Rochester Orienteering Club 2017 Event Volunteers

To sign up for a job at one of the meets listed below, please e-mail Steve Tylock or contact the appropriate meet director.

Click on the job title to see a description.

Date

Location

Course Setter

Meet Director

Greeter

Registrar

(4)

Start/ Finish  & Epunch (3)

Flag Pick-up

Food

Inst.

Clinic

String-O

Vetter

Jan 15

Sun

Mendon Ponds

Winterfest              

Ski-O

Feb 11

Sat

Ski-O

Webster or other

G Michels

Mar 18

Sat

Mapping Workshop

Apr 22

Sat

Fleet Feet

Beginners Event

L Hunt

Apr 30

Sun

Rotary Sunshine

Ice Breaker

May 13 Sat

Powder Mill Park

Classic-O

G Michels

R Cofer

C Palmr

May 21

Sun

Adventure

Jun 3

Sat

Mendon West

Classic-O

L Kohn

R Worner

Jun 10

Sat

ADK Expo at

Mendon Ponds

D Winslow

Jun 17

Sat

Dryer Rd

Foot/Bike-O

L Worner

Jul 12

Wed

RIT

Sprint Festival

R Stevens

R Stevens

Jul 26

Wed

Highland Park

Sprint / Score-O

R Cofer

C Palmr

A Schwartz

Aug 10

Thur

Ellison Park

Sprint / Score-O

Date

Location

Course Setter

Meet Director

Greeter

Registrar

(4)

Start/ Finish  & Epunch (3)

Flag Pick-up

Food

Inst.

Clinic

String-O

Vetter

Aug 24

Thur

Durand Park East

Score-O

Sept 9

Sat

Mendon Park East

NOD, Training

Sept 16/17

Sat/Sun

Letchworth Park

A-Meet

R Worner

Oct 7

Sat

Oatka Park

Classic

Oct 21

Sat

Webster/Whiting

Classic

D Hall

A Schwartz

Nov 4

Sat

Mendon Park

Trail Race

H Hall

A Schwartz

Nov 11

Sat

Camp Eastman

Night-O

L Kohn

R Worner

Dec 3

Sun

Mendon West

Annual Meeting

3rd Sunday in Jan

Mendon Ponds

Winterfest              

Ski-O

Feb

Ski-O


Meet Director                                                        

Course Setter

  1. Design courses using USOF and local guidelines with color course designations including a fail-proof white (beginner) course.

        Course Setting Software Purple Pen http://purplepen.golde.org/ (freeware)

  1. Assign control numbers to flags.
  2. Make up "clue sheets" using English only for white, English & symbols for yellow, and symbols only for orange and advanced (include on map if possible).
  3. Streamer and identify control locations.
  4. Have course vetted by appropriate person.
  5. Pre-print maps, contact Linda Kohn or Dick Detwiler at least one week ahead of event.
  6. Send a brief description of available courses to Meet Director and/or Webmaster.
  7. Send course xml file and background map image for routegadget and Epunch event setup to Tyler Borden
  8. Write "course setter notes" if needed and post at event.
  9. Set out control flags with e-punch boxes.
  10. Make up master maps to facilitate flag pick-up.
  11. If possible, help out during the meet where needed.

        ( Control #’s 101-141  :::  Meet Cell: 585-353-5813 )

Greeter

  1. Greet people as they arrive, especially newcomers.
  2. Discuss procedures, hand out waivers with clipboards and recommend clinic and course.

Registration (two - four people)

  1. Check all participants' waivers for signatures, including pre-registration sheet.
  2. Assign SI-card number to each person/team if not pre-registered.
  3. Direct to E-Punch area with waiver sheet if not pre-registered.
  4. Take money, give bag, and proper map with clue sheet (or direct to start area to pick up map).
  5. Remind participants that before going out on course, they must clear, check and report to "start" and to "finish" regardless of completion.
  6. Sign up new members, sell permanent maps, whistles, etc. and loan compasses if needed.

Start/finish (two people)

  1. Record names and numbers, assign and record start times if needed.
  2. Stress that they must report back to "finish".
  3. At Finish, direct to download area for race time.
  4. Post race times, if needed.
  5. Assure Meet Director that all persons have returned to finish area.

Epunch (two - three people)

  1. The software used for ROC events is called Ór. It can be downloaded here http://www.orienteering.ie/or-home (freeware) and be experimented with on your own computer if you would like to get familiar with the interface.
  2. Enter information from the entry forms in the the fields in Ór and record entry number from computer on the entry form.
  3. Monitor download of competitor after they finish course and troubleshoot any issues with the results.
  4. Collect rental SI-cards after download.
  5. Account for people still out on courses near the end of the meet and when the courses may be taken down by the flag pickup team.

Results are e-mailed and waivers are not taken by epunch

  1. E-Mail results to Bob Bundy or the D&C.Give date and place of meet and be sure to include each name (individual or team member). These results should be reported the day of the event in order to be published.
  2. For ribbon mailing inform Don Winslow (reroteacher@rochester.rr.com ) of 1st 3 places in each group.
  3. Return waivers to Mike Meynadasy or any Board member when convenient (for insurance purposes). IF ANY MEMBERSHIP FORMS ARE MIXED IN WITH WAIVERS, MAIL THESE TO Carol Moran, 40 Erie Crescent, Fairport 14450.

Flag pickup

  1. Get assignments from Meet Director or Course Setter.
  2. Pick up flags and Velcro numbers & return to Meet Director. Note those that need repair.
  3. Remove all streamers.

Food

  1. Provide and set up snacks, drinks, and garbage bag(s). Food to include fruit, cookies, pretzels, etc.
  2. Pick up area and dispose of garbage after the meet is over.
  3. Submit receipts for reimbursement from money box.

String O

  1. Design and put out simple streamer course.
  2. Record all starters and finishers.
  3. Upon completion, hand out "Little Troll" stickers and/or cards.
  4. Wind up streamer tape at the end of the meet.

      5.   Note items in short supply.  Return spool, box, and sign to Meet Director