School Policies

Academic Expectations 

The school expects students to perform to the best of their ability.  Teachers are expected to evaluate student progress on a regular basis.  Students will be given quizzes or tests regularly.  After the test is graded, it will be sent home for the parent to review and sign.  A Parent’s signature indicates that the parent is aware of the student’s progress.          

Graduation

At the discretion of the principal, each school has the right not to certify the student's graduation or provide transcripts of the student's academic record to third parties such as other schools, colleges, or employers, or to issue a diploma to the student, if there has been a breach of a material condition of this educational contract (i.e., failure to meet financial obligations, infractions against the school’s code of conduct, etc.).

Homework 

Homework is an essential part of the instructional program, reinforces learning and provides students with opportunities to practice what they have learned.  This practice helps students establish good study habits, become independent learners, and strong readers, writers, and mathematicians. All homework times include 15 min.of reading (or being read to).

The time allotments for homework (written and study) are as follows:

                Grades K                        May be given occasional short homework assignments related to the curriculum

Grades 1 & 2                approximately 30 minutes

                Grades 3 & 4                approximately 45 minutes

                Grades 5 & 6                approximately 90 minutes

                Grades 7 & 8                approximately 120 minutes

***Students are required to complete all homework.

Grades and Grading 

Report cards are distributed four times a year for Grades Kg to 8.  Pre-K report cards are distributed twice a year.  The report card is an important part of the ongoing communication between the school and the home.

        Academic Achievement 

The first part of the Archdiocesan Report Card is used to mark the student’s achievement in academic subjects.

  1. classwork/participation
  2. homework
  3. quizzes
  4. formative assessments
  5. summative assessments

There are no numerical grades for Computer Science, Library, Music, Art and P.E. as these areas are to be supportive of, and integrated into, the total learning process.

Foreign Language will be given a letter grade if the class meets for less than 120 minutes per week.  Foreign Language will be given a numerical grade only if the class meets for more than 120 minutes per week.

The Final Report Card Grade is the weighted average of the four previous quarter grades, and the mid-year and end-year tests (for Grades 6-8).  This Final Grade will be recorded on the student’s permanent record.  

      o N/A: Not Assessed

   

     Parents should be informed in a timely manner in the event of a student who is not satisfactorily performing in a course or activity.  

                Character Development 

The Conduct and General Effort Scale indicates grades for General Effort and Character Development.  A single letter grade is used with progress codes indicating improvement needed in any sub-category.  

        Honor Roll 

The criteria for inclusion in the Honor Roll are particular for each school.  Honor Roll will be awarded on a Quarterly Basis.  

Grades 3 - 8

Principal List

95% average; no mark less than 93%

First Honors

93% average; no mark less than 90%

Second Honors

88% average; no mark less than 85%

Good conduct is a requirement to receive Principal’s List, First or Second Honors.  Therefore, a student must receive an A (excellent) or B (good) in conduct and ALL SPECIAL SUBJECT AREAS INCLUDING: ART, TECHNOLOGY, MUSIC & PHYSICAL EDUCATION to be eligible for honors.  A student who does not receive an A or B in Conduct will not receive Principal’s List, First or Second Honors even though marks might warrant it.  Students who are late more than ten days (5) per marking period will not qualify for the honor roll even if their grades warrant it. Students may not have more than 5 absences per marking period to qualify for honors.  Excused Absences for sickness will be grouped together if a student is out for consecutive school days.  

Report Card Distribution        

Report cards are distributed in November, January, April, and June.  Report cards will be withheld if financial obligations have not been met and fees are outstanding.  

Final report cards may not be given before the assigned date of June 14.  In the event that a student will leave school prior to the last day in June and all financial     obligations have been met, the student may give the teacher a self-addressed stamped envelope and the report card can be mailed the last day of school.  

Retention/Promotion 

Very few decisions we make about children are more important than recommendations to promote or to retain a student. When a school accepts a student, that school accepts the responsibility for providing appropriate instruction to help the student achieve the prescribed goals.  If the student successfully achieves the program’s objectives, the student progresses to the next level.

 

Testing, diagnosis, and actual performance, however, may indicate that some students cannot follow the school’s complete course of study.  The principal and school faculty develop for each of these students a special program, based on the school’s regular program, which follows the New York State Standards and Archdiocesan Essential Learnings.  A copy of the student’s modified program is retained in the student’s file.  Conferences must be held with the parents periodically to inform them of the specific demands of this program and ongoing progress.  Therefore, the decision to retain a student presupposes that the school has done everything to help the student achieve success, and the student still has not made satisfactory progress.

 

If a student is being considered for retention, teachers must begin discussing this possibility early in the school year with the principal.  Parent conferences must be held periodically, and notification of the possibility of retention must be made no later than mid-January, with written notation having been made on the report card. Although the teacher consults with the principal, the final decision for retaining a student rests with the principal.        

 

The following are specific criteria that will assist teachers as they consider a recommendation for retention.

The student has failed to pass the major subjects on each grade level.

 The following table indicates the specific failures by grade level that might result in retention at that grade level:

LEVEL

ACADEMIC PROGRESS

Kindergarten

                           Evidence that the child is not meeting academic expectations of the program.

Grade 1

                           Evidence of insufficient developmental progress and a failure in ELA

Grade 2

                           Failure in ELA

Grade 3

                           Failure in ELA and Mathematics

Grade 4, 5, 6

                           Failure in ELA and Mathematics

or

Failures in ELA or Mathematics and failures in two of the following subjects: Religion, Science and

Social Studies

Grade 7 & 8

Failures in ELA and Mathematics

or

Failures in ELA or Mathematics or failure in one of the following subjects: Religion, Science and Social Studies

     The student has not demonstrated acceptable progress toward mastery of standards.  The following types of behavior might indicate unacceptable progress:

 

Generally, a student would be retained only once in the elementary grades (1 - 5), and only once in the upper grades (6 - 8).

If a student completes all requirements for promotion or graduation, a family can not self-select the student to be retained in their grade.

