BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

June 25, 2018

Vice President Sally Hoff called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present:  Ackerman, Greene, Hoff, Miller, Shere and Gorman (arrived at 8:38 pm)

Members absent:  Penwell

Amended budget hearing:

        An amended budget has been on display in the district office since May 21, 2018.

        Vice President Hoff called for public comment, there was none.

A motion was made by Member Miller and seconded by Member Shere to approve the amended budget as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0

Petitions:

  1. None

Administrative Reports

Board Communications:

  1. If you are planning on attending the Joint Annual Conference, November 16-18, please let Lisa know.

Audience to visitors:  

  1. None

A motion was made by Member Greene and seconded by Member Ackerman to approve the minutes of the regular meeting of May 21, 2018 as presented.

Motion carried.

A motion was made by Member Shere and seconded by Member Miller that the bills and payroll be allowed and paid as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0


(Pecatonica CUSD 321 Board of Education Meeting, June 25, 2018   Page 2 of 3)

A motion was made by Member Shere and seconded by Member Hoff to approve board policies 4:15, 4:110, 4:110-AP2, 4:150, 4:170, 5:90, 5:200, 5:220.

Motion carried.

A motion was made by Member Shere and seconded by Member Miller to accept the bid for fuel from Blake Oil.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0

A motion was made by Member Miller and seconded by Member Shere to accept the bid for insurance from Wine-Sergi.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0

A motion was made by Member Hoff and seconded by Member Greene to approve the Prevailing Wage ordinance.

Motion carried.

A motion was made by Member Ackerman and seconded by Member Shere regarding the Pecatonica Sports Association building proposal, to proceed with the architect, Regional Office of Education and Alan Olson.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0

Item of discussion:  First reading of student and activity handbooks.

A motion was made by Member Shere and seconded by Member Ackerman to approve the student and activity handbooks as presented.

Motion carried.

A motion was made by Member Hoff and seconded by Member Greene to appoint Nancy Collalti as district treasurer for the 2019 fiscal year.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, and Shere

Nay - 0

Motion carried 5-0

Item of discussion:  First reading of board policies 5:220-AP, 5:240, 5:250, 5:290, 5:330, 6:20, 6:50, 6:60

A motion was made by Member Miller and seconded by Member Shere to approve the Northwestern Illinois Association Ballot.

Motion carried.


(Pecatonica CUSD 321 Board of Education Meeting, June 25, 2018   Page 3 of 3)

Item of discussion:  Breakfast options at the high school.

A motion was made by Member Gorman and seconded by Member Hoff to approve a fall play production for all students.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Shere and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Hoff and seconded by Member Ackerman to adjourn to closed session to discuss the employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity and student disciplinary cases and to discuss the purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Shere and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Hoff and seconded by Member Shere to approve a 2.5% salary increase for administrative and support staff.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Shere and Gorman

Nay - 0

Motion carried 6-0

A motion  was made by Member Miller and seconded by Member Hoff to approve items. 14b and 14c of the personnel report with the exclusion of Ryan Kirby.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Shere and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Gorman and seconded by Member Shere to approve extending the building principals contracts by two additional years.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Shere and Gorman

Nay - 0

Motion carried 6-0

A motion was made by Member Shere and seconded by Member Ackerman to adjourn.  Meeting adjourned 10:19 pm.


BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

May 21, 2018

President Steve Gorman called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present:  Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Members absent:  None

A motion was made by Member Penwell and seconded by Member Shere to amend the agenda to include hiring Emily Speers as Early Childhood teacher and accept the resignation of elementary teacher Kayla Walters.

Motion carried.

High School Students of the Month were recognized:  Freshman Faith Melhausen, Sophomore Kobe Magee, Junior Brendan McKaskle and Senior Cole Heim.

