Disclaimer:

These instructions may not match your setup and system exactly. Use these instructions as a guide. If you have issues or questions please feel free to contact Jeremy Jones at dbqcit2@dbqarch.org or Phone: 563-556-2580 x291.

It is important to clean out your mailbox before transitioning to Gmail. This will make your transition quicker and easier while creating a less-cluttered start to your new Gmail experience.

Removing unnecessary email from Firstclass:

If you don’t need certain old email files for your current workload please consider either:

  1. Deleting the emails then/or
  2. Archiving the emails to your computer

Archiving, Part One: Create a Folder and insert files

  1. Create a new folder in FirstClass inbox
    52411_32134_1.png
  2. Your new folder will be displayed in your inbox.See examples below.
    52411_41954_3.png
  3. To name the folder, right click(windows) or Control Click(Mac)  and select “Get Info” then type “Archive” in the “Name” field of the pop-up window and click “OK”
  4. Add all the desired emails from your inbox or other folders to your new “Archive” folder by clicking on them and performing a click-and-drag into the folder

Archiving, Part Two: Export and Save Files in the new Archive Folder

  1. Right click(windows) or Control Click(Mac) on your newly created “Archive” folder
    Screen Shot 2016-11-07 at 11.30.33 AM.png
  2. Click on Export
  3. Select the location to which the emails will be download (IE: desktop or Documents)
  4. Click download,open or choose (depends on your OS)
  5. Once completed you will have a folder like below
    Screen Shot 2016-11-07 at 11.33.38 AM.png


  1. Each folder represents an email. In each folder you will find an email plus any attachments
  2. The parts of the email are exported into different file types:

                Screen Shot 2016-11-07 at 11.35.02 AM.png

8. These files keep a record of your conversations that you can reference if necessary.

    Additionally they don’t take up space in your inbox.