Voice Tools: Voice E-mail Moodle ISU


Blackboard Collaborate Voice Tools facilitate and promote vocal instruction, collaboration, coaching, and assessment -- perfect for language learning, and creating vocal exercises in any subject.

Voice E-mail allows teachers to send audio recordings from Moodle ISU to a student’s ISU Gmail account.

Note: The files created using Voice tools are considered User Data and therefore CANNOT be backed up and restored into a new course.  If you would like to create a file that can be used in multiple courses/semesters, please contact ITRC.

Note: Many mobile devices do not run Java and therefore the Voice Tools applications will not be accessible on those devices. If you are unsure if your device will run Java you may need to check with the device manufacturer.

This guide will help you to:

Guides for the other Voice Tools:

Student Guides for Voice Tools:

Adding the Voice E-mail Activity

  1. Turn Editing On. For more information please see the Moodle ISU 2 Overview.
  2. Locate the week /topic where you want to add the presentation.
  3. Click on the Add an Activity or Resource link.  A box will appear showing you all activities and resources.
  4. Choose Voice E-mail and Click Add.
  5. In the Activity Name text box, Type the name of the voice E-Mail file.  This name will be displayed on the course homepage.
  6. Recipients: Choose either Instructors, Students, or All by clicking on the appropriate radio button to select. The To: box will automatically be populated with the ISU email addresses of the group you have selected. Note: you will have the ability to remove any recipients from the To: list before sending the e-mail.
  7. Pre-filled Subject Field: Choosing No will leave the Subject field blank. Choosing Yes will allow you to type a subject into the Subject field which will be automatically inserted into the e-mail for you. You might want to use this feature if you are sending personalized emails to individuals but using the same subject for each email. Note: You will have the ability to edit the Subject field before sending the e-mail.
  8. Include Reply Links: Choose Yes if you wish to include a clickable reply link within the email that the recipient can click on to record a Voice E-mail as a reply to your message.

reply link.JPG

Choose No if you do not want to create a clickable reply link.  

  1. Audio Quality: It is recommended that you use the default of Standard Quality.
  2. Max message length: From the drop-down menu you can choose to increase the Max message length to 5 minutes, 10 minutes, or 20 minutes.
  3. Add a calendar event: This feature is not currently enabled within Moodle.
  4. Common module settings: This section allows you to make the recording visible to students. By default, the item is visible to students once you save it and return to the course. If you wish to hide this item from students, from the drop-down menu choose Hide.
  5. Restrict Access: This section sets the conditions under which students may interact with this activity. For more information on Conditional Release/Restricting Access, please see Conditional Release.
  6. When you have completed the necessary fields, Click either the Save and Return to Course button or the Save and Display button. Choosing the Save and display button will take you directly to step 2 of composing a Voice E-mail.

Composing a Voice E-mail

  1. Locate and click on the Voice E-mail activity on your course homepage.
  2. A pop-up window will appear. Click Run to allow Collaborate to open. If this window does not appear you may need to disable the pop-up blocker in your browser. For instructions, please see Voice Tools: Browser Pop-up Blockers.
  3. A Voice E-mail window will open with the instructor’s email pre-populated as the sender’s address and the course participants’ e-mail addresses automatically populated (depending on which recipients you chose in the initial set-up of the activity).
  1.  If you wish to send the Voice E-mail to all students, you do not need to add or change anything in the To box.
  2. If you have specific students you wish to send a Voice E-mail to, click inside the To box and delete those students addresses you do not wish to include.

  1. When you are ready to record your voice message, Click the Record button.  Once you have started recording, the Pause ┃┃ and Stop buttons will illuminate.
  1. Pause ┃┃: Clicking this button will allow you to halt recording temporarily.  Clicking the Record button will allow you to add onto the existing file.
  2. Stop : Clicking this button will end the recording session.  You will not be able to add additional audio to the file once the Stop button has been clicked.  Clicking the Record button will prompt you to override the existing file.
  3. Click Play  to play back the recording.
  1. Adding text is optional, but will provide accommodation for those with hearing disabilities. To enter text to accompany your recording, click and type in the large text box at the bottom of the recording window.
  2. When you have finished composing your Voice E-mail, Click Send.

  1. A pop-up will appear notifying you that your Voice E-Mail has been sent and that you can now send a new Voice Email. Click Ok to record a new Voice E-Mail or close the Voice E-Mail window.

voice email.JPG


This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.