Instruction 122 FIELD TRIPS AND APPROVED EXCURSIONS
Field trips and excursions shall be of an educational nature and shall correlate with school curriculum.
The Board of School Committee also recognizes that educational value can be derived from music festivals, exchange programs, foreign language living experiences, and other distinctive events. The Board of School Committee looks favorably upon travel that is closely related to existing school programs. Current or previous successful experience in the field of study related to a proposed trip is considered a minimum requirement of eligibility. Plans for any such activity should be discussed with Board of School Committee, superintendent, and principal at least one month prior to the departure date (when possible). Parents shall be urged to participate in planning discussions. Any interruption in the school calendar shall have the approval of the Board of School Committee.
Before proposing any field trip or excursion, the teacher and/or administrator organizing the trip shall verify the physical accessibility of sites to be visited and an accommodations plan shall be devised for trip participants with disabilities. Any questions regarding accessibility shall be directed to the assistant superintendent for student services.
All field trips shall be approved by the principal who, in turn, shall inform her/his assistant superintendent. The Board of School Committee shall approve any out of state trips that require an overnight stay.
Unless otherwise stipulated, permission slips, describing specific details of the trip, must be sent home and returned/signed by a parent or the legal guardian no later than twenty one (21) calendar days prior to the field trip or excursion. Failure to return the slip within twenty one (21) calendar days may be grounds for exclusion from the field trip experience. The principal of each school must inform the assistant superintendent of any plans for a field trip prior to the time the permission slips are sent home.
The final list of all those who are planning to participate shall, under normal circumstances, be approved by the principal at least three weeks in advance of the departure date. Students shall be responsible and considered worthy representatives of their school.
Approved chaperones shall accompany all trips. One chaperone for every ten students is required. It is strongly suggested that a school administrator chaperone each trip.
An approved transportation company, designated by the superintendent, shall be used on all trips.
FIELD TRIPS FIELD TRIPS AND APPROVED EXCURSIONS REGULATIONS
All field trips shall be of an education nature and shall correlate with the school curriculum. Educational field trips and excursions shall comply with Board of School Committee Policy Instruction 122 Field Trips and Approved Excursions and be planned and conducted in accordance with the following guidelines.
Note: All CPR/First Aid training must meet appropriate medical standards (H.R. 2094) and therefore must be provided by a recognized medical/healthcare organization to insure compliance with the medical organization's treatment of anaphylaxis.
See required forms on pages 5-8.
Section 504 of the Rehabilitation Act of 1973
NHSB code IJOA, C
Revised from: 2/95, 7/01, 6/04, 11/10; 6/24/13; 6/22/15
First Reading Coordination: 2/3/16
Second Reading and Adoption BOSC: 3/14/16
Field Trip Checklist
The following information must be provided to the designated administrator at least two weeks prior to any field trip. Please check off as you complete the following:
◻ Field Trip Approval Form submitted to the office
◻ A copy Field Trip Permission Form sent home
◻ Notify administration of need for a nurse to attend field trip
◻ Notify administration of number of substitutes required
◻ Bag Lunch Request Form
◻ The number of buses required and the quoted price from the bus company
The following information must be provided to the designated administrator at least two (2) days prior to the field trip. Please check off as you complete the following:
◻ A list of all students attending the field trip distributed to all teachers affected
◻ A list of all students not attending the field trip and their assignment
◻ A copy of the schedule for the substitute teacher
◻ A folder with assignments for students not attending the field trip. (This should be pertinent and contain up to date assignments and the sub should have plenty of work to assign students not participating in the field trip.)
◻ A list of duties which teachers attending the trip have and the names of the individuals who will replace them. (It is the responsibility of the teacher to find coverage.)
◻ The names of chaperones scheduled for the field trip. (Chaperones and teachers must stay with assigned students for the entire day.)
The following tasks must be completed:
◻ Confirmation of buses 48 hours in advance
◻ Notification to the cafeteria regarding the number of students that will be absent from lunch on the day of the trip
◻ Notification to the school nurse regarding the students who will be away from school, request necessary medications in advance (48 hours notice)
◻ Pick up first aid kit
◻ Copies of emergency forms on each child to be made and brought on trip
◻ Request box lunches for students who have free and reduced lunch (48 hours notice)
Manchester School District
Field Trip Approval Form
To be completed and submitted to the building principal for approval prior to making arrangements.
Date submitted: ________________ Subject area:_____________________________
Submitted by: _________________________________________________________
Proposed trip: _________________________________________________________
Correlation to Curriculum:
Please provide a brief explanation of how this field trip correlates with the school curriculum. _____________________________________________________________________
Please attach the complete trip itinerary to this form.
Date of trip: __________________ Alternate/rain date: _____________________
Departure time: _______________ Return to school at: _____________________
Number of students: _____ ______ Number of chaperones: __________________
Number of buses required: ______________ (Middle and high schools: 55 students/bus)
Is a wheelchair accessible bus required? ___________
Is a nurse required for this field trip? ____________
(If yes please submit a copy of this request to the designated administrator.)
Number of Substitutes Required: _____________ (One substitute per 30 students)
Funding and Cost Breakdown:
Buses: $_________ Admission: $__________ Nurse: $_________ Other: $____________
PTA Funds: $__________ Other Funds: $___________ Total cost to student:$______________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Please do not write in this space.
Field Trip is: _______Approved _______Not Approved
Comments or conditions_______________________________________________
Principal’s signature: _______________________________ Date: _______________________
Date submitted to Superintendent for Board of School Committee Agenda:_______________
MANCHESTER SCHOOL DISTRICT
Field Trip Permission Form
Your child has the opportunity to attend a school sponsored field trip to: _____________________________________________________________________________
Sponsored by: ____________________________________________________________________
Please see the itinerary on the back or attached to this form.
Transportation will be provided by: ____________________________________________
The cost per child to attend is: ________________________________________________
Lunch provisions for the trip: _________________________________________________
Parent(s)/Guardian(s): Please complete the following section and return this form to your child’s school no later than: ___________________________
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Student’s Name: _______________________________________________________________
Parent(s) Name(s): _____________________________________________________________
In case of emergency, I can be reached at: ___________________________________________
Home Phone: _______________ Work Phone: _______________ Cell Phone: ______________
________ I give my permission for my child to attend this field trip.
________ In case of a medical emergency and I cannot be reached, I give permission for my child to receive necessary medical treatment.
________ I am interested in chaperoning this field trip. Please call me at: ___________________
________ I do not give my permission for my child to attend this field trip.
Parent/Guardian Signature Date
MANCHESTER SCHOOL DISTRICT
Field Trip Volunteer Form
I agree to conform to the rules and regulations of the Manchester School District.
I agree to respect the confidential nature of student information, as well as my personal contacts with staff members.
I agree to hold the Manchester School District and its agents and employees harmless from any and all claims, specifically including claims for negligence and other torts, on account of any cause arising in the course of my activities as a volunteer.
I certify that I have never been convicted of murder, child pornography, aggravated felonious sexual assault, felonious sexual kidnapping, any crime described in RSA 632-A:10 or any felony.
I understand that I may be required to undergo a background investigation and a criminal history records check and I hereby authorize the same.
Signature ___________________________________ Date _____________________