Assessments 

In addition to class and school exams, every student will take part in the Archdiocesan testing program which includes the Archdiocesan religion tests, interim assessments, and New York State Education Department assessments.  All students enrolled at our school are expected to participate in all exams and assessments.  No alternative assignments will be provided.

Archdiocesan Test (Will be used as the student’s End-Year Examinations for grades 6-8).

Religion Test

Grade 3 to 8

June

     

      Interim Assessments

Interim Assessments – Administered Three Times a Year

Grades K-8

NWEA MAP Interim Assessments

NY State Tests

New York State Exams

Grades     Tests

3-8          English Language Arts and Mathematics

The faculty of the school reviews these test results regularly for the purpose of promotion or retention in conjunction with classroom performance and grouping for reading and math. Students that do not take the NYS EXAMS will not be eligible to participate in the DOE Title I Services the following school year.  

Accidents            

Student accident insurance is included in the school’s yearly fees.  In the event of an accident at school, you may obtain a claim form from the office.               

Please note that the school accident insurance usually is secondary to the parent’s own medical insurance coverage.

Admission Policies

Roman Catholic schools in the Archdiocese of New York base their educational purpose and all their activities on the Christian teaching of the essential equality of all persons as rooted in God’s love.  

Thus, with discrimination so repugnant to their nature and mission, Catholic Schools in this Archdiocese do not discriminate on the basis of race, color, national and ethnic origin, or gender in administration of educational policies, admission policies, scholarship and loan programs, and athletic and other school- administered programs.  

This policy is subscribed to by all Catholic elementary and secondary schools in the Archdiocese of New York whether owned or operated by the parishes within the Archdiocese, Catholic school regions, or religious communities within the Archdiocese.  

 

The process for admission to the school is: parents must complete the school application form and provide all required documents. For regional schools, this application is found online and is processed through TADS Admissions. Following an interview and evaluation of the materials, the parent will be notified in writing about the status of the child. For regional schools, this notification occurs via email. While admission is on a first-come, first served basis, The school endeavors to give preference in admission following these guidelines: first, to siblings of currently enrolled students; second, to Catholic students whose parents are active members of the parish, or if a regional school, active in a parish in the region; third, to Catholic students whose parents are active in another Catholic parish or, if a regional school, active in a parish outside the region; and fourth, to non-Catholic students. The school gives preference in admission first: to siblings of currently enrolled students; second, to Catholic students whose parents are active members of the parish, or if a regional school, active in a parish in the region; third, to Catholic students whose parents are active in another Catholic parish or, if a regional school, active in a parish outside the region; and fourth, to non-Catholic students.  

After School Program       

An after school program is available to parents. As long as a student is engaged in school sponsored programs or activities, the student is expected to follow school policy. Directors of individual activities may also issue rules of behavior, which recognize the special nature of non-classroom activities.  In instances where students are picked up, parents are expected to make arrangements to pick up their children at the end of the program or activity. Students will be released only to a parent or a person previously specified IN WRITING by the parent. Program fees are expected to be paid in full upon being invoiced. Past due balances will result in your child not being allowed to participate in the program until their accounts are brought up to date.  A LATE PICK-UP FEE OF $25 per every fifteen (15) minutes will be charged beginning at 6:00pm. 

Announcements

Informational announcements are handled through the school P.A. system.  Courteous attention is expected when any message is presented over the P.A. system, especially when prayers are said.  All announcements must be written, brought to the office and approved by the principal.    

Attendance

Excused Absence: A child is legally absent from school for the following reasons: sickness, sickness or death in the family, impassable roads or extreme weather; all other absences are unexcused. Students may not have more than 5 absences per quarter to qualify for honors.  Excused Absences for sickness will be grouped together if a student is out for consecutive days.

Lateness:  A child should come to school even though he/she may be late.  All lateness is recorded and marked on the report card.  Parents will be consulted about        chronic lateness, and the child may be required to make up time missed. 5 latenesses in a quarter will result in detention in grades 6-8

5 Latenesses per marking period will  result in a student being denied Honors for that quarter.                      

When the child returns to school from an absence, a completed absence form must be given to the teacher.  (See Appendix)  This form is distributed at the beginning of the school year and contains appropriate spaces for the child’s name, date of absence, class, reason for absence, and the signature of a parent or guardian.   

Doctor or dental appointments should be scheduled for after school or on Saturdays. Family vacations are not to be planned for those days when school is in session.  The school provides families with an annual calendar to ensure that does not happen.  If it is necessary for a child to be dismissed during the school day, the parent or adult (must be 18 years of age or older) chosen by the parent MUST come to the school for the child.  The school must be informed ahead of time about such occurrences.      

 When a child is absent, parents are required to phone the school by 9:00 A.M.   Absence notes are still required in addition to the phone call.  

Birthday Parties

Birthday parties for Grades Pre K – 3 may be held monthly in each homeroom with the teacher’s permission.  Parents should notify the teacher in writing. Parents may bring small individual items such as cupcakes, brownies, etc.  Parents may not bring in favors or “goodie” bags for the students.  Grades 4 - 8 are not allowed to celebrate birthdays in school.  They may celebrate at dismissal with a little something. NO BIRTHDAY SNACKS AT LUNCH!

Books 

All resource materials chosen for use in academic courses must be consistent with the religious nature of our schools.  Books, DVDs, or other electronic-based supplementary resources that contain profanity, inappropriate sexual references, and other immoral information would be in violation of this policy.  

All books must be properly covered.  Contact paper is NOT to be used to cover any books obtained under N.Y.S. Textbook Loan.  These books are stamped on the inside front cover.  Each child is responsible for keeping his/her books in good condition.  Books that are lost or defaced become the liability of the student and his/her parents.  If a book is lost or defaced, the school will bill the parents for the cost.  

