HOT SPRINGS SCHOOL DISTRICT – STRATEGIC PLAN

Focus Area #1: CURRICULUM

Goal #1: Ensure we have the best prepared teachers.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Provide relevant classroom management professional development.
  1. RtI/PBIS
  2. Behavior Checklist
  3. Fewer Office referrals
  4. Frequent communication with Parents/Guardians
  5. New Teacher Orientation PD
  6. Research Conscious Discipline
  7. Explore HSSD Teacher Mentors
  1. 2016-17
  2. 2016-17
  3. May 2017
  4. May 2017

  1. July 2017
  2. 2016-17
  3. 2016-2017

District Administrators

Building Administrators

  1. Focus professional development during non-student interaction time.
  1. Teacher attendance
  2. Decrease sub costs by 50% in each building
  3. Embedded PD
  4. Plan for CGI PD to minimize negative impact of teacher out of classroom
  1. 2016-17
  2. May 2017

  1. 2016-17
  2. May 2017

Building Administrators

Instructional Facilitators

  1. Develop common staff attendance policy and implementation.
  1. Review teacher attendance reports at the Administrator’s Retreat
  2. Discuss leave terminology (sick versus just leave)
  3. Increase appropriate use of staff leave
  1. July 2017

  1. July 2017
  2. Ongoing

Superintendent

Building Principals

  1. Emphasize and evaluate TESS 4c.
  1. More parent volunteers in the building
  2. BloomBoard ratings
  3. Districtwide & Building PTO’s with possible meetings at community sites
  4. Student led conferences
  5. Open House, Family Nights, etc.
  6. Communication provided in native languages
  7. Question about ENGAGING parents.

  1.  2016-2017

  1. Ongoing

All Stakeholders

Focus Area #1: CURRICULUM

Goal #2: Ensure we have a quality curriculum that reaches all students.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Build online curriculum with relevant resources and assessments.
  1. Feedback from teachers/results of surveys
  2. Assessment Inventory
  3. Curriculum website with links
  1. Unit 1 by August 2016, complete May 2017
  2. 2016-17
  3. 2016-17

Associate Superintendent of Learning Services

District Instructional Specialist

Instructional Facilitators

Teachers

  1. Utilize Instructional Facilitators to help build curriculum and monitor utilization.
  1. Growth Mindset (IF’s collaborating with teachers)
  2. System for collaboration (district & building)
  3. SPED Designees serve as IF’s
  4. BloomBoard Coaching Observations

All 2016-17

Associate Superintendent of Learning Services

Special Education Supervisor

District Instructional Specialist

Building Administrators

Instructional Facilitators

  1. Formalize and communicate RtI processes and procedures.
  1. Fully Implemented RtI Process, including forms
  2. Survey Results/Feedback
  1. August 2016
  2. May 2017

District Administrators

Building Administrators

Instructional Facilitators

Counselors

Nurse

SPED Designees

Teachers

Focus Area #1: CURRICULUM

Goal #3: Ensure all 3rd graders are reading on grade level.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. School Level –
  • Quality Reading Instruction in K-3
  • Limit School Day PD
  • Common Language between schools
  • Provide interventions based on individual needs
  1. RtI process
  2. PD for teachers in literacy (reading groups, foundational skills)
  3. Common Literacy Curriculum
  4. Teacher accountability for quality instruction evidenced in BloomBoard

All 2016-17

Garland County Reading Initiative Committee

Building Administration

Instructional Facilitators

Teachers K-3

All Staff

  1. Parental Engagement –
  • Educate parents on exactly how they can help students
  • Provide quality resources
  • Share accountability with parents
  • Educate our community to create a culture of reading
  • Provide our community with quantifiable reasons why they should support initiative
  • One District/One Book…One County/One Book...Garland County READS
  1. Survey parents/feedback
  2. PD for parents
  3. Community outreach reading initiatives

All 2016-17

Garland County Reading Initiative Committee

Building Administration

Instructional Facilitators

Teachers K-3

All Staff

  1. School Readiness –
  • Increase access to quality Pre-K programs
  • Work with local groups to promote uniformity
  • Develop a resource guide for parents that highlight quality programs
  • Provide resources and training for Pre-K programs
  • Provide resources for birth to Pre-K age groups
  1. Open Garland County Pre-K center
  2. Offer PD to local programs
  3. Analyze KIS data and identify locations to reach out to for PD
  1. August 2016
  2. Summer 2017                

