SOAK*2016 SAFETY PLAN & PROTOCOLS 

Justesen Ranch at White River Canyon

89720 Jake Davidson Road, Tygh Valley, OR 97063

This document covers plans and procedures to deal with emergencies and hazards at or relating to SOAK, the Portland Regional Burn. For the purposes of this document, the terms “SOAK LLC and “Burning Man Portland” are inclusive of the LLC, Event Operations, and the Burning Man Regional Contacts. 

Source: FEMA IS.15b


Table of Contents

A) EVENT ASSESSMENT

4

1. Hazards Assessment

4

Toxic Flora

4

Toxic Fauna

4

Terrain & Site

5

Weather

6

Wildfire Risk

6

2. Emergency Traffic Access

6

Law Enforcement

6

Fire Service

6

911: Advanced Life Support/Critical Calls

6

3. Landing Zone Address and Coordinates

6

Primary Landing Zone

6

4. Area Hospitals

7

5. Population

7

6. Property

7

Land Owner

7

Caretaker

7

Neighbors

7

Permits

7

B) SAFETY RESOURCES

8

1. People

8

Volunteer Staff

8

Contracted Professional Medical

8

Contracted Professional Security

8

2. Tools

8


3. Radio

8

Channels

8

4. Phone

9

5. Public Address System

9

6. Vehicles

9

7. Internet

9

C) CHAIN OF COMMAND (Span of Control)

10

Habitat & Services Team

10


Perimeter Team

10

Safety Team

10

Operations Team

10

D) ACTION PLAN & PROTOCOLS

11

Abandoned Vehicle/Abandoned Camp

11

Assault (physical & sexual)

11

Bomb Threat

11

Canceled Event

12

Civil Disturbance/Demonstration

13

Evacuation

13

Fire

14

First Aid

15

Staffing

15

Ambulance and Air Transports

15

Food Handling & Food Waste

16

Hazardous Materials

16

Hostage

16

Human Waste & Sanitation

17

Kidnapping

17

Lost & Found

17

During SOAK

17

Embassy Hours

17

After SOAK

18

Lost Child

18

18. Media Relations

18

Missing Person

18

Permits

19

Potable Water

19

Power Interruption

19

Security & Perimeter

19

Structural Collapse

20

Temporary Structures

20

Load Capacity

20

Suspicious Package/Container/Bag

21

Stowaways & Contraband

21

Traffic Control

22

Vehicle Collision

23

Weather Hazards

23


A) EVENT ASSESSMENT

1. Hazards Assessment

Toxic Flora

Poison Ivy

poison-ivy-image.jpg 

Poison oak

Toxic Fauna

Oregon Bee

images-1.jpg

Yellow Jacket

images-3.jpg

Wasp

imgres-2.jpg

Dog Tick

dog tick (6).jpg

Black Widow (female)

Black Widow (male)

Western Rattlesnake

western rattlesnake.jpg

Hornet

imgres-1.jpg

** Special note about Western Rattlesnakes **

Although they occur in a wide variety of habitat types, from deserts and chaparral to open forests, Western Rattlesnakes usually appear near rocks, cliffs, or downed logs. They overwinter in dens, which are usually located on south-facing rocky hillsides exposed to sunshine.

If you approach a Rattlesnake you should freeze, watch, and then back away slowly. If you are bitten, relocate and stay as calm as possible to avoid spreading the venom through your bloodstream. Seek medical attention immediately from the SOAK Medical Team. Do not attempt to suck out the venom, or consume caffeine or alcohol.

Terrain & Site

  1. Steep/sloped terrain on 40% of property - slip/trip/fall risk - approximately 2% grade to 12% grade.
  2. Grassy knolls and fields - may become slippery when wet or when very dry
  3. Sun exposure - limited shade to 65% of property
  4. Downed trees and branches - falling branches, tripping hazard 10% of property
  5. River - water temperature a consideration, water depth a consideration in certain areas, rocky bottom a snag or slip or tripping hazard, drowning risk, swifter current in spring months, slower current in summer months. Attendees have been advised the river is off limits by the survival guide.
  6. Natural spring ponds - may be stagnant depending on weather conditions, anticipate “no swimming advisory” or “algae/bacterial warning”
  7. Elevated power lines - along road leading up to property - electric shock warning if tampered with
  8. Rocky steep terrain surrounding main event site
  9. Wind risk - can delay or affect ceremonial burns
  10. Deck and ramp - cabin at end of event road - has railing - fall risk. Area off-limits to participants.  
  11. Cable suspension bridge - located at end of event road - breakage and fall risk. Area off-limits to participants.
  12. Jake Davidson Road - main access to event site - vehicle collision, pedestrian collision risk
  13. Main Gate checkpoint - collision & pedestrian collision hazard - traffic notified to stop 200 feet ahead - Gate staff well lit (private road) - 5 MPH speed limit posted
  14. Field irrigation pipeline - climbing risk and fall risk (pipe diameter roughly 8”), feeds to several irrigation hoses throughout property. Area off-limits to participants.
  15. Wander/lost participant risk - surrounding land, canyons, hills, roads, trails. Will be fenced / barricaded in high risk areas, as well as private roads not needed for event access. Area also enclosed with barbed wire.
  16. Two resident dogs on site - well mannered, but participant/guest dogs pose an unknown risk. All participant dogs will be leashed.

