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Board Meeting Agenda

Wednesday, September 28, 2016
Oregon Sports Office Conference Room
6:00 p.m. to 7:30 p.m.

Attendance

Notes

Present:  Stephen Wright, Pattric Langley, Margo Glass, Stephanie Antipov-Kennedy, Dave Green, Alan Smith

Absent: Karen Peterson

Guest: None

Agenda Item

  • Call to order

6:00 p.m.

  •        VP Reports
  • Treasurer - Dave
  • Financial condition continues to be very solid. TT income coming in, expenses come later as usual. Good progress on getting expenses recorded near the event time.
  • Membership - Alan
  • 987 total members
  • Race Operations - Pattric
  • Good event at Best Dam Run. Some more mktg would help it get even more participants. This year was about 600, as was last year.
  • Blue Lake registrations about 100 at this point.
  • Turkey Trot registrations going well and ahead of last year’s income at this point.
  • Greenway Trail Trial went OK. More volunteers necessary.
  • Marketing - Margo
  • Two new ORRC members for a marketing committee. Paul Braghero and Brandi Tarrel.
  • Discussed concept of ORRC Ambassadors to do communications and marketing work for the club - promoting club membership and our events at our events and other venues. Maybe 20 people in total to help the club “spread the word”.
  • Possible messaging in newsletter around member benefit of the month: e.g. extra discount at RRS for the month of October; Chipotle “goodie”, etc.
  • Communications - Stephanie
  • Twitter feed will be used in the future just for posting “announcements”. Not as manageable/valuable as Facebook.
  • Facebook will be the main focus for social media communications. ORRC does not plan an Instagram presence.

  • Old Business

  • Turkey Trot Update
  • We need to focus on getting the volunteers arranged from high school groups.

7:00 p.m.

  • Community Outreach - Atkinson School - Steve

             $1000 Funding Request . Motion to approve $1000 funding for this school year. Approved.

           

7:05 p.m.

  • Community Outreach Board Position now vacant &
  • Co-Chair, Annual Banquet Dinner needed

  • New Business

7:15 p.m.

  • 2017 Social Media Plan - Margo and Stephanie
  • Already discussed earlier in mtg.

7:15 p.m.

  • 2017 Budget - Dave
  • Budget documents will be sent out to individual race directors plus individual program owners.

7:20 p.m.

  • Discussion about this policy this month. Next month voting on it.

7:25 p.m.

  • Round Table        
  • Stephen: absent during the next meeting, travelling to Peru.

7:25 p.m.

  • Adjourn

7:30 p.m.