PLSP ACCREDITATION MANUAL

Pamantasan ng Lungsod ng San Pablo

Office of the Vice President for Academic Affairs

Office of Student Affairs and Services

Council of Interior Governance

Requirements and Guidelines for Accreditation, Re-accreditation, and Recognition for Student Organization

This manual provides requirements and a step-by-step guide for the Pamantasan ng Lungsod ng San Pablo (PLSP) accreditation, re-accreditation, and recognition process. It includes processes, procedures, monitoring and assessment guidelines, and additional requirements.

DLSP Student Handbook

Chapter III Article 48 Section 5

A student organization applying for accreditation must submit the following documents to the Committee for processing: the organization's constitution and by-laws, ratified and signed by its officers and members; a list of officers and members; and a calendar of activities or a program plan for the school year.

REQUIREMENTS

1. Letter of Intent OSAS Form1s. 25-26 [see templates, pg 3]
2. Constitution and By-Laws

1. All officers must have signed this document.
2. Advisers/College Dean must review and sign this document.

3. Resolution/Ratification [if applicable]

1. Minor amendments, provide RESOLUTION, it must be signed by the officers and advisers. [e.g., Adding positions, policies, mission, vision, etc.]
2. Major amendments, provide RATIFICATION, it must agreed upon by the majority members of the organization. [e.g., Change of Organization’s Name and/or Official Seal]

4. List of Officers [see templates, pg 3]
5. List of Members [see templates, pg 3]
6. List of Representatives [could be the officers or members] [see templates, pg 4] [OVPSLS Memorandum Bilang 4 Serye 24-25 (b)]

1. Gender and Development
2. Alumni Relation
3. Multi-faith
4. Center for Mental Health
5. Anti-Drug and Anti Substance Abuse
6. Anti-Smoking
7. Anti-HIV/AIDS
8. Anti-Hazing

7. Pledge Against Hazing [see templates, pg 4] [OVPSLS Memorandum Bilang 4 Serye 24-25 (c)]
8. Adviser Letter of Acceptance [see templates, pg 5]

1. Section 3. An organization should have at least two teacher-advisers.

1. At least one of them should be a regular full-time member of the Faculty.
2. The non-regular (part-time) teacher-adviser should carry at least 24 units per semester.
3. An adviser who belongs to the non-teaching personnel must have an extra teaching load.

9. Proposed Calendar of Activities [see templates, pg 6]
10. Proposed Calendar Plan of Activities [see templates, pg 6]

1. Must not conflict with the University Student Parliament/Institutional activities.
2. Must have an Environment Extension Program in the calendar of activities. [OVPSLS Memorandum Bilang 4 Serye 24-25 (a)]

Additional Requirements [Applicable for organizations that are for Re-Accreditation and Recognition only]

1. Accomplishment Report of Previous A.Y. [see templates, pg 7]

1. Prepared by the officer/s and noted by the adviser/s of the previous school year.

2. Approved Previous A.Y. Calendar of Plan Activities
3. Narrative Report and Photos
4. Proof of evaluation 

1. Of projects and activities conducted last academic year.

5. Minutes of the Meeting
6. Financial Statement 

1. Prepared by the treasurer, audited by the auditor, signed by the president and adviser/s of the previous school year.
2. Countersignature of EED head, Sir Christian Daryll Linga Falible. [Confirming that a certain organization was/was not able to conduct EED]

Standard Format

1. The documents must be in long (8.5” x 13”) size.
2. The right margin is .5 inch and the left margin is 1 inch.
3. The font size would be 12, with single spacing.
4. The font style would be Times New Roman

TEMPLATES AND FORMATS

[Using your Official Organization’s Letterhead]

List of Officers

Academic Year ____-_____

[Using your Official Organization’s Letterhead]

List of Members

Academic Year ____-_____

[Using your Official Organization’s Letterhead]

List of Representatives

Academic Year ____-_____

[Using your Official Organization’s Letterhead]

Pangako Laban sa Hazing

Bilang applikante para sa akreditasyon ng aming [Pangalan ng Organisasyon], nangangako kaming itataguyod ang mga pagpapahalaga ng paggalang, integridad, at kaligtasan sa loob ng aming organisasyon. Nangangako kami sa aktibong pagsalungat sa "hazing" sa lahat ng anyo at magsusulong ng kultura ng pagiging inklusibo. Naiintindihan namin na ang "hazing" ay sumisira sa mga pangunahing halaga ng ating komunidad at kami ay nangangakong mag-uulat ng anumang insidente ng hazing sa mga naaangkop na awtoridad. Sama-sama, magsusumikap kaming lumikha ng isang kapaligiran kung saan ang lahat ng miyembro ay maaaring umunlad nang walang takot sa pananakot o panliligalig.

