Before Race Day

• Help recruit extra volunteers/course monitors, if necessary (check with Kevin)
• Purchase food if no one has signed up for snacks: fruit, chips, trail mix, nuts, cookies, etc.   NOTE: during Covid, individually packaged snacks are preferred
  (Ask Kevin for budget amount and keep receipts for reimbursement.)
• Print and bring the pre-race announcement script (from Kevin)
• Print and bring a few copies of the course map (from DSE website)
• Print and bring about 3 copies of the list of pre-registered runners (from signup sheet)
• Print and bring permit (ask Kevin)
• Familiarize yourself with the race announcements and course

Race Day: Pre-Race (arrive 1 hour before race start)

Kevin says, “Relax, take each race procedure one step at a time.” :-)

• Bring food unless there’s a designated volunteer for snacks
• Bring utensils, if necessary (serving platters, knives, cutting board)
• Bring paper towels
• Bring garbage bags
• Bring or email receipt for food to Treasurer (Rebecca Teichmann - treasurer@dserunners.com)
• Help where needed: unloading equipment, setup, registration, etc.
• Verify that the volunteers who have signed up have arrived and are familiar with their jobs:

• Registration (3):
• Tag Puller:
• Stringer: (usually Bill Woolf)
• Mover: (often John Albertoni)
• Ribbons:
• Timers (2):
• Random Scorer: (usually Kevin Lee)
• Course monitors: (if needed)

• Herd everyone to the start 5-10 minutes before start; try to elevate yourself above the group.
• Deliver the (very brief) pre-race race announcement in your own words.
• Be sure to take the cash from the cash box at the registration table and give it to Kevin Lee

Race Day: During/Post-Race

• Finish setup: finish line, food, etc.
• Collect the first spindle after 5 women have finished.
• Determine the winners (top 5 men and women) and record on the sheet.
• Announce the awards and hand out ribbons to today’s superstars (no need to wait until the last runners finish).
• Make sure that both spindles, top 5 sheet, random scoring sheet, non-member waiver, and volunteer sign-in sheet are given to the person who will be entering the results onto the website. Double check to make sure that the volunteer sign-up sheet is accurate, writing in the names of any additional volunteers that assisted that weren’t originally on the signup sheet
• Help break down/clean up tables and finish line equipment.

Tips for a successful race:

• Do not read the announcement verbatim; please familiarize yourself with it prior to the race and deliver the key points.
• Do not put all the food out at once, so that it will last until the last runners finish.
• Regular Volunteers/Coordinators:

• Course Markings = Kevin Lee
• Unload Truck / Setup finish line = Vince French
• Timers = Vince French, Kevin Lee
• Stringer = Bill Woolf
• Supplies such as race tags, pins - contact Chewey Lam
• Supplies such as race forms - contact Terri Rourke or Marsi Hidekawa
• Ribbons - contact Marsi Hidekawa

• Who brings what: (most supplies will be in the van)

• Vince = Race forms (Race Waiver, Volunteer Waiver, Top five, Membership, and race schedules); 1 Cash Box; Race tags (white, orange, and green); Safety pins, Self timer holder; Stringers, Clip Boards; writing pens; ipad for timing
• Joe, Terri, or Marsi = back up supplies
• Water/Gatorade/Cups = Vince French
• Equipment Manager = Vince French