These instructions may not match your setup and system exactly. Use these instructions as a guide. If you have issues or questions please feel free to contact Jeremy Jones at firstname.lastname@example.org or Phone: 563-556-2580 x291.
It is important to clean out your mailbox before transitioning to Gmail. This will make your transition quicker and easier while creating a less-cluttered start to your new Gmail experience.
Removing unnecessary email from Firstclass:
If you don’t need certain old email files for your current workload please consider either:
- Deleting the emails then/or
- Archiving the emails to your computer
Archiving, Part One: Create a Folder and insert files
- Create a new folder in FirstClass inbox
- Your new folder will be displayed in your inbox.See examples below.
- To name the folder, right click(windows) or Control Click(Mac) and select “Get Info” then type “Archive” in the “Name” field of the pop-up window and click “OK”
- Add all the desired emails from your inbox or other folders to your new “Archive” folder by clicking on them and performing a click-and-drag into the folder
Archiving, Part Two: Export and Save Files in the new Archive Folder
- Right click(windows) or Control Click(Mac) on your newly created “Archive” folder
- Click on Export
- Select the location to which the emails will be download (IE: desktop or Documents)
- Click download,open or choose (depends on your OS)
- Once completed you will have a folder like below
- Each folder represents an email. In each folder you will find an email plus any attachments
- The parts of the email are exported into different file types:
- The text or body/message itself is a text file (.rtf, .xml, .txt)
- Attachments show up as their native file type (.xml; .jpg; .pdf, etc)
8. These files keep a record of your conversations that you can reference if necessary.
Additionally they don’t take up space in your inbox.