Table of Contents
Book “C” = Activity Bus/Coaches Handbook
Book “D” = Driver Handbook
Book “S” = Student Handbook
Chapter - Title
Section
Book
Sub-Group
10 - Duties and Responsibilities
10.01 C-D Public Relations
10.02 D Operations
10.03 D Orientation
10.04 D Bus Drivers, Substitute Bus Drivers and Monitors
10.05 C-D Bus Drivers Seat Belts
10.06 C-D Cellular Phones
10.07 C-D School Bus Idling Procedures (6306-R)
10.08 C-D License/DOT Physicals
10.09 C-D Bus Training
10.10 C-D Cancellation of School Bus Certification
10.11 Transportation Duties of Principals
10.12 C-D Principals Duties and The Bus Driver
10.13 D Duties of a Transportation Safety Assistant (TSA) or Monitor
10.14 C-D Non-Negotiable Rules and Regulations
10.15 D Duty to Drive a School Bus and Exemption (6316/7406)
10.16 C-D DMV Drivers Training
11 - Standard Operating Procedures
11.01 C-D Hiring Procedures
11.02 C-D Exit Interview
11.03 C-D-S Smoke-Free School Facility
11.04 C-D Pre-Trip and Post Trip
11.04-a C-D Pre-Trip and Post Trip Inspection - What to look for
12 - Record Keeping
12.01 D Records
12.02 C-D Change of Address/Phone Number
12.03 D Timesheets
12.04 D Overtime
12.05 D Evaluations
13 - Safety and Emergency Procedures
13.01 C-D Accidents
13.01-a Responsibilities of Principals or School Administrators
13.01-b Responsibilities of Transportation Director or Transportation Personnel
13.02 C-D Emergency Evacuation Procedures
13.03 C-D Training
13.04 C-D Safety Procedures Driving Guide
13.05 C-D School Parking Lot
13.06 C-D Emergency Vehicles
13.07 C-D Continuous Use of 4-Way flashers
13.08 C-D Accidents Involving Animals
13.09 C-D Inclement Weather Procedures
13.10 C-D Tornado Preparedness
13.11 C-D High Water
14 - Sanitation, Maintenance and repair
14.01 C-D Care and Protection of the Bus
14.02 C-D Drivers Abuse of Bus
14.03 C-D Breakdowns
14.04 D Replacement Buses During Repair
15 - Vandalism
15.01 C-D Trespassing on or Damage to School Bus
15.02 C-D-S Reporting Vandalism to a School Bus
15.03 C-D Parking the School Bus
16 - Discipline
16.01 C-D-S Bus Driver Conduct and Discipline
16.02 S Student Management
16.03 D Addressing Discipline Issues
16.04 S Passenger Rules and Regulations
16.05 D Bus Drivers Guidelines for Effective Referral Use
16.06 D Discipline Do’s and Don’t
16.07 D-S Discipline Consequences
16.08 D Positive Behavior Control Methods
17 - Routing
17.01 D Routes
17.02 D-S Routes and Bus Stops Procedures
17.03 D-S Change of Route Request
17.04 D-S Alternate Stop Request
17.05 D Route Swapping
17.06 D Route Updates
18 - Passengers/Students
18.01 C-D Bus Passenger Confidentiality
18.02 C-D Special Rules for Bus Drivers With Children Who are Enrolled in ECPS
18.03 D Seat Assignments
18.04 D Pick-Up and Drop-Off
18.05 C-D-S School Bus Horn Use
18.06 D Video Surveillance of Drivers and Passengers
18.07 Global Positioning System
19 - Extracurricular Trips
19.01 C Travel Tracker
19.02 C Activity Bus Cleaning/ Late Return
19.03 C Chaperones on Activity Buses
19.04 Invoice Procedures
19.05 Activity Bus Refund Rate
20 - Drug and Alcohol Testing
20.01 C-D Substance Abuse Screening Program
20.02 C-D Question and Answers Information for ECPS Drug and Alcohol Testing Program
Appendix A
TDE-BE
Appendix B
G.S. 20-217
Appendix C
TD-28D Bus Driver Sign-In Sheet
Appendix D
TDE-DS Accident-Drivers Statement
Appendix E
TDE-HP Report of Violation of School Bus Law (Highway Patrol)
Appendix F
TDE-RH Route Hazard Observation Report
Appendix G
TDE-RU Route Update
Appendix H
Student Health Concerns/Emergencies
Appendix I
TDE-DI Bus Driver Information
Appendix J
Evacuation Procedures
Appendix K
Keypad instructions for drivers
Appendix L
Evaluation Form
Appendix M
TDE-CP Cell Phone Agreement
Appendix N
TDE-SI Student Information
Appendix O
TDE-SC Seating Chart
Appendix P
TDE-TR Temporary Bus Rider Form
Appendix Q
TDE-TM Time/Mileage Calculation
Appendix R
TDE-DD Drivers Data
Appendix S
TDE-IN Important Numbers
Appendix T
Payroll Calendar Pay Dates for 2018-2019
Appendix U
Appendix V
Vision, Mission and Goals
Vision:
Edgecombe County Public Schools: Focused, Connected and Ready
Mission:
The Edgecombe County Public Schools Community will collaborate to graduate all students ready to achieve success in a rapidly changing world.
Goals:
Edgecombe County Public Schools will produce globally competitive students
Edgecombe County Public Schools will be led by 21st Century professionals
Edgecombe County Public Schools students will be healthy and responsible.
Leadership will guide innovations in Edgecombe County Public Schools
Edgecombe County Public Schools will be governed and supported by 21st Century Systems
Forward
Transporting students to and from school is a necessary part of a sound education program. This handbook has been prepared to provide present and prospective drivers with information regarding the laws, rules and guidelines which will aid you to safely operate a school bus. This book is not intended to take the place of any State or Federal motor vehicle laws or other official publications.
Before you get behind the wheel of a school bus, you need to understand your role as a bus driver and your responsibilities to your passengers, your school, your community and your fellow co-workers. Driving a school bus involves much more than merely driving a vehicle on the highways. The school bus driver must also be responsible for the safety and welfare of children, must be a teacher by example, promote good public relations, and understand how to properly use and care for a school bus, a complex and expensive piece of equipment. Because we are responsible for transporting so many young people, we must always strive for perfection. Your success as a school bus driver depends largely on your knowledge, attitude, good driving habits and caution behind the wheel. Those who master the special knowledge and skills required to drive a school bus earn the respect of students, parents, school officials, and the public. As professionals, you enjoy a position of being some of the safest, most knowledgeable and considerate drivers on our streets and highways. This manual is to assist you in safely, efficiently and effectively operating a school bus. For this to happen, a competent school bus driver is a necessity.
You are the first visible representation for each school in the morning. You are an essential part of a team who provides safe and pleasant transportation for the students in our care. We are confident that your professionalism will have a positive influence on our students and our school system.
THANK YOU for all you do for the students of Edgecombe County Public Schools.
Most Often Asked Questions
D-S
Q. Can children not enrolled in school ride a yellow school bus or white activity bus?
No, children cannot ride on a school bus or activity bus if they are not enrolled in ECPS. G.S. 115-c-239
Q. Can yellow school buses go out of state?
No, yellow school buses cannot go out of state.
Q. Can a white activity bus go out of state?
No, white activity buses can not travel out of state. Any out of state travel must utilize an approved Charter bus service.
Q. What if a seat gets ripped or holes in it?
Driver should report to Assistant Principal, write it on the TD-28 sign in sheet. Investigate and see whom is responsible for the damage so that the parents/guardian can be billed for this.
Q. Who is eligible for student transportation?
Transportation guidelines are regulated by State General Statutes and Board of Education policies. Transportation is provided from designated bus stop to assigned school and back to designated stop. Transportation is not provided for any students living out of district that have received a transfer.
Q. What is expected from my child in regards to conduct on School Buses?
Appropriate student behavior on school buses is essential to safe operation of the school bus. The slightest distraction to the driver may have significant student safety consequences. Riding the school bus is a privilege. This privilege may be temporarily denied or permanently revoked if misconduct jeopardizes the safe operation of the school bus. Proper behavior by students at bus stops and on the school bus translates to safe transportation.
Q. Are there restrictions with going to other stops than the one assigned in meeting the bus?
Parents are not permitted to follow the bus to another stop and let their children get on. The driver can’t see behind the bus. If a parent let their child run up behind the bus from the car and bus starts to pull away an accident can occur. bus drivers know how many students are at each stop and count for those assigned.
Q. What is the procedure and rules for requesting alternate bus transportation?
Students are assigned specific buses and bus stops at the beginning of the school year. When special bus transportation arrangements are needed, you must complete a “Transportation Routing Request” form. If a parent waits until the start of school it will take 15 days to process, if approved then the student can start on day 16. The reason for the delay is because regular, and EC take priority before any extra request are considered. The request forms are available in the schools or transportation
offices. Transportation will be only provided from existing bus stops. Emergency situations, such as sudden illnesses or a death in the family, that require extra transportation may be approved by the principal without prior approval from Transportation.
Q. What if I have concerns about bus schedules and services?
The Transportation Department is available for any concerns involving the school bus, be it the schedule, the driver, the bus stop, or the bus itself. Concerns should be forwarded by telephone to the Transportation Department at 252-641-2660. We will make every effort to resolve concerns as quickly as possible. Please avoid confrontations with school bus drivers at the bus stop. Doing so is dangerous and constitutes an act that may be misinterpreted by other persons and other parents. GS14-132.2 prohibits parents or other adults from entering and or holding up a bus while it is in operation.
10.01
C-D
Public Relations
The school bus driver plays a crucial role in the establishment of good public relations. Many people
will never see the inside of our schools; however, most of them will see our school buses many times throughout the school year. School bus driver actions can promote a positive or negative image of our school system. Driver conduct, personal appearance, and the appearance of a bus leaves an impression on parents, motorists, and the general public. This should always be a positive impression.
PROMOTING GOOD PUBLIC RELATIONS
Always be exceptionally considerate and courteous when driving a school bus. Motorists will usually have positive responses when they feel the school bus driver is courteous and responsible. Defensive driving is the safest driving. Defensive driving always yields to every potential situation in highway courtesy. Knowing the parents of your bus passengers is good public relations. Appropriate interest displayed by the bus driver will create respect for the driver and will make the job more enjoyable and successful.
CUSTOMER SERVICE AND THE PROFESSIONAL DRIVER
Q. WHAT IS CUSTOMER SERVICE?
Customer service is meeting and exceeding the needs of our Customers.
Q. WHO ARE OUR CUSTOMERS?
Students, parents, school staff members, and other motorists.
PRINCIPLES OF CUSTOMER SERVICE
The ability to effectively listen to the other person is the first step to developing good customer service. Smiling is a great start to customer service. Having contact each day with a student, parent, teacher, or administrator is an opportunity to make a good impression. When a student is talking to you, you are representing Edgecombe County Public Schools. Bus driver attitude is everything! Bus drivers have an effect on how a student’s day begins and ends. Customer service is not a luxury but a necessity in today’s world. Good service is simply good communications. Promoting and managing with a positive attitude and behavior is a professional way to maintain good customer service.
Adopted: July 1, 2014
10.02
D
Operation
Passenger stops shall be made only at locations designated on the TIMS route description. Stop at all designated passenger stops, even if the student is not present. Admit and discharge students only at officially established bus stop locations. If the student delays the bus repeatedly the driver should contact the school administrator.
- All passengers should be safely seated before the driver moves the bus and the driver should maintain control of opening and closing the door.
- Observe the posted speed limit and never operate a school bus above forty-five mph. Reduce speed for safety at intersections, in unfavorable road conditions and unfavorable weather conditions.
- Maintain a safe following distance. Keep a following distance of at least 300 feet behind another school bus. Keep a following distance of at least 100 feet behind regular passenger vehicles
- Never go around or pass another school bus unless it is parked or broken down.
- Run with the daytime running lights on to improve visibility and to reduce collisions with passenger vehicles.
- Turn the bus around only in designated turnarounds. If it is necessary to turn the bus around at a side road to the driver's right, drive by road intersection, back into the side road and drive out. If the side road is on the driver's left, drive into the side road and back out, making sure the road is clear in the rear. Always keep the bus on the right-hand lane in either instance. Use a monitor.
- Never leave the bus before the engine is switched off, the parking brake is set and the key is removed from the ignition. Air pressure also must be released until parking brake button pops out or pressure is below 35 PSI.
- Never leave the scene of a school bus accident until instructed by law enforcement or school personnel.
- Stop at all railroad crossings per G.S. Ch. 20-142.3. Follow established procedure and comply with federal and state laws at railroad crossings.
- Do not place any items in the driver area or on the dash that may obstruct the view, distract, or hinder the ability to operate the school bus. Students can only bring items on the bus that fits in their personal space.
- Use caution in parking the school bus. To avoid the possibility of an accident, avoid backing the bus whenever possible.
- Do not eat or drink food items while operating the school bus.
- Keep walkways clear of obstructions and objects that hinder access to the entrance or emergency door.
- Report all mechanical defects and student count on the TD-28D (Appendix C) Bus Drivers Sign-In Sheet and turn into your school administrator or designee each morning. Never drive the bus when there are problems with the brakes, stop lights, unusual engine noises, any warning dashboard lights or other systems essential for safety.
- Always stop for yield signs, check traffic and proceed when it is safe.
Adopted: July 1, 2013
Revised: July 1, 2018
10.03
D
Orientation
Each year ECPS will hold a Bus Driver orientation. This meeting will normally transpire on the last weekday before school starts. Any variation from this set day will be announced ahead of time. This meeting will consist of vital information that is needed for a safe and efficient school year as well as the time to pick up your assigned School Bus for the year.
All School Bus drivers that are assigned to a daily bus route by a school administrator are required to attend. It is recommended that Substitute Bus drivers attend but are NOT required. All Attendees (required and recommended) that properly sign in will be paid at a rate of $12.00 per hour for a total of 4 hours.
Adopted: July 1, 2013
Revised: July 1, 2018
10.04
D
Bus Drivers, Substitute Bus Drivers and Monitors
It is clearly understood that there are times when a substitute bus driver is needed and one will be provided for you if a real need exists. As part of the duties and responsibilities of dual employees, obtaining a Commercial Drivers License( CDL) and driving a school bus are required.
EXAMPLES OF REAL NEEDS INCLUDE: Personal sickness, sickness of child or close relative, death in the family, etc. We request as much notice as possible, so a substitute for your bus can be made.
EXAMPLES OF UNACCEPTABLE REASONS INCLUDE: Doctor’s appointments, job interviews, just wanting the day off, or other items(these can be scheduled around your job).
