KEY INFORMATION

Communication

Reporting

Contacting the School 

Parent Help & PTA

        

GENERAL INFORMATION

Absences

Bikes

Bullying

Calendar App

Cell Phones

Class Trips

Clothing

Complaints

Counsellor

Crossing

Donation

Events

Health Nurse

Homework

Hours

Injuries

Illness

Jewellery

Lost Property

Lunches

Money

Policy

Scholastic

Camp

Special Needs

Speech

Sport

Stationery

Sun Safety

Swimming

Timetables

Values / KCM        

                                  

KEY INFORMATION

 

Parent Engagement, Communication & Newsletters

 

We value an open and positive relationship with parents & whanau. Parents are encouraged to contact their child’s teacher to discuss progress or concerns at any time. Discussion with a senior staff member or the principal is also welcome.

The school wants to communicate effectively with families.  Strategies include regular newsletters, Twitter, email, our website, Facebook, our Calendar App, phone calls and meetings. Parents are asked to stay up to date with events using these tools and strategies.

School newsletters are created using a web-based newsletter tool. Newsletters arrive electronically each fortnight in an easy to access format, suitable for either smart phones or computers.  Families without email access are sent hard copies via their eldest child. Subscribing to our newsletter is simple, and information on how to do this is available from the school office or on our website.

Learning Team newsletters are sent home once a term – in either email or hard copy format on request. These newsletters aim to keep families informed of school events and happenings.

If you miss a newsletter please check your email in-box or contact the office.

We also have a Calendar App which can be downloaded for your smartphone. This app displays our school events calendar. Download the Parent and Teacher Calendar App today.

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Reporting Processes

 

There are several formal opportunities for parent/teacher discussion and reporting

February                     ‘Meet the Teacher’ event - an informal opportunity to meet your child’s  

                                   class teacher. This is normally after our School Family Picnic.

March/April               Goal setting, 3-Way Conferences. These provide an opportunity for parents to talk to teachers about their child’s learning and specific goals for the year ahead.

June/July                    First written report. Timetabled ‘3-Way Conferences’ (involving parents, teacher and child) are also held to discuss progress and achievement.

December -                Second written report. Follow-up interviews are available upon request.

New Entrants also receive a written summary of each child’s school-entry skills and initial development after approximately five weeks of school.

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Contacting the School

 

The school makes use of an answer phone to help manage high volume call periods. You can be assured messages are checked regularly and calls are returned promptly.

Absences can be reported 24 hours a day by calling 455 8199 and following the automated prompts. Alternatively, absences can be emailed to the office .

Email is used extensively by school staff. The addresses use a common format – based on the teacher’s name (e.g. rnewton@stclair.school.nz).

Teachers endeavour to answer email within 24 hours.

Urgent matters should be communicated by telephone - 4558199

 

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Parent Involvement

 

Many activities require parent involvement both inside and outside the classroom. These include: New Entrant visits, visiting as an expert or resource person, helping with student supervision on class trips, assisting with swimming, beach education or sports programme, active involvement as a camp parent, working in the library, making classroom resources, providing support for the Perceptual Motor Programme (PMP), or helping with fund-raising activities.

Please speak to your child’s teacher to find out more.

Our PTA is an active group and welcomes new members.Help with projects like the fair, BBQs and disco is always welcome.  Email the office for PTA contact details.

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GENERAL INFORMATION

 

Absences

 

Your child’s health, safety and whereabouts are of critical significance to the school. All absences or lateness should be explained by a telephone call (455 8199) to the school office by 9.00am. An automated phone service is available outside of school hours to enable absences to be recorded at any time.

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Bikes

 

Children may ride bicycles to school. Parents/caregivers should ensure their child is able to ride safely and observe road rules. Safety helmets must be worn. Police road safety research indicates that children under the age of 10 require close supervision when biking on public roads. All bikes must be placed in the bike racks provided.  Bikes must be walked to-and-from the school gates.

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Bullying and Inappropriate Social Behaviour

 

St Clair School has a very proactive approach to bullying.  If you believe your child is the victim of bullying, it is essential that you call the school and talk to a teacher, the Deputy Principal or the Principal as soon as possible.  Prompt contact with the school is your best course of action.

Information about the school’s approach to student wellbeing can be found on our website.

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Calendar App and Following Key Events

We have a downloadable calendar App called the Parent Teacher Calendar App. The website for the app proves useful information for users. The app can also be downloaded from the Android and Apple App stores.

Our school also runs its own events calendar on our website.

