FSNA Constitution/Bylaws

NAME:

Fry’s Spring Neighborhood Association (FSNA)

OBJECT:

The conservation and enhancement of the Fry’s Spring neighborhood as an attractive, safe, enjoyable place to live.

PURPOSE:

The FSNA shall bring community members together to discuss neighborhood issues; the FSNA shall protect and improve the quality of life in the Fry's Spring neighborhood; the FSNA shall advocate for the neighborhood at public hearings and in community forums.

FSNA GENERAL MEMBERSHIP:

Voting Members:

Membership is open to all those living or owning property in the neighborhood (see map for neighborhood boundaries) who pay annual dues. 

Associate (non-voting members):

Any person who agrees with FSNA’s purpose, and who will support the Association in accomplishing it shall be enrolled as an associate member of FSNA upon signifying interest to an executive board member and paying annual dues. Associate members shall not be allowed to vote.

All voting members and associate members shall be known as the FSNA general membership.

EXECUTIVE BOARD:

Officers:

President, vice-president, corresponding secretary, recording secretary, treasurer

Board Members:

Up to six board members including the FSNA's past president.

The officers and board members, or person empowered by them, shall represent the FSNA to all organizations and individuals. 

The officers and board members shall be known as the Executive Board.

MONTHLY GENERAL MEMBERSHIP MEETINGS:

The FSNA shall meet monthly and the meetings shall be open to the public.

ANNUAL GENERAL MEMBERSHIP MEETING

A general membership meeting shall be held each year to elect officers and board members and to collect dues from those wishing to be FSNA general members.

EXECUTIVE BOARD MEETINGS:

The executive board shall meet three or four times a year.

TERMS OF OFFICERS AND BOARD MEMBERS

The executive board members shall be elected each year at the annual FSNA general membership meeting.

All FSNA voting members are eligible to be elected as an officer or to the board.

The president shall issue a call for nominations and appoint a nominating committee at least one month before the general membership meeting.

A list of nominations shall be submitted at the monthly general membership meeting prior to the annual general membership meeting.  At this monthly general membership meeting prior to the annual general membership meeting other nominations may be made from the floor and the membership will vote on the final slate of officers and board members to be presented at the annual general membership meeting.  

The terms of each officer and board member shall be one year and each officer shall not serve more than three consecutive terms in the same positionAn officer may be reelected to a previously held office after a year of not holding that office.

In the event that an officer leaves their office before the end of their term a majority vote of the executive board shall be necessary to appoint an interim replacement for that vacant office.  At the next annual general membership meeting the interim replacement officer shall be considered a nominee for that office.

DUTIES OF EXECUTIVE BOARD:

The officers and board members, or person empowered by them, shall represent the FSNA to all organizations and individuals. 

Additional duties of officers and board members shall include, but not be limited to regular attendance of monthly general membership meetings; regular attendance of executive board meetings; staying informed on issues of neighborhood concern and interest; attendance of planning commission, city council and other local and regional meetings as needed.

COMMITTEES:

An executive committee member shall be in charge of the work, and of the members serving on the committee.  Committee members shall be appointed by the president.  Non-FSNA general members may serve on a committee.

TASK FORCES:

Task forces shall work on short-term, specifically targeted issues of immediate importance for the neighborhood. An executive committee member shall be in charge of the work, and of the members serving on the task force.  Task force members shall be appointed by the president.  Non-FSNA general members may serve on a task force.

 

AMENDMENT:

The constitution may be amended by a majority approval of FSNA general members at the annual general membership meeting.

RULES OF ORDER:

The FSNA shall conduct all business according to Robert's Rules of Order.

 

FSNA Bylaws

NEIGHBORHOOD BOUNDARIES:

http://maps.google.com/maps/ms?f=s&ie=UTF8&hl=en&msa=0&ll=38.018649,-78.508301&spn=0.024207,0.038624&z=15&msid=109009812305543900742.0004598b4945599d61940

MEMBERSHIP:

Annual dues shall be $5.00 for an individual member, and $10.00 for a family membership.

Membership may be revoked for a failure to pay dues or for violation of City zoning ordinances.

EXECUTIVE BOARD:

Officers:

President, vice-president, corresponding secretary, recording secretary, treasurer

Board Members:

Any official communication made in the name of the FSNA shall be distributed to all officers and members of the board.  A majority of officers and board members must approve any official communication made in the name of the FSNA.  All individuals representing the FSNA shall make a written record of their communication that will be filed with the corresponding secretary within 14 days.  This communication shall be shared with the general membership through email or the FSNA website.

MONTHLY GENERAL MEMBERSHIP MEETINGS:

The FSNA shall meet on the second Wednesday of every month from 6:00 until 7:30 p.m. at the Cherry Avenue Christian Church

A quorum shall consist of four officers or board members and ten FSNA voting members.

Audio recordings of the entire meeting and written transcriptions of any motions made in the meeting will be made available electronically within 14 days of the meeting.

EXECUTIVE BOARD MEETINGS:

The executive board meeting shall be open to FSNA voting members unless the President declares it a closed meetings.  FSNA voting members in attendance shall not vote or participate in the executive board meeting.  Due to space limitations, FSNA voting members wishing to attend the executive board meeting shall contact an officer or board member in advance of the meeting.

A quorum shall consist of a majority of the officers and board members.

DUTIES OF OFFICERS:

President:

The president shall chair all FSNA meetings.  The president shall appoint committees and task forces.  The president shall call executive board meetings.

Vice-president:

The vice-president shall take over the duties of the president whenever the president is not able to conduct such duties. 

Corresponding Secretary:

The corresponding secretary shall communicate to the general FSNA membership regarding meetings, actions of the executive board, and others items of interest to the neighborhood.  All communications to the general membership shall be approved by the president, or in the president's absence, the vice-president. 

Recording Secretary:

The recording secretary shall record a written record of all motions made in FSNA general membership or executive board meetings.  The recording secretary shall send out the written record to all FSNA members in attendance at meetings for their approval.  The corresponding secretary shall create a time line of each monthly general membership meeting that shall accompany the audio recording of that meeting.  If an audio recording is not made of the monthly general membership meeting the recording secretary shall record the proceedings of the meeting in writing.

Treasurer:

The treasurer shall be empowered to draw on the funds of the FSNA at the request of a majority of the executive committee.  The treasurer shall be responsible for collecting, recording and depositing all dues.  The treasurer shall report on the balance of FSNA funds at the request of the president.

COMMITTEES:

Planning committee:

The Planning Committee shall be responsible for writing proposals to the Executive Board for regional visions, common missions, policies, strategies, and resolutions of issues referred to it by the Executive Board.

Membership committee:

The membership committee shall be responsible for recommending and implementing strategies for increasing membership in the FSNA.

AMENDMENT:

The bylaws may be amended by a majority approval of the FSNA membership at any monthly general membership meeting.