians 6:4, Proverbs 22:6, Deuteronomy 6:7). We desire to build up the body of Christ by helping to equip its youngest members for service through the knowledge of the Son of God and through faith (Ephesians 4:12-13). In this regard, we recognize that each child has unique gifts and abilities given to him/her by God, and we desire to help each one in the positive expression and stewardship of these talents (Romans 12:4-6).
We believe that education involves both the learning and practice of truth. We also believe God’s Word is true when it states that Jesus is the Way, the Truth and the Life (John 14:6). Therefore, we present Christ as our example in both conduct and character, and in His desire to know and to do the will of the Father for the glory of God. We desire of every child that, like Jesus, s/he will grow and become strong in spirit, filled with wisdom, with “the grace of God upon him.” (Luke 2:40).
Statement of Vision
The vision of St. Cloud Christian School is to educate and graduate students who reflect the excellence of Jesus Christ in their academics, in leadership, in their community, and in their commitment to the body of Christ.
At St. Cloud Christian School, we value:
Expected Student Outcomes
With recognition that all moments of life are to be lived as worship, SCCS endeavors to graduate students that are:
Inspired by Philippians 3:14, SCCS has adopted the following scripture theme: “I press on toward the goal to win the prize for which God has called me heavenward in Christ Jesus.”
St. Cloud Christian School’s biblical role is to work in conjunction with the home to mold students to be Christ-like. On occasion, the atmosphere or conduct within a particular home may be counter or in opposition to the biblical lifestyle the School teaches. This includes, but is not limited to, sexual immorality, homosexual orientation, or inability to support the moral principles of St. Cloud Christian School. In such cases, the School reserves the right, within its sole discretion, to refuse admission of an applicant, or discontinue enrollment of a student. (I Corinthians 6:18-20, Colossians 3:1-17)
The St. Cloud Christian School admits students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. SCCS does not discriminate on the basis of race, color, national and ethnic origin, age, gender, or status with regard to public assistance, in administration of its educational policies, admissions policies, tuition assistance programs, athletic and other school‑administered programs.
Governance of the School
St. Cloud Christian School is an independent, non-denominational school, and also a 501-c3 nonprofit corporation. All authority is given to the Board of Directors to elect members and approve the operating budget of the school. The Board of Directors is selected from among qualified members of the local Christian community and parents of students. The ultimate authority for governing and operating the school is the Board of Directors.
The school colors are purple and white. Purple, a color of royalty, illustrates our place as children of the King. White reminds us that as God’s children, we are forgiven and made clean through the cleansing power of Jesus Christ.
The main office is located on the lower floor of the building.
The mailing address for the school is:
430 3rd Avenue NE
St. Cloud, MN 56304
We request that you use this address for all written communications, including tuition payments.
The school phone number is (320) 252-8182. The school fax number is (320) 656-9678. Please leave a message on the answering machine if no one is available. Phones will not be answered between 7:45 and 8:10 AM during morning devotions for staff.
Elementary K-5 8:15 a.m. – 3:05 p.m.
Secondary 6-12 8:15 a.m. – 3:15 p.m.
Elementary K-5 Thursdays 8:15 a.m. – 2:00 p.m.
Secondary 6-12 Thursdays 8:15 a.m. – 1:52 p.m.
Kindergarten AM Session 8:15 a.m. – 11:15 a.m.
All elementary students must be picked up no later than 3:20 p.m. at Door#1 or school cafeteria unless they are in after-school activities. If students are not picked up by 3:30 a $10.00 after school care fee will be charged to the family to compensate for the time of a staff person to supervise the child(ren). Secondary students not in an extracurricular activity must be picked up by 3:30 p.m. at Door #1. After 3:30 secondary students will be directed to a designated area to wait for pick up and the same after-school fee will apply. This fee will be billed to the family account.
School Closing/Snow Days/Late Start
SCCS follows the St. Cloud Area (District 742) announcements regarding early dismissals, late starts, and school closings. Therefore, announcements made for St. Cloud Area public schools apply to SCCS as well.
Radio and television stations that carry St. Cloud Area Schools’ announcements relating to early dismissals, late starts, and school closings include those listed below:
KCFB radio (91.5 FM)
SPIRIT 93 radio (92.9 FM)
WJON radio (1240 AM)
KARE 11 TV (Channel 11)
WCCO TV (Channel 4)
A school year calendar is available on the school website. Additional copies are located in the main office.
Medical Guidelines for Keeping Your Child at Home
To prevent the spread of illness and promote sufficient and quick recovery, students should be kept home until there has been 24 hours since the last incident of vomiting, diarrhea and/or a temperature of 99.8 degrees F. Watch your child for symptoms of illness. When ill, keep the student at home and notify the school office. SCCS needs to be notified of contagious diseases (e.g. strep throat, chicken pox, scarlatina, mono, pneumonia) or infestations such as lice and scabies. Prompt reporting enables the school in containing contagions and preventing re-infestation. Contact will be made to families either in written form or e-mail to inform of head lice in your child’s classroom. It is important to continue checking your child for three weeks for evidence of lice or nits. Students may return to school after completion of necessary treatment for infestation, when symptom-free of disease or with a written note from the doctor.
It is the policy of SCCS to protect the children whose health or welfare may be jeopardized through physical abuse, neglect, harassment, or sexual abuse.
SCCS will comply with the law that requires the reporting of suspected physical or sexual abuse and conditions of neglect involving students. The reporting of maltreatment of minors shall be strictly in accordance with the provisions of Minnesota statutes.
Health Regulations & Nursing Services
SCCS must follow Minnesota laws relating to immunizations as they relate to admission to school. The immunization program, including the option for conscientious objection, must be completed and dates on file in the office no later than the 15th day of school or the child will be excluded from school until the program is completed. The appropriate health form must be completed with the required immunization dates. If your doctor has listed immunizations on a sports physical form for your child, you will still need to submit a copy of those dates to the office for recording. Any health conditions should also be stated with parental signature and returned to the school office. If your child(ren) are exempt from immunizations due to beliefs or contradiction, submit a notarized letter to the office listing the immunizations exempted.
By Minnesota law, students entering kindergarten must have a physical prior to the start of school. In order for students to participate in sports in grades 7-12, a physical must be done every three years (usually at 7th and 10th grades).
If you have any questions about your child’s immunizations, please call your child’s physician, or call the school office and leave a message for the nurse.
A St. Cloud District 742 school nurse is assigned to SCCS (3 hours per week) to provide health-related materials and information, check immunization records, and provide screening services when possible.
Hearing, vision, scoliosis and color blindness screening is done for kindergarten through sixth grade on a rotating basis. If you do not wish to have your child screened, please submit written notice to the main office stating exemption for the current school year OR for the duration of your child(ren)’s enrollment at SCCS.
Chronic Health Concerns/Severe Allergies
In the event that a student has a chronic health concern, including severe allergies, parents are responsible for making sure that the school has the necessary background information to aid the child should an emergency situation arise. This includes reliable phone numbers where parents can be reached in the event of an emergency.
The school and parents will meet to discuss what level of care is needed and make a determination if the safety of the child can be met in this school setting. The school will make the final determination.
St. Cloud Christian school is not “nut free” and does not guarantee a completely safe environment for students with allergies.
Students who acquire a communicable disease may not attend school until they undergo treatment and are no longer contagious. Students referred to the office/school nurse and determined to be contagious will be sent home.
Minnesota law prohibits faculty or students from administering any medications without written approval from the treating physician.
Minnesota law requires that all schools have written authorization from a physician prior to the dispensing of medication at school. All medications must be sent in the original bottle with the student’s name on it, and must be kept in the office, or designated place, unless the child has a physician’s order to carry it with them.
Under Minnesota law, the term medication is broadly defined and includes the following:
Prescription and non-prescription drugs
Over the counter remedies including pain medication
If approval has been received in writing, the teacher, office staff, or the administration will administer medication.
The exception to this is that secondary students (grades 7-12) may carry some pain relief medications, provided the school has the parent’s consent. Permission forms may be obtained from the school office. Students must adhere to the limits of the terms of this agreement, or face disciplinary action.
Medical Emergency Procedure
In case of illness, the family will be contacted by phone, and the parents will be requested to come to the school to pick up the ill student.
In the event of an injury requiring medical attention or other medical emergency, the school will attempt to stabilize the situation and immediately contact the parents. Emergency authorities will be called if it is deemed necessary by school personnel. If an accident occurs, school personnel may file an accident report and send a copy home to the parents.