You should remember that driving a bus is just like any other job .You are expected to be present unless you have notified someone (Principal or designee) of your absence.
IF YOU WAKE UP SICK IN THE MORNING: Call your principal or designee as early as possible. This call should be made prior to when your route should have started. Unless he/she hears from you, it is expected that you are running on time.
IF YOU GET SICK DURING THE DAY: Call your principal or designee and let him/her know. The sooner you notify him/her, the better.
In case a substitute is ever needed, it is important that you keep an UPDATED copy of the route description on your bus. The route description will be located in the bus notebook. Also, select a responsible child that will help the substitute. For the mornings, this child should be one of the first ones that will get on. Make sure you let this child know what is expected from him/her and that the student’s name is located on the directions as well.
Licensed bus drivers assigned to one campus may be required to drive for another school on an as needed basis.
Adopted: July 1, 2014
10.05
C-D
Bus Driver Seat Belts
The use of seat belts by school bus drivers while operating a school bus is mandatory by state law. Seat belts will be worn properly at all times while operating the bus. Properly means they will be fastened and pulled snug not left hanging loosely over the lap. General Statute 20- 235,2A
Adopted: July 1, 2014
10.06
C-D
Cellular Phones
It is our policy that every driver should have in their possession a cellular phone for use in emergencies. The driver must provide their cell phone number on the contract TDE-CP (Appendix M). This can be either a personal phone or a school system assigned phone. The employee to whom the school system provided phone is issued is financially responsible for its use or loss.
The bus driver is NOT to use a cellular phone while the bus is in operation (North Carolina bill HB 183). The bus must be out of the flow of traffic, unless in a breakdown or emergency, and the parking brake set before the phone is to be used by the bus driver.
There is a ZERO TOLERANCE for talking on the cell phone while driving a school bus or activity bus. “Disciplinary actions up to and including dismissal and referral to law enforcement.”
Cell phones can be Personal or school issues but current telephone numbers must be updated at all times.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2018
10.07
C-D
School Bus Idling Procedures (6306-R)
The following procedures are established to eliminate unnecessary idling of school buses:
A. IDLING TIMES
1. Buses should not idle longer than five minutes.
2. The following are considered extraordinary circumstances or circumstances beyond the
driver’s control for which an exception may be made to the five-minute idling rule.
a. The bus is waiting in traffic.
b. The bus is loading or unloading students with special needs, as necessary.
c. There is a traffic, safety or emergency situation that necessitates idling.
d. The bus is undergoing maintenance, mechanical inspections or repair.
e. Extreme weather conditions (temperatures of less than 30 degrees Fahrenheit)
are present, and the bus is idling for the purpose of warming the interior of the
bus.
3. To maintain interior warmth during cold weather, buses should be driven to the school as
close to the scheduled pick-up time as possible, then turned off while waiting for students
to load.
B. BUS PARKING ON SCHOOL GROUNDS
1. Buses should not park “nose to tail” when it can be avoided.
2. Buses should not idle while loading or unloading on school grounds or at school related
activities.
3. Buses should not park on school grounds near building air-intake systems, unless
alternative parking locations interfere with traffic, impair student safety or are not
cost-effective.
4. No bus should be running without the driver being within three feet of the bus.
C. SIGNAGE
To the extent practicable, the principal can post “no idling” signs to alert bus drivers and parents to turn off vehicles when waiting or parked. The principal shall ensure that parents in carpool lanes are informed of the school’s “no idling” policy.
Adopted: May 27, 2015
Replaces: Policy 6505-R, School Bus Idling Regulations and Procedures
10.08
C-D
License/DOT Physicals
Bus drivers are required to maintain a current DOT Medical Certificate and NC CDL license with appropriate endorsements and “bus driver certification” to drive a school bus. Driver’s license, DOT medical cards and pocket card MUST be in the drivers possession at all times while operating a bus.
The state DMV medical review process reviews the driver’s total driving eligibility for both the regular Class C license and commercial (CDL) Class B license and bus certification. It may also affect the driver’s ability to hold a regular driver license.
Once the state DMV commercial driver’s license medical review process is begun by the driver, it may be difficult or impossible to stop the medical review process. This can only be done by the driver. There will be timelines that the driver must make sure are met to prevent cancellation of his/her current driver’s license. If there are any costs or medical expenses incurred by the driver in the medical review process, the driver has total financial responsibility. If the time line given by DMV can not be met, an extension is available by contacting DMV. A request for an extension must be made prior to the deadline date.
After the DMV medical review unit makes the decision that the bus driver is eligible to be certified or not eligible to be certified as a school bus driver. The continued employability decision will be made by the Superintendent, Assistant Superintendent for Human Resources Services and the school administrator as outlined in Board of Education policy.
Verification Procedures for Buses:
- Must have a Current Pocket card and CDL Class B w/ Passenger and School Bus Endorsement on Current Driver’s License.
- Must be approved by Transportation Department.
- Must be board approved
Any driver that does not possess the items above cannot drive a bus for Edgecombe County Public Schools until they have the proper paperwork and initial drug test in order.
All licenses look alike, so you must see the current pocket card before you let them operate a school bus.
Transportation Department, in addition to having the right license and pocket card, must approve all bus drivers.
Bus Driver Pre-requisite drug testing:
All potential bus drivers must be drug tested prior to Behind the Wheel training with a DMV trainer. This will be arranged and paid for by ECPS Transportation Department.
Bus Driver CDL Renewal
Renewal of bus drivers CDL license is the responsibility of the school bus driver. The school bus license can be renewed up to six months before the expiration date. Renewal of bus driver CDL license requires the renewal the DOT medical card, renewal of “bus certification” by a bus driver trainer and renewal of driver’s license at DMV office and notification to transportation department for eligibility confirmation.
Reimbursement Initial License
ECPS Transportation Department will reimbursement for the following:
CDL Permit
CDL Class B License
P & S Endorsements
The cost of a Class C license is the responsibility of the candidate.
Eligibility
The employee must have driven a school bus and/or activity bus for ECPS for at least 40 hours or 500 miles within the first year of employment.
Reimbursement procedures
The employee must submit an original receipt from the DMV office and 40 bus driving hours verified by the Transportation Assistant. In order for coaches to be reimbursed they must document their bus mileage on a Mileage Log. The Transportation Assistant will accumulate this information to use as documentation of mileage. Once the 500 miles has been verified, the Transportation Assistant will submit this information to the finance department for payment to the employee. Employee can expect to be reimbursed within 30 days of submission of proper documentation.
Reimbursement Renewal License
ECPS Transportation Department will reimbursement for the following:
CDL Permit
CDL Class B License
P & S Endorsements
The cost of a Class C license is the responsibility of the candidate.
Eligibility for Reimbursement of Renewal
- The person requesting reimbursement must be an employee of ECPS
- The employee must have driven a school bus and/or activity bus for ECPS for at least 40 hours or 500 miles within one year of the renewal date.
Reimbursement Procedures for Renewal
The employee must submit an original receipt from the DMV office and check stub copies documenting the 40 hours driving time to the Transportation Assistant. In order for employees to be reimbursed they must document their bus mileage on a Mileage Log and must be signed by the Principal. The Transportation Department will accumulate this information to use as documentation of mileage. Once the 500 miles has been verified, the Transportation Department will submit this information to the finance department for payment to the employee. Employee can expect to be reimbursed within 30 days of submission of proper documentation.
DOT Physicals
Beginning January 1, 2018 the NC Division of Motor Vehicles School Bus and Traffic Safety will
adhere to North Carolina General Statute 20-37.13(a) Medical Qualifications Standards
Applicable to Commercial Drivers. All commercial driver license holders and applicants for a
Commercial driver license must meet the medical qualifications set forth in 49 C.F.R.391.41 and 383.71 regarding medical certification documentation.
All new and renewing school bus drivers will be required to hold a DOT medical card and be certified Non-Excepted Interstate in SADLS (State Automated Driver’s License System). New drivers will not be trained and renewals will be cancelled (upon expiration date) without the DOT card and correct certification in SADLS. This policy ONLY applies to new and renewing school bus drivers, not a school bus driver transferring from one school/district to another or post certification training (PCT) for school bus drivers.
Therefore, by January 1, 2021 all school bus and activity bus drivers must hold a DOT medical card and be certified Non-Excepted Interstate in SADLS.
DOT physicals for current ECPS bus drivers, coaches, and sub bus drivers will be scheduled, and
paid for, by the ECPS Transportation Department with an approved provider.
New applicants for bus driver training shall obtain a DOT physical with an approved provider
prior to beginning Behind-The-Wheel training with a DMV trainer. ECPS will schedule and reimburse new bus drivers for the actual cost of the DOT physical up to $90.00 with a valid receipt from the physician, provided that the person requesting reimbursement is a new employee of ECPS and must have driven a school bus and/or activity bus for ECPS for at least 40 hours or 500 miles (documented and verified by your supervisor) within one year of the DOT physical. A copy of the DOT physical medical card and receipt should be provided to the ECPS Transportation Department and your local DMV license office as soon as possible after the physical is completed.
Checklist for New Bus Drivers:
Opportunities to Drive for Full Time Employees:
Newly licensed drivers and those renewing their license are encouraged to notify their direct supervisor of their need to drive for reimbursement purposes. Supervisors are allowed to use these full time employees as sub bus drivers, field trip drivers, and athletic event drivers during the 12 month period following a driver’s initial licensure or renewal. This 12 month period allows full time employees to accumulate either 40 hours or 500 miles of driving time to meet the requirement for reimbursement. Full time employees can still be used after this 12 month reimbursement period has expired, but only as a last resort. If a school is using a full time employee on a regular basis, please contact the Transportation Department for prior approval due to budget concerns.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2015
Revised: July 1, 2016
Revised: July 1, 2017
Revised: Nov. 1, 2017
Revised: July 1, 2018
10.09
C-D
Bus Training
School bus driver training consists of three days of classroom training and testing and three days of roadwork training and testing. After the applicant successfully completes the School Bus Driver Training course work and receives a Commercial Driver’s License Class B with the P & S endorsements, the applicant will then be scheduled for a pre-employment drug screening. After completing the drug screening and proper paperwork the applicant will be awarded the School Bus Driver Pocket Card. Upon receipt of this pocket card, the applicant will be legally certified to drive a school or activity bus for Edgecombe County Public Schools. To maintain the pocket card, one must drive at least one time every 6 months to maintain their skills and safety of the bus.If a licensed CDL holder fails to drive within the 6 month time frame, then a local cancellation will be placed upon their license and they will have to retake the Bus Training Class to have them reinstated.
When taking the class the following procedure will take place so that one may receive compensation for their time.
- Custodians and Teacher Assistants not needing a substitute will take professional leave for the class. Teachers assistance needing substitutes (ie. Exceptional Children and Pre-K) will have their substitutes covered by their departments. All other classified employees deemed necessary to have a commercial driver’s license will need a prior approval form from their principal requesting a funding source.
- Child Nutrition will be paid through a given budget code provided by Transportation at that time and will clock in and out at the Transportation Department using job assignment, “Bus Training”.
- Certified Staff and Athletic Coaches that are deemed necessary to have a commercial driver's license will have to have a prior approval form from their principal. NOTE: Schools will cover substitute cost.
Adopted: July 1, 2014
Revised: July 1, 2016
10.10
C-D
Cancellation of School Bus Certification
The Department of Motor Vehicles (DMV) shall have the authority to cancel any school bus driver’s pocket card of any school bus driver for the following reasons:
- Any suspension, revocation, or cancellation of driving privileges
- Conviction of passing a stopped school bus.
- Two convictions of a moving violation within a period of 12 months.
- Conviction of hit and run.
- Conviction of a moving vehicle violation in connection with an accident.
- Conviction of speeding in excess of 15 mph of the posted limit.
- Failure to pass a criminal background check conducted by ECPS.
- Any offenses defined unsafe and unacceptable for continued driving.
- Failure to drive a bus at least once every 6 month (local policy)
It is the responsibility of school bus drivers to observe/obey/comply with all laws, regulations and policies governing the operation and supervision of school buses. Failure to observe/obey/ comply may result in suspension and/or termination of a school bus driver.
Adopted: July 1, 2014
10.11
Transportation Duties of Principals
- Keep informed of all laws and regulations governing pupil transportation and co-operate fully in executing them.
- Supervise all school buses that serve their school
- Assign teachers or other school employees to assist with the supervision of school transportation.
- Continually promote school transportation safety. It is the principal or designee responsibility to see that all bus drivers and passengers are taught safe riding practices. At least twice each year each pupil transported in a school vehicle should be instructed in safe riding practices and should participate in emergency drills for exiting the bus. School bus drivers are to have safety instructions regularly throughout the school year and the principal or designee are to have regular meetings with all bus drivers during the school year.
- Transport to school only pupils who are officially assigned to the school.
- Should influence and encourage bus drivers to perform their duties to the best of their abilities while driving buses. Principals should see that competent drivers are properly recognized.
Adopted: July 1, 2014
10.12
C-D
Principals Duties and The Bus Driver
- Prior to the opening of schools, principal or designee should assign certified regular drivers for each school bus assigned to their school.
- Principal or designee should require that each bus driver possess a valid operator’s license and an ECPS school bus driver’s pocket card. Principal or designee shall permit no one to drive a bus who does not possess such a license and pocket card.
- Principal or designee shall direct and supervise school bus drivers regarding the drivers’ authority and responsibility for the operation of the bus and must provide the support necessary to enable the drivers to maintain control of the bus operation and the good conduct of passengers who ride the bus. Principal or designee shall make known to the drivers, in detail, the route (including established bus stops), the passengers assigned to the bus, and any other information essential to operating the bus.
- Any driver assigned to drive a school bus shall be subject to the direction of the principal or designee of the school whose students are being transported.
- Principal or designee must meet regularly with bus drivers and devote as much time as necessary to provide training and instruction for them.
- Must give instruction to drivers with individual problems such as road conditions, condition of the bus, bus schedules, bridges, behavior of bus passengers, etc.
- Remind all drivers to use caution, especially during periods of inclement weather.
- Principal or designee shall determine when it is necessary for a substitute driver to drive a bus in place of a regular driver.
- Principals or designee shall arrange for safe, orderly, and systematic movement and parking of the buses on the school ground.
- Supervision shall be provided on the school grounds beginning with the arrival of the first bus in the morning and continuing until the last bus is unloaded and all pupils are safely out of the unloading area. Supervision shall be provided after the close of the school day until all of buses have been dismissed.