Garland County Superintendents

  1. Attendance –
  • Educate parents on importance of attendance in early grades
  • School-based health clinics
  • Work with local officials to emphasize attendance
  • Develop quality make-up strategies for missed work
  1. Monitor to prevent chronic absenteeism
  2. Utilize Court System
  3. Diversion
  4. Utilize Attendance Works resources to communicate with parents
  5. Explore grant for SBHC
  6. Met goal of students reading on grade level K-3 according to DRA levels

All 2016-17

Building Administrators

School Court Liaisons

  1. Summer Learning –
  • Year round school opportunities for K-2
  • Summer Reading Institute
  • Identify quality summer resources/programs for parents
  1. Fewer students being retained in K-2
  2. Quality teachers hired for summer programs
  3. Research grant opportunities for extended SPED services  
  4. Plan for year round schooling

  1. May 2017
  2. June 2016, then annually
  3. 2016-17
  4. 2016-17

District Administrators

Special Education Supervisors

Building Administrators

Focus Area #1: CURRICULUM

Goal #4: Prepare all student athletes to compete at the highest level.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Athletic skills taught K-6 with intramurals, running concurrent with the high school athletic schedule.
  1. Provide students with opportunities to participate in intramural programs and compete between schools
  2. Align PE curriculum with athletic schedule
  1. Implement 2017-18
  2. 2016-17

Deputy Superintendent

Coaches

PE Teachers

Staff Volunteers

  1. Strength & Conditioning course offered during the day 7-12.
  1. Designate certified staff member to teach this course
  2. Ensure course approval
  1. 2017-18 or beyond

Deputy Superintendent

  1. Separate boys / girls 7th grade athletic period.
  1. HSMS Master Schedule

  1. 2017-2018

Deputy Superintendent

Building Administrators

  1. Employ 7th grade coaches.
  1. Assign current coach to be the boy's 7th grade coach
  2. Hire 7th grade girls coach in conjunction with a HSHS position
  1. August 2016        

Deputy Superintendent

Building Administrators

Focus Area #1: CURRICULUM

Goal #5: Streamline the arts programs across the district.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Work with the Arts Coordinator to plan vertical alignment of arts programs.
  1. Arts alignment K-12
  2. Plays with multiple campuses vertically

All 2016-17

Building Administrators

Fine Arts Coordinator

  1. Schedule and staff arts opportunities at all grade levels K-12.
  1. Building master schedules
  1. 2016-17 or 2017-18

Building Administrators

Fine Arts Coordinator

Focus Area #1: CURRICULUM

Goal #6: Create a winning attitude in all activities.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Ensure facilitating staff members have a winning attitude.
  1. Select sponsors according to interests and desires
  1. 2016-17

Building Administrators

  1. Protect time for activities to practice.
  1. Master schedules to incorporate practice time into the school day regularly
  1. 2016-17

Building Administrators

Sponsors

  1. Provide varied opportunities to reach the interests of diverse student population.
  1. Student interest surveys
  2. Begin at elementary with exposure and introductions
  1. 2016-17

Building Administrators

District GT Coordinator

Sponsors

Focus Area #2: TECHNOLOGY

Goal #1: Support District Infrastructure including a rotational maintenance plan and a 1:1 mobile device program for grades 2-12.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

SUPPORT, IMPLEMENT)

1.   Institute a rotational maintenance plan for District Technology Equipment.

Purchase and deploy:

  742  Chromebooks

  300  Desktop Computers

  47   Projectors for interactive boards

  3     Dell Servers.

By Oct 1

SY 16-17

Director of Technology

Technology Staff

Building Staff.

2.  Move to VOIP over SIP for the    District’s Phone Solution at all locations

  1. Utilize E-Rate by filing a 470 for Voice Services.
  2. Acquire, install and configure necessary hardware

SY16-17

Director of Technology

Technology Staff

3.  Distribute used computers that are being replaced at High School to most needed areas        

Used computers re-deployed based on age and condition of current computers

SY16-17

Director of Technology

Technology Staff

4.  Increase bandwidth of existing Metropolitan Area Network (MAN) between buildings to a minimum of 1 Gbps and up to 10 Gbps.