  1. ASSIGNED TEXTBOOKS: When a textbook is lent to a pupil on a semi-permanent basis, the New York State Department of Education requires that:
  1. the pupil’s name be placed in the space provided in each book
  2. the teacher make a record of the number of the book                 
  3. the teacher make a record of the condition of the book

d.     in September, each child will put a clean cover on each  

        textbook received

e.     in June, all textbooks are collected, extra  

        materials and covers are removed.

      f.        all workbooks are collected in June.

  1. SUPPLEMENTARY BOOKS: When books are handed out to the children for use during a specific period within the classroom, they will be immediately collected after they have been read.  If the book is to remain with the child for any length of time, his/her name must appear in the book and the teacher should have a record of this.           

3.  LIBRARY BOOKS: Books may be borrowed for two weeks.  Books are charged to the child so that he/she will have the experience of signing out a library book and abiding by due dates.  If books are returned late, there will be a five cent per day fine per book, payable by the child.  All lost library books must be paid for so that the school can purchase a replacement copy.  If the book is located after a new order is placed, the child will be allowed to keep the old book since he/she has paid for it.  

Buses         

Busing is provided within a 15-mile limit to students from their residence.  The public school district where the student resides provides and manages this service.  If a student is to take a different bus from school, a note must be submitted to the principal at the beginning of the school day.  

 To obtain student transportation in school districts outside of New York City, parents must file requests with the district in which they live by April 1 of the preceding school year or within 30 days of moving to the district. Parents must contact their local public school district to determine their eligibility

Students and parents should consider riding on the school bus as a privilege and an extension of the school.  Thus, students are to demonstrate a respectful, Christian, and safety-conscious attitude at all times on the bus.          

Change of Address, Email, Phone 

The office must be informed immediately if there is a change of home address, email address, cell phone number, or home telephone number for purposes of mailing and/or emergency notification.

Charter for the Protection of Children and Young People

Child Abuse Laws 

Under NYS law, school personnel are legally obliged to report any suspected cases of child abuse or neglect to the proper agency.  In so reporting, no allegation is made against a parent or caregiver.  Rather, it is a judgment by the school that the child may be presenting signs of abuse or neglect.  

Child Custody

At the time of school entry or at any other time when a change in custody status/arrangements occurs, it is the responsibility of the parent(s) to provide the principal with a copy of the legal document from the parent for any student for which there is a legal custody agreement or for any student not residing with his/her parent.

School communication with the appropriate guardian is essential. Accordingly:

Non-custodial parents may pick up a child only if written permission has been granted by the custodial parent.

Communication

Since as parents you are the child’s first teachers, you are our partners in education.  Therefore, regular communication with you is an essential part of your child’s school experience.  Scheduled parent conferences allow teachers and parents to discuss student achievement as well as to develop means to assist students in areas of difficulty.  

A parent may request a meeting with a teacher at any time by simply sending a note to the teacher in question and the teacher will arrange for this meeting outside class time at a mutually convenient time.  The meeting should take place in the classroom or someplace that ensures privacy, never in a hallway or on the street.  A parent who is refused such a meeting should notify the principal.  

Parent-teacher conferences will be scheduled each year in conjunction with report card distribution to provide an opportunity for in-depth discussion of student growth. Parent-teacher conferences are required at the end of the first marking period. Teachers are expected to be reasonably available to parents throughout the school year in order to keep open the lines of communication in the best interest of the students.

        

Confidentiality

There is a professional, legal and moral ethic that requires all persons to safeguard all student information of a privileged nature.  

  It is imperative that such information be regarded as a sacred trust.  

The rules that govern privileged information apply, as well, to any personal or academic information that is discovered through daily classroom instruction or other social interaction with students, parents or peers.  Always the sense of confidentiality should prevail.  

Contacts with the Media 

Parents have the right to exclude their children from videotaping, audio recording, school pictures, other photography or participation involving printed materials or on the internet. Parents should provide such documentation to the school office; otherwise, they must fill out the media authorization release form. If enrolled in a regional school, this media authorization and release was embedded within the online registration process, so the written form is not required unless a family wishes to change their preference during the course of the school year.

Crisis/Emergency Information

Should a crisis require evacuation from  the school building, students will be brought to a safe place located at St. Benedict Church and parents/guardian should meet them at that location.  Catholic schools throughout the Archdiocese of New York utilize the Immediate  Response Information System (IRIS Alert) to notify parents directly about the crisis.

Daily Schedule

             The following schedule will be observed by Grades Pre K - 8:

8:00 AM

Grades 6, 7 & 8 Enter School

8:10 AM

Pre-K to 5 Enter School

10:45-11:25

First Lunch - PK- Grade 2

11:30-12:10 PM

Second Lunch -Grades 3-5

12:20-1:00 p.m.

Third Lunch- Grades 6-8

2:20 PM

 Pre K & Kindergarten Dismissal

2:30 PM

Grades 1 & 2 Dismissal

2:35 PM

Grades 3, 4 & 5 Dismissal

2:45 PM

Grades 6, 7 & 8 Dismissal

Before 7:45 AM and after 2:50 PM, the school does not have staff available to watch out for problems on school grounds or to supervise children on school grounds.  Students must not arrive on the school grounds prior to 7:45 AM and parents must arrange pick up at dismissal times.

             To avoid interruption during the school day, any messages, forgotten lunches, books, etc., must be taken to the office and not to the classrooms while school is in session. The school office will see to it that the child receives these items. 

Discipline Code for Student Conduct

The goal of discipline in a Catholic school is for students to learn self-discipline, which strengthens and promotes the values incorporated in our Catholic faith community.  As the school builds community, it develops in students the awareness that sensible rules serve to safeguard the individual's freedom and provide an atmosphere conducive to learning. Disciplinary measures should have as an end the development of the human person who respects one's self, other persons and those in authority.

By enrolling a child in this school the parent agrees to be supportive of the rules and regulations that we deem as critical in the spiritual, academic, and behavioral growth of the child.  

Teachers discipline students directly for minor classroom disruptions (i.e., not coming prepared to class; not being in the complete school uniform; not completing assigned homework; minor verbal disputes with other classmates; etc.).  Parents are notified of classroom problems by the teacher and are asked to help the teacher to ensure that inappropriate behavior is modified.

