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Library Council Minutes Final - October 29, 2015
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Library Council Minutes - October 29, 2015

1-3pm Library Conference Room

Present: Simon Lloyd (S. Lloyd), Donald Moses (D. Moses, chair), Lindsey MacCallum (L. MacCallum), Melissa Belvadi (M. Belvadi) (recording), Rosie Le Faive (R. Le Faive), Robyn Thomson (R. Thomson), Dawn Hooper (D. Hooper), Brenna Doucette (B. Doucette), Sarah Fisher (S. Fisher)

Regrets: Mark Leggott (M. Leggott)

Agenda

  1. Introduction of new student member(s):  Hsiao-Yu (Kathren/Kate) Liu (graduate student), Brenna Doucette (undergraduate student)
  2. Approval of Agenda - approved as amended
  3. Approval of Minutes (Sept 30, 2015).
  4. Standing Items
  1. Budget - nothing to report
  2. Staffing
  1. Librarians - nothing to report
  2. Library Technicians
  1. Meghan Landry - started mid-Oct full time term position, in Suzanne Jones' old office, working at information desk; L. MacCallum trained; discussion about IT training
  1. Students - nothing to report
  1. Travel/PD Plans
  1. M. Leggott in Vancouver this week
  2. M. Belvadi in Charleston next week
  3. R. Le Faive in NYC week of Nov 9-13
  4. C. MacDonald away week of Nov 9
  1. Post-Library Council CUPE - nothing to report
  2. Student Concerns/Issues
  1. Graduate Students - not present
  2. Undergraduate Students -
  1. Business Arising
  1. Mould Clean-up (MB) - reported on consultant's report regarding safety, and M. Leggott's work removing covers
  2. Learning Commons
  1. Furniture - response, power poles update (MB) -  3 poles ordered, student response happy
  1. Update from APCC (DM) - nothing to report
  2. data.upei.ca (DM/DH) - launched during Open Access Week;
  1. has 3 parts:
  1. data management planning
  2. local storage space (dropbox-like, "Workspaces", with Pydio desktop client for syncing)
  3.  and publishing/archiving data sets with DOIs with preservation and versioning
  1. uses DDI metadata (designed for social science data) - launched a week ahead of official 3.2 standard being released so may be first to use it in production
  1. Coffee House in the Pit (DM) - "Pitnic" - plan to launch in January, small committee including the Vice President Student Life, Nathan Hood; tentative schedule and specific event ideas being worked up
  2. Website Redesign feedback - L. MacCallum reports from a faculty: problem with subject pulldown not working properly, and would like better identification of databases' primary/secondary/tertiary content; noted that we should link UPEI logo at bottom to UPEI home page; need for social media icons; request to have My Account more visible on home page
  3. Open Access Week report (DH) - two presentations, by Peter Rukavina about open data applications, and M. Leggott talking about data.upei.ca; during the week, CARL announced their data management tool, DMP Assistant
  4. Book Lives - S. Fisher - good feedback, will be speaking at the PEI Genealogical Society's next meeting
  1. New Business
  1. Compute Canada RPP Proposal (DM) - M. Leggott submitted proposal to create a UPEI-based pilot for the CAUL/CBUA Atlantic Research Data Repository, to move some resources to CC's servers
  2. Last Copy Project (MB) - UPEI committing to keeping JAMA and Nature
  3. CAUL Open Textbook Proposal (DH) - proposal to form CAUL committee on open textbooks and enlisting the support of VPs Academic
  4. Replacement of Ricoh Copiers/Printers (MB) - expect replacement of Ricohs, Xeroxes, Black Commons by end of November
  5. Evergreen Update (RL) - went from 2.7 to 2.9, last chance to use Equinox before non-renew of contract; also released UPEI-created Mac client to community
  6. Hand sanitizer for public (DM) - facilities provides dispensers for Circ and Information Desk, let Dorothy Peters know if we need more; S. Lloyd will look into the free standing dispensers and what we'd need to maintain one in the Learning Commons
  7. Whiteboard in Learning Commons (MB,RL) - explanation of Portal game; agreement to continue informal interactive use of board
  8. Grammarly - note about access code needed - web page provides and is behind proxy server; M. Belvadi will forward info to IT students and R. Thomson to Circ students [and we'll also make Google Groups for those two groups of students]; the Council expressed concerns about the Library's brand being associated with this product that has some flaws, and would like documentation to emphasize students thinking critically about the suggestions Grammarly offers. Further discussion with M. Leggott at the next Library Council meeting about the Deans' decision process is requested.
  1. Article for discussion:
  1. After The Book, Chapter 3 - extensive discussion; will put out call for another article for next time

  1. Roundtable
  1. R. Thomson - Working with Peter on fixing fines after EG upgrade; working on writing new docs for reserves
  2. R. Le Faive - having talks with ITSS to harmonize infrastructure
  3. S. Lloyd - went to copyright conference in Toronto - excellent, will do up summary; is on the program cmte for ABC Copyright in Halifax in 2016; working with class on uni history research; is now President of Archives Council of PEI; got bindery workflow restarted;
  4. S. Fisher - will post notes from conference