First Aid Procedures
Christian Character Recognition
Based on the mission of SCCS to assist students to strive to develop Christ-like character, the school will develop and maintain character recognition appropriate for all age levels.
Lunches, Milk and Snack Breaks
Hot lunches are available to SCCS students. Lunches are prepared by a caterer. A monthly menu is provided to families.
Students who bring lunches from home are encouraged to bring a nutritional meal. A microwave is available only to students in grades 6-12. In no other situation will a student’s food be heated for them.
Milk is available in ½ pint cartons. If students choose to bring a beverage from home with their lunch, it should be water or juice. On special occasions, pop will be allowed. Students will be notified in advance of these times. Kindergarten students receive milk at no charge during their daily snack time.
Elementary students may bring a snack for a daily break time. Only healthy snacks such as fruit, crackers, cheese, yogurt or vegetables are acceptable.
Minnesota law requires that all food brought to share with other students in a classroom (e.g. birthday treats) be commercially prepared—store purchased and packaged.
Bus transportation is available to students living in St. Cloud District 742 as per their guidelines. Busing needs should be arranged with the District and our busing liaison prior to the commencement of the school year. Contact the school office for guidance in this area.
SCCS students who use bus transportation must follow the rules of ridership as defined by the bus company. If a student misbehaves on the bus, parents may be required to provide their own transportation. The bus companies vigorously enforce bus behavior rules. Parents are responsible for knowing the rules and reinforcing them with their children.
Parents who drive students to school must drop them off and pick them up in designated areas. Specific traffic flow patterns have been put in place to help ensure the safety of all students and parents. At the end of the day, students awaiting rides home will be brought to the designated pick-up area. A parent will need to park their car and walk up to meet their child(ren). Due to safety concerns, students will not be allowed to go to cars. Some allowances may be made for older students. Students who have not been picked up within 15 minutes of dismissal time will be taken to the office area to await their ride.
Student Automobile Usage
Students who drive themselves to school will be expected to adhere to all driving/parking requests made by school officials. In order to maintain the privilege of driving a car to school, each student driver will be expected to consistently demonstrate safety in their driving skills. Vehicles are not to be occupied during school hours or while waiting for school to begin. Students must have permission to go to their cars during the day from the principal or a staff member. Students will not be allowed to transport other students, apart from siblings, without written consent by all parents involved. Minnesota law states: “For the first six months of licensure: Only one passenger under the age of 20 is permitted, unless accompanied by a parent or guardian. For the second six months of licensure: No more than three passengers under the age of 20 are permitted, unless accompanied by a parent or guardian.”
School staff have the right to search student vehicles for illegal substances, other illegal items, or other school prohibited items.
Gift Deliveries During the School Day
Deliveries to students during the school day (flowers, balloons, etc.) will be held in the office until the end of the day so as not to cause disruption to the classroom. Latex balloons are not allowed in the building.
Release of Students
If it is necessary for a student to leave campus during school hours, a written request must be sent to the student’s teacher in advance. No student will be released to anyone other than those authorized in writing by the parent. Students who have reached the age of majority may sign themselves off campus. However, the school retains the right to seek parental consent for such action.
Inspection of School Owned and Student Owned Property
School owned lockers, desks, and computers are the property of SCCS and are subject to search by administration for illegal substances, other illegal items, or other school prohibited items and in order to ensure proper use. It is the desire of SCCS that all students reflect a life that is “worthy of the calling of our Lord and Savior, Jesus Christ.” (II Thes. 1:11).
While students are on campus, all purses, backpacks, electronic equipment, automobiles and other items are subject to search by administration or faculty for illegal substances, other illegal items, and other school prohibited items.
The SCCS library will strive to acquire resources for the student body that are consistent with the school’s mission statement. That is, material that supplement and expand on classroom curriculums and materials that encourage recreational reading.
A book is evaluated according to library criteria. If it meets a reasonable amount of the criteria, it will be included in the SCCS collection. The physical condition of the book must warrant its inclusion.
Gifts are accepted with the understanding that they may be added to the collection, sold, exchanged, given away, or discarded at the discretion of the librarian. Gift items added to the collection will be processed in the customary fashion and shelved with purchased materials. We cannot provide an evaluation of gifts for tax purposes.
Although SCCS desires to provide a library full of wonderful and appropriate materials that meet the collection development criteria, it is impossible to read each book that is placed on the shelf. It is understood that if a book is found in the library that does not meet the collection development criteria, the librarian will decide to remove the material or have it reviewed by a committee to determine whether or not the material will remain on the library shelf.
When books are lost or damaged, they must be replaced by the student or by the student’s parents. The charges will be the retail value of that book plus any shipping changes or processing fees.
SCCS does not release names and addresses of students to military recruiters unless parent approval has been given in writing.
Money and Valuables
Students are encouraged to keep large amounts of money or valuables at home and not bring them to school. If there is a specific reason for students to bring the money/valuables to school, please have them bring it to the office for safekeeping.
For the safety of the students and school, volunteers may be asked to sign a statement of confidentiality and/or asked to complete a background check. Volunteers are also asked to sign in/out at the office.
Building Access and Use
To better ensure safety for staff and students, during the school day, all doors are locked to the outside. Buzzers are available at doors #1 and #3.
Out of respect for our school facility, all students are expected to conduct themselves in a way that demonstrates self-restraint and visibly shows respect for other people and property. Vandalism in any form will not be tolerated, and will subject a student to disciplinary action. Running, yelling, and horseplay in the halls will not be allowed.
Prospective students and parents visiting SCCS are welcome. Visitors must notify the school administration at least two days prior to the visit. Students visiting classes are expected to follow SCCS policies regarding dress and conduct. All visitors will be asked to sign in/out at the office. Friends of SCCS students who may be in town visiting or on a school break may not visit SCCS during the school day.
Communication of concerns within the SCCS family should conform with the Biblical expectation of I Corinthians 6:1-8, Matthew 5:23-24, and Matthew 18:15-17. Teachers and staff should speak directly to parents about issues or ideas concerning their student(s) and parents should speak directly to teachers or staff when they have an issue or concern. In all cases, third party involvement by anyone, including administration or Board of Directors, should be limited to only those situations when resolution is not reached after a conference between the parties directly involved.
Parents' Access to Children & School Information
Access to a Child
It is the desire of the school to allow access that enhances the day for the child(ren) while not interrupting classroom instruction. The School has an obligation to allow parent access to their children during the school day unless court orders designate otherwise.
In most cases, if a parent is going to visit their child for more than a short duration (i.e. lunch time), arrangements need to be made with the classroom teacher(s). All parents should stop in the main office upon arrival to notify the office staff that they are in the building.
If a parent desires that the school comply with a divorce decree, custody order, or
restraining order, s/he has the obligation to present a certified copy of the signed
order to the administration.
Progress Reports and Student Records
If parents are separated or divorced, progress reports will be sent to both parents unless court orders designate otherwise.
Parents have the right to review their child(ren)’s records unless otherwise stipulated by a court order. Any request to review or receive a copy of the student’s records shall be made in advance (minimum of a 24 hour notice).
Participation in Conferences
Parents are welcome and encouraged to participate in conferences called by
school personnel regarding the student’s education including but not limited to:
a. Parent Teacher Conferences and
b. Individual Educational Program team meetings
In the event that a parent wishes a separate conference time, s/he needs to contact the teacher to make arrangements.
In the event of separated or divorced parents, the school will contact the parent(s) noted by a court order with regard to the student’s educational program including but not limited to:
a. class placement,
b. participation in extracurricular activities, and/or
c. consent to evaluation and services.
Visitation with the Student during School Hours
1. Generally, both parents have the right to:
a. attend school programs open to parents and patrons,
b. volunteer in the child’s classroom,
c. visit the child in a manner and timeframe that is not disruptive to the classroom,
d. visits will be limited to a reasonable length of time (generally no more than one class period and lunch), unless a special program dictates otherwise. Parents will not be allowed to be with the child the entire school day, or majority portion thereof in order to extend their court defined visitation times.
2. Visitation will only be limited if the administration/designee has received a certified copy of a court order specifically restricting a parent’s access to the child by:
a. denying or limiting the parent’s visitation rights, or
b. requiring supervision of the parent’s visitation with the child.
3. The school does not have the responsibility to supervise visitation between a parent and his/her child and will not allow the parent access to the child in the school setting when supervision is a requirement of the court order.
