By-Laws

of the

Michiana Extract & Grain Association Inc

Adopted 2/14/2010

Article 1 – Statement Of Purpose

Section 1 – Identity

Michiana Extract and Grain Association Inc. (MEGA) is a homebrewing club covering the Michiana region of Northern Indiana and Southwest Michigan. MEGA is a non-profit social organization and  is registered with the American Homebrewers Association (#000152818).

Section 2 – Mission

The mission of MEGA is to promote the art and science of the homebrewing hobby. To achieve this mission, MEGA has the following objectives:

Article 2 – Membership

Section 1 – Eligibility

Those persons of legal age to consume alcoholic beverages and interested in the hobby of homebrewing shall be eligible for membership. Participation in MEGA is entirely voluntary. Members are encouraged to bring guests who may be interested in homebrewing or want to learn more about MEGA. Membership shall not be denied to any person on the basis of race, sex, color, creed, national origin, or sexual orientation.

Section 2 – Termination

Officers may terminate the membership of a member who, in the judgment of the officers, conducts himself in a manner detrimental to MEGA and/or its members.

Section 3 - Hold Harmless

Membership in MEGA is entirely voluntary. Each member understands that participation in MEGA involves the consumption of alcoholic beverages that may affect perception and reaction. All members shall accept sole responsibility for their conduct, behavior, and actions, as well as their guests and agrees to indemnify and hold harmless Michiana Extract & Grain Association Inc., its officers, and members from any and all claims of liability. With membership in MEGA, each member agrees to and is bound by this article.

Section 4 – Level of Membership

 

Section 5 - Benefits of Membership 

 

Article 3 – Meetings

Section 1 – Meetings

Official meetings are held the second Sunday of each month. Meetings are currently held at Crooked Ewe Brewery & Ale House, 1047 Lincolnway East, South Bend, IN 46601.

 

MEGA may have floating meetings. These meetings are meant to be an informal social gathering that includes members and their families, or other guests. Floating meetings are held at various commercial or member residence locations and are decided and organized by the members.

Meeting times and dates are subject to change due to holidays or other factors. Notices of meetings and/or meeting changes shall be announced on MEGA’s website and/or mailing list. If a special business meeting is called, the membership shall be notified as soon as possible.

Article 4 – Official Business

 

Section 1 – Quorum

At least 2 officers and 25% of the total active membership shall be considered a quorum. No official MEGA business shall be conducted unless a quorum exists.

Section 2 – Vote Eligibility

All active members, as described in Article 2, Section 4, shall be eligible to vote on MEGA business.

Article 5 – Elected Officers

Section 1 – Officers

The following positions shall constitute the officers of MEGA:

President

Vice President

Treasurer

Secretary/Membership Coordinator

IT Officer

Members at Large (3) (appointed)

Section 2 - Duties of Officers

President

Vice President

Treasurer

Secretary/Membership Coordinator

IT & Social Media Officer

Members at Large

 

 

Section 3 – Eligibility

Only active members, as described in Article 2, Section 4, shall be eligible to serve in any elected or appointed positions.

Section 4 - Election Process

Nominations by members shall take place during the November meeting. Election of officers shall be by secret ballot at the January meeting. All active members are eligible to cast a ballot. Members who are unable to attend the January meeting may cast an absentee ballot. All absentee ballots must be received by the Secretary prior to the January meeting. The newly elected officer will take office effective immediately after the election. 

Notice of nominations will be communicated to the membership via Website and/or mailing list.  Nominations and absentee ballots shall be posted on the MEGA Website. 

 

In the event of a tie, the toss of a coin will decide the winner.

Section 5 – Vacancies

If any officer is unable to complete their term of office, a replacement will be appointed by existing officers at the earliest opportunity.

Removal – Any Officer of MEGA may be removed by a vote of a majority of the active members. Notification to the membership that a vote will be held on the removal of the Officer must be posted 30 days prior to the vote. The remaining Officers shall select a replacement for the position of the removed Officer.  

Resignation – Upon resignation of any office, the remaining officers shall select a person to fulfill the responsibilities of the resigning officer for the remainder of the term.

 

Section 6 – Terms of Office

The term of an elected officer shall be one year corresponding to the calendar year.

 

Article 6 – Finances

 

Section 1 – Membership Dues

Annual membership dues are as follows:

Section 2 – Fund Raising

Funds are raised through various fund-raising methods. All funds raised by MEGA are the property of MEGA.

Section 3 - Non-Profit Status

MEGA is declared to be a non-profit organization. MEGA has been determined to be tax exempt under the rules of the United States department of the Internal Revenue Service IRC 501(c)(7).

Section 4 – Limitations

No member shall become vested of any right, title, or interest of, in or to any property of MEGA. No member of MEGA may personally profit by association with or by using the name or logo of Michiana Extract & Grain Association Inc. Members shall not be held liable for any debts or obligations of MEGA.

Any business, corporation or any other entity contracted with, or otherwise having any claim against MEGA may look only to the current funds and property of MEGA for payment of any claim, debt, damages, judgement or decree, or any money that may become otherwise due and payable to them.

Section 5 - Dissolution

In the event of dissolution of MEGA, all assets remaining after payment of all debts and liabilities shall be distributed to a not for profit organization(s) as determined by the Officers.

Article 7 - Events and Competitions

 

Article 8 – By-laws Acceptance

Section 1 – Acceptance

These by-laws are accepted by the membership at the time of adoption by a majority vote of the active members.

Section 2 - Amendments and Changes/Procedures

Any active member may petition for an amendment to the by-laws. Changes or suggestions must be submitted in writing and introduced at a regular club meeting. The petition shall be announced on the Website and/or mailing list and will be voted on at the next regular club meeting. A vote of the majority must approve any amendments.

Section 3 – Availability of By-Laws

A copy of the by-laws shall be available on the MEGA Website. Amended by-laws shall be published within thirty (30) days of their approval and notice communicated via Website and/or mailing list to all active members notifying them of the updated by-laws.

Article 9 – Summary of By-Laws Changes

1-13-10 Draft Pending Adoption

2-14-10 By-laws adopted by MEGA membership.

3-13-11 Amendment - Adoption of membership dues.

7-11-11 Amendment - Treasurer duties, Secretary duties, Added Members at Large language

1-11-13 Amendment - Removed 2 consecutive term limit for elected offices

1-14-17 Amendment - Added IT Officer

1-14-17 Amendment - Added Artcle - Events and Competitons.  Added language outlining members participation in events