Weather

http://www.weather.gov/

SOAK LLC and Burning Man Portland will take precautions to alert all participations regarding severe weather conditions such as online announcements, email list announcement, and postings at the gate.

Wildfire Risk

Moderate to severe - dry grassland and forested with low brush canyon area, tinder on ground. Potential wind. Neighboring properties at risk if fire/embers spread. Find current Fire Restrictions here:

http://www.oregon.gov/ODF/Fire/Pages/Restrictions.aspx

2. Emergency Traffic Access

Law Enforcement

Wasco County Sheriff - The Dalles

(541) 506-2580

Fire Service

Tygh Valley Volunteer Fire Department

57723 Tygh Valley Road

Tygh Valley, OR 97063

(541) 483-2333

Basic Life Support

South Wasco County Ambulance: average response time - 15 to 25 minutes

408 Deschutes Ave, Maupin, OR

(541) 395-2500

911: Advanced Life Support/Critical Calls

Life Flight Network: average response time - 25 minutes

800-232-0911

Other local information: http://wascoswcd.org/linked/wasco_rlh.pdf

3. Landing Zone Address and Coordinates

Primary Landing Zone

Tygh Valley School

57594 Tygh Valley Rd., Tygh Valley, OR 97063

45.243841 N, -121.168833 W

Ground Transport Travel Time: 5 minutes, 1.5 miles

Transfer of patients from SOAK to the Primary Landing Zone over public roads will not be considered a “medical transport” by mutual agreement between Crackerjack Medical Services, Tygh Valley Fire Dept, and Wasco County Sheriff's Department. Any questions about this decision can be directed to Chief Deputy Lane McGill lanem@co.wasco.or.us.  


4. Area Hospitals

Mid-Columbia Medical Center

1700 E 19th St

The Dalles, OR 97058

(541) 296-1111

5. Population

# of expected attendees

1500

Expected age ranges

0 - 11: 3%

12-17: 5%

18-20: 5%

21 - 60: 72%

60+: 15%

Handicap/mobility-restricted expected

5%

Language barrier expected

Non English Speaking: 1%

English as Second Language: 3%

Deaf/Mute: 1.5%

Non-verbal (or Infant): 3%

6. Property

Land Owner

Fred Justesen

89720 Davidson Road, Tygh Valley, OR 97063

541-980-2311

Caretaker

Roy Justesen

89720 Davidson Road, Tygh Valley, OR 97063

541-483-0950 home

541-980-2073 mobile

Neighbors

Permits

Wasco County Planning and Development Commission: Mass Gathering Permit


B) SAFETY RESOURCES

1. People

Volunteer Staff

Team

Size

Call Sign(s)

Fire Safety

~25 ppl

Dapper (lead)

Gate

~50 ppl

Gate, Camber (lead)

Medical

~20 ppl

Medical, Honey Badger (lead)

Operations

10 ppl

LLC, Operations, Operations

Leads: Apparatus, Porn Star, Ghostess, Ice Queen, Honeybee, Starfish

Power & Comms

2 ppl

Power & Comms, Brandon (lead)

Rangers

~30 ppl

Khaki, Rangers, Cucumber (lead), Sinamox (lead)

Contracted Professional Medical

CrackerJack Medical Response: 6 certified staff (Paramedic, RN) - Callsign: Medical

Contracted Professional Security

Vanguard Security: 6 DPSST certified staff and 1 DPSST supervisor on duty at all times. Callsign: Security

2. Tools


3. Radio

Onsite UHF repeater Output: 451.6875Mhz Input: 456.6875Mhz 107.2hz PL Tone

Please see document “RADIO PROTOCOL v6.15”.