4. When visiting the school all parents shall:
a. check-in with the school office before proceeding to a classroom or other area of the school
b. comply with all school policies,
c. not take any action that disrupts the educational process.
5. If a parent wants to visit with his/her child privately, the administration/designee shall have the authority to:
a. grant or deny the request, or refer the request to a court appointed custody supervisor/mediator if one exists,
b. determine the place and time of any visit granted,
c. ensure minimal disruption to the student’s participation in class.
Release of the Students
Parents have the right to remove their child(ren) from school property during school hours, unless otherwise noted in a court document.
Parent(s) shall inform the school in writing if s/he is authorizing another individual to remove a student.
In the event that the school reasonably believes that removal of a student is being done without the knowledge or consent of the other parent, the following steps will be followed:
a. The administration/designee will meet with the parent who is making the request and, in his/her presence, telephone the other parent to explain the request.
b. If both parents agree to the removal, the student will be released and the records will reflect that the permission was granted orally.
c. If one of the parents objects to the removal, the administration/designee will seek to have both parents work out an agreeable plan.
d. If the administration/designee reasonably believes that a possible abduction may occur from the school or if a parent is disruptive or unwilling to seek a mutual resolution to a request to remove a student, school personnel may contact local law enforcement officials.
e. If both parents cannot be reached, such will be noted for the record and
the administration/designee may make a decision based upon all relevant information available regarding removal of the child. In this case, the school may choose to follow the advice of law enforcement and/or choose to release or not release the child until both parents can be notified.
St. Cloud Christian School believes it is very important for school and home to work together. In order to promote effective communication and understanding, parents are asked to cooperate with the following guidelines:
1. Parents will have the opportunity to meet with their child's teacher(s) twice-yearly at scheduled conferences.
2. Teachers will also use email, phone calls, and regular progress reports as needed to communicate with the parents.
3. Parents are free to schedule additional meetings with a teacher whenever a need or concern is evident.
Students in grades 6-12 will be allowed to have cell phones in their possession provided that the phone is not seen, heard, or used in a classroom. In the event that a student needs to make a call or check for a message, they need to seek permission from a staff member, and be willing to have the call/message monitored.
Students may not use cell phones or similar devices for the purpose of taking pictures and or recording any person or activity without the consent of all individuals involved.
Students who violate this privilege will have their phone confiscated until the end of the school day. In the event of repeated offenses, disciplinary action may be taken.
Parents who need to contact their child during the school day should call the office.
Regular attendance is important. Parental example and encouragement show students the importance of faithful attendance. Colossians 3:23 says, “Whatever you do, do your work heartily, as for the Lord rather than for men.” To effectively complete their work, students must make a conscientious effort to apply this Scriptural principle through regular class attendance.
The responsibility of the student is to attend each scheduled class. Classroom experiences are meaningful and essential components of the learning process. Meeting class attendance requirements helps instill concepts of self-discipline, exposes the students to group interactions with teachers and fellow students, enables the student to hear and participate in class discussions, and involves the student in educational experiences not available in other circumstances. Instructional and learning opportunities lost through absence from class may not be retrieved or duplicated by simply completing the assigned work. When students are absent they miss the dynamic components of the lesson, including exchange of ideas and learning from others in the class.
It is the responsibility of the parent (or guardian) to encourage the student to attend school, to inform the school in the event of a student absence, and to work cooperatively with the school and student. Families are strongly encouraged to plan family vacations in conjunction with natural school breaks so as to minimize the number of days students are absent for non-illness reasons.
1. If a student must be absent or late, parents must call the school prior to the start of the school day so that the teacher(s) can be notified. If the school is not notified by the parent regarding an absence prior to 9:00 a.m., the school may call the parent to verify the absence.
2. Parents should make an effort to pick up their child’s homework at the end of the day and see that it is completed accordingly.
3. Students with excused absences (school approved) are given full credit for make-up work if it is completed in the time allowed by the teacher, normally two days of time for each school day missed. Make-up time for work missed due to longer absences due to illness (5 days or more) may be determined on an individual basis. In no case (except in the event of an extended illness) will a student be given more than 5 school days past the end of a quarter to complete work for that quarter. Examples of excused absences include: illness of the student; severe illness, sickness or death in the family; impassable roads; or medical appointments that cannot be scheduled after school hours. The school appreciates notification of a medical appointment on the preceding day. Students are responsible for all work missed during an excused absence.
4. In the event that an excessive number of absences (full or partial days) is noted, the school will notify the student and parents of its concern. Excessive absences that cannot be explained by documented medical issues may result in the loss of the privilege of earning credit for make-up work.
5. Unexcused absences will subject the student to disciplinary action in the form of detention and/or loss of credit for assignments. Students and parents should NOT expect an excused absence for.
6. Anticipated absences, such as out of town trips, should be approved at least one (1) week in advance by notifying the office and teacher(s). Teachers are not expected to have all assignments prepared for students who will be absent due to vacations. Where it is possible, every attempt will be made to send work with students. However, it will be the responsibility of the parents to work with students after such an absence, within the designated time frame, to complete any missing assignments. The school reserves the right to not re-create special projects and labs that may be missed. In addition, anticipated absences due to school activities (extra and co-curricular) that remove students from all or part of a school day require that students obtain work in advance and turn the work in on the same time schedule as is expected of the class.
7. Students who arrive at school after the regular scheduled school day has started must sign in at the office prior to going to their room. Students who will be leaving school early must sign out in the main office.
8. Students who are absent for 10 or more days in a quarter may receive an incomplete grade or no credit. If incompletes are not finished within ten school days into the next quarter, missing work will be marked a “zero”.
9. Secondary students are responsible for talking to all of their teachers after an absence in order to obtain all missed assignments and information.
10. Students who have chronic attendance problems that interrupt the learning process will have a conference with administration and custodial parent/legal guardian to determine if retention is a viable option. An evaluation of each case should occur after 10 absences.
11. In order for students to participate in afternoon or evening activities, students must arrive no later than 11:30 AM, unless the late arrival was prearranged with the principal.
Tardiness is recorded both at the start of the day and for each class period. Students will be considered tardy if they are not in their seats and ready to begin by class starting time, unless they ride a late-arriving bus.
Four tardies during a quarter will require a one-hour after school detention. Should a student receive twelve unexcused tardies in a quarter, the principal will meet with the student and parent. Should a student receive twelve unexcused tardies in a quarter, they will receive a one-day suspension. Calling the school to inform that a student will be late does not nullify a tardy.
Truancy is an absence without the knowledge and consent of parents and/or school staff. This includes leaving school without permission before the end of the school day, or staying out of a scheduled class or activity without permission. Such action will not be tolerated. Truancy will subject the student to disciplinary action and parental notification.
Standards of Dress and Appearance
The Bible teaches Christians to be careful and discreet about their inward attitudes as well as their outward appearance. Since the Bible does not set absolute standards in dress, we have established the following school standards:
1. Students are expected to wear modest, clean clothing. Appropriate personal hygiene and grooming, including clean hair and nails, is expected. If any student does not adhere to the dress code, his/her parent(s) will be called and will be asked to bring appropriate attire, or the school may provide alternate items for the student to wear.
⃝ If a student comes to school with less than appropriate hygiene or grooming, parent(s) will be called and asked to take the student home to clean up before returning to school.
2. Clothing and jewelry is to be worn in a way that is not distracting to others. All shorts, dresses and skirts will be modest in length—at least as long as the student’s fingertips when arms are resting downward at the sides. Tops may not expose the midriff or be unbuttoned in an immodest manner. Halter tops, strapless tops, tank tops, and tops that are too low in the front or back may not be worn. Sleeveless garments right at the shoulder are permitted. Clothing may not be excessively baggy, skimpy, sheer, tight, or worn in a way that exposes undergarments. Especially noted are excessively baggy/low riding/low cut pants. Parents are expected to monitor these standards.
3. Pictures, letters, symbols and other graphics on clothing, notebooks, pins, stickers, downloaded or electronic material etc., must be in keeping with Biblical standards, Christian values, and policy standards of SCCS. Clothing with words or pictures that are questionable or inappropriate will not be worn, including pants with words written across the backside.
4. Clothing and/or jewelry should not pose a safety hazard. Tennis shoes without a raised heel must be worn for physical education classes. Large hoop or dangling earrings that could be accidentally pulled off during physical education classes or recess, pants that are too long that they become caught by shoes, or loose clothing or hair that might be in the way of a science experiment should be avoided. Elementary students (K-5) are not allowed to wear flip-flops.
