FALL 2025 | DEADLINE | COMMENTS | RESPONSIBLE OFFICER |
All new undergraduate and alumni volunteer operational functions can be accessed by logging into the member portal. Click the following link to sign in: https://portal.sigmachi.org/ | |||
Fall pledge pin and Norman Shield order | 21 days before formal pledging ceremony | Request pledge pins and Norman Shields via Member Portal > More > Pledging > Order Pledge Supplies | Magister |
Fall pledge forms | Before formal pledging ceremony | Complete forms online via Member Portal > Pledging > Add New Pledges | Magister |
Fall pledge fees | Upon submitting formal pledge forms | Review chapter invoice via Member Portal >More > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Company Orders > Select Invoice | Quaestor |
*Fall initiation forms | 14 days before initiation | Chapter will submit forms automatically 14 days prior to recorded initiation date. Ensure all forms are up to date through Member Portal > More > Pledging > Manage Pledges | Magister |
*Contact Ritual Peer | As soon as Initiation is Scheduled | Contact your ritual peer to certify your initiation if not yet done for the academic year. | Magister/Kustos/ Consul |
*Fall Initiation Fees | Upon submitting fall initiation forms | Review chapter invoice via Member Portal > More > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Company Orders > Select Invoice | Quaestor |
*Fall initiation confirmation | Immediately after initiation | Confirm pledges who initiated via Member Portal > More > Pledging > Manage Pledges | Magister |
*Final date to return fall initiation materials | 30 days after initiation | Return initiation materials for any depledged members for a full reimbursement. Send to: Sigma Chi Headquarters Attn: Reception 1714 Hinman Ave. Evanston, IL 60201 **Email headquarters@sigmachi.org and your RCSC with a list of the items you are returning, which pledge(s) are depledged, and the tracking information. | Magister |
*Order of Constantine Nominations Open | September 1 | Submit nominations for Order of Constantine awards online via https://sigmachi.secure-platform.com/ **November 30th Deadline | Any Active Member |
Campus Chronicle submission for Winter Issue of The Magazine due | September 1 **Date subject to change. See mem for up-to-date deadline information. | Complete submission form online via Member Portal > More > Operations > Campus Chronicles > Submit Campus Chronicle | Chapter Editor |
Officer Training Academy (OTA) Auto Enrollment Begins | 30 Days After Assigned Position in Member Portal | On-Demand online learning will be immediately assigned with 30 days to complete. | Consul, Pro Consul, Magister, Kustos, Quaestor, Recruitment (with Risk Manager coming shortly) |
Submit chapter Spring grade report | September 16 | Submit chapter grade report info for Spring 2024 in Member Portal > More > Operations > Submit Grade Report | Scholarship Chair |
Update chapter bylaws | September 16 | Submit a copy in Member Portal > More > Operations > Submit Bylaws | Pro Consul |
Update chapter budget | September 16 | Submit a copy in Member Portal > More > Finances > Submit Budget | Quaestor |
Submit Chapter Risk Management Plan | September 30 | Submit a copy in Member Portal > More > Operations > Submit RMF Plan | Risk Manager |
Submit Chapter Strategic Plan | September 30 | Submit a copy in Member Portal > Operations > Submit Strategic Plan | Consul/Pro Consul |
First half-year invoice of RMF Membership fees due | September 30 | Submit electronic payment via ACH at Pay Your RMF Bill Here Or as instructed on the Annual RMF Membership Fee Invoice | Quaestor |
*Significant Sig nominations open | October 1 | Submit nominations for Significant Sig awards online via https://sigmachi.secure-platform.com/ **November 30th Deadline. | Any Active Member |
Update chapter roster | October 7 | Update your chapter roster via Member Portal > More > Members > Manage Members **All semi-annual bills will be based on your roster. | Annotator/Pro Consul |
Initiation fees billed to chapter | 30 Days After Initiation | Review chapter invoice via Member Portal > More > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Company Orders > Select Invoice | Quaestor |
Fall Semi-Annual Leadership and Grand Chapter Fees Billed to Chapter | October 15 | Review chapter invoice via Member Portal > More > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Company Orders > Select Invoice | Quaestor |
*Submissions due for RMF savings credits | October 15 | Submit required documents for savings credit eligibility which may include submissions for Risk Management Plan review, chapter hosted risk reduction workshop, and pledge for alcohol/substance-free housing and hosting https://sigmachi.org/rmf/insurance-coverage | Risk Manager |
*Significant Sig & Order of Constantine nominations close | November 30 | Submit nominations for Significant Sig & OOC awards online via | Any Active Chapter Member |
List of graduating seniors | December 9 | Submit list via Member Portal > More> Membership > Manage Members | Annotator/Tribune |
Update chapter officers | December 9 or directly after elections | Update each new officer accordingly via Member Portal > Leadership > Update Officers | Annotator/Pro Consul |
Fall Alumni newsletter deadline | December 10 | Send a copy to Headquarters via email to alumni@sigmachi.org. | Tribune/Chapter Editor |
SPRING 2026 | DEADLINE | COMMENTS | RESPONSIBLE OFFICER |
Campus Chronicle submission for Spring Issue of The Magazine due | January 1 | Complete submission form online via Member Portal > More > Operations > Campus Chronicles > Submit Campus Chronicle **Due date subject to change. | Chapter Editor |
Alumni and Undergraduate Awards | January 1 | Alumni Awards: Seven Lights Alumni Award and awards for best chapter advisor, alumni chapter officer, and house corporation officer.