Channels

OR Amateur Radio Output (Ham Radio): frequency 147.2600, offset +0.6 MHz, tone 82.5Mhz, location Dufur, Tygh Ridge

4. Phone

5. Public Address System

Theme Camp PA/Sound systems

6. Vehicles

5 dedicated staff support vehicles: 4 4WD UTVs, 1 Haflinger

7. Internet


C) CHAIN OF COMMAND (Span of Control)

Habitat & Services Team

Melissa Casburn, Event Producer and Chris Schneider, Event Producer


Perimeter Team

Melissa Casburn, Event Producer

Safety Team

Chris Schneider, Event Producer

Operations Team

Tzara Vierck, Alexandra Green, Emily Steadman: Regional Contacts

Thomas McElroy, SOAK LLC

Melissa Casburn, Event Producer and Chris Schneider, Event Producer

D) ACTION PLAN & PROTOCOLS

Abandoned Vehicle/Abandoned Camp

Responding:

Parking (vehicle), Rangers (camp)

Radio call:

Abandoned Vehicle or Abandoned Camp

1st escalation: 

Rangers, Operations

  1. Parking notifies Rangers with Plate Numbers and Physical Description of vehicle/camp, as well as information provided by driver on Dashboard Map.
  2. Parking notifies Gate with Plate Numbers and Physical Description.
  3. Parking seeks known camp members/neighbors for information (names, description) of owners of vehicle.
  4. If owner is not located, Parking Team uses PA system to make announcement to community.
  5. Parking radios for Operations.
  6. Parking puts 2-hour written notice of Tow/Landfill company (with Tow company phone number) included in message.
  7. Parking calls Tow/Landfill company for action/pick up. SOAK LLC assumes responsibility for expense until owners of vehicle are located.
  8. Parking provides invoice to SOAK LLC until owners of vehicle are located.
  9. SOAK LLC  invoices vehicle owners for the expense.

Assault (physical & sexual)

Responding:

Rangers

Radio call:

Assault

1st escalation: Security, Operations, SOAK LLC

2nd escalation: Wasco County Sheriff, Medical

Incident Report required

  1. Rangers and Medical to assess situation immediately, call Security for backup.
  2. Rangers designate safe space immediately.
  3. Rangers separate victim from assailant. Rangers escort each party safely apart, stay with each party, in the very least in pairs (2 rangers per party).
  4. Rangers and Medical escort victim to safe space.
  5. Rangers gather information and radio for SOAK LLC and RCs.
  6. SOAK LLC intervention begins and permission is requested from victim to phone the police.
  7. Action plan to evacuate victim and assailant from Event developed and documented. (See Incident Report)
  8. Assailant is escorted off venue premises (to HWY 34) by Rangers, ride/cab/other called if needed.
  9. Victim is offered option to stay or leave. Transportation is arranged (victim preference) by LLC and RCs.
  10. Incident Report Filed - copy to be retained by LLC at Central Services (The Ghost). Law Enforcement may request copy of completed incident report.

Bomb Threat

Responding:

Rangers, Medical, Power & Comms

Radio call:

Bomb Threat

Immediate Escalation to Wasco County Sheriff

1st escalation: Security, Operation

Incident Report required

  1. Rangers to perform crowd control
  2. Power & Comms to maintain comms to outside
  3. Medical available for triage as needed

Explosives are defined as materials that are capable of violent decomposition. This decomposition often takes the form of extremely rapid oxidation (burning). Explosions are the result of a sudden and violent release of gas during the decomposition of explosive substances. High temperature, strong shock, and a loud noise follow this release.

See below: IS-15 Bomb Threat Standoff chart

Explosive Capacity is based on maximum volume or weight of explosives (TNT equivalent) that could reasonably fit or be hidden in a suitcase or vehicle.

Lethal Airblast Range is the minimum distance personnel in the open are expected to survive blast effects. This minimum range is based on anticipation of avoiding severe lung damage or fatal impact injury from body translation.

Mandatory Evacuation Distance is the range within which all buildings must be evacuated. From this range outward to the Desired Evacuation Distance, personnel may remain inside buildings but away from windows and exterior walls. Evacuated personnel must move to the Desired Evacuation Distance.