5. Caps, hats, scarves, hoods and other head coverings (boys and girls) worn to school may not be worn while indoors. Body piercing (other than the ear) and tattoos are unacceptable. Makeup, if used, must be minimal and tastefully applied.
6. Boots must be worn (or brought to school) by students in grades K-3 from the first snowfall until snow has melted. Students in grades K-3 must also wear or bring snow pants. It is very important that this rule be followed so that students can go outdoors during the winter months. Since weather can change quickly, winter attire must be brought every day, regardless of the weather report.
7. If any clothing is questionable, it should be avoided. SCCS reserves the right to determine the appropriateness of any article of clothing, hairstyle, or item brought to school. The decision of the administration is final.
This policy establishes guidelines for the proper use of the school’s computer and Internet resources. Students have the responsibility to use these resources in a moral, ethical, and lawful manner.
Students are given the use of computers and access to the Internet to assist them in the performance of their school work. The computer and telecommunications system and all transactions/communications belong to the school and, except as provided in this policy, are intended to be used primarily for authorized school related purposes.
The Internet is a worldwide network of computers containing millions of pages of information and many diverse points of view. Because of its global nature, users of the Internet may encounter material that is inappropriate, offensive, and, in some instances, illegal. The School will maintain filtration with the purpose of minimizing access to inappropriate information. However, the school cannot guarantee that all objectionable sites will be blocked.
A student who violates this policy may be subject to immediate discipline, including loss of computer access privileges for any stated period of time, suspension or expulsion.
In keeping with the school's responsibility to provide a safe learning environment for all students, the Board has established the following policy regarding the issue of "sexting". Sexting is the act of sending, receiving, or forwarding sexually explicit or suggestive messages, photos, or images via cell phone, computer, or other digital device. Students engaged in such activities are subject to state laws and school discipline. The school considers sending, sharing, possessing, or even viewing pictures, text messages, or e-mails that contain a sexual message or image a violation of this policy, a violation that will result in school discipline, up to and including expulsion. The school may notify local law enforcement. Students are required to immediately report any such activities to a school staff member.
As the living temples of God, we must commit ourselves to the fact that we do not belong to ourselves, but to God. “Or do you not know that your body is a temple of the Holy Spirit who is in you, whom you have from God, and that you are not your own? For you have been bought with a price: therefore glorify God in your body.” I Corinthians 6:19-20.
It is the desire of SCCS to set lifestyle standards that will ensure the highest spiritual, physical, social, and emotional development in the lives of the students who attend SCCS.
St. Cloud Christian School’s biblical role is to work in conjunction with the home to mold students to be Christ-like. On occasion, the atmosphere or conduct within a particular home may be counter or in opposition to the biblical lifestyle the School teaches. This includes, but is not limited to, sexual immorality, homosexual orientation, or inability to support the moral principles of St. Cloud Christian School. In such cases, the School reserves the right, within its sole discretion, to refuse admission of an applicant, or discontinue enrollment of a student. (Leviticus 20:13, Romans 1:27)
Behavior Standards and Discipline
Code of Conduct
Students are expected to act in a respectful manner and be submissive to those in authority in the spirit of Romans 13:1-5. “Everyone must submit himself to the governing authorities, for there is no authority except that which God has established. The authorities that exist have been established by God.” (Romans 13:1) Students are to show integrity and honesty in their work and relationships.
Secondary students (grades 6-12) who enroll at SCCS will be required to sign a lifestyle pledge on an annual basis. The purpose of this pledge is to remind students that enrollment at SCCS carries the responsibility of choosing a lifestyle that glorifies God and a willingness to conform to the behavior standards of the school.
The student pledge also specifically authorizes search of a student’s person, property, and vehicle for illegal substances, other illegal items, and other school prohibited items.
While this handbook outlines many expectations and related potential disciplinary consequences, the administration reserves the right to address any behavior concerns that are not in keeping with Biblical standards and to make all decisions on a case by case basis.
The following are examples of prohibited behavior, which, if exhibited, could result in disciplinary action:
Bullying is often characterized by a desire to demonstrate power over and/or humiliate another; it substantially disrupts the educational process, and the orderly operation of the school. Bullying shall be defined as the intentional and repeated use by one or more students of a written, verbal or electronic (cyber-bullying) expression, physical act or gesture, or any combination thereof, directed at a victim in one of the following ways:
1. Verbal: name calling, put downs, racist remarks, teasing, threats, spreading rumors, sending inappropriate (violent, sexual, malicious, etc.) notes or pictures in any medium (spoken, written, text message, email, etc.)
2. Physical: pushing, hitting, shoving, biting, hair pulling, scratching, spitting, tripping, damaging or stealing the victim’s property, restraint of a person’s free movement, making mean faces or rude gestures, initiating or forcing inappropriate touching, etc.
3. Relational: ostracism, ignoring, being unfriendly, alienating, social isolation through gossip, criticism, manipulation and exclusion, as well as intimidation of those who wish to socialize with the victim, etc.
4. Psychological: acts that instill a sense of fear or anxiety such that the victim fears harm to himself or of damage to his property, etc.
5. Miscellaneous: Any act that insults or demeans an individual in such a way as to cause distress, reluctance to attend school, a decline in work standards, or problem behaviors.
Reporting Bullying or Retaliation
1. Reports of bullying or retaliation may be made anonymously, provided that no disciplinary action necessarily will be taken against a student solely on the basis of an anonymous report.
2. Reports can be made in writing, by phone, or in person to a staff member or principal. The staff member shall assess the situation to determine if the behavior meets the criteria for bullying or if the behavior is an isolated incident that can be resolved within the classroom. Not all conflict constitutes bullying.
3. Any staff member receiving a report of, or witnessing bullying or retaliation, shall immediately inform the principal. The school administration will then promptly investigate the incident(s) and:
a. talk with those involved;
b. inform the parents of the victim(s) and the perpetrator(s) about the incident and the actions that will be taken;
c. pray with those involved, seeking God’s intervention, guidance, and instruction;
d. develop a plan of restoration for both the victim and perpetrator;
e. determine appropriate disciplinary actions in consultation with the Superintendent; and
f. notify the local law enforcement agency if the incident requires criminal charges to be filed.
4. The principal may not disclose to a parent any student record information regarding an alleged victim or perpetrator if the student is not the parent’s child.
5. The principal may disclose a report of bullying or retaliation to a local agency without the consent of a student or his/her parent. The principal shall communicate with law enforcement officials in a manner that protects the privacy of victims, student witnesses, and perpetrators to the extent practicable under the circumstances.
6. The principal may disclose student record information about a victim or perpetrator to appropriate parties as well as law enforcement in connection with a health or safety emergency, or if knowledge of the information is necessary to protect the health or safety of the student or other individuals. This provision is limited to instances in which the principal has determined there is an immediate and significant threat to the health and safety of the student or other individuals. It is limited to the period of emergency and does not allow for blanket disclosure of student record information. The principal must document the disclosures and the reasons that the principal determined that a health or safety emergency exists.
7. A student or a parent may request a meeting with a principal about a bullying incident, however this may not happen until after the time of investigation has concluded.
8. Retaliation against a person who reports bullying is prohibited.
9. A student who knowingly makes a false accusation of bullying or retaliation shall be subject to disciplinary action.
The school is prepared to take action to prevent and correct any violations of this policy. Any student who violates this policy will be subject to discipline, up to and including expulsion.
SCCS retains the right to search lockers, desks, personal belongings, vehicles, or the actual person of students for such substances. Should any such substance be discovered, immediate disciplinary action will be taken, as deemed appropriate by administration.
Students are to leave certain belongings at home. Radios, CD players, IPods, MP3 Players, games, laser pointers, toys, etc. should be left at home unless permission to bring them for a special purpose is obtained in advance from the teacher.
Toys in general should be left at home, unless students have special permission to bring them to school. Play items that may be controversial (Pokemon cards, dice, cards, etc.) should be left at home. Inappropriate items found at school will be confiscated and only released to a parent.
At no time are students to have any weapon, real or play/pretend. This would include, but is not limited to: Guns of any kind, knives, pocket knives, matches or other objects that could start a fire, any item containing an explosive device or substance, harmful or corrosive substances, or ordinary objects that have been modified in a way that could be used to cause harm. Students found to be in possession of any questionable item will be referred to the administration for disciplinary action, up to and including expulsion.
