Sedona CV Content Conventions


General Data Entry


Spell out state names whenever they are asked for/provided but not available from a drop-down list


When entering Washington D.C. as a location, select "District of Columbia" as the State and type "Washington" as the City


Sedona has several characters which cause problems: quotation marks, (“ “), hash tags (#) and lesser and greater than signs (< >).  If your titles contain any special characters (including quotation marks, subscript, superscript, italics, scientific symbols, etc.), you can include those in the title field in Sedona.  To do so, you must use html code.  Here is a helpful website for finding the html code.  You can use the character search tool to find your character (such as "quotation" to find the html "&#34;").  Then copy the html code into the title field in Sedona.  For quotation marks, be sure to add the code at the beginning and end of the title.  As mentioned in the Content Conventions, you can use <i> </i> around a phrase to create italics.


Subscript and superscript are a little trickier.  You'll want to search for "subscript x" (or "superscript x") where x is the character you need to be sub- or super-script.  Scroll down until you find the appropriate looking character, click, and copy the html code into the title field in Sedona.


You can also search for scientific symbols.  If you can't find them using the search function on this site, you might also conduct a web search for html scientific symbols.


If a description ends with something underlined, the CV render appears to be underlined for EVERYTHING else below that description in that section...


if you enter a blank space as a first name/initial on a citation, Sedona (sort of) shuts down. It will accept a period as a place holder.


Helpful Hints & Tricks


To quickly duplicate conferences attended (as presenter) to the professional development section, click “edit” on the presentation on the CV and check the professional development box


Hyphenated first names should be entered in the first name field as “X.-Y.” (without the quotation marks).


The pages field for journal entries only supports numbers and hyphens.  Alpha and other characters will cause a rendering error on the CV.


Content Location within Sedona


Doctoral Dissertations, Theses, Professional Papers/Projects and other student committee work are under “Teaching Activity” NOT Service.  Enter under the categories below.  The title of the paper/project should be entered in the description box.


Capstone Student Paper/Project

Dissertation Student Committee - Chair

Dissertation Student Committee - Co-Chair

Dissertation Student Committee - Member

Professional Student Paper

Professional Student Paper - Chair

Professional Student Paper - Committee Member

Professional Student Project

Professional Student Project - Chair

Professional Student Project - Committee Member

Thesis Student Committee - Chair

Thesis Student Committee - Co-Chair

Thesis Student Committee - Member

FYI: Institutional Service scope filed you will see two radio buttons called “Thesis” and “Dissertation”. These are not used at TWU. Please ignore them.


All TWU courses taught will be added automatically (in the very near future)

DO enter all courses taught at other institutions, including the name of the institution as a header to the course list


DO enter all information about courses developed, revised, etc. at TWU


Abstracts and conference proceeding publications (not listed as presentations) should be entered under Research - Articles in Proceedings (if abstract, click “abstract or summary only”


The et al field pulls into your CV exactly as it is entered in the text field.  If you are only adding one author to the et al field, you would enter “& Doe, J.”  If you added more than one author, you would include the ampersand between the next to last and last authors’ names: “Doe, J. & Pioneer, J.”


Use “institutional service” if the service activity is at TWU; otherwise, use “service to the profession”


If you would like coursework that has no degree associated with it to appear in the Credentials/Academic Degrees section, select “Other” as the degree type. This will keep education together in one section.


Keynotes go under “service to the profession”


Guest or Invited Lectures go under “service to the profession”


Critic’s review goes in “Other Research” under “Citation in another Work”


For grants that are NOT funded, put the amount in the “Awarded” field so that it shows up on the CV; otherwise, it doesn’t show up.


For grants, leave off “Year X or Y” unless the grant has been specifically broken down by years and an entry made for each year. Just put the funding years into the description.


For sponsored student presentations, add to Teaching Activities, Student Collabor: Co-Presenter at Prof Meeting


Fellowships may be listed under employment or honors/awards


Artist-in-Residence may be listed under grants or employment


Articles submitted and “under review” go into Research / Works in Progress - tick the “Under review” box


Articles in progress go into Research / Articles in Journals - select the Accepted (rather than the Published) button


Cum laude and other such degree honors should be entered as honors/awards.


Curatorial work is listed under Professional Service - Other Professional Service Activities


Sedona Quirks


Editing your CV content.  We highly recommend editing content from the main screen, rather than by clicking edit within your rendered CV.  Dates can change at random and data can be lost.


Community Service: remove the extra period by editing the Source code in the description field


You may select faculty collaborators on publications/conferences from the bottom right corner of the screen; this will place the entry on their CVs automatically.  However, you must also enter their initials and last names in the author fields for the citation to appear correctly on the CV.


Consulting entries seem to require a type of activity but the drop down is blank - this field is NOT required


The “citation” box in for publications does not pull into the CV - please leave this box empty


“Span” tags in thesis titles can make all the thesis/dissertation entries disappear on the CV templates.


If the faculty’s member has a hyphenated first name, type the initials into Sedona with the hyphen followed by a period (example: Y-F.)


If there is an extra period after the years of Employment, check the description source for hidden code.


Dissertation titles attached to the PhD degree won't italicize.  If the title is italicized on the faculty's CV, you can add "<i>" before and "</i>" (without the quotation marks) after the title to italicize it. Also, if an article title is only partially italicized (such as a title which includes the name of a TV show), you can use the same tags before and after the part of the title which needs to be italicized.


Don’t end a field with punctuation, particularly publisher names (e.g., Publisher, Inc.).  This creates double punctuation within the rendered CV.


If your description box is blank, hit the Source button to view and delete any code (relevant throughout the CV but particularly in Scholarly Research sections and in Community Service).


Using the Chrome browser and tabbing between fields will often create an extra tab space.  Simply backspace to get back to the beginning of the field.