Teachers are not permitted to use corporal punishment on any child.  Perceived acts of corporal punishment should be reported to the principal of the school immediately by students and/or parents.

It happens that some classroom discipline issues are referred to the administration of this school.  This would include chronic minor problems listed above or major problems (i.e., chronic lateness; verbal abuse of the teacher by a child; signs of disrespect to a teacher or another adult on the staff; fighting; physical, sexual, or verbal harassment or bullying of a fellow student; violent behavior; stealing; smoking, vandalism; or the possession of drugs, drug paraphernalia, cigarettes, alcohol, dangerous items or a weapon).  The administration handles such matters in a variety of ways depending on the severity of the incident.

The school employs a progressive discipline system for minor acts of misbehavior in order to encourage students to change inappropriate behavior so that sanctions do not increase in severity.  For acts such as excessive talking in class, 5 latenesses in a quarter, etc. students are often given a lunch or after school detention. Repeated violation of these rules and regulations may result in suspension from school or the non-re-registration of the child for the next school year.

For more serious acts of misbehavior such as, but not limited to, fighting, stealing, vandalism, and harassment, the student is immediately suspended for a period of one to five days.  In cases of vandalism, the parent must pay the full cost of the repair or replacement of the item before the child may return to school.  In cases of theft, the item is either returned in good condition or the cost of replacement is borne by the parent before the child can return to school.

In cases where a child engages in a fight which causes injury to another child or adult, the police may be summoned and, then, the parents will be notified.  Likewise, the possession of drugs or alcohol by a child is reported to the police.  The school reserves the right to request an expulsion from the Superintendent of Schools for such an offense.  

In cases in which a child brings a weapon to school, the police are summoned, and then the parents are called.  The school reserves the right to request expulsion by the Superintendent of Schools for any serious offense.

It is the expectation of this school that student behavior is exemplary both on and off school grounds.  A student always represents the entire school community.  Therefore, the school reserves the right to discipline students for acts such as, but not limited to: stealing, fighting, vandalism, bullying or any other type of threatening or inappropriate misconduct (personally, via telephone, or the internet).  Such misconduct could result in punishments including suspension and/or expulsion.

Lastly, a child’s arrest for a crime on or off of school grounds, within or beyond the vicinity of the school, at any time could result in the child’s suspension or expulsion. A child’s conviction of a crime on or off of school grounds, within or beyond the vicinity of the school, will likely result in a child’s expulsion.

Dress Code

Your school uniform confirms your attendance at the school and is a symbol of unity within the school community.  It minimizes distractions in the learning process.  It is important that you take pride in your appearance by wearing your complete uniform always remembering that by wearing it inside and outside the classroom and the school you are representing the school and your behavior should be a credit to both yourself and the school community.

        Girls 1-5 Winter:          Navy Plaid Split Front Jumper with School Emblem, White Short/Long Sleeve Peter Pan Collar Blouse,        

                                         Navy Plaid Criss-Cross tie, Navy V-Neck Cardigan Sweater w/School Logo.        

        Girls 6-8 Winter:         Charcoal Grey Triblend Slacks, Black/Brown Belt, White Short/Long Convertible Collar Blouse - tucked into pants, and Navy V-Neck Pullover Sweater w/School Logo.

        Girls 1-5 Spring:        Navy Twill Walking Shorts or Navy 2 Pleat Skort, and Ash Short Sleeve Polo Shirt w/School Logo.

         Girls 6-8 Spring:        Navy Twill Walking Shorts, Black/Brown Belt, and Ash Short Sleeve Polo Shirt w/School Logo.

        Girls 1-8:                 All girls must wear Navy Blue Knee Hi Socks or Tights, Black or Navy Flat Shoes (Mary Janes 1-5, Tie shoe 6-8).  Sneaker-type shoes are not permitted; No jewelry is permitted.  No makeup is allowed and only clear nail polish is permitted.          

                                           Girls may wear navy blue, or white ribbons in their hair or simple barrettes.

        Boys 1-5 Winter:        Graphite Twill Pants, Black/Brown Belt, White Short/Long Sleeved Dress Shirt - tucked into pants, Blue/Black Socks, Black Shoes, (no sneaker type shoes or boots are permitted), Navy V-Neck Cardigan Sweater w/School Logo, and Navy Plaid Tie.

        Boys 6-8 Winter:         Charcoal Tri Blend Pants, Black/Brown Belt, White Short/Long Sleeved Dress Shirt- tucked into pants, Blue/Black Socks, Black Shoes, (no sneaker-type shoes or boots are permitted), Navy V-Neck Pullover Sweater w/School Logo, and Navy Yellow & White Striped Tie.

        Boys 1-8 Spring:        Navy Twill Walking Shorts, Black/Brown Belt, and Ash Short Sleeve Polo Shirt w/School Logo - tucked into pants.

        Gym Uniform PK-Grade 8:        Navy Blue Nylon Gym Shorts/Navy Heavyweight Sweatpants w/School Logo, Navy Blue Tee-Shirt/Navy Heavyweight Sweatshirt w/School Logo and sneakers - No Light -Up Bottoms.  

   Girls and Boys:        The presence of anything that proclaims a current fad is not permitted including dyed hair, highlights, tattoos, henna.

During the cold weather, students may wear Navy Polar Fleece Jacket w/School Logo.  Other types of sweaters and sweatshirts may not be worn.  

Personal Appearance

Drug and Alcohol Policies

In recognition of the seriousness of drug and alcohol problems to which the children are exposed, school will follow the policy as stated below:

the principal will verify the teacher’s observation and will notify parents, the police may be called, and parents must pick up the child immediately should it be determined that the suspicion is founded.  Parents will be expected to follow the recommendations of the school principal if the child is to continue in the school; and

Electronic Devices

Electronic devices may be dynamic tools in the 21st century school environment, but only when used appropriately by faculty, administration, staff, and students.