Canceled Event

Responding:

Operations, Gate, Parking, DPW, Rangers

Radio call:

Event Cancellation

1st escalation: 

Security

  1. Decision to cancel event made by Operations
  2. Rangers and Operations to announce cancellation and perform crowd control
  3. Gate to ensure all roads are open and begin Exodus procedures
  4. Parking to ensure all lots are open and begin Exodus procedures
  5. DPW to strike all event signage
  6. Operations to prepare and send necessary digital notifications (email, website, Facebook, etc)
  7. Operations to notify landowners and partner agencies


Civil Disturbance/Demonstration

Responding:

Rangers, Medical

Radio call:

Disturbance

1st escalation: 

Operations, Security

2nd escalation:

Wasco Cty Sheriff

  1. Rangers to perform crowd control
  2. Medical on call for necessary response
  3. Operations to observe and escalate to Sheriff as needed

Evacuation

Responding:

Rangers, Gate, Fire Safety, Power & Comms

Radio call:

Evacuation

Immediate Escalation to Emergency Services

1st escalation: 

Operations

Incident Report required

  1. Rangers to perform crowd control, assist with evacuation and sweep of event grounds for participants
  2. Gate to execute Exodus procedures
  3. Fire Safety to assist with evacuation and sweep of event grounds for participants
  4. Operations to contact landowners,  issue digital notifications and issue Press Release

While an evacuation of the event site may occur for a number of reasons, in all cases the primary goal is to safely and quickly remove all humans from the event site until it is safe to return. Depending on the urgency of the situation, vehicles and property may be left behind.

Evacuation personnel will be posted at each evacuation command post (marked ECP on the attached map) to direct traffic and answer questions. Each command post will be equipped with a radio and a copy of the evacuation map. Evacuation personnel will report directly to the Fire Safety lead on a designated radio channel: 1 SiteOps. The Fire Safety lead will be posted at Central Services (marked HQ on the attached evacuation map) and will report directly to the event Operations.

\Gate road will be closed to oncoming traffic and outgoing traffic will take priority over other vehicular traffic. Gate staff will direct vehicles to turn around and leave the event site in order to ease strain on road space while participants leave the event.  

Starting at the farthest point from the primary event entrance, Rangers will sweep the event grounds making every effort to evacuate or inform participants from each area. As the Rangers pass the evacuation command posts, those posts will be abandoned. Once the Rangers have reached the primary event entrance, the last remaining staff will abandon Central Services and complete the event evacuation.

Any Parking Crew that is on shift during the emergency will be stationed at the Parking lot and the narrowest parts of the road leading through the property to help pulse cars and prevent collisions. Using radio communication with Gate and Rangers vehicles/participants will be moved from all locations toward the Gate.

SOAK2016_EvacMap v2.png

Fire

Responding:

Fire Safety

Radio call:

Fire

Immediate Escalation to 911

1st escalation: 

Operations

Incident Report required

Standard 5lb ABC fire extinguishers will be placed in each staff UTV, at each porto-potty bank (marked ‘P’ on the evacuation map), and at Central Services (marked HQ on the evacuation map). A minimum of one staff member will be available via radio at all times to respond to fire emergencies. A minimum of one volunteer with a radio will be on standby with the fire suppression apparatus during all “active” hours of the event (typically 10am to 12am). The fire suppression apparatus will be stationed at the location marked F on the evacuation map, unless it is in position for a ceremonial burn (just south of the location marked ECP4 on the evacuation map).

Each sanctioned participant-lit ignition source is to be accompanied at all times by either a fully charged fire extinguisher of the appropriate class, or a full 5-gallon container of water. In the event of an unintentional fire, the nearest fire extinguisher will be located by participants or a volunteer and used to extinguish the fire. Once that action has been initiated, the Fire Safety team will be contacted.

The Fire Safety Lead will respond directly to the incident to assess the situation and direct arriving fire safety volunteers. The standby volunteers will bring the fire suppression apparatus to the incident and will be directed by the Fire Safety lead. If the Fire Safety lead determines that escalation is required, the Fire Safety team will contact Operations, who will relay the call to the local fire department. An escort will be designated to direct the local fire department to the incident and will wait for their arrival at Gate. Upon arrival, the local fire department will assume command.

First Aid

Responding:

Medical

Radio call:

First Aid

1st escalation: 

Crackerjack First Response Specialists

2nd escalation:

911 (at the discretion of Crackerjack)

The First Aid Station is located at the NE corner of the Barn Field, within Central Services. Equipment and Resources: Handwashing station, flush toilets, refrigerator, freezer, power, South and North gurney ramp, road access, event radios, basic triage medical equipment, 2-person UTV, phone, and internet.

