BOARD MEETING MINUTES

Board of Education Summer Retreat

Pecatonica CUSD 321

June 15, 2019

President Sally Hoff called the special meeting to order in the District Office Conference Room at 8:00 am.

Members present: Ackerman, Greene, Massingill, Miller, Hoff

Members absent:  Penwell, Shere

Board Communications:

  1. Board members have contacted Lisa regarding the Joint Annual Conference.

Audience to Visitors:

  1. None

A motion was made by Member Miller and seconded by Member Ackerman to accept the proposal from Norwest Construction for seal coating.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Massingill, Miller

Nay - 0

Motion carried 5-0

A motion was made by Member Hoff and seconded by Member Greene to approve the Consolidated District Plan as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Massingill, Miller

Nay - 0

Motion carried 5-0

Item of discussion:  Handbook/Student Fees

Item of discussion:  Facilities tour

A motion was made by Member Greene and seconded by Member Ackerman  to adjourn.  Meeting adjourned at 12:46 pm.


BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

May 20, 2019

President Sally Hoff called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present: Greene, Miller, Penwell, Shere and Hoff

Members absent:  Ackerman (arrived at 7:02 pm)

High School students of the month were recognized, Senior Rachel Liebgot, Junior Alyssa Baxter, Sophomore Joshua Bardell, Freshman Rose Munson

Petitions:

  1. None

Administrative Reports:

        

Board Communications:

  1. Joint Annual Conference is November 22-24.  Please let Lisa know if you would like to attend.
  2. The end of the year staff lunch will be on Wednesday June 5 at 11:00 am in the high school commons.  Please attend if you are able.
  3. Thank you note from Teri Alex
  4. Summer board retreat will be on Saturday June 15, 2019
  5. Summer District Office/Custodial hours will begin on Monday June 10 through August 15.  Office hours will be 6:30 am to 5:00 pm Monday thru Thursday.  The District Office will be closed on Fridays.
  6. Member Green reported on the Community Staff Advisory Committee meeting.

Audience to Visitors:

  1. Amy Newell thanked the board of education, on behalf of her daughter, for their support of the high school musical.

A motion was made by Member Penwell and seconded by Member Greene that the minutes of the regular meeting on April 22, 2019 be approved as presented.

Motion carried.

A motion was made by Member Shere and seconded by Member Ackerman that the bills and payroll be allowed and paid.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Miller and seconded by Member Shere to approve board policies 7:330, 7:330-E, 7:340, 7:340-AP1, 7:340-AP1 E1, 8:25, 2:20.

Motion carried.


(Pecatonica CUSD 321 Board of Education Meeting, May 20, 2019   Page 2 of 3)

A motion was made by Member Penwell and seconded by Member Greene to amend the budget, put it on display and hold a public hearing on June 24, 2019 at 7:00 pm in the Pecatonica High School Library.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Greene and seconded by Member Penwell to approve the final school calendar for the 2018-2019 school year.

Motion carried.

A motion was made by Member Hoff and seconded by Member Greene to approve the purchase of new Middle School Social Studies Curriculum from Discovery.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

Item of discussion:  First reading of board policies 2:50, 2:170-AP, 2:250, 2:250-E1, 2:250-E2, 4:30, 4:40-AP.

A motion was made by Member Penwell and seconded by Member Miller to grant administration permission to seek bids for fuel jointly with Winnebago School District, Pecatonica Fire District, Pecatonica Township, Sumner Park District and Win Bur Sew Fire District.

Motion carried.

A motion was made by Member Miller and seconded by Member Greene to approve administration’s intention to seek the Title I school wide waiver.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Miller and seconded by Member Shere to approve the Technology department purchase requests as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Penwell and seconded by Member Greene to approve personnel as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0


(Pecatonica CUSD 321 Board of Education Meeting, May 20, 2019   Page 3 of 3)

A motion was made by Member Hoff and seconded by Member Ackermen to appoint Brent Massingill to fill the open seat on the board of education until the April 2021 election.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

President Hoff administered the Board Member Oath of office.

A motion was made by Member Penwell and seconded by Member Massingill  to adjourn.  Meeting adjourned at 9:12 pm.


BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

April 22, 2019

President Steve Gorman called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present: Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Members absent:  None

High School students of the month were recognized, Senior Jessie Phillips, Junior Kobe Magee, Sophomore Gabriel Greenberg, Freshman Ashley Burrow.

Superintendent Faller and Vice President Hoff recognized outgoing President Gorman for his service and leadership to the Board, Staff and Students of Pecatonica CUSD 321.

Superintendent Faller administered the oath of office to all board members.

A motion was made by Member Hoff and seconded by Member Penwell to appoint  Don Miller as president pro-tem.

Motion carried.