The use of electronic devices by faculty, administration, staff and students must be appropriate to the educational setting, and may not distract the student, other students, or the class as a whole during the course of the school day and after school. (i.e., cell phones, iPads, iPhones, and other personal electronic devices). In the event an electronic device, including a student’s cell phone, is believed to contain evidence of a violation of a school policy and/or a threat to the school community,  the individual possessing the electronic device is obliged to grant the administration of the school access to the device and the information on the device to insure compliance with policy and the safety of the school.

Inappropriate use of any electronic device may result in serious consequences as stated in the school’s Technology Use Policy.  

St. Benedict School STRONGLY discourages students bringing electronic devices to school, and WILL NOT be responsible for lost or stolen devices. All electronic devices, including iPhone Watches, must be TURNED OFF ONCE THE STUDENTS ENTERS THE SCHOOL BUILDING.  If a electronic device is found on the student possession,  the device will be confiscated by the teacher/principal and the device must be picked-up by the parents of the child.  

Emergency Closings/Delayed Openings                             

Expectations and Responsibilities for Students

Students attend the school in order to develop fully their God-given talents and capabilities.  To accomplish this, students are asked to:

Extracurricular Activities

Students are encouraged to participate in the extracurricular activities of the school.  Participation in these activities is a privilege.  Students are expected to fulfill their obligations in the classroom (classwork and homework).  In order to participate in extracurricular activities, students must pass each subject on their report card and model acceptable behavior both during the school day and during the selected activity.  Failure to meet academic or behavioral requirements will result in the student’s suspension or dismissal from the activity.  Participation in these activities requires a commitment of both student and parent.  

Attendance will be taken at each activity to determine a student’s participation.  In individual cases regarding participation in extracurricular activities, the principal holds the final determination.  

Faculty Meetings

Faculty meetings are scheduled on first or second Friday of each month, unless parents are otherwise notified.  All children will be dismissed at 11:30 am on these days.

Field Trips

Field trips must serve an educational purpose and their value should be an integral part of the school’s instructional program.  They broaden the students’ educational experiences.  Field trips are privileges given to students; no student has a right to a field trip.

It is the policy of the schools within the Archdiocese that overnight trips, trips to water parks, amusement parks, dude ranches, beaches/pools, and ski slopes are strictly prohibited.

Financial Policies 

  1.    TUITION Schedule: Grades Pre-K - 8 - All SMART TUITION is due on the 15th of each month.

The school’s expectation at the time of registration is that all tuition and fees will be paid on time.  Failure to do so will result in the suspension of a child for delinquent tuition or fees.  All payments are to be directly made to SMART Tuition.  The school is unable to process any in school payments.

TUITION IS DUE THE 15th OF EACH MONTH.  Tuition is an annual fee paid in 10 monthly installments. If a family chooses to withdraw their child(ren) from the school, partial or full month tuition refunds will not be granted if the child(ren) attended one or more days that month

REFUNDS

DELINQUENCIES

If tuition and fees cannot be paid on time, families must communicate with school administration in writing to prevent enforcement of delinquent tuition procedures.

  1. TUITION DELINQUENCY

Families who are delinquent will receive a letter from Smart Tuition immediately following the due date and a late fee will be assessed. Late fees will continue to compound for each month tuition is late. Families who are delinquent 60 days on tuition will receive a second letter; this letter will come from their principal. If a parent/guardian does not contact the principal within ONE week of receiving the letter, the child/children will not be permitted to attend school.  Records and report cards may be withheld at this time and financial aid/scholarships provided will be at risk and may be rescinded.

     3.  FEES

All fees should be paid on time.  As with tuition, if there are outstanding fees at the time of report card distribution, the report card may be withheld until fees are paid in full.

   

 4.   FUNDRAISING ACTIVITIES

        

A. Candy Sale -Each family must participate in the annual fall/spring candy sale by selling a minimum of $350.00 worth of candy/goods or make a one time payment of $250 through SMART Tuition.

                B. Raffle - Each family must participate in the annual spring raffle by purchasing a $100.00 ticket.

Fire Drills

Fire drills at regular intervals are required by the law and are an important safety precaution. It is essential that when the fire signal is given, everyone obeys promptly and clears the building by the prescribed route as quickly as possible. Students are not permitted to talk during a fire drill and are to remain outside the building until a signal is given to return inside. Teachers will direct the students.  

Guidance

 A guidance program is a resource available to the school students.  Service may include counseling, psychological intervention and support for families experiencing change.   

Guidelines for the Education of Non-Catholics Parents must be made aware of the intentional Catholic witness in our schools.  As a Catholic school within the Archdiocese of New York, our school has as its primary mission the formation of children in the Catholic faith. All children will participate in total academic life of our school, including religious education.  According to the norms of our Church, it is expected that non-Catholics participate as fully as they can in the liturgical and prayer life of the school.          

The religious educators of our schools are committed to teaching the fullness of revelation as it is taught by the Roman Catholic Church and as the life and doctrine are set forth in the Religious Education Guidelines of the Archdiocese of New York.  While our teachers value ecumenical education, and respect the traditions of other ecclesiastical communities, they always teach within the context of fidelity to the doctrine and traditions of our teaching church.  

Harassment/Bullying Policies

Harassment/bullying regulations need to be grounded in the belief that all persons have a right to be treated with dignity.  In a Catholic Christian environment, all demeaning behavior is unacceptable. The school provides a safe environment for all.  Schools within the Archdiocese participate in the ADAPP anti-bullying curriculum annually.  Verbal, internet, telephone, or written threats made against the physical or emotional well-being of any individual are taken seriously.  Students making such threats even in jest face appropriate disciplinary action including detention, suspension, or expulsion.  The principal investigates all complaints of harassment/bullying.  Students involved in harassing/bullying behavior are subject to detention, suspension, or expulsion and where appropriate, will be referred for counseling services and/or to the local authorities.  If you believe that your child is being harassed/bullied, please notify the principal immediately.