The First Aid Station is staffed by Crackerjack Medical Response and the SOAK Volunteer Medical Team (“Medical”). Medical provides emergency coverage 24 hours a day throughout the event. Services include emergency medical care and mental health support (in conjunction with Sanctuary). Medical provides 911 dispatch for all available services, including law enforcement.

All/any calls outside the scope of the SOAK medical volunteer on shift must immediately escalate to Crackerjack. When in doubt, escalate.

Staffing

Crackerjack will act as primary support during event hours:

Thursday 5/24 12:00pm - Monday 5/30 3:00pm

SOAK Volunteer Medical will act as primary support during Early Arrival hours and post-event hours:

Wednesday 5/23 12:00pm - Thursday 5/24 11:59pm

Monday 5/30 3:00pm - Midnight 

While SOAK Medical is adequately staffed (at least three volunteer staff on duty), its team members can roam the event grounds to seek out first aid triage need). Crackerjack can either station one person at the medical station in coordination with a SOAK medical volunteer, send one staff person to travel with the roaming SOAK Medical team, or both.

Because SOAK General Liability coverage does not cover practitioners working as SOAK Medical volunteer staff, Crackerjack should respond to any/all calls in place of or alongside SOAK Medical (at the discretion of Crackerjack). Crackerjack and SOAK Medical will be on the same radio channel.

Ambulance and Air Transports

Crackerjack is to make ALL calls for ambulances and air transports - no exceptions.

Food Handling & Food Waste

Responding:

Rangers, Placement

Radio call:

Food Handling

1st escalation: 

Operations

Vending (other than SOAK Ice Sales) and food services are not provided by the event or permitted at the event. Food services may be provided by camps in the form of a gift for small groups such as a picnic, family potluck, or other personal use.

Anyone interested in distributing food outside of their immediate family must obtain a State of Oregon Food Handlers Card. Food should be handled after proper handwashing and glove application. Food should be properly cooled and stored. It is the Camp’s responsibility to prepare and provide as much ice or power needed to safely cool food.

  • Food service workers are required to obtain a Food Handler’s Card within 30 days of beginning work. The card costs $10.00 and is valid for 3 years.
  • Food Handlers Cards issued in any county are valid throughout Oregon. Cards issued in other states are not valid in Oregon.
  • A valid Food Manager's Training certificate is acceptable in lieu of a Food Handler’s Card.

If Law Enforcement or Wasco County Public Health representative is present, camps may be asked to provide or show proof of certification.

All food waste is required to be properly stored or cooled during the duration of the event. All food and products entering the event must exit the event with the responsible party. No food waste or other food products are to be left at the event site. Composting on site is not permitted.

Hazardous Materials

Responding:

DPW, Operations, Wasco Cty Hazardous Material

Radio call:

Hazardous Material

1st escalation: 

Tygh Valley Fire Dept

Incident Report required

If a Hazardous Waste material (latex paint, herbicides, other) is discovered, DPW will ask Operations to contact Wasco County Solid Waste District, to obtain advice on how to handle material for disposal.

Wasco County Landfill

541.296.4082

2550 Steele Road

The Dalles, OR 97058

Hostage

Responding:

Rangers, Gate, Security

Radio call:

Hostage

Immediate escalation to Operations and Wasco County Sheriff’s Office

Incident Report required

  1. Rangers will hold crowd perimeter until Law Enforcement deems site clear and situation under control.
  2. Gate will close Gate operations and clear Gate Road once radioed to do so by Operations to make way for emergency vehicles.
  3. Gate will radio Operations once Gate road has been cleared and secured.
  4. Gate Lead on duty will escort Law Enforcement to site location where incident is taking place. Gate Shift Lead will maintain the Gate closure.

Human Waste & Sanitation

Responding:

DPW, Operations

Radio call:

Human Waste

1st escalation: 

Columbia River Affordable Portables

Operations will phone Columbia River Affordable Portables immediately to resolve the issue.

Office 541.298.2727  

Bob Cell 541.993.8668

Kidnapping

Responding:

Rangers, Gate, Security

Radio call:

Kidnapping

Immediate escalation to Operations and Wasco County Sheriff’s Office

Incident Report required

  1. Rangers will hold crowd perimeter until Law Enforcement deems site clear and situation under control.
  2. Gate will close Gate operations and clear Gate Road once radioed to do so by Operations to make way for emergency vehicles.
  3. Gate will radio Operations once Gate road has been cleared and secured.
  4. Gate Lead on duty will escort Law Enforcement to site location where incident is taking place. Gate Shift Lead will maintain the Gate closure.