St. Cloud Christian School is committed to maintaining an educational environment, in which all individuals treat each other with respect, which is free from all forms of intimidation and harassment, including sexual harassment, bullying and electronic harassment. The school is prepared to take action to prevent and correct any violations of this policy. Any student who violates this policy will be subject to discipline, up to and including expulsion.
In the event a student violates the code of conduct of SCCS or engages in prohibited behavior, administration may impose any or all of the following disciplinary actions in its discretion, depending on the circumstances:
In certain situations the parent may be asked to pick up a student immediately, to make restitution, or assist the student in some other appropriate corrective measure.
St. Cloud Christian School will evaluate situations regarding student issues of immorality and/or participation in illegal activities on a case-by-case basis. These situations may include, but are not limited to: issues related to pregnancy, sexual activity, abortion, pornography; harassment; and the possession, use of, distribution, manufacture or being under the influence of drugs; and/or any other illegal or immoral activities.
A redemptive approach to discipline may be considered if a student and his/her family exhibit repentant and humble hearts and if it is determined that continued enrollment in the school is in the best interest of the student and the SCCS student body.
If a redemptive approach to discipline is determined to be appropriate, it will require the student and family to agree to a comprehensive plan that may contain any combination of the following items (this is not an exhaustive list, other items may be added at the sole discretion of the school).
Redemptive discipline may be considered if the student and family:
Attitudes and Legal:
Attendance and Participation:
Graduation Status and Commencement Exercises:
Fees and Additional Expenses:
When there are multiple classes in a single grade level, it will be the policy of the school to have each class relatively equitable based upon academic levels, physical ability, and gender.
It will be the responsibility of administration to make class assignments. Administration will consult with the faculty prior to making assignments. Parental requests for classroom placement will be handled at the faculty and administration’s discretion.
Junior/Senior High Homeroom Assignments
SCCS students in grades 6-12 will be assigned a homeroom advisor. This person will be identified on the student’s schedule sent home prior to the start of each quarter. The homeroom advisor is the first person students and parents should contact with questions pertaining to any school related issue. Homeroom advisors can and should be used for prayer support and personal needs that students might have.
SCCS desires to teach the importance of honesty to our students. “For we have regard for what is honorable, not only in the sight of the Lord, but also in the sight of men.” (II Corinthians 8:21) Cheating/plagiarism will not be tolerated. Repeated offenses will lead to significant consequences up to and including expulsion. In order to promote honesty, we will implement the following regarding cheating/plagiarism:
1. Teachers will discuss the importance of honesty with the students, and explain that cheating/plagiarism is a form of stealing.
2. Teachers will make every attempt to minimize the opportunities for cheating by covering test papers, using dividers, etc.
3. Staff members will utilize all possible care when dealing with this situation.
4. The following consequences for cheating/plagiarism will be imposed. Steps may be skipped or discipline accelerated depending on the circumstances.
a. Grades K - 2
1st offense: Separation to an individual workplace, may or may not lose credit, parents notified
2nd offense: Loss of credit, parent/teacher meeting
3rd offense: Loss of credit, detention, parent/teacher meeting
b. Grades 3 – 5
1st offense: Student/parent/teacher consultation and redoing assignment or test
2nd offense: Student/teacher/parent consultation and zero on assignment or test
3rd offense: Detention/parent meeting. Notification to Administration
c. Grades 6 – 12
1st offense: Student/parent/teacher consultation and zero on assignment or test
2nd offense: Detention/student parent teacher administrator meeting. Removal of honors
3rd offense: Suspension. Parental meeting with administration prior to readmission
4th offense: Recommendation for expulsion
School Owned Property
Each fall required textbooks and school equipment are distributed to students for their use throughout the school year. These items are the property of the school and are on loan for the year. Secondary students are annually issued between $400 and $500 worth of books. Books and equipment need to be maintained and treated with the respect they should in order to maximize the number of years they can be used.
Each student will have the opportunity to write down any issues that the loaned item may have when it is issued to them (bent corners, torn pages, scratches, etc.) It is the responsibility of the student to accurately record the condition of the books/equipment issued to them. This will then be reviewed by the teacher and kept on file until the item is returned in the spring.
In the spring, or at the end of an academic term, students must return the book or item that has been issued to them. Returning someone else's item is not sufficient.
All books should be covered with book covers. In addition, soft cover books should have pieces of cardboard placed over both the front and the back to help stabilize the covers.
Fines will be assessed for other school property that is loaned to a student (for example a graphing calculator, or library book) if the property is returned with damage. This also applies to school owned computers, science or other lab equipment, sports uniforms, and phy-ed equipment. Property/equipment needs to be used properly. Misuse that results in breakage or other damage will result in a fine being assessed. Loaned items should not suffer more than "usual" wear due to careful use.
Damage that will result in fines:
Broken or damaged lab equipment due to misuse: Cost to replace
Grades/Transcripts will not be issued until fines are paid. Equipment for the following year will not be issued until fines from the previous year have been paid.
Certain school supplies for student use must be provided by the student. Individual teachers will indicate the needed materials prior to the school year, and again during the first week of school.
The educational program shall include excursions and trips by pupils under the supervision and instruction of teachers to museums, art galleries, places of historical, industrial, and civic interest, field and woods for nature study and institutions or places of similar character which, in the opinion of the administration, may promote the education of such pupils as s/he may authorize to take such a trip. The place to be visited and the method of transportation shall be approved by the administration. All such trips will require the prior written consent of the parents of each student attending.
All field trips, including school sponsored trips out of state or country are an extension of the school program and all school policies remain in effect. Certain field trips (such as a foreign mission trip) may require additional waivers and acknowledgement of the school's expectations.
During the course of study and/or for special occasions, students may make multi-media productions. All content of these productions is subject to current school policy and to the standards of the school. Images, music and words should convey a God-honoring message. The school retains the right to preview and/or edit, in part or in total, any production, with or without the consent of the student. The school may also choose to refuse to give credit and/or refuse to show a project that is objectionable.
Secondary students will affirm their knowledge of and agreement when they sign their annual student pledge.
Student Records/Class Registration
The school shall keep records, which will provide for the registration and attendance of pupils. The records will show an up‑to‑date permanent cumulative record of individual pupils showing personal data and progress through school, including academic achievement, health information and test results.
Two business days should be allowed for any request for copies of a student file and/or forwarding of information for application to universities, scholarships, etc.
Transfer of Grades
School report cards and transcripts will only include grades earned while in attendance at SCCS or at an approved postsecondary institution. Grades earned by students not in attendance at SCCS may only be placed in the student’s file as a separate attachment to the report card or transcript.
The administrative secretary will supervise all attendance records. Daily records will be kept for every student and entered on his or her permanent record at the end of the school year.
Dropping and Adding Classes
Students in Grades 9-12 who are requesting to either drop or add a class into their schedule must have pre-approval. The decision for a student to either drop or add a class will be done in a collaborative effort with the principal, staff (teacher), parents and student. Designated yearly courses are to be taken for the entire year and cannot be dropped or added at semester break unless there are extenuating circumstances as determined by the administration.
In order for the drop/add to take effect the student must have a drop add form/note signed by those individuals affected by the drop/add (parents, staff person, principal). The drop/add deadline is ten (10) school days after the start of the academic quarter. The administration reserves the right to deny requests based on factors such as class size, need for credits, etc.
Report cards are issued after each quarter. Parents should discuss progress with the student. Report cards for students in grades K-2 will be mailed and 3-12 will be emailed to parents after quarters 1-3. Fourth quarter report cards K-12 will be mailed to parents.
Where used, the “S” scale is defined as follows:
S+ 90-100%, excellent, putting forth extra effort, surpasses average expectations.
S 80-89%, meets expectations
S- 60-79%, marginally meets expectations
N 69% and below, needs improvement
Where used, the “A-F” scale is defined as the following percentages:
F 59 or below
Transfer of Grades
School report cards and transcripts will only include grades earned while in attendance at SCCS or at an approved postsecondary institution. Grades earned by students not in attendance at SCCS may only be placed in the student’s file as a separate attachment to the report card or transcript.
Earning Credits from Outside Institutions
SCCS believes that the greatest benefit to its students will occur when they complete their high school experience in a setting that teaches subjects from a Christian Worldview. In addition, it is the belief of the school that students gain spiritually, socially, and emotionally from participating in a wide variety of age-appropriate curricular and co-curricular activities that are normally associated with a high school setting.
As an accredited high school program, standards for graduation must be maintained in order for a diploma to be earned from SCCS. This includes the completion of a core course of study that includes four years of Bible, four years of History, four years of English, and three years of both Math and Science. In addition, all SCCS graduates must complete 50 hours of community service.