Visit sigmachi.org/alumni-awards/ for details.
Undergraduate Awards: Consul of the Year and Outstanding Interfraternalism Award
Visit https://sigmachi.org/home/resources-3/awards/ for details.
Find Applications at: https://sigmachi.secure-platform.com/a | Any Member |
RMF distributes Membership Fee Statements | Early January | Review statement for earned RMF savings, being sure to immediately report any discrepancies to RMF. This statement also shows the remaining balance due to RMF. | Quaestor |
*Apply for Horizons Huntsman Leadership Summit | January 17 | Apply at sigmachi.org/horizons or inquire via email to horizons@sigmachi.org. | Any Sigma Chi with at least one year of school remaining) |
Spring pledge pin and Norman Shield order | 21 days before formal pledging ceremony | Request pledge pins and Norman Shields via Member Portal > More > Pledging > Order Pledge Supplies. | Magister |
*Contact Ritual Peer | As soon as Initiation is Scheduled | Contact your ritual peer to certify your initiation if not yet done for the academic year. | Magister/Kustos/ Consul |
Spring pledge forms | After formal pledging ceremony | Complete forms online via Member Portal > More > Pledging > Add New Pledges. | Magister |
Spring pledge fees | Upon submitting formal pledge forms | Review chapter invoice via Member Portal > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > Finances > Company Orders > Select Invoice | Quaestor |
*Spring initiation forms | 14 days before initiation | Member Portal will submit forms automatically 14 days prior to recorded initiation date. Ensure all forms are up to date through Member Portal > More > Pledging > Manage Pledges | Magister |
*Spring initiation fees | Upon submitting spring initiation forms | Review chapter invoice via Member Portal > More > Finances > Company Orders Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Company Orders > Select Invoice | Quaestor |
Spring initiation confirmation | Immediately after initiation | Confirm pledges who initiated via Member Portal > More > Pledging > Manage Pledges | Magister |
Annual Report / Peterson application opens | February 1 | Annual Report / Peterson application opens online at https://sigmachi.secure-platform.com/a. Log in to view application. For more information, view this folder For a step by step review on how to access the application, please click here. | Consul |
Sigma Chi Foundation Chapter Sweetheart Donor-Scholar Award | February 11 | Chapters that currently have a sweetheart(s) can submit the sweetheart(s) name, email address, phone number and chapter name via email to in the member portal
The Foundation provides up to four $1,000 academic scholarships to qualified undergraduate and graduate chapter sweethearts.a $1,000 undergraduate and a $1,000 graduate chapter sweetheart donor-scholar awards to eligible chapter sweethearts. | Scholarship Chair |
Sigma Chi Foundation Scholarship Applications open | February 11 (subject to change) | Scholarship applications for the 2026-2027 academic year are available via the Sigma Chi Foundation website at https://sigmachi.secure-platform.com/a.
Application deadline is May 1. Winners will be notified via e-mail mid-August 2026.
*Email heidi.holley@sigmachi.org with questions. | Scholarship Chair |
*Chapter Balfour Award recipient due | February 15 | Submit via Member Portal > More > Operations > Submit Chapter Balfour Award | Consul |
Submit chapter Fall grade report | February 17 | Submit chapter grade report info for Fall 2024 in Member Portal > More > Operations > Submit Grade Report | Scholarship Chair |
Second/Final Payment of annual RMF Membership Fee Invoice Due | February 28 | Submit electronic payment via ACH at Pay Your RMF Bill Here Or as instructed on the Annual RMF Membership Fee Invoice | Quaestor |
Alumni and Undergraduate Awards applications and letters of recommendation due | March 1 | Alumni Awards: Seven Lights Alumni Award and awards for best chapter advisor, alumni chapter officer, and house corporation officer.
Visit sigmachi.org/alumni-awards/ for details.
