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Who does what?

Tasks

What Staff Does

What JRK Does

Bank Deposits

Prepares checks for deposits, makes deposits at bank. Sends deposit reports to JRK

Enters deposit information into QuickBooks. *Some clients handle entering deposits into Quickbooks.

Paying Bills

Obtains & uploads bills to system, approves when to pay bills. If cash flow is problem decides which bills to pay.

DIY Clients handle all bill related items.

JRK offers full service AP Services, including mailing, postage of invoices at additional fee.

Processes received invoices into system, routes for approvals, pays when authorized

Accounts Receivables

Invoicing, Receiving Payments, Statements, Matching payments in Quickbooks Invoices, et.

DIY Clients handle all invoice related items.

JRK offers full service AR Services, including mailing, postage of invoices at additional fee.

Expense Receipts

Scans receipts to app and then categorizes receipts

Reviews the scans and publishes expenses to Quickbooks. Reconciles to statement.

Payroll

Submits Time Entries and authorizes payroll

DIY Clients handle all payroll related items.

Processes payroll, tax payments and filings. *Some clients have DIY payroll.

Bank Statement Reconciliation

Obtains bank statements and handles all reconciliations for all bank accounts.

Monthly or Quarterly Financial Statements

Reviews for accuracy

Prepares financial reports.

Individual Customers/Donors

Records receipts of payments, sends thank yous and balances against deposits for accuracy

Financial Management, Cash Flow, Budgets, Management Team Reports

Communicates to JRK which metrics are needed.

Weekly or Monthly Cash Flow, Budgeting, Advanced Financial Reports &  KPI Metric Reporting Services are available upon request at additional fee.

Makes Management Decisions

All

None