  1. Issue requests for proposals from vendors by filing an E-Rate Form 470.
  2. Evaluate bids and award to winning vendor.

Begins late August SY 16-17 to be completed by June 30, 2017

Director of Technology

Technology Staff

Focus Area # 2: TECHNOLOGY

Goal #2: Ensure that all educators are proficient in the use and integration of technology and ongoing professional development activities are provided.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

SUPPORT, IMPLEMENT)

1.    Develop and implement a technology assessment for administrators and teachers to inform training needs.  

  1. Build Assessment and make available to teachers
  2. Analyze results

a.  2016-17

Professional Development Committee in partnership with Technology Committee

2.   Offer  a wide range    

of district-wide technology training opportunities to GPS staff and administrators on technology integration best practices.

  1. Utilize results of technology assessment.
  2. Offer professional development according to need

a.  2016-17

Professional Development Committee in partnership with Technology Committee

3.  Develop standardized “new staff” technology curriculum and training plan.

  1. New Teacher Orientation Document

a.  2016-17

Professional Development Committee in partnership with Technology Committee

Focus Area # 2: TECHNOLOGY

Goal #3: Improve student academic achievement through the use of technology in elementary and secondary schools.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

SUPPORT, IMPLEMENT)

  1. Utilize library media specialists to support Information, Communication, and Technology Literacy (ICT) across the district.  
  1. Successful implementation of “Cloud Based” services
  2. Internet Safety taught at all schools
  3. Cyberbullying awareness        

a.  2016-17

Associate Supt of Administrative Services

Director of Technology

Principals

Library Media Specialists

2.     Increase efficiency and efficacy of the district technology department by establishing expectations for building technology coordinators.

a.  Job expectations document

a.  2016-17

Associate Supt of Administrative Services

Director of Technology

Principals

Building Tech Coordinators

Focus Area #3: Facilities

Goal #1: Hot Springs School District will ensure that all facilities support the educational needs of students, staff, and the community.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Hot Springs School District will develop a comprehensive facility master plan that ensures our buildings support the educational program.
  1. Master plan is reviewed and adopted every two years.
  2. Superintendent works with Dawson ESC Facility Supervisor to keep abreast of all regulations.
  3. Superintendent works with District Facility Manager to ensure compliance with all regulations.
  4. District staff input is sought on district needs for maintaining educational programs through survey of building administrators.
  5. District staff uses School Dude as a management system for maintenance
  1. Fall 2017
  2. Ongoing
  3. Ongoing
  4. Ongoing
  5. Ongoing

Superintendent

Deputy Superintendent

Building Maintenance Staff

  1. HSSD will maintain a clean, safe, and secure learning environment
  1. Safety Council will update security plans annually.
  2. Annually, HSSD will complete all drills as required by law.
  3. HSSD Administration will ensure all staff understand and implement all school cleaning plans.
  4. All buildings will be a source of pride for the community.
  1. Ongoing
  2. Ongoing
  3. Ongoing
  4. Ongoing

Superintendent

Deputy Superintendent

Building Principals

Building Maintenance Staff

  1. Administration will ensure that facilities support educational goals
  1. Administrators will utilize maintenance and custodial staff evaluations to ensure job performance matches school goals.
  2. Administration will review facilities master plan and School Dude data annually.
  3. Administration will ensure all opportunities to enhance the educational environment are taken via district funds or grants.
  1. Ongoing
  2. Ongoing annually at Admin Retreat
  3. Ongoing

Superintendent

Deputy Superintendent

Building Principals

Building Maintenance Staff

Director of Federal Programs-GRANTS

  1. HSSD will execute a plan for the 2016-2017 Millage Campaign.
  1. District will work with construction manager, architect and financial advisor to develop funding campaign.
  2. District will utilize current master plan update to guide construction decisions.
  3. Superintendent will organize efforts for a successful millage campaign using community resources and research based strategies.
  4. Upon successful Millage campaign, district will continue work with construction manager and architect to carry out plans.
  5. Administration will also work on a timeline and transition strategy.
  1. Summer 2016
  2. Summer 2016
  3. Summer 2016
  4. Fall 2016
  5. Fall 2016