- Under no circumstances shall pupils be permitted to eat lunch, play, or remain in the buses or in the bus parking area during the school day.
- Buses should not be moved on the school ground during the school day except when directed by the principal or designee and with the knowledge of the TIMS Manager.
- It shall be unlawful for a principal to require pupils to cross any highway that has been divided into two roadways to board the bus or to reach their destination after leaving the bus.
- Principal or designee shall investigate and handle complaints from parents concerning transportation problems involving students in their school. Complaints received by the Transportation Department will be relayed to the appropriate principal to be handled.
- Develop a close working relationship with the Transportation Director and staff on matters pertaining to the school’s transportation system.
- Compile accurate transportation data requested by the transportation director or staff and make prompt, accurate reports.
- Report promptly to the transportation department any dangerous or impassable road sections in an established bus route.
- After each accident involving a school bus, principal or designee shall make a detailed report.
Principal or designee should help keep the buses in good condition by adopting and administering the following policies:
- Recommending for employment only bus drivers who will drive the bus carefully.
- Requiring each driver to report any defects daily.
- Inspecting buses for vandalism.
- Holding drivers and pupils responsible for cleanliness and care of the bus.
- Investigating, along with the Transportation Director, any acts of vandalism to a bus.
- Pupils should not be permitted at the bus loading areas until it is time for them to board a bus.
- Assignment of pupils to a bus may be changed from time to time by principal or designee as they deem proper for safe and efficient transportation of the pupils.
- No pupil or school employee shall be permitted to ride upon any school bus to which he/she has not been assigned except by the express direction of the school principal.
- Principal or designee should take action with references to any misconduct upon a school bus passengers,or any violation of the instructions of the driver. Students should display proper conduct.
- To the extent possible, the principal or designee will re enforce the “No Idling” policy on buses and all vehicles on school property.
The principal or designee should keep the transportation director and/or transportation assistant fully informed in regards to:
- Infractions of regulations by school bus drivers
- Frequent deviation from time schedule
- Complaints from parents regarding a driver if they have not been resolved
- Discharge or suspension of driver
- Damage to bus equipment by driver or students
- Removal from driving duties, change in drivers or on medical leave
- Any other problems as they relate to transportation
Adopted: July 1, 2014
10.13
D
Duties of a Transportation Safety Assistant (TSA) or Monitor
The law provides that the principal may,at his/her discretion, appoint a bus monitor to assist the bus driver.
Monitors are not permitted to act independently of the driver. In brief, the monitor should know that the driver is responsible for the safety of the passengers and bus and that his/her role is to help the driver. The driver alone is legally responsible for the operation of the bus and the safety of the passengers.
The duties of the school bus monitor or TSA should be able to:
1. Assist students with loading/unloading the school bus.
2. See that all passengers are aboard and seated before the bus leaves the designated stop or school
grounds.
3. See that all persons are out of the path and clear of the bus before the bus is moved.
4. Assist the driver in backing the bus safely.
5. Caution passengers to remain seated while the bus is in motion.
6. Keep the aisle leading to the entrance and emergency door free from books, lunch boxes, and
other objects. Secure students’ personal equipment.
7. Caution passengers to keep hands, head, and body inside the bus. Monitor behaviors and
implement students’ individual behavior plans as developed by school staff.
8. Report to the driver any violation of the rules and regulations by any passenger on the bus.
9. Know what to do regarding the well-being of passengers in the event of an accident. Notify the
bus driver immediately if there are accidents.Assist in evacuating students during an emergency
or evacuation drill.
10. Administer emergency first-aid to students with medical problems such as seizures, asthma, cuts,
etc..(See Appendix H).
11. Know who is assigned to the bus and maintain an awareness of the special needs of each student
and maintain confidentiality of student’s information.
12. Communicate appropriate information and establish a positive relationship with students, parents,
teachers, and administrators.
13. Know the procedures of all operational devices used on vehicle and understand how the bus ride
impacts students with special needs.
14. Restrain students in Child Safety Restraint System as required by the IEP/504 Plan.
15. Secure all wheeled mobility devices.
16. Restrain students in wheelchairs with approved lap/shoulder belt occupant restraint system.
17. Attend all required training.
Adopted: July 1, 2014
10.14
C-D
Non-Negotiable Rules and Regulations
Non-Negotiable For School and Activity Bus Drivers
School Bus Driver Certificate May be Suspended, Revoked, or Cancelled for the following:
- If you pass by a passenger stop, and back up to pick up or discharge students
- If you fail to report any collision regardless of injury, death, or property damage. Leaving the scene of an accident.
- If you fail to stop at all railroad crossings in accordance with (GS 20-142.3) requirement of all School buses (and School Activity buses) must stop at ALL railroad crossings.
- If driver fails to walk the aisle to check the interior for any damage or items left on the bus and to check for passengers (after each trip)
- If you violate the Edgecombe County Public Schools and NC policies on cell phone usage, when operating a school or activity bus. (GS-20-137.4)
- All drivers are required to follow Edgecombe County Public Schools, NC Department of Transportation-Division of Motor Vehicles School Bus & Traffic Safety Policies. NC General Statutes (GS) 20-37.12(a): 20-31.16 (a) (b) © and 20-218 (a)
- Edgecombe County Public School’s Bus Drivers will treat all students with respect and provide them with safe transportation to school, home and all activities.
- Operating a school bus while under the influence of alcohol and /or controlled illegal substance.
Temporarily Removal of a Driver
In addition to the Department of Motor Vehicles, the school principal and the transportation director, jointly, have the authority to temporarily remove a bus driver from driving duties in any of the following instances. This removal from driving duties shall be without pay until an investigation concludes that circumstances call for the return of the driver to bus duties or a referral to Human Resources for disciplinary action.
- Infraction of bus driver regulations (ex. failure to use passenger lights/stop sign)Failure to stop at a stop sign or traffic signal
- Disorderly conduct
- If his/her certification has expired or has been revoked
- Lack of interest in the safety of the passengers and in driving the bus
- Tampering with road speed control mechanism or gas tank
- Malicious damage done to the bus
- Passing another school bus
- Racing with another bus on any street, racing against time
- Allowing another person to drive without permission from the principal or transportation department.
- Stopping at points not designated by TIMS
- Pushing or pulling any vehicle with school bus or allowing school bus to be pushed or pulled by another vehicle, except with the permission of school bus garage personnel.
- Involvement in a school bus accident chargeable to the driver
- If charged by a traffic officer, removal from driving duties will be in effect until cleared by courts.
- Failure to follow instructions authorized by the Director of Transportation
- Leaving students unattended on the bus
Adopted: July 1, 2014
10.15
D
Duty to Drive a School Bus and Exemption
Board Policy 6316/7406
All teaching assistants, custodians, and food service employees must be licensed and willing to drive a school bus. This duty shall be an essential function of these positions.
Employees not assigned a bus route may, for personal reasons, choose not to drive one time each school year. Otherwise, when asked by the administration to drive, the employee (substitute driver) is expected to drive each and every time he/she is asked. After the substitute has exercised his/her one personal rejection each year, failure to accept an assignment to drive a bus shall result in loss of employment.
Current employees, who have developed a medical condition after their initial employment and their receipt of their bus driver certification, will be subject to a review by the Department of Motor Vehicles Medical Review Board, annually. NOTE: Being medically waived from driving a bus will not ensure continued employment in assigned area (i.e. teacher assistants, custodians and food service employees). Inability to drive a bus may jeopardize continued employment with Edgecombe County Public Schools.
Food service employees who are not assigned as regular drivers may be required to serve as substitute drivers with the understanding that the principal should assure such employees are first able to complete their assigned food service duties if at all possible.
After examining the number of bus drivers and substitute drivers needed in relation to the number of routes required each year, the Superintendent or designee may exempt a certain number of classified employees from the duty to drive a bus, provided such exemptions are consistent with the current needs of the school system to assure a sufficient number of drivers to transport students to and from school.
Employees will be required to apply for exemption annually. If granting the exemption will create a hardship for the school system’s ability to transport students, the Superintendent or designee may deny the exemption request.
Legal References: G.S. 115C-47 (18a), -245; State Board of Education Policies TCP-A-004, TCSH-001 through 006 and TCS-H-010
Cross References: Goals of Student Transportation Services (policy 6300), Safety and Student Transportation (policy 6310), Drivers (policy 6315), Job Descriptions (policy 7400), Extracurricular and Non-instructional Duties (policy 7405)
Adopted: February 8, 2016
10.16
C-D
DMV Drivers Training
Candidates must first attend three (3) days of Classroom training with a DMV trainer. At the conclusion of the classroom training candidates must pass four (4) DMV written tests:
CDL Air Brakes
CDL Passenger
CDL School Bus
CDL General Knowledge
Each candidate will have the opportunity to take the test two (2) times. If they do not pass all four (4) tests after 2 attempts per test, the individual shall not be considered for employment as a Transportation employee (Bus Driver), or if already employed as a classified employee with ECPS (Child Nutrition, Teacher's Assistant, Custodian, etc.), employment shall be terminated for failure to meet the expectation of ECPS Board of Education Policy 6316-7406 Duty to Drive a School Bus and Exemption.
After passing the four (4) DMV written tests, each candidate, that is not already an ECPS employee, will complete the paperwork packet for ECPS Human Resources including a Health Examination Certificate form and return to ECPS Transportation office.
Candidates must also go within 90 calendar days of passing their four (4) DMV written tests to their local DMV office to obtain a Class B CDL Permit with P & S endorsements. As of 07/2018 this permit costs $63.00.
The permit is valid for 180 calendar days and must be held by the candidate for at least 14 calendar days before beginning Behind the Wheel Training with a DMV trainer. This training will be arranged with the assistance of the staff in the ECPS Transportation Department. The candidate will also be sent to the Edgecombe County Health Department for a pre-driving drug screen prior to beginning behind the wheel training. This drug screen will be scheduled and paid for by ECPS. A negative result must be received by ECPS before the candidate may begin Behind the Wheel training with a DMV trainer on an ECPS school bus.
Once these steps are complete Behind the Wheel training will be scheduled and the candidate must complete three (3) days of Behind the Wheel training with a DMV trainer. At the conclusion of the Behind the Wheel training, each candidate will be tested on:
CDL Pre-Trip
CDL Basic Control Skills
CDL Road Test
If they do not pass any portion of the test, they will have the opportunity to retest one more time. If candidate does not pass after two tries, the individual shall not be considered for employment as a Transportation employee (Bus Driver), or if already employed as a classified employee with ECPS (Child Nutrition, Teacher's Assistant, Custodian, etc.), employment shall be terminated for failure to meet the expectation of ECPS Board of Education Policy 6316-7406 Duty to Drive a School Bus and Exemption.
After passing the Behind the Wheel training and testing, each candidate will go to DMV within 90 calendar days to obtain their Class B CDL Driver’s License with P & S endorsement. As of 07/2018 the cost of this license is $84.00.
After proof of driving a ECPS bus for 40 hours or 500 miles, the candidate must provide the original DMV receipts to the ECPS Transportation Department for reimbursement of the following:
CDL Permit
CDL Class B License Minus $24.00 for the cost of a Class “C” License
P & S Endorsements
The cost of a Class C license is the responsibility of the candidate.
Adopted: July 1, 2017
Revised: July 1, 2018
11.01
C-D
Hiring Procedure
Job applicants must fill out and file with the Edgecombe County Public Schools an employment application which may be accessed on the ECPS website (www.ecps.us). Candidacy for employment is based on the following factors:
- Application
- Academic qualifications
- Record of experience, background information, performance including reference
- Personal interview
- Criminal record check
- Eligibility must be at least 18 years old and have a valid NC Driver’s License, with at least 6 months driving experience as a licensed operator of a motor vehicle before employment as a regular or substitute driver.
- If transferring from another state, applicants may need to obtain a driving record from that state
Adopted: July 1, 2014
11.02
C-D
Exit Interview
Each employee who leaves the system is invited and encouraged to meet with a supervisor or administrator of his/her choice to discuss the reasons for leaving and to complete an exit survey. In the interest of improving education, he/she is asked to state any practices or policies which he/her feels are detrimental to the objectives of the system. Statements made by the employee will be treated with the utmost confidentiality.
During the exit interview, one should turn in their Edgecombe County Public School’s Bus Driver Pocket Card. Once you become inactive with ECPS we will not longer be responsible for keeping up with your license.
Adopted: July 1, 2014
11.03
C-D-S
Smoke-Free School Facilities
The Edgecombe County School Board implemented a 100% tobacco free school policy. This policy prohibits all tobacco use by everyone,everywhere on campus, at all times-including school events after regular school hours. All persons, including school district personnel, volunteers, contractors, other persons performing services or activities on behalf of the school district, students, and visitors, are prohibited from using any tobacco products at any time including:
- Any school building, in any school facility, in any school vehicle, on school grounds or on any school property, owned, leased, borrowed or otherwise used by the school district for school purposes.
- Any school-sponsored or school-related activity, including athletic events, on or off school grounds, except for the use of tobacco products for instructional or research purpose.
(Reference: Board of Education Policy Code)
11.04
C-D
Pre-Trip and Post-Trip
Perform a pre- and post- trip safety inspection. All bus drivers are required by CDL regulations to conduct a pre-trip inspection before each operation of a school bus. All bus drivers are required to conduct a post-trip inspection after each trip. Post-trip inspection will detect students or property left on the bus or mechanical problems or vandalism (seat covers, markers, etc.) with the bus. Report promptly any bus defects or mechanical problems such as speed governor does not limit road speed properly to the Transportation Department on the TD-28D (Appendix C) Bus Drivers Sign-In Sheet. Never drive a bus when you suspect mechanical problems or failure. Call the Transportation Department before moving a bus in need of possible repair. In the event the assigned school bus is declared unfit for service, performs pre and post-trip inspections on substitute school bus. All warning buzzers and interior lights must be off before starting a trip. Headlights must be on at all times that the bus is moving. All emergency exits must be checked.
Secure the assigned bus before leaving the vehicle at the conclusion of a run or route. This includes parking the vehicle properly, making a visual inspection of the bus to check for damage and the possibility of remaining passengers and secure all window and doors to protect the interior of the vehicle. Buses should be cleaned post-trip, a cleaning fee of $ 50.00 (also refer to 19.02) will be charged for Activity buses not returned clean.
Adopted: July 1, 2013
Revised: July 1, 2014,
Revised: July 1, 2015
11.04-a
C-D
Pre-Trip and Post-Trip Inspection:
What to look for
Each driver should perform a pre-trip inspection prior to operation of the bus to make sure it is mechanically safe and has not been vandalized. If you are in doubt, call the garage. The following items are of special importance and should be checked carefully:
- BUS OVERVIEW- check the general condition of the bus from the outside. Look for obvious damage and leaning to one side or another. Look under the bus for fresh oil, coolant, grease or fuel leaks.
