26.02.17 – Minutes
Apologies – Aliya, Maria, Josh, Pemi, Oliver
Development Office Meeting – Ted
- Meeting with Mike Nicholson
- Keen to promote careers events – send out in our emails.
- If you email development office, they can put you in touch with alumni that did your subject, for any advice or different careers that you could go into.
- Corporate finance and broadcasting events in college soon
Governing Body – Ted and Harriet
- Nothing came up relevant to us, same as at College Council but bringing to different people
- Ted slightly confused about whether he needs to organise a survey?
Education Committee – Ted
- Education is fine was the general consensus from college.
- Whether people want to have refresher course in study skills – would best time be end of Michaelmas or beginning or Lent?
- Agreed beginning of Lent better than end of term.
- Should they be more focussed on subjects, let know if faculty do any really good study skills sessions.
- Report on number of supos, everyone receiving enough.
Start a Selwyn Compliments FB Page – Kenneth
- Friend at St Hughs Oxfrod
- They have a page where anonymous posts are posted that are nice about people
- Anonymised form that Crushbridge use, can monitor the posts that are posted
- Ted - does it have meme potential?
- Nice to have an avenue to say something about someone
- May die out, but does that matter?
- Is there too many fb pages? Could it dilute the information people get?
- Specific – so won’t detract from things.
- If anyone can use Microsoft paint, Selwyn crest with something happy, Ted will attempt to do this!
- Positive publicity – maybe get into Varsity or Tab.
Ballot Procedure – Bea
- Dates: Thursday 9th, Friday 10th, Monday 13th to Wednesday 15th.
- Will make timetable of who manning the spreadsheet – possible doodle poll of evenings
- The order list will go on the board in the JCR – Bea has to do this.
- Explanation of the procedure.
- Bea needs to make live Google Doc to fill in, ask Cav to tell how did it! Don’t send out edit link to everyone.
- And talk to Dr Moultrie.
Punt Scheme – Harriet
- Scudamores punting. Email asking about renewal
- £180 to renew it, split it with the MCR last year, £90 for the year.
- Hourly self hire punts - £16.50, £22 hour normally for a student
- All day hire - £66, compared to £88 for normal student
- Pre-book freshers thing for weekday punting in October, minimum 5 crafts, 50 % off of punt scheme price
- Relay to freshers reps and Maria
- Is it worth being renewed? Harriet calculated it and it is a worthy number of people that need to use it
- Needs to be better publicised, maybe make a poster.
- Ents event in May week? People will use a lot in May week anyway.
- Allowed alcohol in the punt
- Contact MCR
CATS Teashop – Jessie
- CATS want to run an event this term
- Limited number of Teashops left – when could this be?
- Harry wants to do a Fairtrade fortnight one, with pack. Posters and morbid board game.
- Rubber testicles and boobs workshops last time with CATS.
- Two tea shops left, can do one for each.
- Fairtrade one this Sunday and CATS for the final Sunday
- Jessie will contact CATS to confirm
Gender Neutral Toilets – Ted
- CUSU elections needs to recognise Charlie as the returning officer.
- As soon as that happens we can start with it. Need to give people time to campaign.
- Do at beginning of Easter term, time to prepare and before things kick off
- Claire – wants to try and do the bar toilets too. That’s a college issue, so concentrate on JCR toilets first.
- Annie - Renting out Diamond for Bop – stick gender neutral signs on the toilet.
- The referendum will be happening, but waiting for CUSU.
Rehearsals for Drama in TV Room - Ted
- Can book other rooms in college, slightly inconsiderate if at peak watching times.
- Last year unable to use the JCR, so that’s why people now using TV Room
- Would like to streamline the room booking process, maybe online instead to make it easier rather than having to get forms signed.
- Happy for it as long as the furniture is returned to a TV watching state.
- Gaia going to make a code of conduct for societies that use college premises.
Any Other Business
Report on the votes and discussion at the last CUSU Council - Emma
Gaia – RAG want to do an Easter Egg hunt, Harry will contact the Head gardener. Joint with Newnham and Robinson.
Bea brought Stash Bible – Queens do college dressing gowns. Does it cost us money to add items to the shop?
Amy and Harry now on the new Access committee.
Joint MCR events – any ideas?
Educations committee – study skills stiff from the MCR?
Three minute thesis competition
JCR Speakers – cupboard in the Diamond, not the ones in the JCR Office (as they are the Selwyn Jazz)
Hall Menus – why are they incorrect at the moment?
4th year rooms – not allowed to go in hostels, Dean doesn’t want the mixing of years. We can’t appeal it, college say it will save money so as college have little money it stands well. As a committee we are opposed to it, and will maintain that. Not productive to take protest action (no point boycotting hall). Bea forward any hate mail to Ted. Annoying that engineers included as it is technically non-optional if they want to graduate with an engineering degree.
19.02.17 – Minutes
Apologies – Sparse committee today
Sanitary Bins – Ted reporting for Bea
- Recognise there has been an issue, person in charge not done a good enough job. New person will make sure that it is not repeated.
Faith forum - Harry
- Hugh, Harry and three others. Plus a survey.