 HIV/AIDS Curriculum

 The Archdiocese of New York and the NYS Education Department mandate that all schools within the Archdiocese are to give age-appropriate instruction on HIV and AIDS to all students in Grades K –12.  The schools within the Archdiocese use an HIV/AIDS Handbook developed and approved by the Catholic Bishops of the State of New York.

 

Schools under the authority of the Office of the Superintendent of Schools of the Archdiocese of New York do not discriminate on the basis of HIV or AIDS. Students with HIV or AIDS shall not be excluded from school by reason of infection with HIV unless the following conditions are evident as determined by the student’s physician and parents (or legal guardian), together with the school administration:

 

Illness (see Medication) 

If a child has an illness or chronic medical condition it is the parent’s responsibility to notify the school and to provide necessary documentation and medication.  The school reserves the right to call 911 in any case of a medical emergency.      

Immunizations

Students are required to have all inoculations as suggested by the Department of Health before admission to the school.  See appendix for most current information published by NYC and NYS Departments of Health.  It is the responsibility of the parents and their personal physician to ensure that as immunization requirements change, students are kept current in their schedule.

Lateness

Student lateness interrupts the learning process for your child and all other children in that classroom. Any student arriving at school after the published opening time is considered late.  If late, the student may be admitted to class only with a late pass, obtainable in the main office.  Repeated lateness affects your child’s ability to be on the honor roll, may lead to disciplinary action and could impede your child’s re-registration for the coming year.

Liturgy/Religious Education

All Catholic elementary schools will follow and adhere to current Archdiocesan policies and curriculum guidelines in religion.

Students in grades 3 through 8 are required to take the Archdiocesan Midterm and Final Religion Examinations.

Non-Catholic students are expected to participate in the religious formation and education programs of the school, including, but not limited to, liturgies, religious functions, and religion classes for credit.

Parents of non-Catholic students must be willing to accept the standards, values, and regulations of the school. They must understand the religious education program of the school at the time of enrollment.

Lunchroom  

The school provides a hot lunch through the Archdiocesan Child Nutrition Program.  In order to participate in a free or reduced lunch program, parents must complete a form that will be distributed in September.  Criteria for eligibility is noted on the form.  If your child is not eligible for a free or reduced lunch program, and you wish your child to participate in the hot lunch program, you will be billed through SMART Tuition on a monthly basis for breakfast and lunch.

                                        First lunch:               10:45 - 11:25                      

Second lunch:           11:30 - 12:10        

                                                                            Third lunch:               12:20 - 1:00

Maternity/Paternity Policies

As members of the Church committed to the preservation of life at all levels, the Catholic school must act in ways consistent with that commitment.  Catholic schools - elementary as well as secondary - are faced sometimes with the situations of unwed mothers and fathers.  School officials will consider carefully the consequences of any policies that are adopted.  At the very minimum, students will be encouraged to finish their work and to receive grades and diplomas.  The decision concerning a student’s continued school attendance is made by the principal after consultation with his/her parents or guardians, and in consideration of the best interest of the student, the unborn child, and the school’s educational expectations.

Student Abortion Policies 

Rationale:

The Catholic Church teaches definitively and without question that life begins at conception.  Pope John Paul declared that the Church’s teaching on abortion is “unchanged and unchangeable… since it is the deliberate killing of an innocent human being.” 

Policies:

1. If a student decides to obtain an abortion, and if a school learns of it after the fact, she will be allowed to return to school only if she accepts counseling from a counseling program approved by the Office of the Superintendent of Schools.

2. If a student refuses counseling, she will not be allowed to continue as a student at the school.

3. The counseling requirements stated in Policies 1 and 2 also apply to the student who is considered the paternal father.

Guideline:

1. In the event a student decides to obtain an abortion despite being counseled by the school beforehand, the continued status of the student’s enrollment in the school will be determined by the school administration.  Factors such as the parents’ role in the decision to abort should be taken into consideration.

 

Medications

If a student needs any kind of medication during the school day, it is the parent/guardian’s responsibility to bring the medication to the school nurse (or school office in the absence of a nurse) and kept there.  A written statement from the parent or guardian requesting administration of the medication in school as ordered by the licensed prescriber is required.  

Medication must be presented in a properly labeled container.  Prescription medication must be in the original container.  On the prescription medication the pharmacy label should display:

Medication should not be transported daily to and from school.  Parents should  be advised to ask the pharmacist for two containers – one for home and one for school.

The school may receive a written request from a parent or physician to permit a student to carry and self administer his or her own medication.  Under certain circumstances it may be necessary to do so.  Such a decision will be made on a case-by-case basis and will reflect the age and maturity as well as:

Money

Money that is brought to school for a specific purpose (class trip, book fair, milk money, etc.), must be put into an envelope with the child’s name, grade and amount.  Since snacks are sold on a daily basis students may choose to bring in small amounts of money (less than $5) for such purchases.  If a student does bring money to school the money should be kept on the student’s person and not left in the school bag, coat pocket, lunch box, or desk.  The school cannot be responsible for lost money.  

Parents as Partners

Just as the parents look to the school to provide the facilities and the trained personnel that are essential to their child’s proper development, so the school looks to the parents to assume active responsibilities that cannot be delegated to others.            

No school can be wholly effective in teaching the values of religion and the virtues of honesty, respect for authority, consideration for the rights and property of others, and standards of personal morality and integrity unless these principles have been established, upheld, and valued in the home.  If parents cooperate with the school, instill respect for the integrity of its teachers and administration, and actively support their authority in the home, this is likely to be reflected in the positive attitudes of their children.  Parents are invited and encouraged to participate in the spiritual and academic programs developed for the education of their children. The wide spectrum of this involvement includes participation in school celebrations of prayer and liturgy, volunteer work, participation in parent-teacher conferences, attendance at meetings and seminars designed to help parents assist their children at home, and active involvement in the school’s parent/teacher organization.

