Also, we encourage you to join our RCPS Technology Ideas Community for more tips about Gmail, and other technology resources!
You may find it helpful to add the Gmail and Google Plus Apps to your mobile device.
General Gmail Help
Once the change is made, start here for help. Find a list of activities with associated demos and information.
Using and Organizing Email in your Gmail
(Testing ground for features like Preview Pane, Unread Mail Icon, Canned Responses, etc.)
Gmail does not currently have a sound notification feature. If one becomes available, you can find information here.
(e.g. parent list)
When sending email to people with the same or similar names, it may be beneficial to check the RCPS Personnel Directory for the correct email address.
First Class to Google Transitions. If you use ___ then try ___ .
First Class Option
Google or Alternative Option
If you used Bulletin Boards in First Class, we recommend that you create a public Google document, personal website (such as Weebly), School Messenger, or Schoology.
If you used the Calendar feature to schedule events, we recommend that you use Google Calendars.
Note: You cannot share a calendar with a contact group; you must type in each person.
For equipment checkout calendars, we recommend using a calendar resource developed by RCPS in Insight/Powerschool. Ask for details.
If you used the RCPS Classifieds, there is a Google+ Community created to let you buy, sell, and advertise.
If you used the Conference folder to share important school documents or folders, we recommend that you use Google Drive to store these documents and share them with your school.
If you used the File Storage to manage your digital documents, presentations, and PDFs, we recommend using Google Drive.
If you used the Fundraiser or Events Conferences in First Class, please use the fundraisers mailing list (firstname.lastname@example.org) and the events mailing list (email@example.com) when announcing those types of activities. Please use the Google+ Classifieds community when buying or selling other items.
Grade Level Ideas
If you used the Grade Level Conference folders to share ideas, there are Google+ Communities created to let you share ideas, just around RCPS.
This link cannot be posted publicly, so please see a member of the tech staff to get the link to bookmark if you don’t have it.
If you used the Homework Hotline in First Class, we recommend that you use a shared Google Doc, Schoology, or the Remind app to continue communicating these expectations with parents at home.
If you used the Instant Messenger feature to privately chat, we recommend using Google Hangouts.
If you used the Conference folder for your school’s lockdown procedures, we recommend using text messages or Google Groups.
Just as we did in FirstClass, we will continue to use “News” emails for important school communications. These emails will automatically come to your inbox. To send an email to your school’s news, simply type in the school initials, and select the news email address. For example,
Note: Remember, you can set up filters to sort the emails that come to your inbox into a News folder, just as we did in FirstClass, if you like. (Please see “Organizing and Using Emails in Your Gmail” section above for details.)
Some schools additionally use the “social lounge” for their social, non-essential school communications.
But please do continue to use school News emails as described here for all important communications in your school.
Shared Mail Lists for School Newsletters/Daily Announcements (School Admin Staff)
If you used a shared mail list, we recommend using School Messenger. Administrators may request accounts for secretaries. Google does not allow for shared contact groups.
If you used the Web Page feature to build your classroom website, we recommend using published Google Docs or Weebly.
Configuring Your Google Account on Your Mobile Device
(If you have trouble, just delete your Rockingham Google account that may likely already exist on your phone then add it back. No information is lost in this process and it will fix any issues!)
To save data, you can adjust your settings so that background refresh does not occur.
Also, you may want to adjust the settings so that it only checks/syncs while you are on Wifi.