- Contradictory responses to the survey, no glaring issues.
- Criticisms of college
- Not enough options at hall for people with special diets.
- Ted – halal sandwiches and not meals everyday.
- Amy – You can just ask for something, can cook something from the kitchen. Need to make people more aware of this.
- People unsure where to go for religious welfare matters. People with faith issues, were not comfortable going to a Christian chaplain
- Ted – Hugh’s role divided into two things.
- In Freshers guide better advertisement of places to worship other than Christian faith.
- Issues with welfare emails containing words such as condoms, Ted important we do it, Oliver – could set inbox to mark word condom as spam.
- Sexual Health supplies instead of word condom – too vague as may not know what is available to you.
- Dangerous road if start restricting words used in mailing lists.
- Harry to put responses in document and then send to Ted or Emma.
College Council – Ted and Harriet
- Got lots of minutes from various meetings that had taken place.
- John Rooke, review of hall, from an external company. Suggestions: greater variety in hall, greater number of grab and go items. College needs to do this to make money, Nick Downer, report is devastating – this has to be done. Time to make suggestions on improvements to hall.
- Bar – to be renovated into café/bar which will serve food during the day.
- Basically, want more people to go to hall.
- Scaffolding gone, as leaky shower fixed, but paint marks on the wall.
Gym Feedback – Gaia
- Renovations have been done – meeting with Nick Downer to discuss issues
- People annoyed that there is a bar missing, judged to be wonky and dangerous
- Nick Downer, order new bar and he will pay.
- Discussed video inductions – NO, No to CCTV in the gym, so now inserting a panic button. For if you injure yourself, not if you are intimidated by people in the gym. Near dead lift weights.
- Gaia buying missing things, in conversation with Peter Wilkinson MCR gym rep! Ordering things that are missing, ND to reimburse.
- College getting a consultant in the gym, to determine best way to organise gym with the space.
- May be willing to get suspension training items.
- One erg broken, but ND said no to more ergs as there is the boathouse.
- Any charitable institutions that want the two broken ergs that were taken out of the gym, potentially a church may want one?
- Amy – potentially a youth club?
College Media Policy – Ted and Charlie
- Went to see Mike Sewell.
- Member of college on Sky News – speaking about things that have been happening in Cambridge
- Sewell, if anyone is contacted for media. Contact Uni press officer Tamsin, or contact to Ted or Charlie and they will forward it.
- Sewell concerned that it will appear we are giving to charity to save face.
- Easy to reply to external emails and not get facts correct.
- Are contacted – tell us
CUSU Council on Monday – Emma
- Report on the motions that are to be discussed:
- A) Motion to remain affiliated to UK Council for International Student Affairs (UKCISA).
- B) Motion to remain affiliated to the Cambridge Council for Voluntary Services
- C) Motion to remain affiliated with the NUS – informing the committee of the changes that have been made to the affiliation fees, and the CUSU resolves to address this.
- D) Motion to take amendments to the CUSU Constitution to referendum
- E) Motion to take amendments to the CUSU Standing Orders to referendum
- Committee voted unanimously in favour of supporting CUSU’s proposal to take the changes to the constitution and standing orders to a referendum.
- F) Motion to ratify employment contracts for Sabbatical Officers.
Balloting – Bea (Ted reporting)
- Contacted Dr Moultrie, ballot will be happening soon.
- Accommodation committee, 3rd years choosing to stay for a 4th year (including engineers and Natscis, not MMLers). Controversial decision – complaints bring to Ted.
- Reason: as the fourth year is optional, don’t want to have empty rooms if people drop out to take internships. If there is empty rooms, college wants them to be in Cripps.
- Dean vetoed hostel use which was offered as an alternative, as previous disciplinary problems
- Cripps rooms, issues with pricing need to be brought to bursar and will be dealt with on an individual case.
- Photos of rooms will be used to make ballot choice easier for next year, will be taken over the summer.
- Preparations start next week. Once finalised sort out a rota for people to manage spreadsheet over balloting week.
- Report to Bea – when can we have the open rooms night?
JCR Poster - Ted
- Everyone do photos bios and aims!
- Emma to repost link to google doc.
Wifi - Oliver
- Oliver emailed other Compscis to get college’s internet allowances.
- Selwyn has the lowest weekly allowance out of any college – 5GB per day divided by 7. Pay extra for 10GB
- Also complaints of too many notifications hen around the internet limit.
- Upgrading to 10GB per second from one.
- Good time to try and bring in extra allowances.
- Oliver proactively advise students on how to reduce usage (e.g. not streaming in HD).
- Give to Ted to present to college council
Buying bulk sanitary products - Jessie
- Buy test amount, interest on self-care group
- Promote it.
- Get approximate cost and numbers needed. Buy from CUSU and then will be reimbursed.
- Good value for small packets, to be used in emergencies
JCR Redec – Ted
- Working TV with freeview and nearly working Xbox
- Wii and speakers not working, any engineers want
- Picture frames
- Money from separate JCR redec budget
- Bring suggestions to Ted.