Undergraduate Awards: Consul of the Year and Outstanding Interfraternalism Award
Visit https://sigmachi.org/home/resources-3/awards/ for details. | Any Member |
*Horizons Huntsman Leadership Summit applications deadline | March 3 | Apply at sigmachi.org/horizons or inquire via email to horizons@sigmachi.org. | Any active member with at least one year of school remaining |
Update chapter roster | March 10 | Update your chapter roster via Member Portal > More > Membership > Manage Members **All semi-annual bills will be based on your roster. | Annotator/Pro Consul |
Initiation fees billed to chapter | 30 Days After Initiation | Review chapter invoice via Member Portal > More > Finances > Invoices Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Finances Dashboard > Submit Payment | Quaestor |
Spring Semi-Annual Leadership and Grand Chapter Fees Billed to Chapter | March 15 | Review chapter invoice via Member Portal > More > Finances > Invoices Submit check payment to: Sigma Chi Headquarters Attn: Accounts Receivable 1714 Hinman Ave. Evanston, IL 60201 Submit electronic payment via ACH: Member Portal > More > Finances > Finances Dashboard > Submit Payment | Quaestor |
Excess pledge pins and Norman Shields notice | March 15 | Notice of chapter’s inventory of excess pledge pins and Norman Shields will be emailed to chapter leadership. You can also view your outstanding inventory on the Finance dashboard in Member Portal. | Consul / Pro Consul / Quaestor / Magister |
*Province Balfour Award recipient due | March 15 | Submit via Member Portal > Membership > Submit Province Balfour Award | Grand Praetor |
Campus Chronicle submission for Summer Issue of The Magazine due | April 1 | Complete submission form online via Member Portal > Operations > Campus Chronicles > Submit Campus Chronicle **Due date subject to change. | Chapter Editor |
Chapter Annual Report / Peterson application submission due | April 13 | Complete report online at https://sigmachi.secure-platform.com/a **This section of the report is to be completed and submitted by the Consul. | Consul |
*International Balfour Award applications due | April 15 | Submit applications online via https://sigmachi.org/awards/ | IBA Applicant |
Krach Transformational Leadership Workshop Registration Begins | April 15 | Visit workshop.sigmachi.org for registration and general event information. **July 31st-August 2, 2025 at Bowling Green State University, Ohio | Consul / Required officers |
Grand Praetor & Chapter Advisor Annual Report / Peterson application submission due | April 27 | Complete report online at https://sigmachi.secure-platform.com/a **This section of the report is to be completed and submitted by the Grand Praetor. | Grand Praetor & Chapter Advisor |
*Robert E Joseph Risk Management Award submission due | April 30 | RMF’s Robert E Joseph Risk Management Award recognizes chapters with outstanding risk management programs that exemplify the values of Sigma Chi Fraternity to create a safe and healthy environment throughout chapter operations, conduct, and events. Up to 7 deserving chapters will receive a $1000 savings credit applied to their next year’s RMF Membership Fees. Specific application instructions available from RMF. | Risk Manager |
Ensure filing of chapter’s Form 990 | May 1 | Form 990 must be filed with IRS to maintain chapter’s non-profit status. **This must be filed within five months after the end of a chapter’s fiscal year. | Quaestor/Consul |
Sigma Chi Foundation Scholarship Applications Deadline | May 1 (subject to change) | Scholarship applications for the 2026-2027 academic year are available via the Sigma Chi Foundation website at https://sigmachi.secure-platform.com/a. Winners will be notified via e-mail mid-August 2026.
**Email heidi.holley@sigmachi.org with questions. | All brothers/ Scholarship Chairman |
Update chapter officers | May 12 or directly after elections | Update each new officer accordingly in Member Portal > More > Leadership > Update Officers | Annotator / Pro Consul |
Submit Philanthropic Donation Report | May 12 or at the end of the semester | Submit chapters philanthropic donation report and service hours from the entire academic year via Member Portal > Operations > Submit Donation Report > | Philanthropy Chair / Derby Days Chair |
Submit Philanthropic Service Hours | May 12 or at the end of the semester | Submit chapters philanthropic donation report and service hours from the entire academic year via Chapter System > More > Operations >Submit Service Hours | Philanthropy Chair/Community Service Chair |
*Spring Alumni newsletter deadline | May 13 | Submit a copy to Headquarters via email to alumni@sigmachi.org | Tribune / Chapter Editor |
List of graduating seniors | May 12 | Submit list via Member Portal > More > Membership > Manage Members | Tribune / Annotator |
Last day to return excess pledge pins and Norman Shields | May 15 | Return any extra pledge materials for full reimbursement. Send to: Sigma Chi Headquarters Attn: Reception 1714 Hinman Ave. Evanston, IL 60201 **Email headquarters@sigmachi.org and your RCSC with a list of the items you are returning, which pledge(s) are depledged, and the tracking information. | Magister |
RMF Distributes | Early June | Review for accuracy and contact RMF with any discrepancy or question by June 30th. | Consul, Risk Manager, Quaestor |
Campus Chronicle submission for Fall Issue of The Magazine due | June 1 | Complete submission form online via Member Portal > Operations > Campus Chronicles > Submit Campus Chronicle **Due date subject to change. | Chapter Editor |
Krach Transformational Leadership Workshop Registration Closes | July 10 | Visit workshop.sigmachi.org for registration and general event information. ** July 31st-August 2, 2025, at Bowling Green State University, Ohio | Consul / Required officers |