- FRONT OF BUS -check passenger mirrors, lenses, walking control arm, amber lights and passenger stop lights.. REMEMBER, it is transportation procedure that when the bus is operating the headlights must be on.
- RIGHT SIDE OF BUS- check right side view mirror, passenger door, reflectors, clearance lights, tires and windows.
- UNDER THE BUS-visual check for leaks or objects under the bus.
- REAR OF BUS- check all lights, amber lights, passenger stop lights, including strobe light (if equipped, reflectors, clearance lights and windows.
- LEFT SIDE OF BUS- check left side view mirrors, stop sign, reflectors, clearance lights, tires and windows.
- PASSENGER ENTRY AREA- check entrance door, stairwell, stairwell light, and handrail.
- INSIDE CHECK OF BUS- seats, emergency door and buzzer, emergency window exits (if so equipped), top safety hatches (if so equipped), all gauges, and controls.Check to make sure your fire extinguisher and first aid kit are in place.
- AIR BRAKE SYSTEM CHECKS-make sure the pressure gauge is between 90-120 psi. check for air leaks. In extremely cold weather, it will take longer for the air pressure to build up.
POST TRIP INSPECTION ADDITION
- Bus in neutral
- Set parking brake
- Turn off all electrical switches
- Bleed down air pressure to 30 psi or lower
- Check seats for sleeping students and damage
- Close windows, roof vents and doors
- Sweep, clean and take out trash bag
For shared buses and/or buses with multiple drivers, ALL duties should be performed by EACH DRIVER on a DAILY BASIS.
Adopted: July 1, 2014
Revised: July 1, 2015
12.01
D
Records
School Bus Driver Records and Reports: It is the bus driver’s responsibility to keep written records and make reports to the School Administration regarding the operation of the bus.
The bus driver must make the following reports:
TD-28D (Appendix C) Bus Drivers Sign-In Sheet: Report arrival time, number of students transported and note or request any mechanical repairs needed. Each driver must sign in daily. Indicate no repairs needed with “0” in appropriate column. Also notify school administrator of significant mechanical problems. (See Appendix C)
The TDE-DS (Appendix D) provides the driver with an opportunity to explain how an accident occurred and what actions they took during the accident. Be very specific. (See Appendix D)
The TDE-HP (Appendix E) Bus Stop Arm Violation: Immediately after his/her route, drivers must report to his/her school administrator any instances of vehicles passing the school bus when the stop sign was clearly displayed. (G.S. 20-217 see Appendix B) The driver will be required to provide any information possible, including a vehicle description, the license tag number, and description of the driver of any vehicle that fails to stop before passing the school bus in either direction while the bus is stopped. (See Appendix E)
The TDE-RH (Appendix F) Route Hazard Observation Report: The driver must immediately report to his/her school administrator any hazards that they determine will impact the safety of the driver, passenger or school bus. (See Appendix F)
The TDE-118 TIMS Route Update Descriptions: The driver must regularly update the route description to maintain accuracy. NC State law requires that changes be reported within ten days of occurrence.
- Changes should be noted on the route description printout.
- Current students, designated stops and directions must be accurate.
- Alway rewrite or retype the route description using Appendix G
Adopted: July 1, 2013
Revised: July 1, 2014
12.02
C-D
Change of Address/Phone Number
Should you change your telephone number, or have your phone disconnected or change your home address, you should notify the Transportation Office and Principal or designee immediately.
Adopted: July 1, 2014
12.03
D
Timesheets
The Transportation Department will establish the time required for each bus route and certify this time using TIMS (Transportation Information Management System). Hourly minimum and maximum rates of pay will be based upon a salary schedule developed/recommended by DPI and approved by the Edgecombe County Board of Education. The Transportation Department will use this certified time and hourly rate of pay to contract with the driver for each route operated. Per the Fair Labor Standards Act, drivers will be paid for the actual time worked and documented on his/her individual timesheets at his/ her designated hourly rate of pay. Unauthorized timesheet variances will result in driver disciplinary action. Ten minutes each day is required to clean each bus (5 minutes in morning and 5 minutes in evening). Bus routes will be audited randomly throughout out the year and drivers will be held accountable for the audited times. Failure to accurately fill out the timesheet is grounds for dismissal.
Clocking In/Out using Keypad on the Bus
Turn the power on to your bus. You do not have to fully crank the bus. Press EMP button. | |
When the red light under “A”, and the light above ID is on,enter your employee number (the same employee number that you use in ISIS Timekeeper) then press enter. | |
The light comes on above “Job” button. Regular route driver, press 1 Bus monitor, press 2 Bus sub, press 3 Tutoring driver, press 4 Summer School driver, press 5 Teacher Assistant, press 6 Press Enter | |
The light comes on above “RTE” button. Enter your bus number. Press Enter. | |
After entering your route number, your personal ID will appear on the screen again. Hit the RTE button until either your JOB number or RTE number is on the screen. Do not ride with you employee ID on the screen for everyone to see! | |
After route is finished Press “Job”, enter 0, and press enter. Your screen should look like this! |
This time will be exported to the LINQ timekeeper system on Thursday of each week. A paper timesheet will be printed by your bookkeeper at the end of each pay period for you to sign. (See Appendix T for payroll calendar pay dates)
Substitute Drivers also need to keep a paper timesheet of their time for each school and turn in at the end of each pay period.
Adopted: July 1, 2013
Revised: July 1, 2016
Revised: July 1, 2018
12.04
D
Overtime
Every effort will be made not to exceed a 40-hour workweek for non-certified personnel; however, overtime will be allowed when it is prudent and the most feasible action to take. Overtime will need approval by Principal and Transportation Director.
In the category of cafeteria employees, the cafeteria manager and one other cafeteria employee selected by the manager are exempt because of the necessity of the presence of at least two people for the preparation of the breakfast program.
Employees will not be held captive. No full-time employees will be taken off the clock except for special arrangements. Example: A custodian that performs some duties during the school day and some duties at night.
Adopted: July 1, 2014
12.05
D
Evaluations
Bus drivers are evaluated semi-annually on his/her performance of the current school year. Evaluations are completed by May 31st of each year by the Principals of each school or the designee.The evaluations are based on the essential functions stated in the job descriptions. The employee performance is evaluated and assigned a rating based on the criteria stated on the evaluation sheet. See Appendix L.
Adopted: July 1, 2013
13.01
C-D
Accidents
“Accident” is defined as any occurrence, motor vehicle or otherwise, involving an injury, death, or property damage of any type. In the event of a school bus accident, the driver must be prepared to provide the following information:
- Bus number and Driver’s Name
- Exact location of bus, including road name and house number
- Nature of accident, any known injuries and damages to bus
- Telephone number from which you are calling
- Additional information as needed
Remain in charge of all students aboard the bus at the time of an accident, determining the existence and extent of any injuries and maintaining the safety of all passengers unless there is a danger to remain on the bus. Students then should be moved to a safe and secure location.
Incidents that only involve minor property damage such as a mailbox, basketball goals, etc., the driver should call the transportation department immediately for guidance. Failure to notify shall result in disciplinary action.
The following is a list of responsibilities of key personnel in the event there is a school bus accident involving student injuries:
- Contact Emergency Services (911) for assistance
- Contact the Transportation Department at (252)641-2660
- Contact the School Principal
- Unless people are in danger, do not move the bus.
- Attend to student safety FIRST.
- Obtain a seating chart as soon as possible.
- Do not leave the accident scene until instructed by law enforcement or school administration.
- Do not allow students to leave the scene. The Highway Patrol or person in charge of the scene can dismiss students. Inform parents that students must be dismissed by law enforcement officer or person in charge of scene.
- Only discuss the accident with Police, School Administrators and Transportation personnel. Refer media questions to the Superintendent’s office at (252) 641-2600
- Complete TDE-DS (Appendix D) Driver Statement as soon as possible.
- Bus driver SHOULD NOT talk with the press or insurance adjusters. Drivers are ONLY required to talk with law enforcement officers, school system personnel and representatives of the Attorney General’s office. Bus driver should be very specific with written Driver Statement TDE-DS (Appendix D).
Adopted: July 1, 2013
13.01-a
Responsibilities of Principal or School Administrator
- Brief driver and students as to their responsibilities in an accident.
- Inform parents that students must be dismissed by law enforcement officer or person in charge
of scene.
- Provide student data (name, address, demographics) to investigating officer.
- Have school personnel available to contact parents.
- Accompany students and parents to hospital for assistance, if needed.
- Coordinate for substitute drivers for route as needed.
Adopted: July 1, 2013
13.01-b
Responsibilities of the Transportation Director or Transportation Personnel
- Notify Superintendent’s office and confirm notification of school and law enforcement.
- Coordinate activities of employees with law enforcement on the scene.
- Order wrecker service and replacement bus to transport students, if needed.
- Arrange for post-accident CDL testing for bus driver, as needed.
- Coordinate submission of Torts Claims through adjuster and assist parents with claims, as needed.
- Ensure completion of TDE-DS (Appendix D) Bus Accident Report and submission to Transportation Director via instructions.
Adopted: July 1, 2013
13.02
C-D
Emergency Evacuation Procedures
There are times when bus evacuation should take place. Examples are as follows:
- When the bus is on fire or there is a threat of fire.
- Bus has turned over.
- When the bus is stopped in an unsafe place.
- When bus is stalled on railroad tracks.
- Whenever students will be safer “off” than “on” the bus.
In each instance, use the appropriate exit doors and move all students to a safe location upon evacuation. Then contact 911. Always report to the school administrator and the Transportation Director that you have had to evacuate your school bus and explain the situation in writing.
Bus drivers are to practice school bus evacuation drills at least twice a year;
Instruction in school bus safety shall be provided to all children during the first five days of school and during the second semester of the school year.
KNOW WHEN TO EVACUATE AND WHAT PROCEDURES TO FOLLOW
If you are involved in an accident, your first and primary responsibility is the safety and
emotional well being of the students. The driver must quickly evaluate any emergency
situation and determine the immediate steps to be taken. In some instances, it may be best to
keep passengers on the bus. It’s almost impossible to predict the exact sequence of events
immediately following a traffic accident; therefore, it would be almost impossible to predict
the exact sequence of procedures to follow at every accident. Each driver is instructed to
have a Bus Evacuation Plan (see appendix J ). The emergency door should be used only in an emergency.
Pupils should usually be kept on the bus during an emergency. However, there are some
situations when it would be safer to evacuate the bus.
1. REMAIN CALM. If the bus driver remains calm, his/her actions will reassure the
students.
2. Park the bus as close to the shoulder of the road as possible.
a. Turn hazard lights on.
b. Set the parking brake.
c. Call for assistance. The driver must give complete information regarding bus
number, exact location, and identify the nature of the emergency.
d. Turn engine off.
3. Stand facing the rear of the bus.
4. Reassure Students. Use calm voices.
5. Give the command: “Remain seated; prepare to evacuate.”
6. Turn toward the front of the bus.
7. Move backwards to the first occupied seats.
8. Starting with either the left or the right seat
a. Touch the shoulder of the person nearest to the aisle to indicate that the
passengers in that seat are to move off.
b. Keep the passengers in the opposite seat seated by holding the hand, palm out
in a restraining gesture, until aisle is clear.
c. Move out the passengers in the opposite seat, using the same signal.
9. Move backwards up the aisle, repeating this procedure at each seat until the bus is
empty.
10. The driver will instruct the students to move at least 100 feet away from the side of
the school bus; however, the students should not cross the roadway unless absolutely
necessary.
11. In any accident/incident situation that involves possible injury to students or other
bus-riding passengers, law enforcement, emergency medical personnel, or the
Transportation Office will determine if, when, and where passengers will be taken for
medical assistance. This decision will not be the responsibility of the driver.
Adopted: July 1, 2014
13.03
C-D
Training
School Bus Safety Training for Students
The State Board of Education Policy TCS-H-006 requires school bus safety training of all students:
LEAs shall provide instruction in school bus safety to all children during the first five days of school and during the second semester of the school year. The LEAs shall include the instruction basic skills and knowledge vital to safety in school bus transportation. All students must participate in the bus evacuation safety trainings, not just “daily bus riders”.
The requirement is for all students; therefore, teachers must conduct some of the instruction. A useful youtube link is https://youtu.be/inPjxI9itok However, bus drivers need to provide instructional training on certain safety practices for all students assigned to ride school and activity buses. The minimum number of such instructional sessions is two per year or one per semester.
Passenger Information on Evacuation Procedures: School bus evacuation training for all students need to be practiced at least twice a year or once per semester. The practice drill needs to be coordinated with the school administrator. Instructions and other information are available through the Transportation Department
Since all students do not regularly ride a school bus the same “how to” instructions shall be given before all field trips.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2015
Revised: July 1, 2017
13.04
C-D
Safety Procedures Driving Guide
Post-Trip Parking:
- Select neutral, set Parking Brake
- Turn off all electrical switches
- Bleed down air pressure to 30 psi or lower
- Check seats for sleeping students and damage
- Close windows, roof vents, and the door
Speed Limits:
- Drive at a speed that is safe for conditions
- School bus 45 mph
- Activity bus 55 mph
- School grounds 10 mph
Bridges and Overpasses:
- Observe all posted signs (weight limits & height clearance)
- Avoid all tunnels
Changing Lanes:
- Check traffic front and rear
- Engage turn signal 300 feet in advance
- Check mirrors and blind spots
- Move over slowly and cancel signal
Turns:
- Check traffic front and rear
- Engage signal 300 feet before turn
- Slow to 10 mph at least 50 feet before turn
- Check traffic (front, rear, and sides
- Check clearance while turning, finish turn, and cancel signal
Backing:
(Forward turn~ right side, left~side road)
- Check traffic
- Engage hazard lights (4-way flashers)
- Communicate with monitor and blow horn
- Back slowly with no acceleration
- Continue to check traffic and with monitor
Railroad Crossings:
- Check traffic and turn on hazard light 300 feet before crossing
- Stop at least 15 feet but not more than 50 feet from the tracks (stop behind the stop line)
- Turn off any accessories that prevent good hearing
- Open window and door, look and listen
- Close door, recheck track(s) and proceed if safe
- After crossing tracks, turn off hazard light and close window
Parking on shoulder:
- Engage right turn signal
- Check all traffic mirrors and blind spots
- Slow down and pull off road, engage hazard flashers
- Shift to neutral and set parking brake
Returning to the Road:
- Shift to drive and release parking brake
- Check all traffic mirrors and blind spots
- Turn off hazard lights
- Signal left
- Recheck all traffic mirrors and return to road
Adopted: July 1, 2014
13.05
C-D
School Parking Lots
Many accidents occur in school parking lots. Primarily for two reasons:
- Speed
- Poor judgment
The maximum speed for a school bus in a parking lot is 10 mph. The driver should
monitor this closely. Please note that this is the maximum speed, not the minimum.