- Move the extra table tennis table so can access the vending machine
- Living archive – people post appropriate pictures of nights out
- Alumni event to celebrate the graduation gift, when you leave want to make a donation for incoming set of freshers. E.g. £10. Where the money has come from.
- What spent on decided year on year, specific improvement to be made.
Any Other Business
Kenneth – fundraiser for Jimmy’s
- £60-£70 extra, need to get a few extra pounds each.
- Need to know that it will be okay to donate only a couple of quid.
- Ted – email to Gina, Sewell wants circulated to staff and fellows.
Harry and Amy – Access tour
- First week of Easter, four schools each, four days.
- Launching at Access tea shop
Ted - MCR member needs to use JCR speakers
- Out of goodwill, would be useful for the MCR to buy their own. Hire out the speakers?
Gaia - Wifi in the gym?
- Oliver - Just need to get a router, no need for extra wiring.
- Air con in the gym – calibrating at the moment as supposed to be automatic.
Gaia bought a laminator. Will live in the JCR Office? Charge a small fee to use it. 50p per sheet
Apologies: Annie, Gaia
- Ted and Emma to report
- Went well – not too rowdy, comment on good food! Maybe not the soup but the main course was good.
- People had been worried about the menu – but it was good.
- For next year – there is an option to have port and cheese, but raise ticket prices
- Sherry reception had mixed reports.
Welfare Meeting with Mike
- Abbie – productive, didn’t bring up counsellor
- Mike gave us the reasoning for not having a counsellor - Sincere
- Good thing – college going to use budget to do mindfulness sessions and stress coaching in Easter term, may extend to rest of year.
- JCR welfare - Make a flow chart to make different routes available. Look at Bronte’s
- College do have a lot of reasons as losing money and have experience.
- Now have access, all funds should be reimbursed
- People haven’t been using the funds properly, porters didn’t understand either.
- Controversy from porters about why JCR reimbursing certain things
- Rules about posters around college: get a stamp to put around college
- Send out with SelwInfo on Wednesday, put on FB.
- Posters can be put anywhere in the JCR.
- Next but one Sunday – hold an open meeing,
- Charlie needs to go onto CUSU website to set up referendum to open the evening after the open meeting
- Campaigning can start one week from today
- Cannot campaign in position as committee member, e.g. can’t use mailing lists.
- Me or Ted will send out a list listing pros and cons.
- Can campaign as individuals on fb. DO NOT USE MAILING LISTS.
- May be Varsity journalists at the open meeting, hopefully will go smoothly with Charlie and Ted there.
Three minute Theses
- Competition run by Selwyn
- Turn your thesis or dissertation into 3 min presentation, prize awarded to the best. Separate prizes for science and humanities.
- Ted unsure what prize is – monetary potentially.
- Open for second and third years, get in touch with Ted or Aliya.
- No mention of a date yet.
- Last year – not publicised well. Mostly MCR people but undergrads welcome.
Sanitary Bins in rooms – Harriet
- Emptying them in the rooms, girls and communals
- Emptied by company, not emptied often.
- Need to determine who empties them, when are they emptied, is it often enough.
- Bea, not Teds area of expertise. Email Housekeeping.
- Health and Safety problem
- Bins there so disposed of properly, needs clarification.
- Go to Mike Sewell? Send an email to housekeeping, bring up at any other business at college council.
- Harry suggests Sue Jeffries, bottom of B as not good at replying to emails.
- Eliza – Buying sanitary products from CUSU and selling through welfare, cheaper than at hall.
- Sponsorship by sanitary products - Aliya
- Ted – buy bulk supply?
- Meeting with accommodation people from college.
- Bea not heard anything about balloting, Ted said get in contact with Dr Moultree? Contact Cav.
- In Cripps on noticeboards in staircases.
- Need to make one for this year. Pictures from website, so everyone get pictures and bios to Ollie.
- Searching for volunteers for graphic design, Ted selflessly volunteers!
Wifi Changes - Oliver
- Now enforcing the limit policy, initially had a bug
- Oliver going to make a list comparing other colleges allowance.
- 2 options: raise awareness of streaming usage, liaising with IT to work on it
- If we need to change the limit then has to go through college council.
- Greater education on the amount of data that various streaming services use.
- Change of limit reminder, is 80% too much– Charlie?
- Conduct a survey from people.
Food Bank Collection Scheme
- Harry met with Head Porter, box for collection had disappeared.
- Didn’t get emptied at end of term, people emptied cupboards and put open and perishable foods in so not okay. Became problem for the porters as smelt.
- Allowed to go back in if Harry regularly checks it
- Increase labelling on what can go in, speak to Hugh about if anything links in.
- Bea – better to have a few big drives when the box is there?
- How often its collected? When it is full?
- Merit to doing big drives people will be more inclined to put things in – publicity.
- Keep it there at all times but send reminder emails.
Jimmy’s Cambridge Donation
- Recent story that broke in the Tab regarding a student.
- JCRs been asking if they are going to donate money.
- Own version of the campaign, if you’re outraged do something about it.
- Publicise collection as our charities money has been allocated
- Outside hall? Or come to your rooms? Discussion about who had been knocking on Freshers doors in Michaelmas.
