© Alan Dixon and AdventureAlan.com, 2016. This document is made freely available to individuals to create their personal Trip Plan. Otherwise, it may not be republished or otherwise used without express and written permission from this site’s author and/or owner.

Template - Trip Plan, Tracking and Communications Document

Moderate Risk to High Risk Trips

Suitable for DeLorme inReach or SPOT Satellite GPS Messenger - also uses a  Satellite Phone

Note to user, this is a Template - Here are instructions on how to use it

Copy the text below the line & paste it into your own document editor (MS Word, Google Docs, etc.)

Then  fill it out (edit it) to contain the correct information for your trip

The information here is extensive and intended for a “high(er) risk” trip

For a more “moderate risk” trip some of this info may not be needed. Omit/modify at your discretion.

Copy text below here:


Trip Plan, Tracking and Communications Document
Alaska Packrafting Trip - as an Example

Ralph Miller:        Male, Age 52, 5’9”, 155 lb, blk hair, grn eyes, no medical history, no known allergies
                
Wilderness First Aid certification. Experienced climber, paddler, backpacker/mountaineer

Jack Smith:         Male, Age 51, 6’1”, 175 lb, brn hair, blue eyes, no medical history, no known allergies

                Experienced climber, backpacker/mountaineer

Both are skilled backcountry navigators with previous experience packrafting in Alaska

[for international travel consider including Nationality and Passport Number]

General Itinerary - Total of 10 days packrafting and hiking

Sat 11-Aug

Fly to Fairbanks AK

1

Sun 12-Aug

Fairbanks to Bettles. Float plane to Gaedeke L. late in day?

2

Mon 13-Aug

Gadaeke L. - organize get to Alatna River

3

Tue 14-Aug

Alatna River to Arrigetch Ck

4

Wed 15-Aug

Start up Arrigetch Ck

5

Thu 16-Aug

Cross Arrigetch

6

Fri 17-Aug

Cross Arrigetch

7

Sat 18-Aug

Wiggle Day for weather or other contingencies

8

Sun 19-Aug

Wiggle Day for weather or other contingencies

9

Mon 20-Aug

at Lucky Six on Noatak River

10

Tue 21-Aug

To Pingo Lake. Float plane back to Bettles (overnight in Bettles? )

Wed 22-Aug

Fly from Bettles to Fairbanks AK

Alert the Mounties: 10 pm of last day, 8/21 (unless notified otherwise via text message or Satphone)

Float Plane: Brooks Range Aviation airservice@brooksrange.com  907-692-5444   800-692-5443

PO Box 26010 Bettles Field, Alaska 99726  http://www.brooksrange.com/ 

[or could be car driven to trip start (with license plate #), or shuttle service used]

inReach Track page (in 10 min tracking mode): https://share.delorme.com/xx

Note there is an addendum for SPOT users at the end of this document

Trip Maps with our route on them (PDF) in Shared Google Docs Folder:  https://docs.google.com/?tab=mor=0&pli=1#folders/xxxx

And our route mapped on CalTopo is here: http://caltopo.com/m/xxxx


 

Emergency Numbers:


EMERGENCY CONTACT INFO FOR OUR LOWER-48 BASED CREW

(All below will be monitoring our trip, tracking info, trip comm’s and have a set of our trip maps)

 

Primary Contacts:

  1. Jane (Ralph’s wife) 999.555.1212 m, 999.555.1212 w, 999.555.1212 h, Email: jane@xxx.com
  2. Jill (Jack’s wife) 999.555.1212 m, 999.555.1212 h, Email: jill@xxx.com

Alternate Contacts: 

  1. Travis (Ralph’s son)        Mobile: 999.555.1212 Email: travis@xxx.com
  2. Paul (mutual friend)        Mobile 999.555.1212 Email: paul@xxx.com


MAPS, Paper and Electronic versions

ELECTRONICS, Communication, Tracking


NOTABLE GEAR:

Ralph and Jack have Green ULA Epic Backpacks with green main bags. They will be sharing a bright yellow pyramid shelter (Mountain Laurel Designs Supermid). Ralph has a bright Red Packraft (Alpacka) and an Epic Carbon Fiber wing paddle. Jack a bright Blue Packraft (Alpacka) and a Sawyer Packraft Paddle. Jack wearing Montrail Hardrock Trail-Running Shoes size 12. Ralph wearing Altra Lone Peak 3.0 Trail-Running Shoes size 10.5.

altra-shoe-1200-2.jpg

Ralph’s Altra Lone Peak 3.0 Trail-Running Shoes size 10.5 - for size and tread detail

tent-pic.jpg

Picture of our shared Mountain Laurel Designs Supermid (pyramid shelter)

packrafts.jpg

Our Alpaca packrafts (or could be a picture of other significant gear like backpacks, skis, rope etc.)


