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Campus policy

Satisfactory Academic Progress (SAP) for Financial Aid Eligibility

Policy Owner: Office of Financial Aid & Scholarships | Effective Date: May 7, 2015 | Last Updated: May 7, 2015

Policy Statement

Satisfactory academic progress (SAP) is used to define successful completion of coursework to maintain eligibility for student financial aid.  Federal regulations require the University to establish, publish and apply standards to monitor your progress towards completion of your certificate or degree program.  To maintain your eligibility you must meet the standards listed below:

Qualitative standard:

Quantitative standard:

SAP is reviewed at the end of each term, including summer, after grades are posted. Once the review is completed, you will be notified of your SAP status via your university email account. If you fail to meet these standards you will be placed on financial aid warning, suspension and/or timeframe warning. If you have had a recent grade change or have questions regarding SAP standards contact the Office of Financial Aid & Scholarships.  Students are responsible for informing the Financial Aid Office of any grade changes, once it is posted to their academic record.

 

Satisfactory Academic Progress Standards

SAP standards are in some cases different than the Crookston Campus Academic Progress Policy requirements.  You are required to meet both to be eligible for federal, state and institutional aid.

  1. GPA
    Your cumulative GPA will be reviewed at the end of your first term and each subsequent term thereafter, including summer. If your GPA falls below the minimum of 2.0 you will be placed on financial aid warning or suspension.
  2. Credit Completion Ratio
    You must earn at least 67% of the credits you attempt to maintain satisfactory academic progress. At the end of each term your academic progress will be determined by comparing the number of credits you attempted to the number of credits earned. Credits earned include grades of A, B, C, D, and S. Credits attempted include the previously listed grades plus F, N, I, K, X, W and blank. Audit credits are not considered in either attempted or earned credits. If your credit completion ratio falls below 67% you will be placed on financial aid warning or suspension.
  3. Maximum Timeframe
    You are eligible to receive financial aid for a maximum timeframe of 150% of the published credits required to complete your degree program. Example: if your undergraduate degree program requires 120 credits; you are eligible to receive aid for up to 180 attempted credits.  Once your attempted credits reach 150 credits you will be placed on financial aid timeframe warning and will still be eligible for financial aid.  Once you reach 180 attempted credits you will be placed on financial aid suspension and will not be eligible for financial aid.  Credits attempted include A, B, C, D, and S grades plus F, N, I, K, X, W and blank. Audit credits are not considered in attempted credits.

Financial Aid Warning:
If you fail to meet one or more of the SAP standards for the first time, you are placed on financial aid warning during your next term of enrollment. You are still eligible for financial aid while on financial aid warning.

To be removed from financial aid warning, you must meet all of the SAP standards by the end of your warning term.

If at the end of your warning term, you are not meeting all of the SAP standards, you will be placed on financial aid suspension. You are not eligible to receive financial aid while on financial aid suspension.

Financial Aid Timeframe Warning: 
You are placed on financial aid timeframe warning once your academic record shows that you have attempted more than 125% of your published degree credit requirement. This is a reminder that you are approaching maximum timeframe and you will want to plan your coursework to complete your degree within the maximum timeframe. You will be eligible for financial aid while on financial aid timeframe warning. If you have attempted 150% of your degree requirement without completing your program(s) you will be placed on financial aid suspension and will not be eligible for financial aid.

Financial Aid Suspension
You are placed on financial aid suspension if:

While on financial aid suspension you are not eligible for most financial aid programs (the exceptions include some alternative loan programs and outside assistance not subject to SAP). You may continue your education at the University but will be responsible for all education expenses incurred; you may pursue funding through outside loan programs that do not require you to meet SAP standards.

You have the right to appeal your SAP suspension. The Satisfactory Academic Progress (SAP) Appeal Form is available online or can be obtained at the Office of Financial Aid & Scholarships.

Academic Suspension
If you have been suspended from the University, you are no longer eligible for any financial aid. Once you have been readmitted by the Registrar’s Office, you must complete the
Satisfactory Academic Progress Appeal Form. Your financial aid status and eligibility will be determined based on financial aid SAP standards through a review of your academic record.

Additional SAP Information

Your Right to Appeal
You will be notified at the end of each term of your financial aid SAP status via your university email account. You can also review your SAP status by logging into the MyU portal.

If you have failed to meet the SAP guidelines you may appeal to reinstate your financial aid based on extenuating circumstances that may have affected your academic progress. To appeal your financial aid suspension status, complete the Satisfactory Academic Progress (SAP) Appeal Form with the appropriate documentation and/or verification for the appeal. Be sure to provide a detailed explanation of the circumstance(s) that resulted in your inability to meet the SAP standard(s) and what steps you will take to achieve success during the upcoming term(s). The appeal form must be submitted by the end of the 4th week of the term.  Please ensure that the form is completed by you, the student, the advisor section is signed and completed, and any supporting documentation is attached.  Return the completed form to:

Office of Financial Aid & Scholarships
University of Minnesota Crookston
4 Hill Hall
2900 University Avenue
Crookston, MN 56716-5001

The SAP committee will review all appeals and make a decision within 10 business days. You will be notified via your university email account of the decision.

If your appeal is approved your financial aid will be reinstated and you will be placed on financial aid probation. You will remain on financial aid probation as long as you maintain the conditions of your appeal or you meet SAP standards.

If your appeal is denied you will remain in financial aid suspension and will not be eligible for federal, state, institutional or other aid sources, and you will be responsible for your educational expenses. You have the right to submit a new appeal within seven days of receiving your denial notification, iif you have additional information or documentation.  The committee will then review any additional information along with your original appeal.  

Financial Aid Probation
If your SAP appeal is approved you will be placed on financial aid probation. You will be eligible for financial aid while on financial aid probation. During your financial aid probation term(s), you must attain the required cumulative GPA, credit completion ratio and conditions set forth by the SAP committee. You will also need to successfully follow the academic plan that was submitted with your appeal form. If you fail to meet the conditions of your financial aid probation you will return to financial aid suspension.

Grades and Credits
When determining if you are meeting standards, your grades and credits are tallied according to these guidelines:

Reinstatement of Financial Aid after termination due to SAP Standards not being met
If you did not submit an appeal or the appeal was denied, you remain ineligible for financial aid as long as you still are below the minimum requirements for meeting SAP standards.  You will continue to be evaluated at the end of each term for which you are enrolled.  At the time you meet both qualitative and quantitative SAP standards; you will then become eligible to receive financial aid funds based upon meeting SAP standards.  If you have had a recent grade change or have questions regarding SAP standards contact the Office of Financial Aid & Scholarships.  Students are responsible for informing the Financial Aid Office of any grade changes, once it is posted to their academic record.  

Reason for Policy

Federal Title IV Funding Policy

Contacts

Subject

Contact

Phone

Fax/Email

Office of Financial Aid & Scholarships

Melissa Dingmann

218-281-8550

218-281-8579
umc-fa@crk.umn.edu

History

Revised in consultation with Department of Education PPA/ECAR Recertification Process, April 2015.