- Justgiving – Selwyn fundraising page. Justgiving only take cut of gift aid.
- Kenneth willing to organise – guilt by association.
- Ask for Darren’s permission before collecting outside hall.
- Not okay to go round peoples doors.
Campaigning - Claire
- Aggressive final meeting of last committee about campaigning. Ted will post procedure on group.
- No obligation to find an opposing view to attend the open meeting
- Claire can make a Facebook event in favour – Claire personally, not as LGBT+ officer
Feedback on awards - Claire
- Brought by a few JCR members, most of the girls awards about sex or sexual relations
- Note to anyone on JCR next year, make sure there was an equal weighting.
- Problem Ted and Emma had – nominations came in from other girls, could make it clearer about who nominated who.
- Claire will feedback.
- Didn’t deliberately do it and made an effort to spread across friendship groups.
Aliya – library and archive meeting
- Library teas – library staff not going to be able to run library teas everyday in exam term due to afternoon training they need to attend.
- Suggestion to run it in the bar as an alternative.
- Need to ask if there is a way we can still run it in the library even if the library staff aren’t there.
- Not in Diamond as is for serious revision – Ted - all hopes and dreams die there
- Catering would host it – not okay to ask students to do it.
- Ted rejects Marias offer to do it – she is too selfless!
- Ask catering can they do it, and can it be done in the library as that works well
- New Library – what do we want
- College preparing to bring to governing body, have to wear a suit and gown.
- Not allowed to share the plans, Aliya allowed to see them.
- Wanted another survey to see how things would be received. There is a terrace!
- Study rooms used for supervisions – controversial.
- Due to be finished in 2020.
- Concern about starting May 2018 – worry about clash with finals
- Community mailbox – book box. In the phone box ground floor A? Look at how they work in other colleges
- 24 hour library, too late for college council now, need to write up a report. Write a report about other colleges.
- Want anything archived – contact Aliya, lady in charge of archives is really keen.
Harry – Gardens committee
- Dr Beauregard - contact for details.
Rents liaison committee
- How much money we are losing, how much money rents are going up by. Presentation to JCR and MCR about where money is going.
- Rent increases are happening but as low as they can possibly be
- Checking out college staff – correction stash!
- Contact Alice MaCleod – to determine about JCR committee stash.
Ted – Prevent committee
- Presentation to outline government policy on how to prevent extremism.
- Banter with acronym JANET and the Dean Janet
- Very controversial, legally have to subscribe to it to invite speakers.
- If want to invite speakers, needs to be brought to Mike Sewell, so that they can be assessed by prevent.
- Odd meeting but Prevent is a Legal requirement
Ted – plug for BNOC status
04/02/17 - Week 3
Minutes by Charlie – Emma Harper absent
Harriet comments on sofa being comfortable.
Ted says he is dying. (hungover from Hermes/Sirens dinner)
Comments on absentees
- Light hearted banter about intermissions
- Resentment over college opinion of intermissions – not well enough to study, not enough to study – seems an impersonal opinion.
- University wide policies saying that intermits not allowed in colleges – but some colleges let then in? CUSU statement coming out soon.
- Varsity investigation into intermissions – diversity of colleges, treated differently
- Gender neutral loos – referendum/open meeting – comms officer – unanimous vote for referendum and open meeting. Returning officer must be neutral. JCR com allowed to campaign though. Uncertainty over meaning of toilet suggestion. Clarified by Claire – infrastructure not being changed, would simply be sign on both toilets saying female and non binary, male and non binary. Shows diagram of what’s in toilets. Claire expresses wish to circulate information. JCr youtube channel for information about what gender neutrality is? Must be impartial.
- Gender neutral toilets came up
- Scaffolding in jcr – needs work to be done on a room on Q1st floor shower leaking. Would need to move resident out of room.
- Maintenance, lights being replaced.
- Harriet expresses confusion over purpose of lighting in old court. Energy efficient lights?
- Ted says all organized.
- Delegation to go down to Clintons to get balloons
- Volunteers requested for setting up
- Harry drafted email, been sent out to everyone, open meeting in jcr week on Monday. To introduce harry as faith officer. Possible clash with jsoc discussed.
Maria makes bad joke about minutes – ‘minutes not hours’. Committee discusses validity of joke.
- Pemiwa in process of looking into policy. Ted says go to Dean over policy, but tutor business should be senior tutor. Ted advises not to be too prescriptive.
- Kenneth discusses college counsellor → model of going through senior tutor in order to get care from counsellor. Tutor → senior tutor → counsellor. Discussion over validity of this model, in terms of the layers of referring for care. Discretion and care advised as to how to deal with this issue. Option of involving Master? Love for roger expressed. And Hugh.
- Relationship of welfare system to academic excellence. The two s’entrecroisent.
- Il faut traiter chacun avec un certain respet.
Meeting with Matt
- Bea et Harry
- Small bowls for veg – only happening at lunchtime. At supper yesterday. Trial period. Very popular. Positive results shown so far.
- Veggie option and expenses issues. Labour intensive compared to meat. Harriet pleased with the theory of all this.