MEANING OF inReach MESSAGES - WHAT TO DO ABOUT MESSAGES

Message 1: Everything Hunky Dory. Likely stopping for the day, lunch (or just tagging a great spot). Sent to: emails of emergency trip contacts, MapShare

Message 2: Something up. no rescue req for now. wx delay. route chng. ill member… monitor us closely: phones (including mobile), email, etc.

Sent to: emails of emergency trip contacts, MapShare

Message 3: Help! We have a problem we cannot solve and require rescue in 24-48 hours

Sent to: emails of emergency trip contacts, MapShare

SOS Message: The following happens when we send out an SOS message

Sent to: GEOS http://www.geosalliance.com/what-is-geos/faq/

FAQ from inReach: “Who is contacted when I need help? When you send an SOS, the message is received by a 24/7, global search and rescue monitoring center called GEOS. A trained expert in emergency communications will confirm receipt of your distress message and attempt to contact you [us in AK] through your inReach and coordinate help with the primary first response agency closest to your reported coordinates. The search and rescue monitoring center will also notify the emergency contacts [you in Lower 48] loaded into your inReach Explore account, so it is very important that you include people who are capable of receiving and handling an emergency call.”

inReach goes dead (no more messages and/or no track movement in 24 hours) = Start to closely monitor your phones, email, etc. for messages, calls and voice mails from our Sat Phone. Absence of messages from both inReach and Sat Phone for 24 hours indicates a significant problem since it is unlikely that both iReach and the Sat Phone will fail and that we haven’t managed to move into a good transmission area to send out some sort of message.

REMOTE MANAGEMENT OF SOS/TRACKING ACCOUNT

In case either of you need to manage the DeLorme inReach Account:

https://explore.delorme.com/Account/LogOn?ReturnUrl=%2f

ID = xxxxx PW = maddog22



Addendum if using SPOT

MEANING OF SPOT MESSAGES - WHAT TO DO ABOUT MESSAGES

OK = We are OK and just checking in. Will generally do at the end of the day when we safely make camp. May occasionally do this at lunch or starting hiking for the day

Custom Message = There is something up but it does not require rescue at this point. Start to closely monitor you phones (including mobile), email, etc. Somebody is feeling ill, we have an orthopedic issue, terrible weather has set in, or we have significantly changed itinerary etc.

Help = We have a problem (non-life threatening) that we cannot solve and require rescue in 24-48 hours

SPOT goes dead  (no more messages and/or no track movement in 24 hours) = Start to closely monitor your phones, email, etc. for messages, calls and voice mails from our Sat Phone. Absence of messages from both SPOT and Sat Phone for 24 hours indicates a significant problem since it is unlikely that both the SPOT and the Sat Phone will fail and that we haven’t managed to move into a good transmission area to send out some sort of message.

SOS Message = We have a major problem that requires immediate rescue. Although you won’t receive this message you are on the list to be contacted if it is sent out. (See below for message text & full info.).

Sent to: GEOS http://www.geosalliance.com/what-is-geos/faq/

Note: Unlike the inReach, the GEOS personnel will have no idea what the nature and severity of the emergency is since they have no way to receive information or to contact you in the field.

The following is the text is sent along with our SOS to GEOS

“HIKERS: Ralph (male, ageXX), Jack (male, ageXX). Experienced hikers & climbers. NKA/NO MED HX. (shorthand for: no known allergies, no medical  history). Ralph has Wilderness First Aid Cert.

ITINERARY: In 12-Aug Gaedeke Lake. Out 21-Aug Pingo Lake.

ROUTE: Packraft Alatna R. to Arrigetch Creek. Cross the Arrigetch via Ariel Peak, TalusTop Pass, Mystery Pass. Packraft the Noatak R. to Pingo L.

FLIGHTS: Brooks Range Aviation, Bettles, AK  800-692-5443 or 907-692-5444.

EMERGENCY LOCAL: Gates Of The Arctic National Park, Bettles Ranger Station: 907-692-5494”

Your Primary Emergency Contact Info

Full Name Jane XXX

Country  United States of America

Phone Number  999.555.1212

Your Secondary Emergency Contact Info

Full Name  Jill XXX

Country  United States of America

Phone Number  999.555.1212

© Alan Dixon and AdventureAlan.com, 2016. This document is made freely available to individuals to create their personal Trip Plan. Otherwise, it may not be republished or otherwise used without express and written permission from this site’s author and/or owner.