Courses that are being sought from an outside institution in an attempt to earn dual credit from both the institution and SCCS will be referred to as “trade out” courses. Trade out courses for core subjects will only be considered from approved colleges and universities that offer four-year degrees. Non-core courses from institutions that offer two-year degrees may be petitioned, however, any credits earned from a two-year institution would be for courses of personal interest, and would be in addition to, but would not replace any core course at SCCS.
Based upon the beliefs stated above, SCCS will limit participation in “trade-out” credit earning opportunities to the following: No more than one “trade-out” class each semester as a junior, and no more than two “trade-out” classes each semester as a senior. These guidelines are also in line with recommendations from post-secondary programs.
Due to the belief that Bible class is an integral part of our curriculum, and to ensure that Bible teaching occurs in a manner that is Mission appropriate, students will not be allowed to trade out Bible credits.
SCCS reserves the right to review any and all requests for “trade-out” classes, and may accept or reject requests on a case by case basis. In general, students can expect that course content must meet or exceed what would be expected at SCCS. Requests for “trade out” lab classes must include a lab component. It will be the sole responsibility of the student/parent to secure requested course syllabi for SCCS review a minimum of two weeks prior to registration deadlines.
Courses that are being taken as “trade out” classes for dual credit will result in the grade earned being placed on the SCCS transcript. All courses will be graded on a standard 4.0 scale.
Students who pursue credits from alternate sources (on-line, home-school, etc.) must secure permission in advance in order for any credit consideration to be given. SCCS reserves the right to not include these courses on the SCCS transcript and/or include grades earned in such courses in the overall GPA.
It will be the normal procedure to only place grades earned from an outside source on the SCCS transcript when the course has been pre-approved as a trade out for a required SCCS class.
If at any time, a SCCS student who is enrolled in a PSEO course and receives an “F” or an “FN” or in any other way fails to complete a course at any institution, s/he will become immediately ineligible to take any further PSEO courses at any institution. If a student receives an “I” it must be pre-approved by SCCS administration, or it will be treated as an “F” and the student will not be able to take any further PSEO courses. If a PSEO transcript contains an “F” or an “I”, and there is a time lapse between a student’s grade report being received by SCCS, SCCS reserves the right to require the student to withdraw from any PSEO courses in which they subsequently enroll.
Petitions for exceptions to this policy must be made to the administration a minimum of two weeks prior to registration deadlines.
To be eligible to participate in the PSEO option, students must maintain a cumulative GPA at SCCS of at least 2.75.
Tuition adjustments will only be made for “trade-out” dual-credit courses, at a rate of $50 per course, per semester.
Parents and students must understand that SCCS does not have the final authority or control over whether a PSEO class credits will be accepted by any particular college or university. Each university has their own standards and students are strongly encouraged to speak directly with an admissions counselor from the university in question to obtain final information about credit transfer and acceptance.
SCCS requires 44 credits to be eligible for a diploma.
Bible (8 credits) 1 per semester
English (8 credits) 1 per semester
Social Studies (7 credits) US History & World History (2 semesters each) Government, Economics, & Geography (1 semester each)
Science (6 credits) Physical Science, Biology, Chemistry or Conceptual Chemistry
Math (6 credits) Algebra 1, Geometry, Algebra 2
Community Service (1 credit) 50 hours in senior year
Electives (8 credits) Spanish, Yearbook, College/Career, Band, Choir, PE, Art, Tech
Eligibility for a Diploma
In order to be eligible to receive a diploma from SCCS, a student must meet all admission criteria and at least one of the following criteria:
Eligibility to Participate in the Graduation Ceremony
In order for a student to participate in the graduation ceremony, s/he must satisfactorily complete all academic requirements. In addition, s/he must be in current agreement with and demonstrating the expectations of the school regarding conduct and attitude.
Any student who has a redemptive discipline plan that is current at the time of graduation will be subject to the terms of that plan.
Determination of Valedictorian/Salutatorian and “Top Ten” Status
For the purpose of determining Valedictorian and Salutatorian grade point average will be used. For purposes of declaring a “tie”, if there is less than .05 difference in GPA’s the numbers will be declared the same and co-valedictorians/co-salutatorians will be declared.
For the purposes of publishing the school’s “Top Ten”, a minimum GPA of 3.75 will be used. The number of students published will be determined by starting at 4.0 and going down to no lower than 3.75. To be declared a valedictorian or salutatorian, a student must have earned a minimum GPA of 3.75.
SCCS believes that academics must always remain the central focus of the educational experience. For that reason, academic standards must be maintained in order for students to remain eligible for co-curricular activities.
If a student receives a mid-quarter progress report or end of quarter grade of “F” regardless of their overall GPA, the student will be considered ineligible to compete in any extra-curricular activities. This includes, but is not limited to, athletics, academic activities, drama, and music co-curriculars. That student will not be allowed to participate in an event or practice until grades have been improved at the next academic checkpoint. This will be done at either mid-quarter progress report time or end of quarter grades. This is an opportunity for the student to make academic adjustments in time for further participation in extra-curricular activities.
Fourth Quarter Grades
Any student who ends the school year ineligible due to 4th quarter grades may be ineligible for initial contest(s) or performance(s) of the next season. The student will have until mid-quarter progress report time to reflect acceptable academic standing.
Loss of Course Credit
Should a student receive an “F” for two consecutive quarters within a semester in the same course, they will have failed that semester and no credit for that class will be given. They will be required to re-take that semester class again, with passing grades, in order to gain credit for graduation.
SCCS reserves the right to adjust policy based upon unforeseen circumstances on an individual basis.
Academic probation is invoked when a student has a serious academic problem, or becomes ineligible as stated above. It is intended to give notice to the parent and student so a mutual effort on the part of both school and home may be made to correct the academic deficiency. Hopefully the deficiency will be improved to a satisfactory or passing level. If not, the administration will decide if the student will be able to continue at St. Cloud Christian School.
Academic probation will be invoked in the following manner:
After a student is placed on academic probation:
1. The student has attended another school for one full semester; AND
2. The student has completed a full academic load for the semester; AND
3. The student received no grade lower than a C in any subject.
In certain cases, administration may consider special circumstances which may allow a student to remain at the school.
Honor Roll Recognition
SCCS rewards students in grades 7-12 who have proven academic excellence with academic recognition at the end of each grading period as well as at the end of the school year.
Students in grades 7-8 will be recognized on either the “A” (3.6-4.0 average) or “B” (3.0-3.5) honor roll.
Students in grades 9-12 will be recognized as achieving with “Honors” (3.25-3.74 average) or with “Highest Honors” (3.75 or higher).
National Honor Society
Students must be academically eligible in order to apply for National Honor Society (NHS) membership. Application includes information pertaining to specific criteria, provided by the applicants, which is then reviewed by the faculty and the NHS selection committee in order to determine eligibility for membership.
1. Students and their parents are notified by mail regarding eligibility for NHS, which is based on grade point average and period of enrollment. Transfer students must have completed a minimum of six quarters at SCCS to be eligible. Independent study programs are not included in establishing honors.
2. Students who wish to pursue nomination must complete and submit the application form.
3. Faculty members submit a review of the student using the Criteria Form.
4. The forms from students and faculty are collated and submitted to the NHS selection committee for review.
5. The NHS selection committee considers all relevant information and then votes as to whether or not to grant candidacy.
6. Students and parents are notified of the results in writing.
7. If a student or parent is dissatisfied with the results, an appeal can be made to the high school principal.
Scholarship – Juniors and Seniors with an overall grade point average of 3.25 or higher are eligible to apply for the National Honor Society.
Leadership – Leadership roles in both the school and community are considered, when verification is provided.
The student who exhibits leadership:
1. Is resourceful in proposing new problems, applying principles, and making suggestions
2. Demonstrates initiative in promoting school activities
3. Exercises positive influence on peers in upholding school ideals
4. Contributes ideas that improve the civic life of the school
5. Is able to delegate responsibilities; 6. inspires positive behavior in others
7. Demonstrates academic initiative
8. Successfully holds school offices or positions of responsibility; conducts business effectively and efficiently; demonstrates reliability and dependability
9. Is a leader in the classroom, at work, and in other school or community activities
10. Is thoroughly dependable in any responsibility accepted
11. Is willing to uphold scholarship and maintain a loyal school attitude.
Service – Service is generally considered to be those actions undertaken by the student which are done with or on behalf of others without any direct financial or material compensation to the individual performing the service. The student's attitude toward service may be considered for review.