- Formal tickets online. Ongoing process in college.
- ‘Le poete traduit ce que la foule pense confusement’. Don’t know how to do accents.
Study groups – survey not filled out universally. Led by phd students? Revision led seminars option. Selwyn has writing fellow. Disparities between DOSs issue – how involved they are with students. Problem of tackling this issue. 24/7 library? College don’t want to encourage unhealthy work life balance. Just in easter term for exams? People work in their rooms anyway. Harriet can see the theory of this. Confusion as to who is involved in this at college level. Maria cracks joke. Ted advises to look at other colleges’ models.
Study groups – Development officer? More concerned with alumni. Possibly senior tutor, or Gina Vivian-Neal. Sheila Scarlett.
State of reimbursements
- harriet reporting. Long process. Problem about use of cards. To reimburse for jcr exepnses. Specific examples discussed.
Meeting with Matt:
- Harry reporting. Reuse of ingredients. Off site composting. All seems good
- Green formals idea. Vegan/vegetarian formals etc. Fellows involved though, could be problem. JCR dinner? Costs issues. Normal formal menu with better V options? Bea reports on past trial of this, meat option was more popular. Other colleges have done all vegan formals (Claire said this). Possible restrictions in easter term over timings of meals, during quiet periods.
- Amy says 9 testimonials so far. Any more welcome.
- One suggestion ‘SEXI’. Caminfo? History of iLav discussed. Life modelling discussed. Bridgeinfo. Bridge opportunities.
Aims on JCR spreadsheet. Committee encouraged to fill it in. Ted points out those who haven't.
Teashop discussed. Harriet reminds about teatowels, teabags and coffee. Bea has teatowels.
Kenneth – jcr stash. Harriet points out acc/services meant to do it? Not sure. That’s for general Selwyn stash. Ted bought jacket. Harriet thought last one was tacky.Colour of stash discussed. Everyone encouraged to come with ideas about design of stash
Everyone needs to get people to sign up for galentine’s day.
Constitutional rules over campaigning. Don’t use mailing list for campaigning. CUSU has issues about this.
29/01/17 - Week 2
Apologies: Aliya – at an interview in London
College Council – Ted and Harriet
- Music practice rooms – fellow had complained, debate at council as to whether should restrict hours. Windows are always open, which could be the source of the noise but the room always gets really hot. When in Cripps notice if you can hear it, let Ted know. Potential to install fan so that window doesn’t need to be open.
- Bea – Accommodations committee – there will be a discussion about fourth year room balloting, trying to put them all into Cripps.
- College council also covered: an update on may ball, how going to charge alumni for meals, whether we can hold a teacher’s open day in quiet period.
CUSU Council – Ted and Emma
- Discussion of changes to CUSU constitution
- Voted to boycott NSS, to prevent Uni participation in TEF.
- Talk to us and we will relay to Amatey if any departments try and apply leverage on students to fill in the NSS.
Accommodation Survey – Bea
- Meeting Head Chef on Mon with Harry.
- 80 responses, good turn-out.
Google Doc Contact form
- Now online, add to the bottom of all emails sent out by committee
Welfare Support Group
Selwyn Bar Quiz
- Good turn-out, 6 large teams. Plan to run every two weeks.
Committee dinner with Roger
- Tomorrow, he’s really excited to hear our opinions, heated debate last year. Rog loves a good debate.
- Gaia – they spread themselves out. Casual wear.
College gym - Gaia
- Gym not very good after opening, potential problem with exercise bikes. Not really much equipment, looks empty.
- Taken out a bar and two ergs.
- Not much strengthening equipment. Potential to buy more in budget
- Ted – need to go through college to install anything and get in touch with MCR. Joint proposal has power. Get in touch with the bursar.
- Location of 7kg dumbbell and mats as not returned after the refurbishment.
- Speak to maintenance about turning the heating down in the gym.
Holding an open Faith Meeting – Harry
- With all religious communities. Hugh has proposed holding an open meeting of all faiths and non-faith students to discuss what college is doing well and what they are not. Accompanied by a survey.
- Ted – be careful of people with strong opinions so mediate meeting carefully.
- Based on open meeting discussion: Harriet – is there a requirement to have two open JCR meetings per term in the constitution? Ted – Perhaps only necessary before college wide vote.
- Also questions about the distribution of power in committee.
- Constitution – homework to read it and see what is appropriate. Need to find out and vote to change it before problems arise.
- Gaia – will hold an open meeting on the gym.
- What happens if JCR in breach of the constitution?
Publicising Treasurer Tips - Harriet
- Made posters to explain how to use laundry and taxi floats. Also how to reimbursements for bike lights.
- Display deals and money tips on the website and Facebook.
- Run through of the budget – Expenses budget to date:
- Access - £85.05
- Clubs & Societies - £400
- Green - £50
- International - £1.30
- LGBT+ - £50
- Welfare - £317.65
- Assess the need for the punt scheme membership and sky membership.
- Also performing rights society license.
Improvements to Hall - Bea
- Jacket potatoes hotly requested for evening hall in survey – will discuss with Matt.
- Potential to have Formal ticket sales online and room bookings.