Pangalan ng Pangulo                                        Pangalan ng Gurong-tagapayo

Pangulo                                                Punong Gurong-Tagapayo

Petsa: ________________                                Petsa: ________________        

[Using your Official Organization’s Letterhead]

Adviser’s Letter of Acceptance

Date

Name of the chosen Adviser/Co-Adviser

Role/Function/Position

College Name

San Jose, San Pablo City, Laguna

Dear [Name of the Chosen Adviser],

We hope this message finds you well. On behalf of [Name of Your Organization] at DLSP, we are pleased to formally invite you to serve as our organization’s [Adviser/Co-Adviser] for the upcoming academic year.

As a respected member of the [Name of Your Organization], we firmly believe that your expertise, experience, and guidance would be invaluable to our organization. We are committed to [state the objectives of your organization], and your involvement would significantly contribute to achieving these goals, while positively impacting both our campus community and the wider community.

We are confident that your leadership would be instrumental in helping [Name of Your Organization] reach new heights. We would greatly appreciate the opportunity to meet with you at your earliest convenience to discuss this invitation further and to address any questions you may have.

Thank you for considering our request. We sincerely hope for the opportunity to work together and benefit from your knowledge and experience.

Sincerely,

NAME

Position, Organization Name

Noted by: [Applicable for students councils ONLY]

RESPECTIVE COLLEGE DEAN

Dean, College

Endorsed by:

SHERWIN D. QUIZON, MSIT

Dean, Office of Student Affairs and Services

Accepted by:

NAME OF ADVISER/CO-ADVISER

Date signed: _____________

Copy Furnish: [Applicable for student organization ONLY. The college dean/head of the office where the adviser is officially under]

RESPECTIVE COLLEGE DEAN/HEAD

Dean, College

[Using your Official Organization’s Letterhead]

Calendar of Activities

Academic Year ____-_____

Note: Soft copy/File must be on Excel or Spreadsheet.

Prepared by:

NAME

Position, Organization Name

Noted by:

NAME OF THE ADVISER

Adviser, Organization Name

Endorsed by:

SHERWIN D. QUIZON, MSIT

Dean, Office of Student Affairs and Services

[Using your Official Organization’s Letterhead]

Calendar Plan of Activities

Academic Year ____-_____

Note: Soft copy/File must be on Excel or Spreadsheet.

Prepared by:

NAME

Position, Organization Name

Noted by:

NAME OF THE ADVISER

Adviser, Organization Name

Endorsed by:

SHERWIN D. QUIZON, MSIT

Dean, Office of Student Affairs and Services

PROCESS

INITIAL Assessment (Online)

1. Submit Requirements
   Please submit the soft copies of the required documents in PDF format using your organization’s official email. Ensure that:

• Each document is placed in a separate file, with a cover page that includes the organization’s official letterhead, official seal, and the name of the document.
• All files are organized into a single folder.
• The files are arranged in the specified sequence.

2. Send the folder to dlspaccreditation@gmail.com.
3. Assessment Result
   Wait for the initial assessment result. You will be notified if any revisions are needed.
4. Submit Revised Documents
   If revisions are required, submit the updated documents. Wait for the assessment result again to confirm if further revisions are necessary.
5. Approval for Printing
   Once all documents are finalized and accepted, you will receive confirmation allowing you to print the documents you submitted.
6. Secure Signatories
   Ensure that the necessary signatories (Officers, Advisers, or Dean) approve the documents.

FINAL Assessment (Physical)

1. Submit Hard Copy
   Submit one (1) hard copy of the final documents to the OSAS/CIG Office for final evaluation.

2. Final Document Review
   The submitted hard copies will undergo a final check. If the documents pass the assessment, they will be forwarded for approval by the OSAS Dean and VPAA.
3. Notification of Approval
   Once approved, you will be notified of the status and the release of your documents.
4. Scan and Duplicate Documents
   Before proceeding to document binding, scan all required documents (items 1 to 10 & items 1 to 5), and create duplicates.

• Send the scanned documents in PDF format to the provided email. Ensure that:

1. Each document is placed in a separate file.
2. All files are organized into a single folder.
3. The files are arranged in the specified sequence.

• Submit the softbound copies as well.

Awarding of Accreditation Certificate

Once the accreditation is granted, the organization will be officially recognized and will be able to schedule EED activities and events as per its approved calendar and plan.

References: CSLS Form 1/Letter of Intent, OVPSLS Memorandum, and DLSP Student Handbook 2018

Revised by:

ALLENY P. HERNANDEZ

Deputy Operations Officer, Council of Interior Governance

Noted by:

JEROZE JOSE A. REYES, JD

Adviser, Council of Interior Governance

Endorsed by:

SHERWIN D. QUIZON, MSIT

Dean, Office of Student Affairs and Services