The student who serves:
1. Volunteers and provides dependable and well organized assistance, is gladly available and is willing to sacrifice in order to offer assistance,
2. Works well with others and is willing to take on difficult or inconspicuous responsibilities
3. Cheerfully and enthusiastically renders any requested service to the school
4. Is willing to represent the class or school in inter-class and inter-scholastic competition
5. Does committee and staff work without complaint
6. Participates in some activity outside of school, for example, Girl Scouts, Boy Scouts, church groups, and volunteer services for the elderly, poor, or disadvantaged
7. Mentors persons in the community or students
8. Shows courtesy by assisting visitors, teachers, and students.
Character – A person of character demonstrates the following six qualities: respect, responsibility, trustworthiness, fairness, caring, and citizenship. Positive and negative aspects of character may be considered for review, as well as a student’s disciplinary records.
The student who exhibits good character:
1. Takes criticism willingly and accepts recommendations graciously
2. Consistently exemplifies desirable qualities of behavior (cheerfulness, friendliness, poise, stability)
3. Upholds principles of morality and ethics
4. Cooperates by complying with school regulations concerning property, programs, office, halls, etc.
5. Demonstrates the highest standards of honesty and reliability
6. Observes instructions and rules, is punctual, and faithful, both inside and outside the classroom
7. Has powers of concentration, self-discipline, and sustained attention as shown by perseverance and application to studies
8. Manifests truthfulness in acknowledging obedience to rules, avoiding cheating in written work, and showing unwillingness to profit by the mistakes of others
9. Actively helps rid the school of bad influences or environment.
NHS Members: All NHS members are to maintain the standards by which they were selected, attend any meetings of the NHS chapter throughout the year, and perform both individual and chapter service projects throughout the year. The NHS selection committee may revoke this honor from students who fail to maintain the standards by which they were initially selected.
Academic Support/Tutorial Help
In the event that a student requires additional help, the responsibility for securing and paying for a tutor will be with the parent. In some cases, tutoring may occur during school hours, on school property. In such cases, a plan that is acceptable to the parents and the school will be put in place. However, the school reserves the right to monitor the actions of the tutor, and if deemed necessary due to conduct that is not in keeping with a Christian environment, unilaterally terminate on-site privileges for that tutor.
Students in grades 2, 4, 6, 8 and 10 will take Stanford Standardized Achievement Tests on an annual basis. These tests are designed to give primarily group data, which allows the school to see how well its program is preparing SCCS students, when compared with other Christian and public schools. Parents will receive a copy of their child’s performance summary but are cautioned to accept testing information as only one piece of input regarding their child’s talents and limitations.
Applicability to Outside Extra Curricular Activities
Stated eligibility standards include extra curricular activities of other schools or entities that are offered to SCCS students through cooperative agreements. SCCS standards apply in addition to and not in lieu of any academic standards which such other schools or entities may impose. The student must satisfy both the standards imposed by SCCS and any academic requirements of other schools or entities
Admission Policies and Procedures
Family Lifestyle Policy
St. Cloud Christian School’s biblical role is to partner with Christian parents to mold students to be Christ-like servant leaders. On occasion, the atmosphere or conduct within a particular home may be counter or in opposition to clear biblical standards. This includes, but is not necessarily limited to, sexual immorality, homosexual sexual orientation, or inability to support the moral principles of the school. In such cases, the school reserves the right, within its sole discretion, to refuse admission of an applicant or to discontinue enrollment of a student.
St. Cloud Christian School has been established on the biblical principle that God has given parents the primary responsibility for educating their children. The school enters into a partnership with parents and Christian educators to teach academics in the context of a Christian biblical world-view. Our policy is to offer enrollment to students of Christian parents who desire a Bible-based education with academic excellence for their children.
Christian Partnership Policy
St. Cloud Christian School is a Bible-based Christian faith based school. Therefore, it is required that at least one of the parents/guardians is able to give a clear testimony of a personal faith in Jesus Christ. Parent/guardians are also required to read and sign the Statement of Faith to indicate their knowledge and support of the doctrinal position taught at this school.
St. Cloud Christian School reserves the right to select students and families on the basis of academic performance, Christian commitment, lifestyle choices, and personal qualification including a willingness to cooperate with our administration and policies. Therefore, we reserve the right, within our sole discretion, to refuse admission of an applicant or to discontinue the enrollment of a student on the basis of, but not necessarily limited to, the inability to support the moral principles of the school and/or maintaining a lifestyle in conflict with our statement of faith and/or any of the policies.
Non Discrimination Policy
St. Cloud Christian School admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. St. Cloud Christian School does not discriminate on the basis of race, color, national or ethnic origin, gender, status in regard to public assistance in administration of its educational policies, admissions policies, tuition assistance programs, athletic and other school administered programs.
New and returning students will be enrolled or re-enrolled according to the following order of priority. These priorities apply only after students have been qualified through application, placement testing, and interview. Returning students are considered qualified unless special academic or behavioral probation applies. A non-refundable re-enrollment fee is required of each student each year.
1st Priority: Returning Students
Students who reenroll from the previous year, provided they register in the protected time period before March 28th
2nd Priority: St. Cloud Christian School Sibling Applicants
Students with SCCS sibling enrolled and currently attending SCCS
3rd Priority: Other Applicants with Pastor Recommendation (optional)
Students that do not currently attend SCCS and have a recommendation letter or form from their Pastor of their church
4th Priority: Other Applicants
Students without SCCS sibling and do not currently attend SCCS
Date of application determines their place on waiting list
Class Capacity Size Policy
St. Cloud Christian School strives for academic excellence. We keep our class size limited for the success of our students.
Maximum Class sizes:
Kindergarten 16 per class
Grade 1 20 per class
Grade 2 22 per class
Grade 3 23 per class
Grades 4-6 25 per class
Grades 7-12 25 per class
Changes to this policy are determined on specific class basis by the admissions office.
School records or admission data that indicate an academic or behavioral problem may result in the student being admitted provisionally. The conditions of provisional acceptance are designed to assist in making up for weaknesses or gaps in previous learning or to give the student an opportunity to demonstrate positive maturing and acceptable performance. A provisional status will involve early evaluation of a child’s ability to cope at the current grade level. The student may need additional testing at a later date, may require additional tutoring, or may be recommended for another year at the same grade level. Any special condition for admission will be explained to parents carefully and provided in writing. We desire all children admitted to have maximum opportunity for success in our school program.
In the event that parents of children with exceptional needs (behavioral, academic, or emotional) disclose known issues/concerns about their child during the admission process, the school may choose to offer admission for a trial period. The trial period could be ongoing at the sole discretion of the school.
In general, students who have been expelled or asked to leave other schools because of poor disciplinary records will not be admitted to St. Cloud Christian School. Such students must wait at least one year and compile a good disciplinary record before their application will be considered. Entering students will also be asked to have a placement testing assessment which will help us determine whether or not SCCS will be able to meet the needs of the student. All Students admitted to St. Cloud Christian School are placed under both academic and disciplinary probation for a period of one semester.
At any time, it becomes evident that a student has academic, behavioral, or emotional needs that fall outside of the scope of the school’s programs, a meeting with parents, teacher and administration will be held. It will be the sole discretion of the school to determine if removal of the student is necessary.
Special Education Policy
St. Cloud Christian School has the ability to serve students who can be served through the curriculum taught at the school. Consequently, SCCS will carefully consider the application of all students, in order to determine if the needs of the student can be met, given the limited resources of the school.
Home School Policy
Administration will determine, on an annual basis, which school programs and courses are available to home school students. Fees for participation will be set by the Board. All options will be offered on a space-available basis and established policies only.
General Admission Requirements
Kindergarten students must be age 5 and first grade students must be age 6 on or before September 1.
St. Cloud Christian School reserves the right to conduct academic placement testing of all potential students. A student’s acceptance at any grade level is contingent upon the student’s ability measured by a placement testing assessment and by the interview data. Applicants will be informed when a decision on admission is reached. SCCS has sole discretion to accept or deny any application for enrollment. Acceptance at the school is not a guarantee of continued enrollment.
Admission may be denied for:
· Failure to meet any requirement in admission process
· Previous academic work or grade retention, which places a student more than one full academic year behind the grade placement deemed appropriate for the student’s age.
· Student has learning needs or difficulties that are beyond the scope of the program available at SCCS.