President pro-tem Miller called for nominations for the board of education president.  A motion was made by Member Penwell and seconded by Member Greene to nominate Sally Hoff as President of the Board of Education.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

President pro-tem Miller called for nominations for the board of education vice-president.  A motion was made by Member Greene and seconded by Member Penwell to nominate Bob Ackerman as Vice-President of the Board of Education.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

President pro-tem Miller called for nominations for the board of education secretary.  A motion was made by Member Miller and seconded by Member Ackerman to nominate Kim Greene as Secretary of the Board of Education.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0


(Pecatonica CUSD 321 Board of Education Meeting, April 22, 2019   Page 2 of 4)

The board of education established regular meeting dates to be the fourth Monday of the month at 7:00 pm unless that date conflicts with a holiday.

The board of education designated Member Penwell as their Illinois Association of School Boards (IASB) delegate.

Petitions:

  1. None

Administrative Reports:

        TimberNook Presentation

Board Communications:

  1. Thank you note from Paul Apsey
  2. 2019 IASB call for resolutions.
  3. The District Office/Custodial will begin summer hours on Monday June 10 thru August 15.  Office hours will be 6:30 am to 5:00 pm Monday thru Thursday.  The District Office will be closed on Fridays.
  4. President Hoff asked the board if they would be interested in holding a summer retreat that would include a facilities tour.

High School student Tyler Swanson reported on his trip to Washington DC.  

Audience to visitors:  

  1. A student invited the board to attend the high school musical.

A motion was made by Member Penwell and seconded by Member Ackerman that the minutes of the regular meeting of March 25, 2019 be approved as presented.

Motion carried.

A motion was made by Member Shere and seconded by Member Miller that the bills and payroll be allowed and paid.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Ackerman and seconded by Member Penwell to approve board policies 7:185-E, 7:190-AP1, 7:280-E2, 7:280-E3, 7:300-E2, 7:310-AP; 7:315-AP

Motion carried.


(Pecatonica CUSD 321 Board of Education Meeting, April 22, 2019   Page 3 of 4)

A motion was made by Member Ackerman and seconded by Member Penwell to accept the bids for the 2019-2020 school year from Sysco Baraboo for food, Muellers for milk and Pan O Gold for bread.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Hoff and seconded by Member Penwell to approve the Memorandum of Understanding Three Circle Ag grant as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Miller and seconded by Member Greene to approve the purchase of Middle School Gym lights as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

Item of discussion:  First reading of board policies 7:330, 7:330-E, 7:340, 7:340-AP1, 7:340-AP1 E1, 8:25, 2:20, 2:40.

A motion was made by Member Penwell and seconded by Member Greene to approve the resealing of the high school track (option #2) as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

Item of discussion:  The board of education appointed Member Miller and Member Penwell to serve as representatives on the Finance Committee.

A motion was made by Member Penwell and seconded by Member Hoff to approve personnel as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0


(Pecatonica CUSD 321 Board of Education Meeting, April 22, 2019   Page 4 of 4)

A motion was made by Member Ackerman and seconded by Member Miller to enter into closed session to discuss the purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell and Shere

Nay - 0

Motion carried 6-0

A motion was made by Member Ackerman and seconded by Member Shere to adjourn.  Meeting adjourned 10:31 pm.


BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

March 25, 2019

President Steve Gorman called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present: Ackerman, Greene, Hoff, Miller, Penwell, Gorman

Members absent:  Shere

High School students of the month were recognized, Freshman Jackson Newell, Sophomore McKenna Handy, Junior Jenna Revell, Senior Mikayla Johnson

Petitions:

  1. None

Administrative Reports

Board Communications:

  1. None

Audience to visitors:  

  1. Alana Newell, Kara Vandevorde, Kate Larson, and a student spoke regarding the choir teacher position.

A motion was made by Member Hoff and seconded by Member Miller that the minutes of the regular meeting of February 25, 2019 be approved as presented.

Motion carried.

A motion was made by Member Penwell and seconded by Member Greene that the bills and payroll be allowed and paid.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Penwell and seconded by Member Hoff to approve board policies 7:180-AP1; 7:180-AP1, E1; 7:180-AP1, E2; 7:180-AP1, E3; 7:180-AP1, E4, 7:180-AP1, E5; 7:180-AP1, E6; 7:180-AP1, E7.

Motion carried.

Item of discussion:  First reading of board policies 7:185-E, 7:190-AP1, 7:280-E2, 7:280-E3, 7:300-E2, 7:310-AP, 7:315-AP.

A motion was made by Member Gorman and seconded by Member Miller to approve the Annual Sequential Numbers for Hazardous Transportation as presented.

Motion carried.


(Pecatonica CUSD 321 Board of Education Meeting, March 25, 2019   Page 2 of 2)

A motion was made by Member Hoff and seconded by Member Greene to hold Eighth Grade promotion on May 30, 2019 at 7:00 pm in the HIgh School Gymnasium.

Motion carried.

A motion was made by Member Miller and seconded by Member Greene to renew the district’s membership in the Illinois High School Association for the 2019-20 school year.

Motion carried.

A motion was made by Member Hoff and seconded by Member Penwell to grant administration  permission to sed a part or full time Choral Teacher.

Motion carried.

A motion was made by Member Gorman and seconded by Member Hoff to enter into closed session to discuss discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.  However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act and student disciplinary cases and the purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Miller and seconded by Member Hoff to adjourn.  Meeting adjourned 9:56 pm.