School Board

Superintendent

Staff

Students

Community

Focus Area #4: FINANCE

Goal #1: Ensure that Hot Springs School District can adequately meet the needs of the district initiatives now and in the future.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Funds will be made available for areas of curriculum, staffing, technology and facilities.
  1. A budget will be built that maximizes funds through usage in each area without deficit spending.  Money will annually be reserved in the school building fund for future building needs.
  2. Building level budgets will be developed and utilized annually.
  3. Extra-Curricular Budgets will be developed for each activity.
  1. Fall 2016
  2. Fall 2016
  3. Fall 2017

Superintendent

Deputy Superintendent

Associate Superintendents

Chief Financial Officer

Principals

Budget Committee

2.  Staffing will be regulated in accordance with the Arkansas Standards of accreditation to ensure that district monies are being used effectively and efficiently.

  1. Each building will identify a plan for optimizing staffing levels to ensure compliance with Arkansas Standards of Accreditation.
  2. Budgets will be developed for all staff related to federal and categorical funds.
  3. Plan for optimizing staff after new buildings are constructed.
  4. Staff salaries will be reviewed and revised based on available budget and future funding to remain competitive with surrounding districts.
  1. Spring 2017
  2. Fall 2016
  3. Fall 2017
  4. Ongoing

Superintendent

Deputy Superintendent

Associate Superintendents

Chief Financial Officer

Principals

Budget Committee

3.  All programs and activities will be audited internally and externally to ensure that HSSD is compliant with all policies and state laws.

  1. Activity accounts will be monitored internally to ensure that employees are following policies and procedures.
  2. HSSD will annually be audited by either the State of Arkansas or Private Firm.
  3. A system of internal audits will be conducted annually by the the district to ensure integrity of fiscal practices.
  1. Annually
  2. Annually
  3. Fall 2016

Superintendent

Deputy Superintendent

Associate Superintendents

Chief Financial Officer

Principals

Budget Committee

Focus Area #5: COMMUNICATIONS

Goal #1: Position Hot Springs School District as the “District of Choice, Excellence, and Opportunities” for quality teaching, learning, and student achievement.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Redesign and repackage

basic information/

marketing materials to create

a “brand image” resulting in a theme targeted

towards staff, parents and

community.

  1. Single “Mighty Trojan” brand product recognizable throughout the community and state
  1. 2016-17

Marketing Company

Associate Superintendent of Administrative Services

Communications Committee

Superintendent

All Stakeholders (district staff, parents, community)

  1. Revise and update all social media formats (website, mobile app) to ensure all stakeholders, (broader audience), receive the same and complete/official information.
  1. Finished fully operational product to include:  K-12 social media, websites, school messenger, mobile app and electronic newsletter
  1. 2016-17

District Technology Staff

District Administrators

Building Administrators

District Staff

Associate Superintendent of Administrative Services

Social Media Support Personnel

Focus Area #5: COMMUNICATIONS

Goal #2: Focus the communication efforts on engaging stakeholders to take action on behalf of students.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Establish regular communications with the non-parent public by implementing a “speaker’s bureau” for use by community, civic and business organizations
  1. Presentations to senior citizens, local clergy, businesses, parent and civic organizations
  2. Identified key communicators meet with the superintendent throughout the year
  3. District staff encouraged to become involved in civic and service organizations

 

a.     2016-17

Speaker’s Bureau Committee Members

Superintendent

District Administrators

  1. Promote Communications Transparency

  1. Utilize social media or other forms of direct contact for key communications to clarify information or head off rumors.  Provide a web page link (FAQ) to respond to rumors or myths circulating in the community and promote the web site as a source of accurate/official information.
  2. Develop outreach programs to distribute information and gain feedback on issues impacting the district.
  1. 2016-17

Technology Staff

Associate Superintendent of Administrative Services

Superintendent

District Administrators

Building Administrators

Speaker’s Bureau Committee Members

Focus Area #5: COMMUNICATIONS

Goal #3: Internal Communication must be a priority.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Adherence to district and campus developed communication protocols.  Provide employee - communication workshops as needed.
  1. Increased opportunities for face- to-face communication with staff
  2. Outcome reports of staff meetings

  1. 2016-17

District Administrators

Building Administrators

  1. Evaluate the use of School Messenger to determine effectiveness and impact on customer service.
  1. Parent Surveys
  2. Staff Surveys