· The student has a record of disciplinary problems and/or exhibits a lifestyle inconsistent with the mission, philosophy, core values, student handbook and/or policies of the school.
· The student voices opposition or negative attitude towards admission.
· A tuition balance remains from the previous school year and special payment arrangements have not been agreed upon with the Board.
· Classroom size limits have been reached.
Families seeking admission to SCCS must meet the following standards:
· The parent(s) or guardian(s) must have legal custody of the child(ren) and they must reside in the household for the majority of the time.
· The family must have at least one parent or guardian residing in the household. If there are two parents residing in the household, they must be a legally married man and woman. This is based upon the Biblical standards of marriage based on Romans 7:2-3 and Ephesians 5:22-33.
· The family must be active in a local Bible-believing church.
· School policies involving communications expectations and code of conduct.
Financial Assistance Policy
Financial assistance may be available on an annual basis to those families who demonstrate financial need as determined by the guidelines set forth in the St. Cloud Christian School’s tuition assistance policy. Detailed tuition assistance information is located on the SCCS website. New families may apply for tuition assistance at any time after applying with the Admissions office. If families determine that the financial assistance they have been granted does not meet their need, they may submit an avenue to petition for more assistance to meet the needs. Each financial assistance petition will be considered on a case by case basis.
Health Records Policy
Enrollment cannot be completed until the school has had the opportunity to evaluate the following items:
1. Current medical history
2. Physical examination
3. Allergy information
4. Inoculation records on file
5. Preliminary screenings for speech, hearing, vision, scoliosis, fine and gross motor skills, and language will be required. (Also available through District 742 Nursing services).
Our responsibility under current law is to delay enrollment until complete records are provided.
Denial of Admissions Appeal Policy
If a parent wishes to appeal a denial of admission, a letter may be written to the Board chairperson. The Board chair will designate a subcommittee from the Board to review the appeal. The decision from this subcommittee will be final.
No records will be released until a student has properly taken care of all the details of withdrawal procedures.
Prospective students and parents are welcome to tour our school for a tour of the campus. This tour is scheduled with admissions office. Please call 320-252-8182 or email at firstname.lastname@example.org. We will provide an admission packet with further details and answer any questions.
Prospective students are welcome to visit on school days for a half day or full day visit in the classrooms. This visit is scheduled with admissions office. Please call 320-252-8182
or email email@example.com. SCCS will provide hot lunch for visitor if scheduled in advance.
Application and Fee
The application includes a signed Statement of Faith agreement. An application fee of $100 ($50 for each additional sibling, a maximum of $200 per family) is accompanied with the application to the school and is non-refundable. This is a one-time fee per family.
Parents are asked to provide a transcript of grades, testing, and other official records from previous schools. This includes copies of any special diagnostic testing for learning problems, attention deficit, hyperactivity, or other special needs. If necessary, SCCS has a release of records form available for parents to use. The student will not be scheduled for placement testing without submission of transcripts, behavioral documentation, any copies of past or present learning plans (IEP or 504), standardized test scores and previous report cards.
In most cases, SCCS will require a placement test.
Families of new students will be given the opportunity to meet with Administration prior to finalizing admission.
All new students and current students must submit a health information form with immunization and current health records. These may be copied or transferred from the previous school. All new students must have a physical examination by licensed physician and the state-required immunizations.
Official Acceptance is communicated to parents. Families will be provided a student/parent handbook and are added to our mailing list at this time.
Tuition and Fees
Upon acceptance, families will make a $250.00 deposit and will be presented with tuition options in order to complete enrollment. This amount will be deducted from the first month’s tuition payment.
New families process checklist:
1. Campus Tour
2. Classroom Visit
3. Application and Fee
4. Records-Report Cards, Behavioral Documentation, Transcripts, including copies of IEP’s and 504 plans
5. Placement Testing
6. Family Interview
7. Official Acceptance
8. Payment of Tuition and Fees/Tuition Agreement
9. Health Records-Forms and immunization records/physical
The office of admissions would love to assist you in anyway throughout the application process.
In cases when grade levels have been filled, and waiting lists become necessary, presently enrolled families will be allowed to re-enroll their child(ren) until March 15th. After March 15th, siblings of presently enrolled families will be given first priority, and then remaining applicants will be enrolled on a first-come, first-served basis. All necessary forms and fees must be satisfactory completed before a child will be placed on a waiting list.
Tuition Payment Schedule
Tuition may be paid in twelve (12), two (2), or one (1) equal payment(s). The payments for the twelve (12) month option will be June through May. All tuition payments must be made in full by the end of the school year.
The school’s responsibilities are important and it cannot meet them if those responsible to it are delinquent in their payments. The Board also feels that debts owed to Christians or Christian organizations are not to be viewed secondary obligations to be paid when and if there is enough left over after everyone else has been paid.
Therefore, it is the policy of St. Cloud Christian School to suspend the attendance of any student whose tuition is past due 45 days or more. Anyone seeking exception to this policy is encouraged to make contact with the administration as soon as possible when financial hardships occur. Once the administration is contacted they will, in consultation with the board treasurer, arrange meetings with the proper personnel to work out a solution.
Note: The Board understands the need, to extend grace to a family experiencing unexpected financial hardship due to unforeseen circumstances. In such cases, it is the responsibility of the family to contact the administration or Board treasurer as soon as the financial situation presents itself. A plan which is reasonable to both the family and the school will be discussed and put in place if deemed appropriate. Such plans will include a timeline for payments as well as for student dismissal in the event the plan is not followed.
Electronic Funds Transfer for Tuition Payments
All families are required to make tuition payments through electronic funds transfer (EFT). The only exception is if a family petitions the Board of Directors in writing before the beginning of the school year and is granted permission by the Board to make payment in a different way.
In order for the Board to consider a petition, a family must have a two-year on-time payment history with the school.
Families who pay tuition for the entire year must pay by July 1st. Any pre-payment of tuition that is less than the entire amount is also due by July 1st. In this event, any remaining balance will be paid by automatic bank withdrawal unless a Board approved plan is in place.
Delinquent Accounts-EFT Payments
If EFT payments are not made and specific board permission has not been granted for a different payment plan, this policy will be followed:
EFT payment not made for any reason on the scheduled date (e.g., insufficient funds, no EFT in place, wrong information, etc.) – this will result in a notification by the school of non-payment. Late fees will be assessed and charged by the EFT company.
EFT must be up to date and in place (i.e., in working order with adequate funds) by the next date a payment is due. If it is not, school will notify the family that they are in arrears and their payment is due immediately. If payment is not possible, a payment plan, in writing, must be submitted to the Board within two business days after the family receives notification from the school that their account is overdue. The written plan must include a timeline for how/when the account will be made current before the next EFT date. The plan should be submitted to the administration who will, in turn, notify the Board.
If any two EFT payments in the same school year are missed, the student’s enrollment will be discontinued on the 15th day following the 2nd missed payment and/or when the third EFT payment is missed.
Delinquent Accounts-Board Approved Non-EFT Payments
The following procedure is used for delinquent accounts that are Board approved cash or check accounts:
After any two delinquent payments that are Board approved cash or check accounts, the family will be required to set up and maintain and EFT account in order for students to remain enrolled.
Limited tuition assistance is available for families, based on financial need. SCCS uses an independent firm to process requests for tuition assistance, and all information is kept confidential. Application for tuition assistance may begin in January each year for the following school year. Families are responsible for requesting the information and completing the process within stated timelines. Information is available in the school office.
All families who feel that they need financial assistance are encouraged to apply for assistance. God has graciously provided for many families over the years once they made their needs known.
Academic Requirements for Tuition Assistance
In order for a family to continue to receive tuition assistance, students in grades 7-8 must maintain passing grades of “C-“ or better (70%) in all subject areas. Students in grades 9-12 must maintain passing grades of “C” or better (75%) in all subject areas. If lower grades are recorded, the student(s) will be on academic probation for one academic quarter. If all grades the following quarter do not meet the minimum requirements, tuition assistance will be suspended until one quarter of satisfactory grades have been recorded. Any loss of tuition assistance will result in the annual designated amount being pro-rated, provided the student earns reinstatement.
Other Policies and Procedures
This handbook is intended only as a general reference and not a full statement of all policies and procedures. The Board of Directors and Administration of SCCS reserve the right to amend these policies at any time, with or without notice, and to interpret these policies and procedures in the discretion of the Board. No provision in the student policies are intended to create a contract between the school and any student.
Revised October, 2016