The bus driver frequently encounters cars which are illegally parked. As a result, the bus
driver often will not be permitted to park in the proper location. Therefore, extreme caution
should always be used when parking the bus in a school parking lot. If you need help in
parking, do not hesitate to seek help from a school official.
REMEMBER: If you are in doubt as to whether you can fit, do not try!!
Bus parking lots are for school buses only. Staff and other vehicles should park in designated areas.
Adopted: July 1, 2014
Revised: July 1, 2017
13.06
C-D
Emergency Vehicles
EMERGENCY VEHICLES
When an emergency vehicle approaches during loading or unloading, the situation requires special caution. There are two possible scenarios:
A. The bus has students on board and is approaching a bus stop with warning lights flashing or has
just stopped in preparation to unload students. No students are outside the bus. An emergency
vehicle is approaching from either direction. Use the following procedure:
1. Come to a complete stop.
2. Keep students inside the bus.
3. Deactivate the warning light system.
4. Activate the four-way hazard lights. This indicates to the emergency vehicle driver that
there are no students on the ground and that you have yielded the right-of-way.
5. Once the emergency vehicle passes by, resume the unloading process.
B. The bus is stopped for loading or unloading, with amber or red lights activated, and there are
students outside the bus, either on the ground or in the roadway. An emergency vehicle,
approaching from either direction, is required to stop. Use the following procedure:
1. Remain stopped with the eight-light warning system in operation and complete the
loading or unloading process.
2. As soon as all loading students are on the bus or all unloading students are clear of the
bus and the roadway, deactivate the eight-light warning system.
3. Activate the four-way hazard lights.
4. Remain stopped until the emergency vehicle has proceeded by.
Adopted: July 1, 2014
13.07
C-D
Continuous Use of 4-Way Flashers
The use of emergency flashers in heavy rain, foggy conditions, near accident scenes, bypass/Interstates and other similar conditions is recommended.
Adopted: July 1, 2014
13.08
C-D
Accidents Involving Animals
Since the safety and well-being of students and other motorist must come first, the school bus driver should never make a hard panic stop or swerve to avoid hitting an animal. If an animal is killed or injured while transporting students, the incident is to be reported immediately to his/her Principal or designee for further instructions. If a situation arises in which the bus driver is uncertain, the Principal or designee is to be called for instructions.
Adopted: July 1, 2014
Revised: July 1, 2018
13.09
C-D
Inclement Weather Procedures
Procedure for Closing Schools:
When inclement weather conditions exist, transportation personnel shall monitor and/or check road conditions in designated areas. The appropriate personnel will check their assigned area and advise the superintendent. If the decision can not be made on the day before, the superintendent will make a decision by 4:45 a.m. the day of regarding whether schools should open as scheduled, delayed opening or closed for the day. The delay or closing announcement will be sent out to all ECPS employees on ConnectEd between 5:00 to 5:15 a.m. Data Managers must have updated telephone numbers at all times.The Communication Coordinator will notify radio and television stations. Also bus drivers are encouraged to call the “What’s Happening Line” at 252-823-5800 for current information. A school bus driver should not begin a route in the morning hours if it is snowing or icing without contacting school administrator or transportation personnel. If you have not heard an announcement from ConnectEd, on the radio or television by 6:00 a. m. and there are concerns about your route, contact your school administrator.
Extra caution must be taken on rainy days -- especially on unpaved roads, in curves, and at ALL intersections. Approach ALL intersections with the intent of stopping even if you have a green light.
Procedure for Closing School During the Regular School Day:
When inclement weather conditions occur during the school day, keep a constant check on weather at all times. The Transportation Office will assess the weather situation with the weather bureau and local law enforcement agencies. Should it become necessary to close school during the school day, drivers will be notified. If you hear that school will be closing early, but you have not been notified, contact your school administrator immediately. The decision to close school early will be issued from the Superintendent’s Office. Designated personnel will notify schools and departments. Designated personnel will notify radio and television stations. School bus drivers are encouraged to call their school or Transportation Department for current information.
SEVERE WEATHER
In lightning, hail, wind less than 35 mph or heavy rain, drive with care as long as visibility is sufficient for safe operation.
HIGH WINDS
With winds greater than 35 mpg, flying debris and falling trees can pose an additional threat. Consider pulling over if conditions warrant.
If you are driving:
- Keep both hands on the wheel and slow down.
- Watch for objects blowing across the roadway and into your path.
- Keep a safe distance from cars in adjacent lanes, as strong gusts could push a bus outside its lane of travel.
- Take extra care in a bus as these are more prone to being pushed or flipped by high wind gusts.
- If winds are severe enough to prevent safe driving, safely pull over onto the shoulder of the road and stop, making sure you are away from trees or other tall objects that could fall onto your vehicle.
Cold or Rainy Weather:
During cold or rainy weather, the driver should not assume that students would be waiting at bus stops for the bus. They will be waiting in garages, on front porches, or in houses but should be on the way as bus approaches the bus stop. The driver should therefore stop for a reasonable amount of time and look for these students. You must stop at all assigned stops.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2017
Revised: July 1, 2018
13.10
C-D
Tornado Preparedness
- A Tornado is a violently rotating column of air descending from a thunderstorm cloud and touching the ground. It nearly always starts as a funnel-shaped rotating extension from a thunderstorm cloud, builds downward to the ground and grows dark as it picks up debris.
- Tornadoes form several thousand feet above the earth’s surface, usually during warm, humid, unsettled weather, and usually in conjunction with a severe thunderstorm. They require the presence of layers of air with contrasting characteristics of temperature, moisture, density and wind flow.
- Tornadoes are most likely to occur at mid-afternoon, generally between 3 and 7 p.m., but they have occurred at all times of the day.
- Usually Tornadoes move from southwest to northeast.
- Tornadoes generally average about 4 miles, but may reach 300 miles.
- A Tornado’s width averages about 300 to 400 yards, but tornadoes have cut swaths a mile and more in width.
- The average speed of a tornado is from 25 to 40 miles per hour, but speeds ranging from stationery to 68 miles per hour have been reported.
- It is not true that if it rains there is no chance of a tornado!! Precipitation associated with the tornado usually occurs first as rain just preceding the storm, frequently with hail, and as a heavy downpour immediately to the left of the tornado’s path.
- YES, you can hear a Tornado!! A tornado has been described as a roaring, rushing noise, closely approximating that made by a train speeding through a tunnel or over a trestle, or the roar of many airplanes.
- A “watch” indicates an area in which atmospheric weather conditions exist from which a tornado could develop. Tornado “watch” bulletins always state that severe thunderstorm activity is also expected. A severe thunderstorm is one containing either damaging winds (surface gusts greater than 75 miles per hour) or hailstones at least 3/4 inch in diameter at the surface of the ground or both.
- A tornado or severe thunderstorm warning is issued when a tornado or severe thunderstorm has been sighted in the area by severe weather spotters or radar.
- The following precautions should be taken by a school bus driver when tornado conditions exist?
- Abide by local district policy where applicable.
- Be aware that the spring and fall months are most conducive to tornado activity.
- Severe weather conditions should be discussed with authorized school officials before leaving the school; particularly if the area is under a “Tornado Watch”.
- If a “Tornado Warning” is in effect, buses should not be loaded and students should remain in the assigned shelter areas inside the school building.
- If a tornado is sighted when on the route, the driver should be aware of any or all areas along the route, such as basements, concrete bridges, and other substantial structures that could be used as a tornado shelter. If an adequate shelter area cannot be reached without further endangering the students, a ditch or depression in the immediate vicinity will have to be used. Evacuate the students into the shelter area, being sure that the bus has been positioned far enough, and in a direction, away from the students so that the wind will not overturn the bus onto them. If a tornado funnel is sighted, it is best to evacuate the students from the bus immediately into an appropriate shelter. Trying to outrun a tornado would not be a wise decision. Radios, (AM, FM, or two-way) or other communication equipment should be in operation at all times during threatening weather conditions.
Adopted: July 1, 2014
Revised: July 1, 2016
13.11
C-D
High Water
Do not attempt to drive a school bus or activity bus through standing or flowing water when it is across the road regardless of the depth. Water flowing across a road can move a bus off the road. With water flowing across a road, you will not know the condition of the road and it could be washed out or undermined. Know your route and the areas where flooding may occur. Have an alternate route if this should occur. Inform the transportation department in the event a road is blocked and before an alternate route is used. In the event a bus cannot travel down a road in order to drop off students, those students will be brought back to their school for parent pick up.
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cannot travel down a road in order to drop off students, th
Adopted: July 1, 2014
14.01
C-D
Care and Protection of the Bus
- The bus driver is to assume the responsibility of the care and protection of the bus.
- At the time a bus is assigned to a driver, they must drive in a safe manner and take the steps necessary to ensure proper care for the bus.
- Report all acts of school bus vandalism to the school administration immediately and assist in determining which passenger(s) is responsible for the vandalism.
- Keep the bus interior and exterior clean and sanitary at all times.
- Do not place stickers on the school bus that will cover any type manufacture labels or any type of writing marking emergency exits, etc.
- See that the emergency door is in good working condition, and the isle is free of obstacles.
- Permit no one else except a properly certified school bus driver to drive the bus.
- Students are not permitted to operate any bus equipment, including lift, wheelchair restraints or safety seat restraints.
- The bus driver shall not use or permit the use of the bus for any purpose other than to transport assigned pupils and school employees assigned by the school administrator to ride the bus to and from school on a regularly organized school day.
- Do not eat or drink food items on a school bus or allow students to.
- Permit no one on the bus and report any incident to the school administrator according to GS. 14-132.2.
- No items that can obstruct the vision of the driver is allowed on the bus (balloons, flowers, etc)
- Ten minutes each day is required to clean each bus (5 minutes in morning and 5 minutes in evening).
- Every bus is to be swept a minimum of once each day. The bus should be swept after the morning route. Trash is not to be swept onto the lot or the ground. Put it in a trash can!
Drivers shall sweep and clean their bus daily. Failure to clean and properly care for a bus and auxiliary equipment shall result in loss of compensation of cleaning time. Repeated violations shall result in suspension and/or dismissal
SPARE BUSES
The driver of a spare bus is responsible for the bus while being used in placed of their regular bus and should be sure the bus is returned with the floor and seats clean. A record of spare buses assigned will be maintained at the Bus Garage so it can be determined who returns a bus dirty. The Transportation Office will be notified by the Shop Foreman of the driver who returns a bus in an untidy condition.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2018
14.02
C-D
Driver Abuse of Bus
Drivers are responsible for their buses at all times. Any damage must be reported immediately.
Accidental abuse will be given different consideration than abuse caused by carelessness or negligence. (Ex. tree limb breaks clearance light or mirror, stone flies up hits windshield, etc.) Determination to be made by the Director of Transportation.
Adopted: July 1, 2014
14.03
C-D
Breakdowns
STOP! Your Bus and Call If:
1. Stop Sign will not come out
2. Any red light on stop sign or 8 way warning system does not work.
3. Red or yellow lights on top of bus will not work.
4. Walking arm does not extend.
5. Red dash indicator light comes on (ex. Temp or Oil pressure)
6. DPF (diesel particulate filter) regeneration light comes on. If this light begins to beep call
the shop immediately. Do not wait until the red light comes on, this will result in
immediate engine damage and will cost thousands to repair.
7. Notice any unusual knocking or loud sounds under hood.
8. Steering seems hard to turn
9. Brakes: if you hear any air noises, unusual sounds or if pressure is down STOP.
If your bus will not start and you call the garage we will dispatch a mechanic to you. If you get your bus started before we get there, call us back. If you still need to report mechanical issues just call when you get back and we will check it out.
FINISH your route if:
Strobe light, back-up buzzer goes out (small problems). Put on sign in sheet.
If you have trouble with your bus-PLEASE put it on the sign-in sheet. Principal or designee is assigned: PLEASE CALL BUS GARAGE BY 8:15-8:30 WITH MECHANICAL PROBLEMS.
MAINTENANCE AND REPAIRS
Routine Maintenance/Repairs
Transporting the activity bus for routine preventative maintenance is the responsibility of the School Bus Garage. The School Bus Garage will make every effort to repair activity buses in a timely manner; however, the primary function of garage is school bus maintenance and repair. Older model buses may require additional repair time when parts have to be ordered. It is the responsibility of base school personnel to pick-up the bus at the beginning of the year and to drop-off the bus at the end of the school year to the School Bus Garage or designated place.
Emergency Repairs on the Road
In the event of mechanical failure or breakdown of an activity bus, during a trip, notify the bus garage @ 252-641-2660. If the mechanical failure is not during regular hours (6:30-5:00) or weekends/holidays please call 252-450-5486. Wait for instructions as to what steps to take next.
BREAKDOWNS
In the event of mechanical breakdowns or failure, the school bus driver should make sure the bus is in a safe location. Contact the transportation department immediately @ 252-641-2660. If the mechanical failure is not during regular hours (6:30-5:00) please call 252-450-5486. Wait for instructions as to what steps to take next and provide the following information:
- Bus Number and Driver’s Name
- Exact location - road name and house number
- Nature of mechanical trouble
- Telephone number you are calling from
- Special messages such as number of student on the bus, etc.
Contact the School for which you are driving with information regarding the breakdown and any possible route delays.
Never attempt to fix the bus yourself or allow anyone other than school bus garage personnel to work on a school bus.
Adopted: July 1, 2013
Revised: July 1, 2014
14.04
D
Replacement Buses During Repair
There are times during the year that a bus will be taken out of service for repairs or inspections.
During these times the Transportation Office will replace the regular bus with a spare bus. Spare buses may not be of the same capacity of the regular bus and may necessitate changes to accommodate capacity requirements. Drivers must work with the local school administrations for approval of changes. Spare buses are to be swept and cleaned just as a regular bus, failure to do so will result in the same consequences as the regular bus.
Adopted: July 1, 2014
15.01
C-D
Trespassing on or Damage to School Bus
North Carolina public school law General Statutes 14-132.2) states that “any person who willfully trespasses upon or damages a school bus may be liable...” The bus driver has the responsibility to:
- Inform the person(s) that boarding a school bus is against NC public school law and that they are trespassing or about to trespass; and if so, they shall be guilty of a Class 1 misdemeanor.