Lost & Found

Responding:

Ambassadors

Radio call:

Lost & Found

1st escalation, if dangerous: 

Rangers, Security, Operations

Lost items can be brought to and retrieved from SOAK's Lost & Found, which will be located at The Embassy. The Embassy is run by the Ambassadors; it also serves as an event information center, with radio access to other departments.

During SOAK

Ambassadors working The Embassy booth will log all items turned in on the 'Found Items' clipboard. They will write down a short item description, then tag and number the item with a piece of blue masking tape and log the number assigned to it on the clipboard.

When someone comes in looking for an item to see if it has been found, the Ambassador(s) on shift will first look through the bin to see if the item has been turned in.

  1. If the suspected lost item is in the bin, first ask the person a question or two to identify it before showing them the item. Locate the item by the blue tag number, and then find it on the 'Found Items' clipboard - cross it off, for as it has been found, and then Reunite the item with its owner.
  2. If no one has turned this lost item in yet, the Ambassador will have the SOAK Participant fill out their information on the 'Lost Items' clipboard.

When The Embassy is closed, items will be stored in Ranger HQ.

Embassy Hours

Thursday - Sunday: Noon - 8pm

Monday: 9am-1pm

AFTER HOURS: Please hold on to found items until Embassy open hours. If ABSOLUTELY necessary, find a Ranger to talk to about your item.

Escalation of found items is necessary for the following scenarios:

  1. Any medications found may be brought to Medical, or radio them for advice.
  2. Any dangerous items found must be reported immediately to Rangers, Security and Operations (including but not limited to fireworks, guns, etc)

After SOAK

The best attempt will be made to get found items back to original owners. SOAK uses a Facebook group called "SOAK*Lost & Found Bulletin Board” to list all found items with photos, and anyone can post descriptions & pictures of found items. SOAK LLC is not responsible for lost/stolen/damaged items at SOAK.

Lost Child

Responding:

Rangers, Gate

Radio call:

Lost Child

1st escalation: 

Operations

2nd escalation:

Wasco County Sheriff’s Office

Incident Report required

  1. If the child can not be located, the Operations should be radioed immediately. Operations shall decide whether or not to close the Gate operations.
  2. Gate will close Gate operations and clear Gate Road if radioed to do so by Operations to make way for emergency vehicles.
  3. Gate will radio Operations once Gate road has been cleared and secured.
  4. Gate Lead on duty will escort Law Enforcement to site location where incident is taking place. Gate Shift Lead will maintain the Gate closure.
  5. Rangers to remain with parent at parent’s camp location until child is located. If LE has been involved, they will do so until LE arrives and clears them from the scene.

Also see “Missing Person”

Found or separated children should be accompanied by 2 volunteer staff members to the Ranger Headquarters located in Central Services. Parents who have been separated from their children should be directed to Ranger Headquarters. Lost participants may also approach any Ranger on patrol for help.

18. Media Relations

Responding:

Operations, Gate

Radio call:

Media

If media approaches Gate, Gate staff will radio for the Regional Contacts. Gate will hold media at the Gate until a member of Operations arrives.

Commercial use of pictures or video taken at SOAK is prohibited without written consent from SOAK LLC. Consent can be obtained by writing to portland@burningman.org prior to May 20, 2016.

Missing Person

Responding:

Rangers, Gate, Power & Comms, Operations

Radio call:

Missing Person

1st escalation: 

Wasco County Sheriff

Incident Report required

If you know someone who may be missing or has questions about missing persons, direct them to Ranger Headquarters, which is the clearinghouse for info gathered from local hospitals, police, and Emergency Services. Emergency messages from those off site are available at Central Services.

  1. If Missing Person cannot be located and there is cause for concern, Operations should be radioed immediately.
  2. Operations shall decide whether or not to close the Gate operations until person is located.
  3. Gate will close Gate operations and clear Gate Road if radioed to do so by Operations to make way for emergency vehicles.
  4. Gate will radio Operations once Gate road has been cleared and secured.
  5. Gate Lead on duty will escort Law Enforcement to site location where incident is taking place. Gate Shift Lead will maintain the Gate closure.

Lost or separated persons should be accompanied to the Ranger Station located in Central Services. Campmates and friends who have been separated from a Missing Person should be directed to Ranger Headquarters. Lost participants may also approach any Ranger on patrol for help.