  Parents are asked to take an active role in their child’s education by:

***The education of a student is a partnership between the parents and the school.      

Just as the parent has the right to withdraw a child if desired, the school administration reserves the right to require the withdrawal of a student if the administration determines that the partnership is irreparably broken.  

Parent Organizations

A Home-School Organization provides an effective channel of communication between parents and teachers for the benefit of the students and the whole community.  Its main purposes are:

Philosophy and Goals

The school endorses the call of the Catholic Bishops of the United States to express its educational ministry through the three objectives: personal spirituality, social justice, and a strong academic program in accord with Christian values.  This commitment extends to building Christian community and to fostering Christian service to the whole human family.

Re-registration

At the time of re-registration parents will be notified if their child is being invited to return to the school in September or if the child is not being invited back. If the re-registration fee is not completed by the due date as outlined by the school, we cannot guarantee a seat for your child in the upcoming school year..  

Release of Students (during school day)

 The school has a sign-out book located in the main office. Occasions for the use of a sign-out book are:

School Calendar

A yearly calendar is distributed at the beginning of the school year. Please refer to the School Monthly Calendar/Newsletter for any revisions to the Yearly School Calendar.

The mid-year and end-year examination schedule for grades 6-8 will be sent to parents when the dates have been finalized.

All ½ days and holidays are noted in the calendar. Please do NOT schedule vacations outside of the planned vacation periods. Teachers ARE NOT required to provide  student work for unauthorized vacations.

School Publications

 All student or parental publications are subject to review and approved by the school administration prior to publication.  The principal must have on file all current login information for any digital publication, email or social media accounts that represent or use the school name. Parents, volunteers and external consultants must submit any and all postings for approval in advance. Maintaining a positive public image for the school is the responsibility of the principal and Superintendent’s staff.

School’s Right to Amend

The school reserves the right to amend this handbook without prior notice.   Notice of amendments will be sent as necessary.

Security    

To assure the security of the building and the safety of each child, the school strongly enforces its policy of requiring all visitors, even parents, to report to the office.  

To avoid interruption of the learning process, no one may enter a classroom without permission of the principal.

The school has a crisis management manual and each classroom has a school emergencies resource flipbook.

Sex Offender Policy

This notice is to remind you of the importance of taking steps to keep your child safe when he or she is involved in outdoor activities, including traveling to and from school.  The following are some safety tips that we hope you will share with your children:

 

The teachers at our school will also remind students of the importance of not responding to strangers and actions each child should take if approached by a stranger, including reporting it to responsible adults.

 

In addition, over the course of the school year, we may receive from the local police departments notification under the New York State Sex Offender Registration Act that a registered sex offender has moved into the region where our school is located.  Copies of all the notifications we receive will be kept accessible to parents in the principal’s office.  You can also find information about registered sex offenders on the NYS Division of Criminal Justice Services website, located at

http://www.criminaljustice.state.ny.us, or by calling 1-800-262-3257.

 

Finally, if our school is notified during the school year that a registered sex offender has moved within the vicinity of our school, further notice will be sent to you.

These procedures are part of our continuing effort to provide a safe environment for all children in this school.

Smoking

New York State Law prohibits smoking in a school building and on school property. Smoking is prohibited at all times in the school building, on its parking lot and playing fields.  This prohibition applies to faculty, staff, parents, and all visitors to the school.

Special Learning Needs         

Students with learning differences are children of God and members of the Church. The school makes every effort to meet individual student needs by providing accommodations.  Sometimes, however, a student may have needs that do not permit him or her to benefit fully from the program. In those cases your child’s teacher and/or principal may schedule a meeting with you to discuss having an evaluation of your child’s learning needs.  Such evaluations can be done through the local public school district, i.e., Committees on Special Education (CSE’s), or privately.  

Once the results of the evaluation are available, parents/guardians are obligated to share educational/psychological testing results and any resulting plan with the school.  The parent/guardian must make an appointment to meet with the principal to discuss the results of the evaluation and the recommendations, and provide a copy of the Individualized Education Services Plan (IESP).  

If a student transfers in from a public school with an Individualized Education Plan (IEP), the parent/guardian must go back to the Committee on Special Education (CSE) to get an IESP.

When a student qualifies for a 504 Plan, the principal will meet with the parent/guardian to review and discuss the 504 Plan, and will then notify the parent of any reasonable accommodations/modifications that can or cannot be made at the school.  If reasonable accommodations can be made, a Student Assistance Plan (SAP) will be written and a copy of the plan will be placed in the student’s confidential file.  The accommodation/modifications will be reviewed yearly.  If the school cannot make reasonable accommodations, the school reserves the right to negate enrollment of the student.  

Summer School

Since most summer schools offer reading, mathematics, and language arts, a student who has failed in one or more of these subjects in three marking periods of the report card will be required to take a remedial course during the summer. Summer school also may be recommended due to poor performance on standardized tests or in the classroom.

In May/June, a list of available summer schools in the archdiocese will be available upon request.  Whenever the administration becomes aware of quality programs suited to the specific needs of a child, the principal or the assistant principal will notify the parent directly.  

 The summer school Report Card must be submitted to the office in September.    

 Failure to attend summer school will result in retention. It is the parent’s responsibility to provide documentation that summer school has been successfully completed.  In cases in which tutoring is allowed for the remediation, it must be undertaken by a qualified teacher.

Telecommunications Policy

SOCIAL MEDIA GUIDELINES

 The principal of the school is responsible for maintaining all administrative logins for all social media outlets, blogs or any school-branded media outlets in existence now or in the future that contain the school name. Principals must be mindful that their school’s social media may be linked to the Superintendent of Schools Office and the Archdiocese of New York media accounts.

 

All domain names and access must be owned, secured and maintained by the school principal. UNDER NO CIRCUMSTANCES are these administrative logins, permissions or oversight to be delegated to any parent, volunteer or external vendor separate and exclusive from the principal.

 

In addition to the login and administrative rights to the school website and all current or future social media outlets (Facebook, Twitter, Instagram, etc.), the principal is also responsible for reviewing and approving the content on such sites.