- Instruct the person(s) not to board the bus or exit the bus, whichever statement is appropriate.
- Any occupant of a public school bus or activity bus who shall refuse to leave a said bus upon demand of the authorized driver in charge thereof, or upon demand of the principal of the school to which said bus is assigned, shall be guilty of a Class 1 misdemeanor.
- Any person who shall unlawfully and willfully stop, impede, delay, or detain any public school bus or activity bus being operated for public school purposes shall be guilty of a Class 1 misdemeanor.
- Section 3 and 4 shall not apply to a child less than 12 years of age, or authorized professional school personnel.
Adopted: July 1, 2013
Revised: July 1, 2014
15.02
C-D-S
Reporting Vandalism to a School Bus:
It is the responsibility of the school bus driver to take precautions to reduce school bus vandalism. Such precautions include, assigned seating for all passengers, removal of fire extinguisher during vacation periods and prompt reporting of vandalism. The driver should check for vandalism during the pre- and post-trip inspections and report it to their school administrator and the TD-28D (Appendix C) Bus Drivers Sign-In Sheet.
The driver is expected to provide their school administrator with information that will facilitate the reimbursement from student(s) for the damage. The bus driver may be held financially liable for acts of vandalism that are not reported or were easily preventable. The school administrator, Transportation Director and superintendent or designee will review specific incidents of vandalism to determine driver financial liability. Passengers will be responsible for their assigned seat for the particular trip or load they are riding. Charges will apply to any damage on a yellow school bus or white activity bus. Person (s) responsible for damaging a yellow school bus or white activity bus may be guilty of a
Class 1 misdemeanor. G.S. 14-132.2
Adopted: July 1, 2013
Revised: July 1, 2014
15.03
C-D
Parking the School Bus
The Transportation Director will determine a location to park the school bus nights, weekends and holidays during the school year, which lessens opportunities for persons to steal from and commit vandalism. The school bus will always be parked at the same location. Parking lot of a business, church, fire department ,or etc. permission from the owner or landlord must be obtained in advance and the bus garage informed of where the buses will be parked.
Adopted: July 1, 2014
16.01
C-D-S
Bus Driver Conduct and Discipline
When a person assumes the responsibility of driving a school bus, he/she also accepts the duty to supervise and manage the passengers assigned to ride the bus to and from school. In accepting this responsibility the driver shall, with the direction and help of the school supervisor, comply with the following:
1. Take whatever steps are advisable and necessary to protect each passenger in his/her care.
2. Permit only those passengers to ride the bus who have been assigned to the bus.
3. Maintain good order and conduct of the passengers riding on the bus.
4. Require each passenger who must cross the street in going to and from the bus stop to cross sufficient distance in front of the bus to permit the driver to see clearly each passenger to safety.
5. In admitting and discharging passengers at a stop, the driver shall account for all passengers and see that each is in a safe position before the bus is moved.
6. Admit and discharge passengers only at the passenger’s officially established stop location.
7. Permit no passengers to occupy a position in the bus that will obstruct the view to the front, left or right sides. No passengers should be permitted to stand at any time the bus is in motion.
8. Never permit a student passenger to sit in the driver’s seat or to tamper with the bus controls.
9. Never bring firearms or other weapons onto school property. Such weapons include, but are not limited to: knives, blackjacks, brass knuckles, razors, etc. Violation of this policy may result in dismissal and/or prosecution.
10. Refrain from fighting. Drivers involved in a fight either as “aggressor” or “retaliator” will be suspended or dismissed. “Retaliation” is defined as any aggressive act beyond the minimum necessary to avoid bodily harm if attacked.
11. Be subject to drug testing as a prerequisite for employment. All drivers are subject to random testing. The possession, sale, distribution, or use (to include being under the influence regardless where consumed) of alcoholic beverages or drugs at school or any school authorized function or activity is prohibited. Drivers found guilty of any of the above are subject to disciplinary action, up to and including dismissal from the school district.
12. Dress in a manner that meets the dress code requirements based on each school's policy.
13. Stop at railroad tracks. Drivers not stopping at a railroad crossing in accordance with state law will be subject to dismissal.
14. Do not leave the scene of an accident. Drivers who leave without reporting to police and transportation officials are subject to dismissal.
15. Never falsify records or reports. Doing so will jeopardize the driver’s position with Edgecombe County Public Schools.
16. No eating, drinking, reading, electronic devices or other distracting activities while operating a school bus.
Adopted: July 1, 2014
16.02
S
Student Management
Edgecombe County Public Schools recognize that driving a school bus requires the undivided attention of the driver, and disturbances on school buses have been directly responsible for serious accidents causing serious damages, body injuries, and even death by diverting the attention of the driver. Therefore, the driver of a school bus, subject to the direction of the Principal or designee shall have complete authority and responsibility for the operation of the bus, and to maintain good order and conduct upon such bus. The driver shall report promptly to the Principal or designee any misconduct upon such bus and/or violation of the driver’s instructions. The Principal or designee action will be as if such misconduct or violation had occurred upon the grounds of the school.
Passengers need to be informed of what is expected of them from the beginning. The bus driver needs to remember that all passengers are different and no two will react the same way. All problems should be handled fairly and in accordance with established rules, so that bus passengers will learn to respect the authority of the bus driver.
To ride a school bus is a privilege, which can and will be taken away if student behavior endangers the lives of the other students on the school bus.
Adopted: July 1, 2014
16.03
D
Addressing Discipline Issues
You must maintain order on your bus. Keep in mind the following simple rules:
1. Stop the Bus if the behavior problem is a serious one. If it is a minor infraction, a word,
warning, or remark directed to the offender may be enough. If the infraction is more
serious in nature, stop the bus in a safe place and restore order.
2. Stand up and speak to the offenders in a courteous and professional manner.. Do not show
anger.
DO NOT ARGUE WITH STUDENTS WHO CHALLENGE YOUR AUTHORITY. REFER THEM TO ADMINISTRATION.
3. If a change in seating is needed, move the student to a seat near the driver, so the
student’s behavior can be closely observed.
4. Discipline on the school bus is the responsibility of the principal or designee of the school
where the student is assigned. Drivers must report all students who violate safety
regulations.
Your positive friendly attitude, the value you place upon a relationship with students and your ability to act and react with your student’s best interest in mind are the keys to controlling your passenger’s behavior.
Unacceptable behavior the driver should attempt to resolve:
- Eating or drinking on the bus
- Putting body parts out of the window
- Not remaining seated
- Pushing or crowding while entering and exiting the bus
- Playing, throwing paper, trash or other objects
- Loud talking or shouting
- Other behavior that is distracting to the driver
Unacceptable behavior that goes immediately to the principal:
- Smoking, drinking or possession of alcoholic beverages
- Fighting
- Vandalism
- Sexual harassment
- Delaying the bus schedule
- Profane language
- Refusing to obey instructions of the bus driver and school authorities
- Unauthorized leaving of the bus when en route
- Repeated unacceptable behavior that the driver has attempted to resolve
When a weapon is displayed out on the bus:
- Stop the bus
- Call 911
- Keep students and yourself safe and calm
The only time that a driver should return the students back to school is when they are informed of a weapon on the bus but it has not been shown. The driver should NOT address or question the suspect, just contact administration and let them know that you are returning the bus and why. There should not be any attention drawn to the situation until further administration support is available.
Adopted: July 1, 2014
16.04
S
Passenger Rules and Regulations
Safety rules are to protect the students traveling to and from school. It is the duty of all students to obey the rules. Students who fail to obey the bus rules and regulations are subject to the Edgecombe County Public Schools Student’s Code of Conduct.
MEETING AND ENTERING THE BUS
1. Passengers should be at the bus stop ten minutes prior to their assigned/ normal stop time. The bus cannot wait for late students.
2. Passengers will wait for the bus in an orderly fashion and refrain from fighting, horseplay, or unsafe conduct.
3. Passengers will stay off the road while waiting at a bus stop. They will not cross the road until the bus and all traffic have stopped. When the bus arrives, passengers will line up single file and not attempt to board the bus until it is completely stopped,
the door is opened, and the red lights are flashing.
4. Passengers will walk across the road approximately ten feet in front of the bus in full view of the driver.
ON THE BUS
1. Passengers will enter the school bus, take their seats quickly and remain seated. They will refrain from moving when the bus is in motion.
2. Passengers will keep all body parts inside the bus at all times.
3. Passengers will not throw objects inside the bus or out the windows.
4. Passengers will not shout, wave or gesture to pedestrians or occupants of other vehicles from the bus windows.
5. Passengers will not bring glass bottles, stones, sticks, animals, bullets, weapons, toy guns, or anything considered unnecessary or dangerous on buses.
6. Passengers are not allowed to bring any items on the school bus, which compromise the safety of other passengers or takes seating space.
7. Passengers will not eat or drink while riding on a school bus.
8. Passengers will keep the aisle clear and never pile books, musical instruments, lunch boxes, or other objects in the aisle.
9. Passengers will not use profane or vulgar language or gestures, tobacco, or alcoholic beverages or illegal substances.
10. Passengers will not be loud, boisterous, or distract the driver's’ attention in any way.
11. Passengers will maintain complete silence at all railroad crossings.
12. Passengers will not fight, play or scuffle on the school bus.
13. Passengers will not tamper with the emergency exits or any other part of the bus.
14. Passengers will not mark or deface the bus in any way. Students responsible for damage to the bus will be required to pay damage repair.
15. Passengers will not tamper with fire extinguishers or first aid supplies.
16. No person will ride a bus unless assigned to it by the principal.
17. Passenger will not litter the school/activity bus and will help keep it clean.
18. Radios, tape players, or other sound generating devices are not allowed on school buses.
ARRIVAL ON THE SCHOOL GROUNDS
1. Passengers will remain seated until the bus reaches the unloading area and driver has opened the door.
2. Passengers in front should move out first, walking quickly and orderly.
3. Passengers will not loiter or play near a stopped school bus.
ENTERING THE BUS AFTER SCHOOL
1. Bus students will walk directly to their buses after the dismissal bell.
2. After entering the bus, passengers will be seated and be quiet so all passengers can hear driver’s instructions.
LEAVING THE BUS EN ROUTE HOME
1. A passenger will ride only his/her assigned bus and will leave the bus only at his/her designate stop. Only with permission of the principal/ designee will the driver be permitted to allow a passenger to leave the bus at any other stop.
2. When the bus arrives at the assigned stop, passengers will remain seated until the bus is completely stopped, the bus driver opens the door, and then passengers will walk to the front of the bus.
3. If the road must be crossed after getting off the bus, passengers will cross ten feet in front of the bus, make certain the stop signal is extended and all traffic is stopped.
4. If the road is not to be crossed after getting off the bus, passengers will move quickly away from the bus in view of the driver and go directly home. Passengers will not remain near the bus to talk with frolic with, or touch hands with other bus passengers. Passengers will not stop to pick up dropped objects without informing the driver and receiving permission.
Adopted: July 1, 2014
16.05
D
Bus Driver Guidelines For Effective Referral Use
Referrals should be used for serious problems. Referrals are legal documents that become part of the child’s educational record and should not be filled out lightly. Most of the time, referrals should be used only after the driver has already tried to correct misbehavior. (In severe incidents such as violence or outright defiance of a safety rule, incidents must be reported at once.)
- “Less is more” – school officials tend to take referrals more seriously when they’re used selectively. Except in extreme cases, referrals should be limited to two or three children at a time.
- Accuracy is essential. Referrals should never be based on “hear-say.” Mistakes on a referral undermine credibility.
- Legibility and neatness do matter. It should be clear to anyone reading the referral that the person writing it took it seriously
- “Editorial comments” on referrals should be avoided. e.g., “Why do we have to transport Johnny anyway?”
- Behavior problems should be described in enough detail that administrators and parents really understand what happened.
- The safety reason for the referral should always be explained. Using the “S-word” (“safety”) is effective. For example, “I warned Johnny to sit down, but he refused. It’s unsafe. He will be hurt if the bus has to stop suddenly.”
- Cursing or sexual language should be reported verbatim. It may be distasteful, but administrators and parents need to know exactly what the child said.
Documentation Can: Protect transportation team members from Liability, which could result; if serious behavior problems are not reported.
The driver's responsibility is to instruct the students concerning the rules of conduct, enforce those rules, and document behavior which is disobedient, disruptive, or dangerous. Written documentation is needed within 24 hours by the school administrator for action to be taken when students fail to cooperate. Thus the school bus driver should stay in close contact with the principal and parents when problems occur. If a law enforcement or outside authorities are called to your bus, you must contact administration immediately. Failure to report immediately will lead to disciplinary action.
Communication Tips for Bus Drivers:
If parent begins to criticize the bus driver:
Response: If you have concerns with me or my route, you may want to call my Principal or designee. If parent indicates other children were involved or were the cause of the problem:
Response: Each student’s misbehavior is addressed individually
If parent brings up family/personal business to excuse or explain child’s misbehavior:
Response: It appears that there is a lot going on. Thanks for sharing this with me.
Other Discipline Guidelines
1. Suspensions are made: only by the principal or his/her designee.
2. No student suspension is to become effective until the student is returned to his/her
regular bus stop.
3. A driver will not allow a student to get off at any place other than their assigned bus stop
or his/her assigned school.
4. It is important that the principal have complete knowledge of the behavior being reported
to be able to respond appropriately. If the discipline form is sent to the school with
another driver, the driver submitting the report should follow up with a call or a visit to
the principal.
Preventive Action/ Emergency Procedures
Preventive Action:
1. The bus driver should recognize and report any unusual tension or anger exhibited by the
students immediately to the school administrator.
2. The driver should be alert to any unusual seating arrangement self-imposed by the
students, or other behavior which may indicate an eruption. Such an occurrence should be
reported immediately to the Principal’s designee on bus duty before leaving the
school-loading zone.
Emergency Procedures: If Physical Violence Erupts
1. The bus driver should bring the bus to a halt in a safe location and intervene in an effort
to bring the situation under control. Verbal intervention should be used first.
Physical intervention should take place only if absolutely necessary to ensure the safety
of the students or the driver, and should be strictly in a defensive mode.
2. If the bus is close to the school when violence erupts, the driver is directed to go to that
Facility.
3. If a situation occurs at considerable distance from a school, the driver is advised to alter
the route in such a manner that the aggressors are the first to be unloaded. This action
should be taken after adherence to procedure number one. The driver should make a
mental note of the aggressors for future use.
