Macedon Public Library Board of Trustees

Minutes of the June 26, 2017 Meeting

Youth Section of the Macedon Public Library

Macedon New York


Present: Helen Darrow (President), Stacey Wicksall (Director), Gary Crane (Financial Officer), Carol Deys, Nancy Simpson (Secretary), Steve Hanrahan (Vice President), Christina Henley, Halin Perera, Sandy Pagano (Town Board Liaison) and Kathy Koehler (Scribe).




H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 6:31 p.m.


APPROVAL OF AGENDA, MAY’S MINUTES, DIRECTOR’S REPORT (PREREAD), BULLIS REPORT (PREREAD): RESOLVED, on motion by S. Hanrahan to approve the agenda with a second from N. Simpson.  Motion carried.



ABSTRACT REVIEW AND APPROVAL OF EXPENDITURES:   RESOLVED, that payment be made of claims 72-86 inclusive in the amount of $6,333.17, on motion made by H. Darrow and second by S. Hanrahan.  Motion carried.


BUDGET COMMITTEE REPORT: G. Crane, Financial Officer, has been tracking the current budget and it is falling within 1% of projection, less employee benefits, which will be taken in a lump sum later in the year.  He is also working on the 2018 budget with the Director, trying to project 2 years out due to minimum wage increase.  He is asking to increase the number of Trustees on the Budget Committee.


DIRECTOR’S REPORT: The Director’s report was sent to all trustees prior to the meeting for review.


TOWN LIAISON: S. Pagano reported that there is no new business to discuss.


BULLIS ROOM REPORT: Pre-read and no questions.





APPROVAL OF DIRECTOR EVALUATION TEMPLATES: RESOLVED, on motion by H. Perera that the template for Director Evaluation be approved after adding the a section for “plan for additional funds outside of budget, i.e. grant writing”.  Motion was seconded by C. Henley and was carried.

POLICY COMMITTEE UPDATE: The Library Policy is complete and ready for review by Board of Trustees.

STORY OF OUR LIBRARY:  Discussion was started by C. Deys regarding communicating our library’s story to the public and the information that she has put out to the public.  Senator Flanagan informed Board members by email that NYS has decided to increase funding for libraries and summer reading programs, and President H. Darrow wrote to him to tell him our library’s story and situation.  The Board of Trustees would like to encourage people to attend the Town Board meetings and would like to have a community meeting to discuss the future of the library in our community.  A committee to plan this community meeting was formed and will include H. Perera, H. Darrow, S. Wicksall  and G.Crane.




INCREASE IN EMPLOYEE HOURS: RESOLVED, on motion by N. Simpson to increase Julia Koberlein’s hours from 35 to 38 hours per week.  Seconded by S. Hanrahan.  Motion carried.

UPKEEP AND MAINTENANCE LIST:  A list of maintenance repairs for the library compiled by the Director and staff was discussed and give to S. Pagano, Town Supervisor.

CHAIR REUPHOLSTERING:  Director S. Wicksall has gotten a quote from someone who completed our Entrepreneurial Workshop to reupholster the bucket chairs, public computer chairs and the folding chairs in the community room.  Discussion was had and tabled until more information can be gathered.

“THINK DIFFERENTLY”:  The Trustees were encouraged to attend this discussion with Senator Pam Helming and Marc Molinaro on Wednesday, June 28th at 2pm at the Town Hall.


READING FROM THE TRUSTEE HANDBOOK:  The Section on Orientation of New Trustees was read by S. Wicksall.



ADJOURNMENT: RESOLVED, that the meeting adjourn at 7:57 p.m., on motion by S. Hanrahan and second by N. Simpson.  Motion carried.  The next meeting will be July 24, 2017 at 6:30 p.m. at the Library.



Kathy Koehler