7.01 Rental Fee Schedule

Date of Review: Sep 2017

Expiry Date: Jun 2018

Accountability: Maint / COO

Gym Rental Rates: Amounts including HST

Gym sports only: Evenings (6-10pm) or Saturday (8am - 4pm) sports events, children's’ birthday parties (no tables, chairs, meals)

(supplement for balls, floor hockey, nets: $10 minimum charge. Principal’s approval needed)

$65 first 4 hours, $12 per additional hour

Gym only: other events Saturday (8am - 4pm), evenings (6-10 pm). Sunday rentals: Family functions from 1 pm onwards or church events, for which parking must be negotiated with Aylmer CRC (am and pm services).

$190 first 4 hours, $60 per additional hour to cap of $310

Seasonal gym rentals, one night weekly

(30% discount from daily rental rates, recognizes some ICS events already on the calendar will preclude use of gym. If exceptional circumstances require ICS to cancel a booking, fees will be reduced by the evening booking rate)

Sep - Jan: $870

Feb - Jun: $870

Gym and Kitchen (must be booked for all events with food)

$250 first 4 hours, $60 per additional hour to cap of $370

Gym and Kitchen (must be booked for all events with food) plus event set-up: family reunions, anniversaries, weddings, charitable events (full day, night before after previous rental if applicable). Sunday rentals: Family functions from 1 pm onwards or church events, for which parking must be negotiated with Aylmer CRC (am and pm services).

$375

Kitchen only:

$160

Classroom:

$65

Notes:

  1. All figures include custodial fees for opening, closing and clean-up. Extra clean-up required for food at events for which the kitchen was not booked will be charged  a $75 cleaning fee.
  2. Use of chairs and tables is included. Event organizers can set up themselves, or  separate arrangements must be made for set-up and take down at $20/hour.
  3. A non-refundable deposit of half of rental fee is due upon booking, booking is only confirmed when deposit is received. Remainder is due 5 business days after the rental. Seasonal rentals need to settle accounts for first half season before beginning next half season.
  4. Curfew: 10 pm on weekdays, 11 pm on Friday or Saturday evenings
  5. Rentals of gym or AV equipment are not included and must be negotiated on a case by case basis.
  6. Renters must avoid using shoes and hockey equipment which marks the floor. An additional cleaning fee of $75 will be charged for excessive marks (as judged by the custodian).
  7. Any damages need to be reported the next day. ICS reserves the right to fix any damages with the renter paying materials and $40/hour labour. Costs associated with any “accidental” triggering of the fire alarm is borne by the renter, including $40 for school officials to respond and any fire department charges.