Please use the app and are website to stay up to date with key events at our school.

Cellular / Mobile Phones

 

Generally primary aged children do not require a mobile phone. Communication in an emergency is fast and efficient via the office.  If there is a significant reason why your child requires a mobile phone at school, please contact the principal to discuss school expectations and protocols.

 

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Class trips

 

Classes are encouraged to move out of the traditional classroom environment whenever an appropriate opportunity arises. Visits are made to places of interest in our immediate locality. Parents are often asked to assist with student supervision.  Assisting with trips is an excellent way for parents to get to know classmates, other parents and teachers.

 

Clothing

 

When children are undertaking a physical activity, such as physical education and the junior school’s Perceptual Motor Programme (PMP), they should wear clothing that allows freedom of movement.

Please ensure your child’s clothing is clearly named.

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Complaints

 

The school has a formal complaints policy and procedure.  This is available on our school website or by contacting the school office.        

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Counselling Service

 

The school employs a registered child psychologist to work with children experiencing emotional or social difficulties, or who simply need some additional support or a ‘listening ear’.  Further information about this service is available from the Principal or Deputy Principal.

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Pedestrian Crossing and Safe Parking

 

Parents/caregivers crossing Richardson St are asked to use the pedestrian crossing at all times. Drivers must NOT double-park or park cars on the yellow lines near the school entrances on either Albert St or Richardson St. This creates a safety hazard for young children.

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Policy and Procedures

 

The school has a number of key policies that ensure Board governance is effective and complies with education regulation. These policies are available on our website.

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Student Enrolment and Enrolment Scheme

Enrolment at St Clair School is governed by a Ministry of Education enrolment scheme.  A map of the school’s enrolment zone is available from the school office and on our website.

If you live inside the home zone of St Clair School, your child has automatic right of entry.

If you live outside the enrolment boundary, enrolment is subject to a place being available.  Police supervised ballots are used if demand for places exceeds the number of places available.

We endeavour to enrol all children seeking admission and regret that places are limited.

 

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School Donation [EFTPOS]

 

Each year the Board of Trustees decides upon an ideal level of school donation necessary to provide visiting performances, transport for school trips, and attendance at off-site cultural events.

The suggested school donation is currently $75 per child or $150 per family. This donation is voluntary and tax deductible.

An additional nominal donation has been established to help subsidise the cost associated with bus travel to and from swimming lessons. The cost of professional instructors and the balance of the bus cost is met by the school. EFTPOS is available at the school office.

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Health Nurse

 

Our school has regular visits from a Public Health Nurse who, in addition to her input into regular education programmes, is available to advise or assist with family health concerns. If you would like to see the Health Nurse, please contact the school office to make an appointment. Alternatively, the Health Nurse can be contacted at 474 1700.

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Homework

 

Homework varies slightly across the school.  Generally speaking, however, the following applies:

Junior Team: Reading is the most important aspect of schoolwork done at home. Children in these classes may also bring home a poetry book to be read with or by the child.

Middle Team and Senior Team: Homework tasks are generally based around a variety of tasks that include literacy-based activities, maths and inquiry related activities.

The school recognises that many children have after school activities. We suggest that parents monitor their child’s homework and contact their child’s teacher if the work assigned is too difficult, is taking too long or appears inappropriate.  Homework is not compulsory and any parent wishing to have no homework for their child is asked to contact their child’s teacher.

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Hours

 

School commences at 8.55am, although children are able to be at school from 8.30am. Morning break is from 10.40am to 11am, and lunch from 12.30 to 1.30pm. School finishes at 3pm.

Being on time, and attending school every day, are most important.  The Board’s attendance policy is available on our website.

 

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Injuries/Emergencies

 

It is important that the school has accurate emergency contact telephone numbers for your child.  An additional contact (such as a grandparent or friend) is also valued in case parents cannot be contacted. If you change your address, phone number(s) or workplace, please notify the school office (455 8199).

In the event of a serious accident, every effort will be made to contact families as soon as possible. In the case of a serious injury, an ambulance will be called.  All costs associated with accident treatment are covered by ACC.  Parents are notified of any head injury as a standard precaution.

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Illness While At School

 

Should a child’s health be of concern during the school day, parents/caregivers will be contacted and asked to pick up their child from school. The medical room is only equipped to provide temporary accommodation.  Sick children are happiest and safest when cared for by their own family.

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Jewellery

 

For safety and security reasons, jewellery should not be worn to school. All precious personal possessions should be kept at home.

