Macedon Public Library Board of Trustees

Minutes of the January 20, 2016 Meeting

Community Room in Macedon Public Library

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:34 p.m.


Present: Anne Stahr, Carol Deys, Kim Leonard, Nick Deming, Stacey Wicksall, June Hamell, Gary Crane, Steve Hanrahan, Helen Darrow, Nancy Simpson, Mert Bartels and Warren Jeffries.

Absent: Sandy Pagano


AGENDA APPROVAL: RESOLVED, that the agenda for the January 20, 2016, meeting is approved on motion by W. Jeffries and second by N. Simpson.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the December 16, 2015, meeting are approved as written, on motion by W. Jeffries and second by C. Deys. Motion carried.


FINANCIAL REPORT:  RESOLVED, that K. Leonard is authorized to transfer $16,215 from the reserve fund balance - collection (L 0882) to L410.410B on motion from G. Crane. S. Hanrahan seconded the motion and it carried.  RESOLVED, that the financial report be accepted on motion by M. Bartels and second by G. Crane.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 1-19 of Abstract 1-2016. RESOLVED, that payment be made of claims 1-19 inclusive in the amount of $25,296.04, on motion made by N. Simpson and second by S. Hanrahan.  Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall reported that she had received negative input from patrons regarding the shortened video circulation time.  RESOLVED, that the loan periods be extended to 1 week for a single DVD with 1 renewal and 2 weeks for a series with 1 renewal on motion by W. Jeffries.  M. Bartels seconded the motion and it carried.  The Director also shared that Macedon Public Library was ranked 6th in circulation in the 42 member Pioneer Library System for the month of December. She also shared that we will be applying with Palmyra Community Library for a grant to enable book discussion groups of fiction books that include science.  


IT UPDATES: N. Deming reported 2 computers have been donated to the Town of Macedon.  Progress is being made on setting up the Square account to accept credit card payment.  RESOLVED, that the minimum payment to be accepted will be $5.00 and the Square 3% handling charge will not be added to the patron charges on motion by W. Jeffries with a second by C. Deys.  Motion carried.        


BULLIS ROOM REPORT: Pre-read - No questions or comments.


FRIENDS/CRUMPL REPORT:  Pre-read - No questions or comments.


TOWN LIAISON: S. Pagano – Absent





2016 BUDGET APPROVAL: RESOLVED, that the proposed 2016 budget be adopted on motion by S. Hanrahan and a second by H. Darrow. Motion carried.


LIAISON TO THE TOWN BOARD:  RESOLVED, that S. Hanrahan be appointed the liaison to the Town Board meetings on motion by A. Stahr with a second by M. Bartels.  Motion carried.


TRUSTEE HANDBOOK:  Discussion was had on pp. 7-13 of the Handbook noting that annual reports must be made to New York State and the community; that Public libraries are required to evaluate their collection and services to the community; and that a quorum meeting needs public notification.   The February assignment is pp. 14-24.



DISTRIBUTION OF BY-LAWS:  By-Laws were distributed to Library Board to read for the February 16th meeting.


TIME CHANGE FOR MEETING:   RESOLVED, that the Library Board meetings be changed to 12:15 p.m. on the 3rd Wednesday of the month beginning February 16, 2016, because of later afternoon programming in the Community Room on motion by A. Stahr with a second by G. Crane.  Motion carried.



RESOLVED, that the meeting adjourn at 1:46 p.m., on motion by N. Simpson and second by H. Darrow.  Motion carried.  The next meeting will be February 16, 2016 at 12:15 p.m. in the Community Room at the Macedon Public Library.



June Hamell