NDHSAA Athletic Director – Checklist
- Pre-Season/Summer
- Contact previous AD (if new to the position)
- Contact experienced AD’s in your area to serve as mentor (if new to position)
- Join NDIAAA - Contact Lorell Jungling - Executive Director
- Phone: (701) 527-6066
- Email: lorell.jungling@gmail.com
- Set budget(s) for each sport
- Mandatory Fall Administrator Meetings - September
- $50 fine for non-attendance
- Membership and Participation Dues to NDHSAA - September 1
- After November 1st, penalty of 50% of dues incurred.
- Send Student Import Template to NDHSAA (Nick Walton)
- Review coaches code of conduct
- Due process procedures
- Communication expectations (Coaches, players, and parents)
- Goal setting (self, head coaches, assistant coaches)
- Confirm coaching staff assignments
- Check requisitions from last year have arrived
- Perform safety checks on all equipment and facilities
- Safety procedures and protocol manual review
- Mentor coaches for young and new staff
- CPR, First Aid, and AED training for coaches
- Confirm/recruit coaches to ND coaches convention
- School Packets
- Contents - Distribution
- Coaches handbooks (timeline and what needs to be a part of handbook)
- Deadline for co-op application for fall season - June 1 ($500 fee)
- Update School Information on NDHSAA website
- School Contact Information
- Main School User
- Staff
- Edit user information including office phone numbers
- NDHSAA Website - Administrative Site
- Constitution & By-Laws - Where it is - How to use - How to search
- Calendars: Current Year - Current Tournament sites - 7 year calendar - 7 year site locations
- Member School Directory
- Submit Student Import Template - Due Sept. 1
- NDHSAA NOW - Public SIte
- Tournament Information - Results - News - Twitter - Links
- Fall Season
- Website Requirements 3 weeks into season for all fall sports
- Picture, cutline, schedule & roster
- $50 fine per sport for non-compliance/incomplete information
- Coaches completion of online rules clinics (three-week window)
- $50 fine for non-compliance
- Coach completion of online test (10-day week window)
- $25 fine for non-compliance
- Other fall sport specific deadline information emailed to coaches as deadlines approach.
- Coach Meetings early – expectations – information to the NDHSAA office
- Preseason Parent Meetings to include concussion information
- Create practice schedules with coaches
- Assign/recruit workers for all events
- Physical, at risk, concussion forms
- Care of equipment and uniform procedures
- Schedule medical personnel for games
- Contact FB game workers (chain gang etc.)
- Contact homecoming advisor (schedule of events)
- Observe/Evaluate several practices of all sport teams and levels
- Transportation schedules
- Contact Booster Club
- Double check eligibility
- Confirm all officials
- Contact photographer for scheduling team pictures prior to NDHSAA deadline
- Recruit officials for sub varsity contests - NDHSAA local officials program - For more information contact the NDHSAA office
- Coaches evaluations/improvement plans
- Coaches requisition forms following their season
- Scheduling next year’s contests
- Schedule coaches meetings/evaluation
- Check for coaches inventory updates
- Contact business manager to make arrangement on monies for activities
- Visit with coaches about the year end requisitions
- Deadline for fall co-op applications due for next year - NO FEE (end of current sports season)
- Deadline for winter activities co-op application - Sept. 1 ($500 fee)
- Winter Season
- Website Requirements 3 weeks into season for all winter sports
- Picture, cutline, schedule & roster
- $50 fine per sport for non-compliance/incomplete information
- Coaches completion of online rules clinics (three-week window)
- $50 fine for non-compliance
- Coach completion of online test (10-day week window)
- $25 fine for non-compliance
- Other winter sport specific deadline information emailed to coaches as deadlines approach.
- Coach Meetings early – expectations – information to the NDHSAA office
- Preseason Parent Meetings
- Create practice schedules with coaches
- Physical, at risk, concussion forms
- Care of equipment and uniform procedures
- Transportation schedules
- Contact Booster Club
- Double check eligibility
- Confirm all officials
- Visit with coaches about the year end requisitions
- Observe several practices of all sport teams and levels
- Contact photographer for scheduling team pictures before NDHSAA deadline
- Recruit officials for sub varsity contests - NDHSAA local officials program - For more information contact the NDHSAA office
- Coaches evaluations/improvement plans
- Coaches requisition forms following their season
- Scheduling next year’s contests
- Schedule coaches meetings
- Check for coaches inventory updates
- Deadline for winter co-op applications due for next year - NO FEE (end of current sports season)
- Deadline for spring sport co-op application - Jan. 1 ($500 fee)
- Spring Season
- Website Requirements 3 weeks into season for all spring sports
- Picture, cutline, schedule & roster
- $50 fine per sport for non-compliance/incomplete information
- Coaches completion of online rules clinics (three-week window)
- $50 fine for non-compliance
- Coach completion of online test (10-day week window)
- $25 fine for non-compliance
- Other spring sport specific deadline information emailed to coaches as deadlines approach.
- Physical, at risk, concussion forms
- Preseason Parent Meetings
- Create practice schedules with coaches
- Care of equipment and uniform procedures
- Transportation schedules
- Contact Booster Club
- Double check eligibility
- Confirm all officials
- Visit with coaches about the year end requisitions
- Observe several practices of all sport teams and levels
- Recruit officials for sub varsity contests - NDHSAA local officials program - For more information contact the NDHSAA office
- Coaches evaluations/improvement plans
- Coaches requisition forms following their season
- Scheduling next year’s contests
- Schedule coaches meetings
- Check for coaches inventory updates
- Contact photographer for scheduling team pictures before NDHSAA deadline
- Schedule “physical night” - after April 15
- Coach Meetings early – expectations – information to the NDHSAA office
- Submit Coaches Education Permit Form to NDHSAA - Due: April 1
- Form not submitted by April 1st - $300 fine
- $200 fine for each non-certified coach that appears on submission form for any two years at any school.
- Deadline for spring co-op applications due for next year - no fee (end of current sports season)
- End of Year
- Ball Bid (Optional) - Due in April
- Concussion Survey - Due: May 15
- Participation Report - Due: May 15
- Inventory reports
- Submit requisitions