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Lost Property

 

All children’s clothing and property must be named. Lost property is kept under the south/west (beach end)  stairs beside Room 3. Parents are encouraged to check the clothing box regularly to collect lost items.  All unclaimed property is disposed of at the middle and end of the year.

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Lunches

 

Most children bring their lunch to school.  Typically, homemade lunches include sandwiches, one or two pieces of fruit, and perhaps a yoghurt.  A snack for morning tea is also a good idea.

Lunches can be purchased using the online school-lunch ordering system. Price lists and lunch options are updated regularly.  A current list is available at the office and on the school website.

Drink bottles should contain water rather than sugar-based cordial or juice. Children may not bring carbonated drinks (Coke etc) to school.

 

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Money at School

 

Children should only bring money to school when required (e.g. lunch orders, book orders, fees etc).  All money sent to school should be in a sealed envelope clearly stating: child’s name, room number, and what the money is for. If possible, please send the correct change. Cheques should be made out to St Clair School and crossed “Not Transferable”.

EFTPOS is available at the office. We do not accept Visa or credit cards for payment.

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Scholastic Book Club

 

Order forms for Scholastic Book Club products are generally issued to children twice a term.  Money and order forms should be handed into the office.

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School Camp

 

St Clair School has a long tradition of memorable Year 6 camps.  During the camp, children enjoy a wide variety of outdoor activities and a week of communal living. Camps are held at Camp Iona near Herbert in North Otago during the first term each year.

The camp fee is collected early in the year and various fundraising activities help to buffer the final cost to families. Progress payments can be arranged through the office. EFTPOS is also available.

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Special Education

 

Children experiencing specific learning difficulties are supported by a multitude of acceleration programmes designed by the school. If you are concerned about your child’s progress, achievement or well being please talk to your child’s teacher or one of the senior staff.

 

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Speech Therapists

 

Our school has access to limited Speech Therapist services through ‘Special Education’. Any concerns about your child’s speech patterns should be shared initially with your child’s teacher or one of the senior staff.

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Sports

 

The school supports more than 10 after-school sporting codes. Most codes charge a registration fee that must be paid prior to the commencement of the season. In addition, facilities such as the Edgar Centre and Moana Pool charge admission to participants. Detailed information about sports options is available on our website. Parent support with team coaching / management is essential.

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Stationery

 

The school maintains stocks of the stationery items used by the children in the school. These are sold at a competitive price through the office, with NO profit or mark-up by the school.  Alternatively, families are welcome to obtain a stationery list and purchase items from a local retailer.

 

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Sun Hats and Sun Safety

 

In terms 1 and 4, children are required to wear a sunhat when outside.  A standard blue sunhat is available from the school office (approx $12.00).  

Children are also encouraged to wear sun protective clothing e.g. shirts with collars and longer sleeves as clothing is recognised as one of the best forms of protection from the sun.  We ask parents to model sunhat use outside of school hours.  Staff wear sunhats during breaks to model sun-safe behaviour.

 

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Swimming

 

All pupils receive 10 professional swimming lessons during the year. This professional instruction is undertaken at a significant cost to the school and parents are asked to pay a nominal donation to assist with bus expenses [$15 per child]. Parent help is required with student supervision.

 

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Timetables

 

Each class in our school has its own timetable. Your child’s teacher is able to tell you about your child’s general weekly timetable.

Te Manawanui - Our collaborative learning space

Our school is very fortunate to have a very innovative building design that promotes engagement, cooperation and ‘student agency’. Children use this space for independent learning, collaborative learning and group problem solving.

Parents are asked to respect children’s learning and not enter Te Manawanui until after the 3pm bell.

 

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Toys and Precious Possessions

 

Because the school cannot guarantee the safety of toys and precious possessions, children are asked to bring to school only those items they need to complete their school work – books, pencils, bag, lunch box, drink bottle etc.  Toys and other valuables should be kept safely at home.

Junior classes currently have one day a week when toys are brought to school as part of their oral language programme. Teachers will inform parents about this element of their programme.

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Values – KCM (Kindness, Caring and Manners)

Our school believes:  

(i) everyone is important (ii) everyone is worthy of respect (iii) everyone has a role to play in creating a positive and healthy school environment.KCM (Kindness, Caring, Manners) is our simple approach to instilling personal responsibility and positive attitudes in everyone.  Its impact is evident in the ‘feel’ of the school, and in its positive culture.

Well being is is important to our school. Any parent concerned about their child’s wellbeing or social development is asked to contact their child’s teacher or the principal.

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