- Room booking – JCR is a shared space so can’t book it out, similar to the TV room. Ted – some room bookings are already online e.g. music rooms,
- Formal tickets sold to all members of college – separate online system, would have to be on the college website.
- Caused controversy with last committee.
- Made it online would sell out much quicker, and there are problems with fairness as to what time and day they are released online. Could still have a number that are sold in hall. Oliver – that would allow members of other colleges to buy them.
- Ted – consult other colleges with how they do it. Long term process, come to college with a plan.
- Bea to take to catering, but will end up going through college council.
Purchasing measures and speed pourers – Ents
- Okay to buy them and give receipt, will come from Ents budget.
- Proposal to start paying bartenders and potentially DJs.
- All Ents sub-committee are going to have bar training.
- Eliza – would pay them at least minimum wage.
- Ents meant to pay for themselves, if they can make it work. Need to have a system in place before introduce.
- Ted– would need to set out a formal contract. Eliza – but no contract for Ents hire for BCD.
- Ted – have payed people for bops beforehand.
- Eliza and Dan need to look into a plan, how it would work, maybe free pizza afterwards.
Selwyn Laminator – Gaia
- Mighty Players would like a laminator and could be used for making gym instructions.
- Cost: £23.99.
- Harriet – sounds reasonable.
- Laminator sheets need to be bought
- Keep in the JCR office – students then need committee permission to use it.
Feedback from BME campaign - Pemi
- Combatting racism in supervisions – assuming certain students are experts on particular topic due to ethnic backgrounds. If anyone hears of anything happening talk to Pemi.
- Access statistics, BME home students intake low, covered up by international students statistics. Pemi happy to work with Access and give talks to prospective BME students.
- De-colonising the curriculum.
- Issues about insensitive themes of bops at other colleges. Told to inform Ents officers to bear in mind theme of bops.
- Look for BME alumni to come back to speak, as role models. Selwyn archivist – location unknown. Contact Keir B or library office.
- Existence of racial harassment policy at Selwyn? Speak to the Dean. Section on harassment and bullying – may be included as is the sexual harassment (Annie). Pemi to investigate.
- Running workshops similar to the consent workshops for freshers on racial stereotypes? Is there a need? Ted - Combining the two risks reducing the advantages of the sexual consent workshop. Maybe back up with publicity and campaign to ensure attendance.
- Talk to the Dean and Mike Sewell (about freshers week talks). Make a case and talk to him
University Sexual Harassment policy - Annie
- Uni fellows argued, not enough protection for accused, so postponed until March. Will get a new one for Selwyn when university one released, take on the same one.
- Find examples of other colleges with good sexual harassment and BME policies and argue why can’t we have that.
Internet and Website - Oliver
- Didn’t bother throttling as much last year. But now have started. Price is expensive, any problems with that, speak to Oliver.
- Want anything on the website, get a google doc from Oliver to put on website.
Access - Harry
- Improve communications with unsure offer holders, reassure that its okay to be unsure whether to come to Cambridge.
- Work with Stephanie and Michelle
- Whether can go through official channels or whether it needs to be unofficial channels. Selwyn create an offer holders group. Harry - where is the line between the jurisdiction of Freshers’ reps and Access -as to who are admins in fb groups.
- Josh and Erica make a group – perhaps admin at Selwyn can send out an email to offer holders with a link.
- Some colleges have offer holder days – Selwyn doesn’t.
- Concrete examples of people being unsure and visiting, something needs doing to reassure them.
- Include the JCR access email, potential for official statement in emails sent out to offer holders.
- Online presence good, keep working.
- Maybe put students’ days in the life – on the access page, website.
Galentines Days – Annie and Welfare
- Secret santa with cards – within years. Annie happy to organise.
- Film night. Combine with Ents.
Whole Committee – Bios and Photos to Oliver, term aims on the google doc. If time have a read of the constitution and highlight any potential issues or changes that need to be made in the next meeting.
Ted and Emma – Organise awards finalise plans for Halfway Hall
Harriet – Promote how to use the floats kept in the Plodge and begin sending out student money saving tips.
Charlie – continue in your search for a new name for the iLav.
Annie & Welfare & Ents – organise Galentines day activities.
Pemi – Speak to archives about BME alumni speakers and speak to the Dean about Selwyn’s racial harassment policy.
Access & Freshers Reps – Make an Official Selwyn Offer holders Facebook group and work with Stephanie and Michelle to reach out to reassure applicants if they have questions about Selwyn.
Gaia – if necessary organise an open meeting to discuss the gym. Contact college about purchasing more equipment, and replacing any faulty equipment.
Harry – organise the open meeting on Faith at Selwyn with Hugh.
Bea – Liase with Matt the concerns about Hall from the survey. Investigate the system that other colleges use when selling formal tickets online.
21/01/17 - Week 1
Aims for Week 1
Ted – ask Sheila about why the scaffolding is still in the staircase. Distribute list of meetings to be attended by committee members
Emma – Set up Anonymous Google Doc for communicating with the JCR Committee. Add to JCR FB page and try to upload the iLav and SelwInfo to FB in an accessible way.
