Butterflies en Mexico by Mariposa Project
Policies and Procedures
Subject: Fiscal Accountability
Policy Section: FINANCES
Supersedes Policy and Procedure No:
P & P No: 3
Approved on: 6-21-11
Approved by: Board
Reviewed: 9-27-12, 9-23-14, 10-04-16
PURPOSE: To ensure fiscal accountability and protection of organization funds from misappropriation.
POLICY: The executive director may approve an expenditure of petty cash or other funds of up to $5,000 pesos. Expenditures of more than 5,000 pesos must be approved by an officer of the Board of Directors.
No staff person or volunteer may order work to be done or purchases of materials to be made that costs more than 200 pesos without prior approval by executive director. Without a receipt or factura (see P & P #1) money will not be reimbursed.
No staff person or volunteer should order staff or volunteers to do projects that will require expenditures for the purchase of materials unless they have been approved by the executive director.
All contracted labor not included in the board approved budget must have prior approval by the a Board of Directors member.
RESPONSIBLE PERSON(S): Board of Directors
receipt and a “factura” (Mexican invoice) which should be given to the executive
director and a copy sent to the President.
not been pre-approved.
EVALUATION: Review bi-annual