4. The driver should inform the school when discipline difficulties are severe enough to
warrant outside intervention or route alteration.
5. The driver should make an immediate report to the school principal following such
incidents. Written documentation should always be submitted so that appropriate action
may be taken by the school to deal with student behavior. Referral are to be turned in no
later than the end of the next route.
6 . If a non-student attempts to board the bus and does not respond to your verbal request to
leave the bus, the driver should make contact with the school to report the situation and
receive further instructions. If the non-student threatens or attempts violence of any kind
a request for 911 assistance should be made by cell phone.
Adopted: July 1, 2014
16.06
D
Discipline Do’s and Don’ts
DO
- Always be courteous to your students.
- Always control your temper.
- Act the part of a responsible driver.
- Do everything possible to inform passengers of their responsibilities in ensuring group safety.
- Maintain close contact with principals andfollow their advice in disciplinary situations.
- Develop with principal’s behavior management plans for problem passengers.
- Be firm, kind, and courteous.
DO NOT
- Do not be too familiar with the students.
- Do not be too lenient.
- Do not make “wisecracks”
- Do not threaten or challenge passengers.
- Do not be too bossy.
- Do not argue, instead, refer them to administration.
- Do not use physical force. Observe the policy of “hands off.”
- Do not create issues that have to be settled later.
Adopted: July 1, 2014
16.07
D-S
Discipline Consequences
Students who are disrespectful and /or confront a driver or a monitor will be removed immediately.
Students who fail to comply with school bus regulations may be suspended from riding the bus as follows:
- First offense-warning (serious offense may result in immediately suspension)
- Second offense 1 day suspension at the discretion of the principal or designee
- Third offense- 3 days suspension at the discretion of the principal or designee
- Fourth offense- 5 days suspension at the discretion of the principal or designee
- Fifth offense-7 days suspension at the discretion of the principal or designee
- Sixth offense- 10 days suspension at the discretion of the principal or designee
- Seventh offense-suspension for the remainder of the school year at the discretion of the principal or designee
Adopted: July 1, 2014
16.08
D
Positive Behavior Control Methods
- Drivers must be sincere in their work. Give a child time to react. Never strike a child.
- The response of a child is action. Give directives to stimulate action, not to check it. Say, “Do this” rather than, “Don’t do that”. Suggest an action that can be successfully obeyed.
- Have a reason for what is asked of a child, and when possible, take the time to give the reason.
- Be honest in what is said. A child’s faith can be a driver’s great help. When you feel irritable, you must still be friendly.
- Be fair: It isn’t punishment, but injustice, that makes a child rebel against you. Be consistent. What is a rule today is a rule tomorrow.
- Be friendly. Always show an interest in what a child is doing.
- Try being constructive, not repressive. A sense of humor is extremely valuable.
- Maintain poise at all times. Drivers should not lose their tempers. They should not place themselves on the level of a child and argue with the child.
- Remember-”The tongue is the only keen-edged tool which grows sharper with constant use.” Do not nag, bluff, be bossy or sarcastic.
- Do not “pick” on every little thing a child does. Sometimes it is better to overlook some things. It is not necessary to react every time a child acts.
- Listen for suggestions and complaints from the children and take corrective action if possible.
- The driver should set a good example in dress and mature behavior.
- Defiance to established procedure comes from failure of some adults to keep the situation in hand. It is wise to give some simple directions that will be mechanically obeyed and pick up the reins of control in a quiet way.
- Never hold a child up to public ridicule. It is the surest way of creating a discipline problem.
- Peer pressure is the main cause of student misbehavior. Do not embarrass a student...not even in a playful or joking manner. A compliment is more valuable than gold to the school-aged child.
- Be careful not to “adopt” favorites. Having favorites will reverse all the good you can build. Firm-Friendly-Fair-Factual is a good rule.
Adopted: July 1, 2014
17.01
D
Routes
Only transport student passengers that are assigned or authorized to ride your bus (G.S. 115-185 (c). Learn your regular passengers quickly and ask questions if a new face appears on your bus. A student is assigned to ride a bus when the student’s name and correct bus stop location is listed on the most current bus route description. Do not transport unknown persons without prior authorization by school administration. A school administrator may authorize a student to ride a bus for on a temporary basis (less than one week). This will be issued to you by a school administrator on a Temporary Bus Riding Form TDE-TR (Appendix P) It is the responsibility of the bus driver to ensure that route information (student passengers and bus stop locations) is updated at the end of the day if any changes.
Drivers are not authorized to make bus route changes, turnarounds, except in emergency situations or during inclement weather, without permission from the school administration or Transportation Department. Allowing a student whose name is not on the current route description or making a passenger stop not printed on route description on a regular basis are examples of unauthorized bus route changes. A bus driver may be directed to make a temporary route change by their school administration for no longer than one week. The approved change will be documented on a revised bus route update. If the authorization is not followed up by a revised bus route description within five days, the driver should ask why. Report to the TIMS office on the day of occurrence any students added to or deleted from the bus route by the school administrator which will necessitate a change in the route, bus stops and/or schedule. Unauthorized and non-documented route changes will result in driver disciplinary action. School bus drivers are required to maintain accurate bus route data. While school bus drivers cannot change bus routes, they are encouraged to make suggestions to improve the transportation system.
Your bus should arrive at each stop within five (5) minutes of fixed schedule each day. Note -- exceptions for emergency situations and inclement weather conditions. Inform your school administrator of any conditions that may prohibit you from running your route on schedule. Drivers who cannot run consistent schedules may be replaced.
Drivers are required to follow TIMS bus route directions on day to day operations. When changes are needed, prior approval by the school administrator and an updated TIMS bus route is required. Changes are not final until they appear on the current route update. Discard outdated route printouts. Bus route accuracy involves accurate student ridership data and bus stop location data. Discharge students only at the authorized school or bus stop location.
Drivers must never permit passengers to leave the bus to visit, perform errands, or purchase items at any bus stop.
Unless by permission of the school authorities, no pupil shall be permitted to leave the bus except at their regular assigned stop. Students will not be released, by the bus driver, at alternate bus stops or to any individual (including parent) at any point along the bus route unless the bus driver is directed to do so by the school administration prior to the start of the bus route.
Maintain good order and conduct of the passengers riding on the bus (G.S. 115-185 (b)). An up to date seating chart, on the proper form, is required to be maintained at all times. The bus driver shall not put a passenger off the bus en route for misbehavior. In the event that a disturbance occurs on the bus while the bus is in motion, the driver must stop the bus in a safe location and restore order. If the driver is unable to restore order, they should contact the school administration and request assistance or return the bus back to the campus. Availability of administrator(s) contact phone number(s) is a necessity. Report immediately to the school administration complaints from parents concerning school transportation services. A current passenger roster of each bus shall be maintained at each school site and on each bus.
Adopted: July 1, 2013
Revised: July 1, 2014
17.02
D-S
Routes and Bus Stops Procedures
Bus stops are placed no closer than two-tenths of a mile apart unless safety hazards exist.
16 NCAC 6B.0004(c)
- A safe walk zone can be established with-in 1-1/2 miles of a school and school buses shall not stop within the walk zone except for special needs students or if safety hazards exist. G.S. 115C-246(b).
- Buses are routed on state maintained highways, municipal streets, or other streets with publicly dedicated right of way only, unless safety hazards exist. State maintained roads must have a safe turn around, if needed, before a bus can be routed for travel. G.S. 115C-246(b).
- State law says that 1 mile is the maximum allowable walking distance to a stop. ECPS has adopted 2/10 of a mile for elementary schools and 3/10 of a mile for middle schools and high schools unless safety hazards exist. This does not apply to students living in an area that does not have state maintained roads. A mid pick up point will be established.
- Students may not ride any bus other than the one to which they are assigned. G.S. 115C-244(a)
- Bus stops are generally placed on corner.
- Cul-de-sacs are generally prohibited.
- Right side pick up will be established for any highways over two lanes wide.
- A bus should be able to be seen 500’ or more from the designated stop.
- Students can not be picked up or dropped off at a place of business.
- Transportation services can be provided to any residence inside the school boundaries as long as the student is assigned to the same/or one bus.
- The travel time for each student one way should not exceed one hour and fifteen minutes (1:15) under normal conditions when living within the school's attendance zone.
- For routing purposes, the bus leaving the school at the end of the day will be 10 minutes after the dismissal bell.
- Parents shall be notified at least one week in advance of any adjustment in a school bus route or stop.
- Drivers must follow all DOT road detours unless directed differently by ECPS Transportation.
Passenger Stop Procedure:
- Check traffic (front and rear)
- Activate amber warning lights 300 feet in advance of the passenger stop
- Make a smooth stop 15 feet short of passengers
- Set parking brake
- Always maintain firm pressure on foot brake to keep brake lights on during stop
- Check traffic (front and rear)
- Open door (when safe)
- Direct students using proper hand signals.
- Count, watch and recount students (loading and unloading, outside and inside)
- Close door (when students are in a safe area)
- Check all mirrors from left to right for students and traffic
- Release parking brake
- Proceed slowly while checking for students
Adopted:July 1, 2012
Revised: July 1, 2013,
Revised: July 1, 2014,
Revised: July 1, 2016
Revised: July 1, 2017
Revised: July 1, 2018
17.03
D-S
Change of Route Request
A change of route or location of a child’s bus stop due to concerns about the stop may be requested by completing a Transportation Routing Request Form TDE-CR.(Appendix A)After a stop or route review has been completed by ECPS Transportation Department the requester will receive a response in writing within 15 school days.
Adopted: July 1, 2014
17.04
D-S
Alternate Stops Request
An alternate stop, that is defined as a stop that would be at a different location than at a students assigned address and is done on a daily basis, may be granted after the first 15 days of school if space is available and proper paperwork in place form TDE-BE (Appendix A). Drivers are required to do a route update on day 10 of school and turn into the Transportation Department on day 11. The school administrations and the Transportation Department will review all request and verify space is available by day 15. If space is available the parent will be notified on day 15 and the student can begin to ride on day 16.
Adopted: July 1, 2014
17.05
D
Route Swapping
The swapping of bus routes between drivers causes routing problems. A bus driver does not have the right to initiate a route swap with another driver. Any route swapping must be approved by the TIMS Manager and must come through the immediate principal or assistant principal. Bus drivers are not allowed to use the transportation system of this district to fit their personal convenience. If a driver cannot run the assigned route, the driver should be replaced.
Adopted: July 1, 2014
17.06
D
Route Updates
Drivers should keep their routes updated at all times in case of emergencies or in case of the need for substitute drivers. Any student that has not ridden in five consecutive days shall be reported to the school’s administration to verify bus services are still needed. If services are no longer needed, the school’s administration should email TIMS to remove student from route. After the removal of a student from a route, parent/guardian would need to fill out a new ECPS Bus Enrollment form to add student to any bus route.
Keeping current bus route information allows the route to be run efficient and gives TIMS the opportunity to work and updates routes as needed.
Adopted: July 1, 2017
18.01
C-D
Bus Passenger Confidentiality
All school bus passengers are students of the Edgecombe County Public School system and are thereby entitled to privacy of the school records, both educational and disciplinary. School bus drivers are not to discuss any actions of a student with any person other than the students’ parents and school officials. Parent conferences should be conducted in a private setting (telephone and/or school conference). If you know a parent is upset with you or the school, it is in your best interest to inform the school administration at once. Drivers need to be aware of the fact that their actions and/or conservations may be recorded.
Adopted: July 1, 2013
18.02
C-D
Special Rules for Bus Drivers With Children Who are Enrolled in ECPS
1. Bus routes are set by TIMS. Drivers must follow the established bus routes.
2. Bus stops cannot be added for driver’s child. Only TIMS may designate a bus stop.
3. School age children of bus drivers or substitute drivers may ride the bus to and from school when a parent or legal guardian is driving the bus, provided the following are followed:
- No deviation from the established bus route
- No new bus stop may be added to accommodate the driver’s child. If not assigned in TIMS to that bus and should the situation occur where the bus is overloaded, the driver’s child would be the first child removed from the bus.
- Driver’s child must be enrolled in ECPS.
Adopted: July 1, 2014
18.03
D
Seat Assignments
Each passenger will sit in the seat to which they have been assigned .
- Seat assignments will be made for each individual trip or bus run. (Ex. Elementary Route, Middle Route, High Route and Double Routes)
- Seating charts will be made out by the bus driver and copies will be maintained in the driver’s notebook and at the individual school office if so requested by the school principal/Assistant Principal.
- Up to three (3) students will be assigned per seat if necessary. Numbers and the student physical size will be of consideration.
- Passengers will be responsible for their assigned seat for the particular trip or load they are riding. Charges will apply to any damage on a school or activity bus. Person (s) responsible for damaging a school or activity bus may be guilty of a Class 1 misdemeanor. G.S.14-132.2
SEATING CAPACITY
54 PASSENGER
54 K-5TH
45 6TH-8TH
36 9TH-12TH
60 PASSENGERS
60 K-5TH
50 6TH-8TH
40 9TH-12TH
65 PASSENGER
65 K-5TH
53 6TH-8TH
43 9TH-12TH
66 PASSENGER
66 K-5TH
54 6TH-8TH
44 9TH-12TH
Adopted: July 1, 2014
18.04
D
Pick-Up and Drop Off
School buses shall come to a complete stop at each bus stop, however, if no student is waiting, the bus should proceed forward immediately. All students should be at his/her stop 10 minutes prior to bus arrival time. When a student is dropped off at his/her supervised or unsupervised stop, the driver should make sure all students are at a clear distance from the bus before proceeding.
Adopted: July 1, 2014
18.05
C-D-S
School Bus Horn Use
The horn on the school bus is used to signal a warning or alert drivers, and/ or students to pay attention to the bus driver. Blowing the horn, especially in the morning, disturbs neighbors and may confuse other drivers. Parents have been given morning pick up and or afternoon drop off times. Students who are not at their bus stop causes the bus to be delayed on its route which may result in unnecessary tardiness for the other students.
Adopted: July 1, 2014
18.06
D
Video Surveillance of Drivers and Passengers
All ECPS buses are equipped with a eight camera system. Five cameras on the inside of the bus and three cameras on the outside for stop arm violations. Each bus is equipped with a button on the left drivers control panel to timestamp the footage that needs to be viewed by administration.
Bus drivers and passengers may be monitored during any work/school-related time by a video and audio surveillance system. Information will be used to help ensure safety of students, employees and public, safety of the working environment and to promote efficient transportation services. The bus driver may or may not be informed that a monitoring system is on the school bus/vehicle he/she are assigned to drive. The video and audio surveillance system is intended for Administration use only. Parents or others are not allowed to view these due to student confidentiality rules as stated in section 18.01 of the handbook.