Harriet – find out about setting up Tilt or Cashew for events.
Charlie – consult students about ideas for a new name for the iLav.
Bea – Evaluate results of the survey and make a plan for things that students want to change about hall and services. Make arrangements to consult with the catering department.
Oliver – Add Google Doc to the website and outline what can be improved on the JCR website.
Ents – Plan events for this term and make a calendar of plans.
Welfare Team – Plan the set-up of the support group. Develop anonymous advice system (and for distributing contraceptives). Publicise Peer2Peer. Publicise availability of the college nurse. Set up a meeting with all welfare officers, chaplain and senior tutor.
Harry – investigate organising Green and Ethics formal. Think about improvements that could be made to make college greener.
Everyone else – come up with what you want to achieve this term and discuss ideas at the next meeting.
Minutes – 21.01.17
First meeting of newly elected committee
- Ted Mackey, 2nd year Music – President
- Emma Harper, 2nd year Geography – Vice-President
- Harriet Brien, 2nd year Geography – Treasurer
- Charlie Stone, 2nd year MML – Communications
- Bea Jones 1st year NatSci – Accommodation and Services
- Aliya Padhani, 1st year HSPS – Education and Development
- Gaia Lambert, 3rd year English – Clubs and Societies
- Harry Blades, 2nd year MML – Access
- Amy Bland, 2nd year MML – Access
- Oliver Black, 1st year Computer Science - Computing
- Harry Gibbins, 1st year History – Green and Ethics
- Dan Snowden, 3rd year NatSci – Ents
- Eliza Kosse, 3rd year Classics – Ents
- Erica Brown, 1st year History - Freshers
- Josh Willcox 1st year maths - Freshers
- Jessie Dong, 1st year HSPS – Female Welfare
- Kenneth McHardy, 2nd Year HSPS – Male Welfare
- Abbie Barnes, 2nd year Geography – Disabilities and Mental Health
- Claire Smith, 2nd year English – LGBT+
- Maria Chukanova, 2nd year NatSci - International
- Annie Lyons, 1st year HSPS – Gender Equality
- Pemiwa Arowojolu, 1st year HSPS - BME
Apologies from Oliver, and Annie (stuck in London after attending Womens’ march)
Discussion of JCR committee meeting ground rules
- Three strike policy for not attending without good reason, followed by vote of no confidence, and referendum. If your work is becoming affected, please talk to Ted
- Please don’t talk over each other, no tension, raise hands.
- Ted will put decisions to committee to be voted, must be definite majority, may need an open meeting.
Those not received Handover document: BME, Communications, International. Ted will chase up.
College Meetings that need to be attended and by who. Ted will circulate the full list in due course.
- College council and governing body – Ted and Harriet
- Buildings and Estates committee – Bea
- Finance committee – Ted and Harriet
- Gardens committee - Harry G
- Library and Archives - Aliya
- Rents Liaison – Ted and Harriet
- Finding a viable alternative to Women’s gym hours
- Background for new committee – Female gym hour rejected by MCR vote.
- Gaia proposes setting up a Female fitness/wellness group and offering student led classes such as pilates and yoga.
- Offering moral support. People can post in group about going to the gym, so people don’t have to go alone, and can go with other women or non-binary.
- Ted – not booking out gym so won’t be an issue with college.
- Claire – Clarification: creating private fb group for women and non-binary
- Harriet – keen for returning yoga instructor. Ted – funding was cut, need to investigate if this can be brought back
- Claire – free yoga at CUSU lounge.
- Gaia – yoga can be for everyone
- Committee voted on the introduction of a Women/Non-Binary Fitness and Wellness Facebook Group – Vote was Unanimously in Favour
- New Years Bop, Saturday 21st January – Dan and Eliza
- 8:30-11:30, happy hour for first hour. Theme – Worst of 2016
- Encourage everyone to come – Henry is DJing. Popular music
- Ents sub-committee meeting at 6pm. 5 other people plus Dan and Eliza, from different years.
- Jessie – want future bops to be used as an opportunity for STI testing.
- Eliza – committee aim to book out all rooms in advance and PDF calendar so can plan.
- Harriet – ensure count float from plodge before and after event.
- Setting up a Disabilities/Welfare support group – Abbie
- Run it this term as one-off (maybe for next term with more need), in association with mental health awareness day on 7th Feb.
- Aiming to be operating in week 5/6.
- Involve speakers from outside/meet up/chat/ any ideas. Abbie asked for any ideas on the best way to run it.
- Use a Tea Shop as a potential launch
- Gaia: highlighted a union event, spoken word about mental health – possible source for speakers.
- Kenneth: attending a talk about male mental health, speak to people there.
- Welfare initiatives – Jessie and Kenneth
- Set up an anonymous advice service
- Jessie asked for the best way to do this suggested a – google form, return with written note marked with a code name in a welfare officers pidge.
- Aliya suggested looking at the mechanism for Peer2peer. Anonymous chat room through website.
- Charlie – Find out how the Varsity ‘agony aunt’ is run.
- Consult Oliver for any other possible IT ideas.