  1. 2016-17

District Administrators

Building Administrators

Director of Technology

  1. Celebrate staff contributions and efforts emphasizing the role of employees as “Ambassadors for Education”.
  1. Annual Teacher of the Year Awards and Service Recognitions
  2.  Individual Campus Teacher Celebrations
  3. Previous Year’s District Teacher of the Year speaks at new year opening session
  4. Develop criteria for District Teacher of the Year

  1. 2016-17

District Administrators

Building Administrators

Focus Area #6: Safety

Goal #1: Hot Springs School District will have policies in place to ensure safety to all stakeholders.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Develop a district-wide Safety Council.
  1. Establish a Safety Council that will include district personnel and community safety personnel.
  2. Council will meet bi-monthly to review all campus safety plans and suggest modifications for physical and procedural changes
  1. Fall of 2016
  2. Ongoing

Superintendent

Deputy Superintendent

Building Principals

  1. Review and develop a Continuity of Operations Plan using the ACOOP platform.
  1. HSSD will employ Arkansas Tech Emergency Management group to aid in revision of ACOOP plan.

  1. Fall 2016

Superintendent

Deputy Superintendent

Arkansas Tech University

  1. Review and train staff on  District Crisis Plan
  1. Add District Crisis Plan review in Annual Professional Development.
  2. Present Crisis Plan to Safety Council for revision.
  1. Annually
  2. Annually

Superintendent

Deputy Superintendent

Building Principals

PD Committee

Safety Council


Focus Area #6: Safety

Goal #2: Hot Springs School District will have a quality safety training program for all staff and students.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Develop online trainings for district safety procedures.
  1. A menu of safety training will be available to staff and revised as needed.
  1. Spring 2017

Deputy Superintendent

Associate Superintendent of Learning Services

Professional Development Committee

Technology Director

  1. Schedule regular professional development activities on safety procedures.
  1. A menu of safety procedures will be included in Annual Professional Development.
  1. Spring 2017

Deputy Superintendent

Associate Superintendent of Learning Services

Building Principals

Professional Development Committee

  1. Annually train on Active Shooter procedures and the Rave Panic System.
  1. Hot Springs Police Department will be engaged to do annual training on Active Shooters.
  2. HSSD staff will conduct annual training on Rave Panic System
  1. Ongoing
  2. Ongoing

Deputy Superintendent

Building Principals

PD Committee

HSPD

  1. Annually perform ACOOP tabletop exercises.
  1. Annual Table Top Exercises will be conducted.
  1. Ongoing

Superintendent

Deputy Superintendent

Associate Superintendent of Admin Services

Technology Director

ACOOP Team

 


Focus Area #6: Safety

Goal #3: Ensure students, parents, and staff feel safe at Hot Springs School District.

Strategies

Indicators of Success

Timeline

Person(s) Responsible (LEAD,

 SUPPORT, IMPLEMENT)

  1. Complete annual surveys for students, staff, and parents.
  1. Develop a comprehensive campus safety survey that is available online for parents, staff, students.
  2. Data from survey is compiled and shared with District Leadership Annually
  1. Fall 2016
  2. Ongoing

Associate Superintendent of Administrative Services

Building Principals

  1. Utilize tip line on mobile app for students to communicate safety issues with staff.
  1. Develop an app for mobile phones or website to use in gathering information on campus safety issues.
  2. Data used to design intervention programs annually.
  1. Summer 2016
  2. Ongoing

Associate Superintendent of Administrative Services

Director of Technology

Building Principals

School Resource Officers

  1. Utilize School Resource Officers on campus to facilitate safety programs.
  1. Utilize Survey data such as APNA and HSSD Safety survey to design intervention programming.
  2. Work with Building Principals to develop seminars or activities that engage students concerning safety
  1. Fall 2016
  2. Ongoing

Building Principals

School Resource Officers

  1. Develop a facility plan that maximizes safety by limiting access points and other hazards.
  1. Review all campus buildings to identify security risks.
  2. Create a construction/renovation plan to address security risks.
  3. Perform annual group campus reviews to identify any new security concerns
  1. Fall 2016
  2. Spring 2016
  3. Ongoing

Superintendent

Deputy Superintendent

Building Principals

School Resource Officers