 

All social media content must follow the Standards of Behavior for student internet use and must reflect the standards and mission of the school.

Student Expectations in Use of the Internet

(please see ATTACHED signature page for complete policy.  Page must be returned with required student’s signature.)

Telecommunications Policy

Student Expectations in Use of the Internet

The use of the Internet is a privilege, not a right, and inappropriate use or violation of any of the following standards will result in serious consequences and could result in expulsion from the school.

  1. Use of the computer at school is limited to school related activities.  Internet users are expected to behave responsibly in accessing and viewing information that is pertinent to the mission of the school.
  2. Vandalism and other infractions of school policy while using the Internet will result in immediate cancellation of privileges along with disciplinary action.
  3. After School/Home Access requires students to follow the same student expectations as stated in the “Discipline Code for Student Conduct” and “Harassment Policies” in the student handbook.
  4. Students must abide by the generally accepted rules of network etiquette both inside and outside school.  
  5. Students are responsible for their explorations on the Internet and are subject to the consequences of the school’s discipline policy.
  6. Students must sign a contract indicating their understanding and acceptance of the school’s guidelines (see parent/student handbook).
  7. Parents must give their permission for their child to use the Internet for educational purposes as an individual by signing the Contract Form once conditions are clearly understood.  Parents also have the option of denying permission for their child to use the Internet independently at school

Standards of Behavior

Use of School Grounds

 Unless students are formally registered for before or after school programs,the school does not have staff available to supervise students

present on the school grounds before 7:45 AM and after 2;50 PM.  Students must not arrive on the school grounds prior to 7:45 AM and parents must arrange to pick up at dismissal times.  

Withdrawals and Transfers

A transfer request must be obtained from the school secretary.  All books must be returned.  All bills must be paid before records are transferred to another school.  

When a student transfers from one school to another, or enters high school, the new school may request a copy of the permanent record and health card from the former school.

Schools may disclose a student’s cumulative record (i.e. permanent record, attendance record, test results) to another school with legitimate educational interest if a written request is made and when a custodial parent/guardian has given written permission for the release of the child’s records. Parent/guardian signature is required for release of a student’s confidential file (i.e. special education records, psychological reports, disciplinary records, anecdotal information, or reports by the school counselor).

At the discretion of the principal, each school has the right not to certify the student's graduation or provide transcripts of the student's academic record to third parties such as other schools, colleges, or employers, or to issue a diploma to the student, if there has been a breach of a material condition of the educational contract (i.e., failure to meet financial obligations, infractions against the school’s code of conduct, etc).

***The school reserves the right to request the parent to withdraw his/her child from the school due to serious disciplinary issues.

Summary Statement

Once students have met the necessary admission requirements and have been accepted in the school, the school warmly welcomes these students for the coming school year and will strive to provide them with a solid Catholic spiritual and academic education in a supportive learning environment.  Students and parents must always be mindful that attendance at the school is by invitation.  It is not a “right” because this is a private school.  Admission to and continued enrollment in this school include responsibilities regarding conduct, both inside and outside the classroom and school, and students are expected to conduct themselves in such a manner as to be a credit both to themselves and to their school.

In order to protect its standards of scholarship, discipline and character, the school reserves the right, and students and parents or guardians concede to the school the right to require the withdrawal of any student at any time, for any reason deemed sufficient in the sole discretion of the school and its administrators.  By the student’s attendance at the school, a student and his or her parents or guardians acknowledge the important obligations and restrictions contained in this handbook and agree to be bound by the terms of this handbook.

Students attending the school relinquish certain rights they might otherwise be entitled to if they were attending a public school.  For example, a student’s freedom of speech is limited in many important respects here at our school.  Speech, either written or oral, contrary to the Roman Catholic faith, the teachings of the Church or the directives of the local Bishop or Ordinary is prohibited, as is any other speech which is contrary or disruptive to the philosophy and purposes of our school.  Another important right all students at the school surrender involves searches and seizures.  School administrators may search a student’s person and belongings if there is a reasonable belief, in the sole opinion of the school administrator, that contraband, illegal substances or inappropriate objects are being concealed.  Any unauthorized items found may be seized.  Additionally, student desks and lockers, which are at all times under the joint control of the school and the student to whom the desk or locker has been assigned, may be searched by school administrators at any time, for any reason or for no reason at all.  Students should have absolutely no expectation of privacy with regard to any item in their desks or lockers.

Another important right that a student and his or her parents or guardians give up when they decide to have a student attend this school is the right to sue the school, the parish, the Catholic School Region Corporation, or the Archdiocese of New York, and/or any individuals acting on behalf of the school, such as the school administrators, teachers, staff or any of their agents for any matter relating to academic or disciplinary decisions or other matters covered within this handbook.  Each student and his or her parents or guardians, by their acceptance of enrollment at the school agree to and accept the school’s rule and policy that students, parents and guardians may not bring any civil action in any local, state or federal court or in any administrative agency or body to challenge any school decision on academic or disciplinary matters, including any decision relating to the rules, regulations, procedures or programs covered within this handbook.  Students and parents or guardians agree that any challenge to any school academic or disciplinary action or relating to the rules, regulations, procedures or programs covered in this handbook may only be challenged or appealed within the hierarchy of the school, subject to the limitations contained in this handbook.  This includes any decision relating to a student’s enrollment at the school or termination of that enrollment.  

While any student and his or her parents or guardians are of course free to consult with legal counsel regarding any school decision taken with respect to a student, the school emphasizes that students and parents or guardians are not permitted to have legal counsel present during any meetings with school administrators.  School administrators are not obligated to meet with legal counsel at any time.

There are several grounds for disciplinary action or expulsion set forth in the “Discipline Codes” section of this handbook.  It should be noted, however, that any listing of prohibited conduct is set forth by way of example only and to provide guidance to the student and his or her parents or guardians.  It is not meant to be an exhaustive listing of improper conduct or resultant disciplinary action.