These instructions may not match your setup and system exactly. Use these instructions as a guide. If you have issues or questions please feel free to contact Jeremy Jones at dbqcit2@dbqarch.org or Phone: 563-556-2580 x291.

It is important to clean out your mailbox before transitioning to Gmail. This will make your transition quicker and easier while creating a less-cluttered start to your new Gmail experience.

Removing unnecessary email from Firstclass:

If you don’t need certain old email files for your current workload please consider either:

  1. Deleting the emails then/or
  2. Archiving the emails to your computer

Archiving, Part One: Create a Folder and insert files

  1. Create a new folder in FirstClass inbox
  2. Your new folder will be displayed in your inbox.See examples below.
  3. To name the folder, right click(windows) or Control Click(Mac)  and select “Get Info” then type “Archive” in the “Name” field of the pop-up window and click “OK”
  4. Add all the desired emails from your inbox or other folders to your new “Archive” folder by clicking on them and performing a click-and-drag into the folder

Archiving, Part Two: Export and Save Files in the new Archive Folder

  1. Right click(windows) or Control Click(Mac) on your newly created “Archive” folder
    Screen Shot 2016-11-07 at 11.30.33 AM.png
  2. Click on Export
  3. Select the location to which the emails will be download (IE: desktop or Documents)
  4. Click download,open or choose (depends on your OS)
  5. Once completed you will have a folder like below
    Screen Shot 2016-11-07 at 11.33.38 AM.png

  1. Each folder represents an email. In each folder you will find an email plus any attachments
  2. The parts of the email are exported into different file types:

                Screen Shot 2016-11-07 at 11.35.02 AM.png

8. These files keep a record of your conversations that you can reference if necessary.

    Additionally they don’t take up space in your inbox.