If a search requires extension into the wilderness, especially if it requires involvement by large groups of people, contact the Power & Comms Lead to assist in building/managing search teams and areas. SOAK LLC will escalate to the local county/state Search & Rescue Team as required.

Permits

Responding:

Operations, Gate

Radio call:

Agency Visit

SOAK LLC has made safety recommendations and arrangements in accordance with all relevant permits. Participants are responsible for complying with all local, state, and federal laws. If any Agency approaches Gate, Gate will radio for Operations immediately.

Potable Water

Responding:

Rangers, Ice

Radio call:

Potable Water

1st escalation: 

Operations

SOAK is required to have at least 5 gallons of potable water per person per day on hand. If participants encounter an emergency and need to obtain water from SOAK, they should be directed to Ice or Operations for assistance.

Power Interruption

Responding:

Power & Comms

Radio call:

Power

1st escalation: 

Operations

Best efforts are made to provide power to sanctioned installations (primarily Staff Camps) but in the event of a power interruption, mission-critical power needs should be relayed to Power/Communications lead. This includes, but is not limited to: Medical Supplies Requiring Refrigeration, Staff Communications Devices, Emergency Lighting, Power for Public Address Systems in case of site-wide announcement. On-site power generators and The Ghost - Central Services Camp will distribute power to critical services until commercial power mains are restored. Participants are advised to bring their own sources of power and should not be reliant on the commercial mains.

Security & Perimeter

Responding:

Gate, Rangers

Radio call:

Perimeter

1st escalation: 

Operations, Security

2nd escalation:

Wasco County Sheriff

Justesen Ranch is somewhat remote, with natural borders including White River and the canyon walls. The site is difficult to traverse without using the roads leading to the event. Since this site has one access road, it will be difficult for an unticketed participant to sneak into the event via other means. Inside the event, Rangers will help ensure participants have wristbands that indicate they have properly entered the event.  

Gate Staff will search all incoming vehicles and ensuring all passengers have physical tickets. If a stowaway is found in a vehicle, the entire vehicle will be prevented from entering the event. A Producer or LLC member will be called to assess the situation.

If a person is found inside the event without a wristband, the responder should immediately escalate to Rangers, who may choose to escalate to Security.

All staff are responsible for reporting participants inside the event without a wristband. Participants without a wristband may be escorted to Ranger Headquarters until a Producer can be located. If the participant does not cooperate, escalate to Rangers, call sign ‘Khaki’.

 

Structural Collapse

Responding:

Rangers, DPW, Medical

Radio call:

Structure Collapse

1st escalation: 

Operations

2nd escalation:

911

3rd escalation:

Wasco County Sheriff

Incident Report required

  1. Rangers will locate DPW, who will obtain radios for team and report to Operations for plan-in-place. They will also provide crowd control.
  2. DPW will ensure that civic structures pose no collapse or other hazard, and take precautionary measures to reduce incidences of damage, collapse, fall, such as removal of canopies, staking down equipment, unplugging electronics, etc.

Temporary Structures

Because of their transitory nature, many events require easily constructed temporary structures. These temporary structure may include items such as a stage platform as well as towers to house speakers and floodlights, temporary seating such as bleachers, dance platforms, roofs, masts, viewing platforms, marquees and large tents, and decorative items such as archways, overhead signs, and even sideshows.

All such temporary structures must be designed and erected to include a margin for safety and a view to potential hazards. A local government building-codes inspector should supervise the erection of temporary structures and ensure that they conform to local government building or engineering specifications.

Temporary structures are often hurriedly erected because access to the venue may be permitted only a short time before the event opens and they are usually designed for rapid removal at the conclusion of the event. In addition, these temporary structures are frequently neither designed nor erected to withstand stresses other than from intended use and are therefore not engineered to incorporate safety features. High winds or spectators climbing for a better vantage point can overstress these structures.

Personnel should inspect temporary structures periodically during events of long duration. They should post warnings on, or close, a temporary structure whose intended purpose is being violated.

(Source: FEMA IS.15.a)

Load Capacity

All structures have load capacities, and precautions should be in place to prevent misuse through overloading. These precautions apply to any viewing platform or vantage point, such as building walkways or balconies, which can cause a major incident if the number of spectators upon these structures is not properly controlled.

The bases of temporary structures must be protected from damage by vehicular traffic through the use of designated buffer zones.

