iCUE SV - SVCUE Minutes

February 4, 2015

Place: Harker School

Time: 5:00 PM

Present: Robert P., Diane, Gena, Karl, Kristina (GHO), Gene (GHO), Karen (GHO)

Absent: Robert S., Michele

1. Approval of Minutes - (1/6/15)

1. approved

2. Treasurer’s Report

1. approved

3. Teach Through Technology event - March 7

1. Call for presenters

1. Link to presenters schedule
2. Reimbursement for presenters

1. donation - in future

3. gifts for presenters

1. iTunes gift card - $10

2. Exhibitors - link to current exhibitors 
3. Eventbrite  

1. presenters and 1 co-presenter gets free registration
2. Use spreadsheet list of presenters (some emails missing)
3. 86 currently registered - need to spread the word to increase registration

4. Sched & guide book

1. Sched is up, Guidebook soon

5. Badges Action item: Robert design (jpg & ai) Gena - printing and laminating
6. Food

1. continental breakfast for 400
2. buffet lunch
3. $3980.50 total cost (last year)
4. update numbers close to date

7. Volunteers at the event

1. checking people in with Eventbrite
2. runners to help see if everything is okay in the rooms
3. help give directions/move people into sessions

4. Upcoming Board Elections

1. Nominating Committee: Diane, Karl, Karen
2. 4 open positions and 4 candidates so far

1. share info at event

3. This year’s timeline
4. Board Nomination Letter

1. By Dec 10 - email to membership stating there are open positions
2. Nov 1-Jan 1 - nominations accepted
3. Jan 1-Feb 1 - Acceptance of biography and Statement of Purpose
4. Mar 7-21 - Voting open 
5. June 1 - New board members installed

5. Mini Grant Awards - need to be ready by March 7
6. For the good of the order

1. #brewcue

1. Wed. Feb. 4th after SVCUE meeting - 6:30 Harry's Hofbrau

2. edcamps  

1. SV: 2/21
2. SJ: 4/25 - agree to support breakfast
3. SFBay: 5/16

3. TEDx summer 2015 - application in and waiting for approval

1. SCCOE - thinking of charging $10 per person to cover breakfast
2. Need help arranging speakers and attendees
3. TEDxSantaClaraEd Workflow Chart
4. rules

7. Next meeting on Wed. Feb. 18, 2015, 5pm

1. T3 Debrief Sat. March 7th after the event
2. Mon. April 13, 2015, 5pm

8. Meeting adjournment

1. approved 6:12pm

• [T3] Call for presenters - October (Pre-Fall CUE)
• [T3] Call for *required* Mini-Grant presenters - October (Pre-Fall CUE)
• [Awards] Call for award nominees - October (Pre-Fall CUE)
• Fall CUE - October
• [Awards] Nominations due - mid November (before November board meeting)
• [T3] Look into Eventbrite - November
• [T3] Selection of speakers - early December
• [T3] Initial contact to exhibitors - mid December
• [Awards] CUE Awards due - December 11
• [T3] Program complete - Jan 1
• [T3] Early bird closes - Feb 13
• [T3] Close registration - Mar 5
• [Mini-Grant] Mini-Grant 2015 ready for March 7th
• [T3] Teach Through Technology - March 7th