Adopted: July 1, 2013
Revised: July 1, 2014
Revised: July 1, 2018
18.07
Global Positioning System
In the event of an emergency, there are Global Positioning Systems (GPS) located on all ECPS yellow school buses to help administration pinpoint the current location. There is also an APP available to Administrators for this purpose through the ECPS Transportation Department.
Adopted: July 1, 2017
19.01
C
Travel Tracker
Travel Tracker is a software program that Edgecombe County Public Schools has now implemented for any use of a Yellow Bus, Charter Bus, Activity Bus or Staff Vehicle. This system is used to reserve a yellow bus, charter bus, or activity bus for a field trip, athletic event, or county vehicle for staff travel.
Travel Tracker can be accessed by going to Edgecombe County Public Schools homepage and under departments click Maintenance/Transportation and under that tab click on Activity bus/Vehicle Reservations, this will take you to Travel Tracker/App.Garden. This system requires a lot of detailed information so therefore, the person requesting the trip(s) should be the person that puts the information into the system. Please feel free to review the Quick Reference list on the Main Menu screen in the left column for Quick Tips and Video Clips.
Any and all trips must be registered through Travel Tracker within 3 days of travel. All trips that are out of state, overnight, or extended day(excluding Athletic events) must be submitted at least 45 days in advance of the trip being made. These trips have to be Board Approved.
By submitting this request, the trip sponsor (Teacher, Coach, Staff Member, etc.) is validating the following conditions:
- Staff requesting county vehicles (exc. car, exc. van, etc.) must be on our approved ECPS Drivers List through the ECPS Transportation Department. To be placed on that list please submit the following info to the ECPS Transportation Department at least two weeks prior to trip:
- Legal Name
- Date of Birth
- Drivers License Number
- Driver must poss a current/valid Commercial Driver’s License with ECPS pocket card for any type of bus use
- Absent of any medical condition, medication/alcohol/drugs that will impede the operation of a vehicle
- Will obey all traffic laws while operating the vehicle
- Will not “text” or operate any device that may distract you while driving the vehicle
- Properly authorized use of a ECPS vehicle for official travel
- Will only transport authorized passengers for the purpose of official vehicle
- The lift is to be operated only for wheelchairs
- Buses/Vehicles must come back in good condition in order to avoid additional charges
- Buses will be swept and all trash removed when parked after each use.
All ECPS Activity Buses are to stay within the State of North Carolina. Any activity outside of the State must be done through an approved Charter Company.
All charter buses must be inspected by the Transportation Department prior to leaving school for a trip. When entering charter trip request., “Leave Time” should be when charter bus arrives so transportation will know when to have a mechanic in place to check bus. Any time a charter company is used for a trip that has been canceled, the trip must be canceled in Travel Tracker and also contact the Transportation Department to cancel inspection.
Any question in reference to Travel Tracker can be address on the website under “Quick Reference” or by calling the Transportation office at 252-641-2660
Adopted: July 1, 2014
Revised: July 1, 2015,
Revised: July 1, 2016
Revised: July 1, 2017
Revised: July 1, 2018
19.02
C
Activity Bus Cleaning/ Late Return
Cleaning an activity bus after each use is a shared responsibility of all groups that use activity buses. The ECPS employee who organized the trip is the individual in charge of making sure the activity bus is cleaned after each use (cleaning up the trash) and returned back to the proper location. The driver will make sure the bus is swept and the trash bag(s) taken off. Maintaining a clean bus is the responsibility of the school/bus garage to which the bus is assigned. A cleaning fee of $50.00 (also refer to 11.04)may be charged to the user by the base school/bus garage. Each activity bus is equipped with a broom and a trash bag will be given to the driver.
The activity bus driver needs to notify the activity bus coordinator of the need for cleaning prior to leaving with the bus. If the driver fails to notify the coordinator before leaving with a dirty bus that driver is still responsible for returning a clean bus.
In addition, any Activity Bus found to be excessively dirty by the Transportation Department Staff; will be reported to the school in which the bus is assigned. After notification and the bus or buses are still not cleaned, the school will be charged $ 50.00 (also refer to 11.04) per bus for cleaning.
A late charge of $50.00 will be charged to any trip that the activity bus is not returned to its assigned location according to the return Date and Time in Travel Tracker.
Adopted: January 1, 2014
Revised: July 1, 2015
Revised: July 1, 2017
Revised: July 1, 2018
19.03
C
Chaperones on Activity Buses
Occasionally, parents may be asked to help a classroom and act as a chaperone on a field trip. Parents may participate in field trips in this capacity and assist in assuming responsibility for a group of students if school staff needs additional support and are pre-approved by the school principal. Parents, as chaperones, may ride activity buses provided space is available. Any parent participating in a field trip will be acting as a chaperone and will assist in supervision and instruction. Siblings may not participate in field trips. Children not enrolled in the class may not participate in field trips. Children are not allowed to travel on school field trips in private cars. Students participating in school-sponsored field trips must travel with their class on school vehicles to and from the destination in order to participate in the trip. A student may not return from the trip in a private car with his/her parent or guardian unless prior arrangement have been made with their school administration.. Emergency situations will be handled case by case with parents/guardians signing a pre printed document that will be given to them at that time.
Chaperones that will be assisting on an overnight trip will have to have a background check done by ECPS Human Resources and approval in place before the trip takes place.
Adopted: July 1, 2014
Revised: July 1, 2018
19.04
Invoice Procedures
On each Monday, all Bookkeepers should receive an email re: outstanding transportation invoices. Click on the link provided. Please disregard all yellow bus invoices. Transportation will handle yellow bus invoices. Please continue with the following steps for Activity Bus Invoices.
Once in travel tracker, click on the school finance tab, click on your school.
Notice the “Tips for paying invoices if you have questions”
Review each trip listed for your school. Did the trip occur? Is the budget code correct? If so, click on the “sent” checkbox for each item that you are paying.
After marking all items, note the Total marked as sent at the top.
Click on the “Print” button to print documentation of items that were paid with this check.
Click on Confirm – this will mark all items and clear the total **Note – if you forget to print before confirming, select a status of “Payment Sent” and select the date sent.
You may then click the “Print” button.
“Invoices Not approved for Payment” shows trips waiting for approval at the Transportation Department level. By the 5th of each month all invoices should be marked “sent” by the school bookkeeper. Any invoices that have not been marked “sent” after the 5th of the month the Transportation department has the authorization to mark “sent” by the 10th of each month and the Finance Department will complete process by the 15th of each month.
Adopted 7/1/2015
Revised 8/11/2015
19.05
Activity Bus Refund Rate
The refunding rate for activity buses will change each year on November 1st based on the refund rate for school buses received from Department of Public Instructions in September of that year. The calculation will be the same as used for a yellow school bus with the following items removed:
- Wages of Drivers
- Benefits
Adopted: November 1, 2014
20.01C-D
Substance Abuse Screening Program
Pre-Employment Screening:
You are hereby informed that Edgecombe County Public School Board Policy requires a negative result on a pre-employment substance abuse screening test as a condition for employment for all employees assigned to “safety sensitive” jobs. These jobs include bus drivers (school and activity), bus mechanics and other transportation positions that directly involve the operation of heavy equipment or other potentially dangerous equipment. Employees will only be considered for employment if their test result is negative.
Random Substance Abuse Screening:
Employees in “safety sensitive” positions will be placed in an employee's’ pool from which names will be selected at random for substance abuse screening. Fifty percent (50%) of all CDL license holders are drug tested each year mandated by DOT. Twenty five percent (25%) of all CDL holders are alcohol tested each year mandated by DOT. The employee will be informed regarding the time and place to report for a substance abuse screening test when their name is selected.
Post Accident Substance Abuse Screening:
Post accident substance abuse screening is required if the bus (school or activity) is involved in an accident. Failure to report for either post accident or random substance abuse testing results in a regulatory “positive” test result.
Refer to the Edgecombe County Public Schools Board of Education Policy Manual for additional information
Adopted: July 1, 2014
Revised: July 1, 2018
20.02
C-D
Question and Answer Information for ECPS Drug and Alcohol Testing Program
REGULATIONS AND PROCEDURES
Appendix B
Pursuant to 49 C.F.R. § 382.601
Information for Drivers
This is designed to answer your questions about the Edgecombe County School System's rules concerning the use of drugs and alcohol, and the system's testing program.
Q: Why does the Edgecombe County School System test drivers for the use of alcohol and controlled substances?
A: Regulations that enforce the Omnibus Transportation Employee Testing Act require all employers to test anyone who drives a commercial motor vehicle before that person is employed, at random, and after any qualifying accident. In addition, the school board wishes to ensure the safety of students, employees, and members of the public
Q: Who can answer my questions about the school system's alcohol and controlled substances rules?
A: The Director of Employee Benefits has been designated by the school administration to answer questions. The telephone number for that office is 641-2600. Also, you are expected to read and understand the regulations attached to Board policy 5675.
Q: When am I required to be in compliance with this policy?
A: At all times when you are responsible for driving a school bus, activity bus or other commercial motor vehicle, or performing any other duty listed under the definition of safety-sensitive function in the regulations attached to Board policy 5675.
Q: What acts are prohibited by this policy and the attached regulations?
A: The following acts are prohibited:
Alcohol concentration -- No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions while having a measurable alcohol concentration.
Alcohol possession -- No driver shall be on duty or operate a commercial motor vehicle while the driver possesses alcohol, unless the alcohol is contained in a first-aid kit and used solely for the purposes of first aid.
On duty use -- No driver shall use alcohol while performing safety-sensitive functions.
Pre-duty use -- No driver shall perform safety-sensitive functions within four hours after using alcohol.
Use following an accident -- No driver required to take a post-accident alcohol test shall use alcohol for eight (8) hours following the accident or until he/she undergoes a post-accident alcohol test.
Refusal to undergo testing -- No currently employed driver shall refuse to submit to any testing required by these regulations.
Controlled substance use -- No driver shall report for duty requiring the performance of safety-sensitive functions when the driver uses a controlled substance, unless the use is pursuant to the instructions of a physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle.
Notice of controlled substance use -- All drivers must inform a supervisor of any therapeutic drug use prior to driving a commercial motor vehicle.
Driving after a positive test -- No driver shall report for duty, remain on duty or perform a safety-sensitive function, if the driver tests positive for controlled substances.
Supervisors' duty -- No supervisor shall allow a driver to perform a safety-sensitive function if the supervisor is aware that the driver would violate any of the above prohibitions.
Q: When will I be tested for alcohol misuse or controlled substances use?
A: Before you are employed by the school system, at random after you are employed, and after certain accidents. Accidents that trigger testing requirements are any accidents that result in a fatality, or any accident in which the driver is cited and a person requires off-site medical care, outside authority involved, extensive monetary damage or a vehicle is towed away from the scene. It is your responsibility to make yourself available for testing after such an accident.
Q: How will I be tested for alcohol or controlled substances?
A: Alcohol testing will be conducted with an evidential breath testing device, whenever possible. Controlled substances testing will be based on urinalysis, which will require you to produce a urine sample under controlled conditions.
Q: Must I comply with testing requirements?
A: Regulations implementing the Omnibus Transportation Employee Testing Act of 1991, as well as Board policy and regulations require you to submit to testing once you are employed by the Board. Applicants for full-time driving positions will not be considered for employment if they refuse to undergo pre-employment testing.
Q: What constitutes refusal to submit to testing and what are the consequences?
A: Refusal to submit to an alcohol or controlled substances test occurs when a driver:
(1) Fails to provide adequate breath for testing without a valid medical explanation after he or she has received notice of a requirement for breath testing pursuant to these regulations;
(2) Fails to provide adequate urine for controlled substances testing without a valid medical explanation after he or she has received notice of a requirement of urine testing in accordance with these regulations; or
(3) Engages in conduct that clearly obstructs the testing process.
The failure of a full-time driver to submit to testing may result in immediate dismissal.
Q: What will happen if I violate the Board's alcohol and controlled substance rules for drivers?
A: Drivers will be subject to disciplinary action up to and including dismissal of or violations of the Board's policy or attached regulations.
Q: What happens if my alcohol test indicates the presence of alcohol in a concentration of .02 or higher but less than .04?
A: Drivers may be subject to dismissal and, at minimum, will be prohibited from driving for 24 hours.
Q: What should I do if I suspect that a co-worker may be under the influence of controlled substances or alcohol while on the job?
A: Immediately report your suspicion to a supervisor.
MANUALS
- Edgecombe County Board of Education
- Human Resource Services
All of the personnel procedures; rules, regulations, and laws pertaining to school employees; and guidelines for the supervision and control of bus passengers contained in the Policy Manual of the Edgecombe County Board of Education are to be considered a part of this Edgecombe County Public Schools Activity and Bus Driver Handbook. If in conflict with any established policy or regulation of Edgecombe County Board of Education Policy Manual, the herein contained statement is null and void. Please advise the Director of Transportation in such a case.
- North Carolina Commercial Driver’s Manual
- N. C. Department of Transportation Division of Motor Vehicles Current Version
All of the safe driving procedures; rules, regulations, and laws pertaining to activity bus type vehicle operations; and guidelines for maintaining a CDL contained in the current COMMERCIAL DRIVER’S MANUAL are to be considered a part of this Edgecombe County Public Schools Activity Bus Driver Handbook.
- HANDBOOK FOR SCHOOL BUS DRIVERS
- N. C. Department of Transportation Division of Motor Vehicles School Bus and Traffic Safety Section
All of the safe driving procedures; rules, regulations, and laws pertaining to school bus operations; and guidelines for the supervision and control of bus passengers contained in the current HANDBOOK FOR SCHOOL BUS DRIVERS 17th Edition (June 2011) are to be considered a part of this Edgecombe County Public Schools Bus Driver Handbook.
Edgecombe County Public Schools does not discriminate on the basis of sex, race, color, religion, national origin, age, or disability, in any of its educational programs, employment practices, or activities. Students have an opportunity to an education and can participate in activities without regard to race, color, national origin, gender, disability, parental or marital status, age, or religion,
Appendix - A
Appendix - B
Appendix - C
Appendix - D
Appendix - E
Appendix - F
Appendix - G
Appendix - H
Appendix - I
Appendix - J
Appendix - K
Appendix - L
Appendix - M
Appendix - N
Appendix - O
Appendix - P
Appendix - Q
Appendix - R
Appendix - S
Appendix - T
Appendix - U
Appendix - V