Chairman:  Mr T May  Tel: 01752 851031

Clerk:  Mrs Vicki White Tel:  01503 232771 Email:

Website –

The Annual Meeting of St Germans Parish Council will be held at the

Polbathic Hall on 19 May 2014 at 7.30pm

(Planning Applications will be available from 7.00 pm)


Public participation for a maximum of 10 minutes

1.        Police Report

2.        Apologies for absence

3.        Approval of Minutes of Meeting held on 28 April 2014

4.         Annual Elections

4.1       Election of Chairperson

4.2       Election of Vice Chairperson

4.3       Declaration of Acceptance of Office

4.4       Election of representatives to the following Committees

            Finance and General Purposes Committee

            Burial Ground Committee

            Cornwall Association of Parish and Town Councils    

            Saltash Area Road Safety Committee

            St Germans & District Twinning Association

            Play Park Committees:

            St Germans


            Port Eliot Liaison Committee

            Nut Tree Joint Editorial Committee

5.        Matters arising from the previous minutes

5.1        Highways – ongoing issues

5.1.1    Highways – new items


5.2       Annual Accounts, the Return for the year ended 31.3.14 and the Annual

            Governance Statement 

            The accounts have been audited by our internal auditor, Clive Murphy and

            will be presented to the Council for approval.

            The Parish Council is responsible for ensuring that there is a sound system of

            internal control, including the preparation of the accounting statements and

            will approve the annual governance statement.

            The annual return for the year ended 31.3.14, once approved by the Parish

            Council and signed by the Chairman, must be submitted to Grant Thornton by



5.3       St Germans and District Twinning Association – Report from Cllr


5.4       VAT Claim – the clerk has submitted the completed claim form to reclaim

            £3062.07 (£100 of this is from 2012/2013)


5.5       Proposed street light at the Polbathic Hall

5.6      Local Maintenance Partnership 2014/15 – the clerk has submitted the claim

            for the £420 grant towards the cost of maintaining the footpaths


 6.        Playparks

            Online Playgrounds brochure for all commercial playground spares service –


6.1        St Germans


6.2        Tideford        

7.        Burial Ground

            Fencing and shelter still to be installed

            Pear Technology to prepare a digital map, provide digital mapping software to

            enable the records being stored using an excel spreadsheet/access database.

            Their quote of £800 plus £75 per year was evaluated by Cllr Sullivan in

            September 2013 but it was decided to wait until all works were completed.

8.        Finance

8.1       Invoice from Clive Murphy for the internal audit of the accounts for 2013-

            2014 - £245

8.2       Quercus invoice for strimming Treland Park (£550) and the grass cutting

            (£820) - £1370

8.3       Southern Electric invoice for the Tideford lighting from 2.4.14 to 1.5.14 –

            £5.10 to be paid by direct debit on 16.5.14

8.4       Clerks expenses for May - £148.83

9.        Planning Applications

            The following applications have been received by Cornwall Council:

9.1       PA14/02651

            Polbathic Motors, Polbathic                                                 Mr L R Rundle

            Application for lawful development for an existing use as a retail shop

10.        Planning Decisions

            The following decisions have been made by Cornwall Council:

10.1     PA14/02406 - APPROVED

            Valley View, Blunts                                                            Mr & Mrs Cashen

            Extensions to dwelling to provide bedorrm and ensuite bathroom and

            construction of garage and new access track from highway (re-submission of

            withdrawn application PA14/01019)

11.        Planning Correspondence and Reports

11.1     The Beacon Wind Generator for Mr & Mrs Renfree – a status update

11.2     The Highways Agency objected to PA14/03143 (advertisement sign alongside the A38 for Windy Ridge) but suggested an alternative location. After consulting the Chairman, the clerk has confirmed that the Parish Council will support the sign on the new site.

11.3     Elgin Energy advise that the amount paid is the figure agreed with Cornwall Council’s legal and planning teams based on the works required to do on the monument and also to cover the cost of the maintenance of the monument for 25 years

12.        Correspondence Received

12.1     Paula Martin, Chief Executive, Cornwall Air Ambulance thanking the parish

            council for the additional donation of £150

12.2     Volunteer service for the PL12 area – Coffee Morning on 2.6.14 from

            10.00am to 1.00pm at Community Hub, 4 Fore Street, Saltash – posters on all

            notice boards

12.3     Dept. for Communities & Local Govt. – neighbourhood planning support

12.4     Saltash Policing Team monthly bulletin – May 2014 – on all notice boards

12.5     Local Bus Services in Cornwall

12.6     Rural Services Network – Rural Vulnerability Service – Rural Transport May


12.7     SLCC - The Clerk magazine May 2014

12.8     Coastline Chronicles

12.9     WaterFuture – Ofwat accepts South West Water’s business plan to 2020

12.10   Nut Tree – May edition

12.11   Rural Services Network – weekly email news digest

12.12   Orlando Kimber offering help with neighbourhood planning

12.13   Cornwall Council Localism & Devolution information bulletin

12.14   What’s On Cornwall –  June Rates

12.15   Rural Services Network – Seminar – Sustainable Tourism Strategies

12.16   Clerks & Councils Direct – May 2014

12.17   Zurich for Parish Council insurance

12.18   St Germans May Tree Fair – road closure approved for 25.5.14 12.30pm to


12.19   Thanks from the Tideford Senior Citizens for the donation

12.20   Road closure for footbridge replacement works – 24.5.14 – 27.7.14 weekends

            from 2000 to 1000hours

12.21   Public Sector e-newsletter

12.22   CRCC – Community, Planning & Development – Providing Expertise with

            your Neighbourhood Planning

12.23   Rural Services Network – rural opportunities bulletin - news bulletin

13.        Informal Correspondence