Suspicious Package/Container/Bag

Responding:

Security, Operations, Medical, Rangers, Power & Comms

Radio call:

Suspicious Container

1st escalation: 

Wasco County Sheriff

Incident Report required

  1. Rangers will provide crowd control
  2. Power & Comms will ensure an outside line
  3. Medical will be available for triage as needed
  4. Security will evaluate the situation and call for escalation as needed
  5. Operations will escalate as needed

See ‘Bomb Threat - Bomb Standoff Protocol’.

Stowaways & Contraband

Responding:

Gate

Radio call:

Ops Respond to Gate

1st escalation: 

Operations, Security

Incident Report required for stowaways and weapons only

The following items are strictly prohibited:

  • Charcoal BBQs
  • Candles
  • Fireworks and Pyrotechnics
  • Chinese Floating Lanterns
  • Oil Lanterns
  • Tiki Torches
  • Fire barrels and pits
  • Deep fryers
  • Wood
  • Weapons including guns, bow & arrows, etc.
  • Unregistered dogs, or other animals of any kind
  • Stowaways

For all stowaway and contraband situations, do not process the vehicle. Send the vehicle and all passengers to D-Lot and call for Operations and Security to triage the situation by radio or in-person, and make the call as to whether anyone from their vehicle may enter the event. Offending participant(s) may choose to leave, but they may not enter the event or block traffic. Note license numbers, description of the vehicle, names of the participants, reason they weren't processed, etc.

Event volunteers must not detain or physically handle people or weapons. If a participant decides they don't want to enter our event, do not hinder their departure. Escalate immediately to Security if anyone’s safety is at risk.

No volunteers or paid staff should put themselves in a position to be hurt. If a situation is escalating make sure that you are watching each other’s backs, that you are in contact with a Lead or Shift Lead, that other staffers know the situation, and that other staffers know your location.

Ticketholders have a revocable license to be at SOAK. No refunds will take place at the Gate. Questions about refunds should be escalated to Operations.


Traffic Control

Responding:

Gate, Parking

Radio call:

Traffic Control

1st escalation: 

Operations

Primary traffic into the event is controlled by the Gate Department; processed or returning traffic is controlled by the Parking Department. Gate serves as a location for a cursory check of tickets, IDs and early arrival information to ensure a vehicle can move forward for processing, or determine that it must turn around and leave the event.  

The roads that lead into the event site are public and managed by Wasco County, OR. As long as all traffic management is handled within the private property of Justesen Ranch and off Jake Davidson Road, traffic control certification with ODOT (flagger certification) is not required. Some Security staff members do hold ODOT Flagger certifications, and may be available to support traffic direction on public roadways if needed.

The Traffic Control Plan outlines the flow of traffic into the event site and back out of it. Evacuation protocols covered under Section 8 of this document include specific steps for Rangers, Fire Safety, Parking, and Gate to coordinate evacuation of the site.

The following roadways are affected by our event:

  • US-197 is a State of Oregon Highway.
  • Tygh Valley Road is a Wasco County, OR maintained roadway.
  • Jake Davidson Road is a Wasco County, OR maintained roadway for .24 miles, after which it is a private road maintained by Deed Holder/Property Owner Fred Justesen.

SOAK2016-Map_Traffic.jpg


Vehicle Collision

Responding:

Parking, Gate

Radio call:

Vehicle Collision

1st escalation: 

Operations, Medical, Rangers

Incident Report required

In the event of a collision (vehicle to vehicle):

  1. If all drivers involved are present, Parking will escalate the situation to Operations to help resolve the problem.
  2. If not all drivers are present then Parking will coordinate with Rangers and provide best efforts to locate the other driver(s) and escalate the situation to Operations and SOAK LLC.

Weather Hazards

Responding:

Rangers, DPW, Power & Comms

Radio call:

Weather Hazard

1st escalation: 

Operations

Reporting person will place a call to Power/Comms Lead regarding a weather concern. Communications will affirm hazard through commercially available weather radio/regional radar (if available) and make announcement to Rangers to distribute information. Rangers will locate DPW, who will obtain radios for team and report to Operations for plan-in-place.

DPW will ensure that civic structures pose no collapse or other hazard, and take precautionary measures to reduce incidences of damage, collapse, fall, such as removal of canopies, staking down equipment, unplugging electronics, etc.

Rangers will notify participants via Theme Camp PA Systesm and on-foot (word of mouth) to advise of a potential hazard, and preparations to ensure safety during event and in camps. Participants will be advised to shelter in place and secure all structures. Once the immediate hazard has passed, Rangers, Gate, Fire Safety Team may enact Evacuation Protocol if needed.