Office Procedures for Placing Volunteers
- When creating a spreadsheet, think about the future, not just today. Add all the categories that will be needed as the relationship with that volunteer/organization progresses.
- Always log all information. Include dates and calls, results of calls as well as results of specific organizations with specific volunteers. Document everything. Do not leave any loose ends so that anyone in the office can take over if need be.
- Be familiar with the NTEE coding system.
- Google can be a good source to initially find what organizations are out there.
- The United Way directory found in the CLABQ tabs, is another good tool. Enter the NTEE code and it will pull up organizations with that NTEE code.
- The library database, also in tabs, will allow you to find competitors of a certain organization.
- If you find an organization that is not in the database and you think it may benefit our organization, talk to your center director to see if that particular organization should be added.
- At the end of your shift, turn in all completed documents with attached notes after being added to the database so that your paperwork on our volunteers can be filed.