MSU TelePresence Quick Start Guide
Cisco TelePresence enables real-time over a distance by creating an immersive, user-friendly experience. This guide is intended as an orientation and reference guide for basic operation of the TelePresence systems at Minnesota State Mankato.
Basic Orientation: The room setup and equipment
ML94B - Room Orientation Terminology
- Cisco Control Panel: The Control Panel controls the TelePresence system for beginning and ending a meeting.
- Camera Cluster: Three cameras are in this cluster but only one camera is active at a time. The left, center, or right side of the room is displayed on the TelePresence screen, depending upon the person actively speaking or the last person to speak.
- Position Markers: The camera cluster has three lenses separating the room into segments. These segments are designated by the triangular areas shown on the room orientation on page 1. Position markers on the table indicate recommended seating position for camera segments. Sit to the immediate left or right of one of these position markers.
- Mics: A microphone is positioned in each segment. The mute button mutes ALL microphones; green light = live, red light = muted. The active speaking section or last active section is displayed on the screen. Switching audio has a slight delay to avoid changing the active speaking section on a sneeze, cough, etc.
- Content Displays: Content displays are used when sharing or receiving computer input using the VGA Cable. Displays will be off when not in use and automatically turned on when a computer video signal is detected.
Using Self View to Prepare for a TelePresence Meeting
Ensuring the most natural meeting environment, the camera is positioned to point directly at the meeting participants. To guarantee eye contact and proper seating, use the Self View feature on the Cisco Control Panel before beginning a TelePresence Meeting. Self View will display on the screen what the remote party will see on their screen (the outgoing video).
To view yourself as the other endpoints will see you:
- On the Cisco Control Panel, press the MORE button.
- Press the SELF VIEW button.
- The TelePresence system will power on and display a mirror image of the room you are in.
- Press the LEFT and RIGHT buttons individually on the control panel touch screen to display the other camera views.
- Once you have finished the Self View test, press the Exit button.
The Cisco Control Panel, with the “More” button circled in red.
The Self-View Button, circled in red.
Connecting to Another MSU TelePresence Partner
NOTE: It is beyond the scope of this document to help you connect to non-MSU TelePresence rooms. For assistance with this process, see our TelePresence Support document, http://link.mnsu.edu/telepresencesupport, or contact the ITS Service Desk, firstname.lastname@example.org.
To connect to an MSU TelePresence room:
- Click the Favorites button in the top right corner of the Cisco Control Panel.
- The list of TelePresence conference rooms will display. Select the location to call by tapping it with your finger.
- A pop-up box will appear. Select CALL by tapping it with your finger.
The Favorites button, circled in red.
The list of MSU “Favorites” TelePresence rooms for you to call.
Connecting and Displaying Content from a Computing Device
The Content Displays (see above) can be shown both locally and at remote endpoints by connecting a computing device via a VGA cable. A VGA cable is a standard cable that you would use to connect your laptop to a projection system. You must provide your own computing device, as well as any adapters that they require to make the work with VGA inputs.
To share content from your computing device:
- Connect the VGA cable in the room to your computer. If there is more than one, look for the VGA cable labeled “TelePresence”.
- Make sure your computer is sending a mirrored image of your computer screen to the Content Displays in the room. If not, use one of the following methods to do this.
- Fn+F8 OR
- The Windows button+P
- System Preferences → Displays → Mirror Displays OR
- System Preferences → Displays → Detect Displays
- Any computing device: Sometimes simply unplugging the VGA cable and plugging it back in will work.
When you see your computer image on the Content Displays in the room, the remote room will also see the image. This may take a few seconds when first connected.
Connecting and using the Smart Podium with Telepresence
To use the Smart Podium:
- Place it on the table with the VGA connected into your computer and then have the telepresence VGA connected to the smart podium.
- To use a smart podium as a smart board you need the smart board software installed and the smart receiver USB cable on the smart podium connected to your computer.
- When aligning the smart podium you have to draw through the maze. Make sure your pen is in the maze part, but don't worry where the ink is going.
- Once you have completed the maze, complete the 4 spot alignment.
- Once the alignment is complete, you can use your smart podium as a touch screen and it will display on the screens in both telepresence rooms.
Tutorials on how a smart podium works:
Academic Technology Services
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Memorial Library, Room 3010 • Mankato, MN 56001
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