VegfestUK Bristol 2016 Volunteer Pack
ABOUT THE EVENT
VegfestUK Bristol 2016 - the biggest vegan eco-friendly family festival in the UK, and one of the world's biggest of its kind. The festival runs for 2 days, opening its gates to the public at 11am on Saturday May 21st, and ending on Sunday May 22nd at 9pm. It is an event full of food and music!
Before 6pm on each day, there will be acoustic music, kids activities and the usual mix of stalls, caterers, bars, cookery demos, talks, workshops and entertainment.
The evening part of the show features live DJ's and sound systems. Lineup below:
SHOW OPENING HOURS AND COSTS
Optional admission by advance tickets or by payment on the gate (£8 for adults, £4 for students / claimants). Kids under 16 can enter for free. Volunteers also gain free access all weekend.
The event takes place in the outdoor Amphitheatre and Waterfront Square (postcode BS1 5LL). It is on the Harbourside right in the centre of Bristol. The public entrance is located at the end of Canons Way, off Anchor Road (A4). Follow signs to the @Bristol centre, which is directly adjacent to us.
STALLHOLDER SETUP AND BREAKDOWN
Friday 2pm - 8pm
Saturday 7am - 10:30am
Sunday 9am – 10:30am
Saturday 6pm – 10pm
Sunday 6pm – 10pm
Victoria Bryceson – 07590621062 / firstname.lastname@example.org
Alan Lee – 07786850945 / email@example.com
The programme contains schedules of talks, cookery demos, workshops, kids activities, performances, as well as stall listing, floor plans, speakers, performers etc. Available for download at www.bristol.vegfest.co.uk/programme
REWARDS FOR VOLUNTEERING
Each volunteer at VegfestUK Bristol receives:
Programmes and meal vouchers are handed out on arrival in the Volunteers Office. Should you require reference letters from the organisers in future, please email firstname.lastname@example.org
TICKETS AND ADMITTANCE
You will be emailed tickets (2 Saturday + 2 Sunday (one for each day to give away to a friend or relative) for admittance to the event during setup, show opening hours and breakdown. These tickets will be emailed out one week before the event. If you leave the event and wish to come back in later please get your hand stamped at the exit.
ARRIVAL AND READMITTANCE
On arrival, please follow the public entrance into the venue and report to the Volunteers Office next to the Wooden Hut in the Waterfront Square. You will then meet Victoria who will provide you with your event programme, meal voucher, hi-vis jacket, briefing and site tour. Please wear the hi-vis during volunteering hours for identification purposes.
There are no ATM's within the venue but there are ATM's in the Millenium Square nearby the venue.
There are a number of recycling bins around the venue for rubbish.
VegfestUK Bristol is a 100% vegan event, so please make sure not to bring any animal products into the venue. Also, as many of our visitors are passionate about the vegan cause, please do not wear any non-vegan apparels at the event. Thank you for your cooperation on this matter. Should you be unsure about any issues to do with being vegan or not, please contact Victoria in advance for clarification.
EMERGENCY PROCEDURE AND EVACUATION PLAN
In the case of emergencies, the Vegfest Team will communicate full evacuation. The evacuation will be activated using the following process:
If circumstances dictate that the event must be cancelled then the event organisers will advise the public accordingly and make arrangements for an orderly closure of the event site.
YOUR PERSONAL BELONGINGS
Although every effort has been made to ensure VegfestUK Bristol is a safe festival, please note that we're right in the centre of Bristol so please take extra care of your personal belongings. If you lose something or suspect it has been stolen please check with the Site Office first to see if it has been handed in before reporting it to the police. All items picked up as lost property will be logged and held for one week after the festival ends.
There are two sets of portaloos onsite – one on the left of the entrance on the way in, the other next to the First Aid point near the Main Stage. You will be shown these when you turn up for your shift. There are also toilets available in Millenium Square.
Drinking water will be available for volunteers from the Volunteers Office, and there is also an onsite water tap next to the Volunteers Office for topping up water bottles on the move.
ALCOHOL & DRUGS POLICY
Alcohol: Excessive alcohol consumption will not be tolerated by the organisers and the following points show the initial policy that will be used by the organisers with regards to the sale and consumption of alcohol at the event:
Controlled substances: Stewards are briefed to inform the Site Office if you see somebody using / selling drugs. However, we ask that you do not take any other action – you should be mindful of the public order implications of any authoritative / aggressive responses to any situations. The situations will be dealt with by security, and any actions deemed necessary will be implemented. Nevertheless, we will plan to ensure that any visitors who use drugs at the event feel comfortable to seek help and assistance either from the medical services or any other staff member. In general, it is important that our response is in the best interest of the individual and of other guests, and must be judged at the time.
LOST PROPERTY FROM THE PUBLIC
Any found property will be held in the Site Office for the duration of the event. Any lost property still held at the end of the event will be handed into the local police.
All lost kids should be directed to the Site Office
Under our legal and moral obligations, we aim to ensure that the event is accessible to all, and will provide facilities as a matter of course for guests with special needs. This will include, but is not limited to:
No Vehicles, except Emergency Vehicles will be allowed on site. If an Emergency Vehicle needs access, Steward Volunteers will be required.
If a fire is found then the following procedure should be used:
There is an information point just next to the main entrance which will be manned by a steward. The location of the info point can be seen on your map.