Macedon Public Library Board of Trustees

Minutes of the August 15, 2016 Meeting

Aldrich Room in Macedon Town Hall

Macedon New York



Present: Warren Jeffries, Carol Deys, Steve Hanrahan, Nancy Simpson, Stacey Wicksall, Gary Crane, and June Hamell.

Visitor: Christina Henley

Absent: Sandy Pagano, Mert Bartels, and Helen Darrow,


 APPROVAL OF MINUTES:  RESOLVED, that the minutes of the July 25, 2016 meeting are approved on motion by S. Hanrahan and second by C. Deys with the correction of the abstract for July (7-2016) total amount of $14,892.28. Motion carried.  It was further suggested that three trustees come early in future meetings to verify the abstract.


FINANCIAL REPORT:  S. Wicksall reported that we have now switched over to Paychex Payroll Services.  The NYS Retirement accounting process has been set up also and is working well.


APPROVAL OF EXPENDITURES: Three trustees verified claims 120-130 of Abstract 8-2016. RESOLVED, that payment be made of claims 120-130 inclusive in the amount of $12,416.07, on motion made by N. Simpson and second by S. Hanrahan.  Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): The Director reported some of the positive comments we received about our library this past month.

The CPA responsible for organizing the materials for the audit should be on site this week.  The new Treasurer will be helpful in organizing these materials.  

The Director presented two options of possible budget requests.

S. Wicksall presented Pioneer Library System’s Free Direct Access Plan which is required by New York State and outlines how the System delivers services to people living in areas within our four counties that do not have local libraries.  RESOLVED, on motion by S. Hanrahan and seconded by G. Crane that the Macedon Public Library Board of Trustees approves the plan laid out by the Pioneer Library System.  Motion carried.


BULLIS ROOM REPORT: No report – No meeting because of vacations





BUDGET COMMITTEE: RESOLVED, on motion by S. Hanrahan that the Macedon Public Library request a 7.5% increase in the budget with a second by G. Crane.  Motion carried with 3 ayes. One nay and 1 abstention are noted due to two board members in favor of a higher percentage increase.  A public budget education program was suggested.

The Director has contacted the Town of Farmington to set up an appointment for a budget discussion with Supervisor Ingalsbe which will occur in late August or early September.


POLICY/TREASURER/AUDIT COMMITTEE: W. Jeffries reports that of 7 applications, 5 are potential candidates to fill the Treasurer’s position.  He will attempt to line up interviews for this Saturday afternoon.


TOWN LIAISON: S. Pagano - Absent




NEW BUSINESS: S. Wicksall mentioned an Advanced Certification for Directors by the Palmer Institute of Long Island University that will probably be made available through Pioneer Library System in 2017.  The Board of Trustees directed her to review and present the beneficial points at a future meeting.



RESOLVED, that the meeting adjourn at 8:06 p.m., on motion by S. Hanrahan and second by W. Jeffries.  Motion carried.  The next meeting will be September 26, 2016 at 6:30 p.m. in Community Room.



June Hamell