- Ted: if you are a moderator on a google doc and is not working, speak to Selwyn It – Howard.
- Need a similar anonymous distribution system – google form, discreet envelope, in Welfare pidge, code name.
- Peer2peer, support network, Selwyn wide network to spread welfare capabilities.
- Send out Google doc to ascertain interest. Ted doing training, good history of participation at Selwyn. Details on how to apply in Kenneth’s email.
- Welfare meeting – whole welfare team with chaplain and senior tutor, to re-establish good working relationship. Ted wants to go to
- College Counsellor – officers received differing messages in handover about previous attempts by JCR Committee.
- Welfare team would really like to try and get one.
- Abbie posted on Cambridge wide welfare group to determine which colleges currently have them. High percentage do. The research gives the committee a better standing to get something in place. Ted – money currently used for private counselling in emergencies. In exam term – need to be referred to university counselling service.
- Alternatives to JCR suggestion box – Emma
- Currently box in plodge, outdated, need a better way for students to contact the JCR committee. Decided best way was to use a google doc that could be anonymous via the JCR website (and FB page)
- Committee voted on introducing a google doc form as a means of contacting the JCR Committee – Vote was Unanimously in Favour
- Renaming the iLav – Charlie
- Ted explained why it was called iLav. Pages on toilet door called lavatory laureate, crossword puzzles e.t.c. In the online version, application info was added. Agreement that no longer makes sense to call it the iLav – may detract from people reading it as they don’t know what it contains.
- Charlie – needs something that tells you what it is. Information contained is university wide: may ball applications, internships, tiddly wink cuppers.
- Agreement that combining with SelwynInfo would be an overload of information.
- Ted suggested consulting the JCR members for ideas
- Jessie – CamInfo?
- Emma & Ted – start the sharing of SelwInfo and iLav on Fb, maybe as a google doc
- Charlie – important to email both individually – avoid too much spam
- Gaia – could trial different means of distribution, see which receives the most viewing?
- Eliza – ensure they are well formatted so are easy to read.
- LGBT+ History month
- Claire – can submit events to LGBT+ calendar to make Selwyn LGBT+ events available across the university community and increase participation
- Suggested an LGBT+ poetry night in the bar. Own poems or favourite poems by LGBT+ author. Open to non-identifying people, but LGBT+ poets. Liaise with Ents and the bar.
- 1st February – flying the LGBT+ flag over Selwyn, Ted and hopefully Claire.
- Charlie wants to help fly flag – Ted says no as there will be too many people up the tower and that the Selwyn tower is not an appropriate mechanism for distributing the iLav.
- JCR redecoration – Ted
- Ted - Many things in the pipeline
- Bea – why scaffolding? Ted – part of get rid of ceiling fungus. Ted will email Sheila as to why it is still there.
- Any suggestions for JCR decoration? Charlie asked current plans.
- Redecoration is Lee’s baby – including a new noticeboard Selwyn colours, Selwyn crest, student artwork, photoboard as a living archive.
- Website – to report to Oliver
- Ted – send headshot and little overview of role before Friday (to be uploaded on the website). Also, send along aims for this term so they can go on the aims board in the JCR.
- Oliver - Change the way email addresses are laid out so potentially less spam. Also wants to develop an app over the holidays. App for the website android then IOS.
- Any other business
- Harriet – would like a cheap dinner option such as the jacket potatoes that are on offer at lunchtime. Bea – will meet with Matt in catering to discuss– waiting for survey responses for things to bring up that students want.
- Claire – Other LGBT+ officers have more of an LGBT+ community, ideas to increase this at Selwyn.
- Ted – liaise with other colleges’ officers to determine how they got a community together. Attendance to Ted’s welfare hours last year increased after a term, as confidence increased about the role.
- Claire friends with Robinson LGBT+ officer so thinking of starting a Selwinson community. Gaia suggested organising Selwyn prinks pre-robinson rainbow event.
- Claire - print calendar of events in LGBT+ History month to distribute at themed tea shop on Feb 5th.
- Bea – vending machine & JCR newspapers – questions from handover.
- Harriet unsure of the mechanisms for restocking and collecting money.
- JCR newspapers, used to pay for them but now old ones from fellows in the plodge.
- Make people aware of the newspapers and the vending machine.
- Charlie – Instagram, youtube and twitter page. Ted now has access.
- Ted wants a JCR snapchat.
- Gaia – if people want to film stuff they can contact university film making service.
- Amy & Harry plan to make access videos so can share them there. Charlie – potential to link to ‘Students of Selwyn’.
- Kenneth increase publicity of access to the college nurse.
- Kenneth – need someone to address the Haggis. 18th century scots, may need to learn and need to hold dagger. Charlie suggests himself and what the address requires. Kenneth gives an example. Charlie doesn’t understand.
- Harriet – any events that require selling tickets or taking money introduce the use tilt or cashew. Consult with Harriet – Emma put her in touch with James Stevens, a Tilt rep.
- Abbie – wants a photo of JCR for Time to Talk campaign, to happen after meeting
- Harry – how to proceed in organising a Green and Ethics themed formal. Speak to catering office and then put to vote.