Ministry Area Leader: Sharon Humphries
Ministry Area Responsibilities:
Approved January, 2011
The mission of South Elkhorn Christian Church Outreach Committee is to place our faith and commitment into actions by responding to specific needs in our local and wider communities by informing the congregation of Outreach projects, programs and opportunities; interpreting our “mission,” service, and associated activities of the Christian Church (Disciples of Christ); coordinating all Outreach projects, programs and services; planning and developing new Outreach opportunities, and practicing good stewardship in the administration and management of Outreach giving.
OPERATING PROCEDURE
The Mission of Outreach will be carried out by an Outreach Committee who develop and distribute Outreach contributions in accordance with the Mission. A monthly report of all activities is made to the Cabinet by the Outreach Chair or appointed designee.
The Committee will define no less than 10-local organizations to receive a designated donation from the SECC Outreach Committee. The Committee will define “volunteer” opportunities for the congregation and make known through the Church Newsletter these opportunities. Throughout the year, the Committee will receive requests from the Congregation, and/or outside organizations for supplemental assistance and will review these requests, and where possible, assist a congregant or organization through a monetary donation or volunteer support.
Outreach Committee
Application to Request Outreach Activity
(Send Application to Outreach Minimum of 30-Days Prior to Date Funds Needed)
Name of Group/Individual: _______________________________________Date:__________
Detailed account of proposed Outreach Activity: (attach additional sheets as necessary)
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
List of proposed participant(s) or group(s):
Funding Assistance Requested: Yes_____ No _______
Amount of Funding Requested: ______________________
Describe use of funding:
_______________________________________________________
Date funding required: _______________________
Other Solicitations Planned:
__2” Notice in Current: Approved ______ Denied _____
__Personal Letters to Cong: Approved ______ Denied _____
__Bulletin Insert Approved ______ Denied _____
__Information Table/Booth: Approved ______ Denied _____
__Other (describe in detail) Approved ______ Denied _____
Date Outreach Received: _______________________
Approved: _______________________
Amount Approved: _________________________
Date Outreach Sent to Cabinet: _______________________
Disapproved: ________________________
Date of Notification: ________________________
SECC Outreach Committee Benevolence Policy
Approved by Outreach Team, January 2014
Throughout the year, if the Committee receives requests from the Congregation, and/or outside organizations for supplemental assistance the following procedures will take place:
If the request is from a church member - the staff person or committee member with knowledge of the request will, with agreement of the Chair of the Outreach Committee, make the decision to fund the request if the amount is under $200.00. If the amount of the request is over $200 then a vote will be needed by the committee. If funds are emergency a vote by electronic mail or by phone call will be taken with the Chair making the calls. Any payment of funds will be made on behalf of the requestor and not necessarily to the requestor (example: check will be mailed to the electric company or bank loan for the amount needed). All requestors will be kept confidential except for the staff member and the chair.
If the request is NOT from a church member - the staff person or committee member with knowledge of the request will, with agreement of the Chair of the Outreach Committee, make the decision to fund the request if the amount is under $75. If the amount of the request is over $75 then a vote will be needed by the committee. If funds are emergency a vote by electronic mail or by phone call will be taken with the Chair making the calls. Any payment of funds will be made on behalf of the requestor and not necessarily to the requestor (example: check will be mailed to the electric company or bank loan for the amount needed).
Each requestor is limited to only 2 requests per year (calendar/fiscal).
A follow up call to check the wellbeing of the recipient will be made in the months that follow.
SECC Mission Trip Fund Request
Approved by Outreach Team, January 2014
The SECC Outreach Committee encourages the members of the church to not only donate their money but to donate their time as well. Volunteer and mission works are not only rewarding but instrumental in spreading God’s word. The following procedure has been put in place for mission trip funding:
Church Members requesting financial assistance for a mission trip they are taking can be awarded the following amounts:
$200 for a mission trip being taken in the United States and $400 for a mission trip being taken outside the United States. Members are limited to one request per year (calendar/fiscal). A written description of the mission trip (including location and what they will be doing) is to be submitted to the committee no later than one month prior to needing the money. Requestor shall agree to make a report on their trip when they return home either in front of one of our many small groups or circles or submit a written report for The Current.
If a group mission trip is being taken by members of the church then only one donation will be available towards the group’s expenses. This amount shall not exceed $400. A group is defined as 3 or more people (example: Youth’s annual mission trip to Hazard).
In addition, we will respectfully discourage the requestor from soliciting SECC church members for giving. SECC will not advertise requests or make announcements during church requesting giving of money.
The SECC Outreach Committee will award no more than 5 mission trip requests per year based on a first come first serve basis.