General Meeting Information:

Tuesday, August 27, 2023

In person, Orchestra Room

Purpose:

August Informational Parent and  Board meeting for 2024-2025 School year.

Agenda Item/Speakers

Notes

Welcome

• Opening Remarks by Dr. Dakon

• All orchestras have been renamed

• Concert Orchestra
• Sinfonietta Orchestra
• Premier Orchestra

• Please ensure that your children have an instrument at home to practice with. We are introducing a lot of new technique that need to be able to practice at home
• Communication is critical! Please make sure your student knows that they can approach Dr Dakon
• Dr Dakon does play all 4 instruments. He is generally available afterschool for help until 430 daily
• Grading is mostly done through performance assessment (40% of grade) (alternating in class vs out of class assessments)
• Summative (Concerts and larger performance) . If a child has to miss a concert due to extenuating circumstances they play the whole concert by themselves for Dr Dakon
• Final: PLaying/listening/music theory

Calendar of Events

• Review concert and parent meeting dates for the year

• Events/ Concerts

• Sep 19

• Actions to start preparing for this?

• Orchestra dinner theater Dec 13
• GMEA Preview Feb 27
• Final concert May 7, 2024tentative

• ACTION ITEM: Jacob to talk to Adam S and nail this down

• Banquet May 9, 2025

• HOBC meeting dates (proposed)

• Aug 27
• Sep 17
• Oct 15
• Nov 12
• Dec 3 (Make sure everything is nailed down for orchestra dinner theater)
• Jan 14
• Feb 11
• March 11 or 18
• April 22

HOBC

• Elections

• President (2)

• Nominations

• Aubrey Dosen

• Motion to re-elect Aubrey passes unanimously
• Still need one more underclassmen parent to share this position

• VP (2)

• Nominations

• Jim Mckinley
• Beatriz Alvarado

• Motion to elect Jim and Beatriz passes unanimously

• Treasurer (2)

• Nominations

• ACTION ITEM: We NEED this filled ASAP. Aubrey and Ankur to draft position description to send to orchestra parents via CTLS

• Student Representative (1)

• Viv Wright

• Fundraising/Hospitality committee chairs

• Banquet, Dinner theater, Spirit Wear
• Hospitality

• Volunteers:

• Stacey Kohler, (Summer)

• Technology changes for Board workspace

• Jacob.dakon@hillgroveorchestras.org
• Update board distro

• reactivate Beatriz, Add Jim

Administrative Updates

• Finance Update

• Bank stuff

• Will do bank handover from Dr Doke to Dr Dakon on Friday

• Budget Update

• Caught up through end of 6/30/24
• 20591,83 total revenue
• Total expenditures: 10k
• Assets currently ~$2700
• Need budget update for next meeting for approval

• Add budget item for ipad to review scores together

• Cuttime

• Getting parents/students registered

• Orchestra Fees
• Uniform fittings

• Update on ordering/trades
• Fee report

• ACTION ITEM: Aubrey/Ankur sync up on who has paid and work with Dr Dakon to order uniforms ASAP!

• Spiritwear

• Alicia and Katherine planning to update all inventory prior to first concert
• We will not be ordering new stock at this time

Field Trip

• Discuss any known opportunities at this time

•  Looking at universal and disney. More to come at september meeting

Fundraising

Ideas

• Mister Car Wash

• Honey Baked Ham

• Brandi to go ahead and set this up for october (last two weeks)

• Raised Right

• Instructions are on Hillgrove orchestra website

Plan Next Meeting

• September 17,  7pm.
•  Proposed Agenda Items

• September concert, fundraisers,
• Budget 24/25
• Spring Field Trip
• Board Elections for Co Treasurers and Co President

Closing Remarks and Meeting Adjourned – Dr Dakon and Aubrey