Macedon Public Library Board of Trustees

Minutes of the June 17, 2015 Meeting

Library Community Room

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 2:00 p.m.

Present: Anne Stahr, Carol Deys, Nancy Simpson, Warren Jeffries, Kim Leonard, Stacey Wicksall, Nick Deming, June Hamell, Gary Crane, and John Hamilton.  Absent: Mert Bartels, Bill Moore, and Sandy Pagano.   Note: Anne has approved a 6 month leave of absence for Bill Moore. Visitor(s): None  


AGENDA APPROVAL: RESOLVED, that the agenda for June 17, 2015, meeting is approved on motion by J. Hamilton and second by W. Jeffries.  Motion passed unanimously.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the May 20, 2015, meeting are approved as written, on motion by N.Simpson and second by G. Crane. Motion passed unanimously.


FINANCIAL REPORT: Kim Leonard   K. Leonard will set up a meeting with the Director at the end of June to evaluate the status of the finances.  There is no need to reallocate any monies at this point.   She will verify the actual totals of the legal fees against the amount allowed.  She also will be asking for N. Deming’s help in getting Quick Books set up.  RESOLVED, to accept the financial report, on motion by W. Jeffries and second by J. Hamilton.  Motion was passed unanimously.


APPROVAL OF EXPENDITURES: Three trustees verified claims 94-103 of Abstract 6-2015. RESOLVED, that payment be made of claims 94-103 inclusive in the amount of $7,043.37, on motion made by W. Jeffries and second by G. Crane. Motion passed unanimously.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall reported that the library has received a grant from the Delevan Foundation for Lyrical Literacy where seniors and youth will team up under the tutelage of John and Nancy Bryan to create and record two songs – one about the library and a second about super heroes from lyrics through music.  


S. Wicksall shared that we have a new website – – and encouraged everyone to visit and use it.


The Director shared that Agnes Elias has tendered her resignation effective June 24.  She asked if Julia Koberlein could be hired as a fulltime employee at 35 hours per week.  RESOLVED, that Julia Koberlein be hired as a full time employee with entitled benefits at 35 hours per week, on motion by N. Simpson.  The motion was seconded by W. Jeffries and was passed unanimously.


S. Wicksall notified the Board that she would be on vacation for the scheduled August meeting and asked that either the meeting be moved or canceled.  RESOLVED, that the August 2015 meeting will be canceled, on motion by N. Simpson.  J. Hamilton seconded the motion and it was passed unanimously.

K. Leonard will provide the 8-2015 abstract for board members to audit and sign.


S. Wicksall asked the Board for authorization to purchase iPad stands to hold the two iPads that we will be using as OPACs (Online Public Access Catalogs).   RESOLVED, that the library will purchase two iPad stands for a total amount of less than $800, on motion by J. Hamilton. The motion was seconded by C. Deys.  Motion was carried.


BULLIS ROOM REPORT: J. Hamilton reported that a maintenance appointment for the Bullis Room will be made in July.  He also reported that the Friends of the Macedon Public Library have awarded $500 of the needed $1000 to digitize the Macedon Newsgatherer bound newspaper in the Bullis Room.  He also reported the need for displays.


FRIENDS/CRUMPL REPORT:  W. Moore was absent.  It was reported that the Friends are looking for more ideas for programs to present.


TOWN LIAISON: S. Pagano was absent.



IT UPDATES: N. Deming reported that the two major projects he is working on are the iPads as OPACS and adding a second self-checkout.  The touch screen on the initial self-checkout failed and was replaced by Dell for free.


VICTOR-FARMINGTON: QUERY FOR STATISTICAL REPORT STATUS:  S. Wicksall reported that about 10% of our checkouts are for Farmington residents.


LONG RANGE PLANNING: UPDATE on Cost estimates for interior redesign.  The Director reported that she has not received any actual responses.


CONSTRUCTION GRANT APPLICATION STATUS:  S. Wicksall reported that we have not had a response from PLS at this time.


FUNDS TRANSFER TO GENESEE REGIONAL BANK: STATUS: K. Leonard indicated that it was in process.  She will be meeting with a representative of that bank to determine the best way to transfer the money.


BULLIS ADVISED FUND COMMITTEE/UPDATE:  A. Stahr reported that there was no movement on the HVAC. A  Mr. Bradt was sent by Mr. Rubery to evaluate our estimates and talk with those companies.  The Bullis Advised Fund Committee has recommended that we receive $10,000 for operational support and, once approved, the $10,000 will be awarded in lump sum by September 1.



A meeting was held between PLS representatives, Ontario Public Library, Walworth-Seely Public Library, and Macedon Public Library looking at funding alternatives.  Their discussion included 414 votes; 259 votes; long range plans.        



RESOLVED, that the meeting adjourn at 3:05 p.m., on motion by J. Hamilton and second by W. Jeffries.  The next meeting will be July 15, 2015 at 12:30 p.m.



June Hamell