Petitions:

  1. None

Administrative Reports

Board Communications:

  1. Letter from Craig Peterson
  2. If you are planning on attending the Joint Annual Conference, November 16-18, please let Lisa know.  Registration information will be sent to the District in early June and hotel rooms fill fast.
  3. The District Office/Custodial staff will begin summer hours on Monday June 4 thru Thursday August 9.  Office hours will be 6:30 am to 5:00 pm Monday thru Thursday.  The District Office will be closed on Fridays.
  4. The end of the year staff lunch will be on Friday May 25 in the high school commons at 11:00 am.  Please attend if you are able.
  5. Petition to name walking/bike path
  6. Thank you card from Deb Bardell
  7. High School Art Students ReStore Mural

Audience to visitors:  

  1. Sue Siemens reported that it had been a bad year for spring sports and that our transportation had worked well with Durand’s transportation department.
  2. Brenden Schulz thanked the board for their support of the ag program.
  3. Member Penwell stated her appreciation of the support that Inga Danko and Jill Folk had given a student.
  4. Rachel Medearis thanked the board for their crisis planning and also thanked the board for the support and flowers sent when her father passed away in September.

A motion was made by Member Shere and seconded by Member Penwell that the minutes of the April 23, 2018 regular board meeting be approved as presented.

Motion carried.

(Pecatonica CUSD 321 Board of Education Meeting, May 21, 2018   Page 2 of 3)

A motion was made by Member Shere and seconded by Member Hoff that the bills and payroll be allowed and paid.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Miller and seconded by Member Greene to approve board policies 2:260, 4:40, 4:40-AP, 5:20, 5:20-E, 5:170, 2:20-E, 2:150-AP, 2:250-E2, 4:10.

Motion carried.

A motion was made by Member Hoff and seconded by Member Greene to accept the bid for bread for the 2018-19 school year from Pan O Gold.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Shere and seconded by Member Greene to accept the bid for milk for the 2018-19 school year from Muller Pinehurst.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Gorman and seconded by Member Penwell to approve the 2019-20 school year calendar.

Motion carried.

A motion was made by Member Shere and seconded by Member Hoff to amend the budget to put on display and hold a public hearing on June 25, 2018 at 7:00 m in the Pecatonica High School Library.

Motion carried.

A motion was made by Member Penwell and seconded by Member Greene to set lunch fees for the 2018-19 school year, $2.90 students, $3.35 adults.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0


(Pecatonica CUSD 321 Board of Education Meeting, May 21, 2018   Page 3 of 3)

A motion was made by Member Penwell and seconded by Member Greene to approve the final 2017-18 school calendar.

Motion carried.

A motion was made by Member Shere and seconded by Member Hoff to approve the IHSA Application for Cooperative Team Sponsorship for the Golf sports cooperative with Durand High School.

Motion carried.

Item of discussion:  First reading of board policies 4:15, 4:110, 4:110-AP2, 4:150, 4:170, 5:90, 5:200, 5:220

A motion was made by Member Gorman and seconded by Member Hoff to approve the technology purchases as presented in the Technology Director report.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Hoff and seconded by Member Miller to approve the personnel as amended.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Greene and seconded by Member Ackerman to adjourn to closed session to discuss the employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity and student disciplinary cases and to discuss the purchase or lease of real property for the use of the District, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Penwell and seconded by Member Hoff.  Meeting adjourned 9:58 pm.


BOARD MEETING MINUTES

Board of Education

Pecatonica CUSD 321

April 23, 2018

President Steve Gorman called the regular meeting to order in the Pecatonica High School Library at 7:00 pm.

Members present:  Greene, Hoff, Miller, Penwell, Shere and Gorman

Members absent:  Ackerman (arrived at 7:01 pm)

Middle School Students of the Quarter were recognized.

High School Students of the Month were recognized:  Andrew Daly, Freshman; Abbygale Speer, Sophomore; Will Munson, Junior; Katie Lameyer, Senior

Petitions:

  1. Bob Squires petitioned the board asking for permission to name the bike path in front of the Middle and High Schools Lucas Light Lane.
  2. Rodney Kimes and Todd Jacobs from the Pecatonica Sports Association petitioned the board for permission to build a pole barn at the Middle School and the possibility of building a larger building with the school district paying for and using half.

Administrative Reports

Board Communications:

  1. Please let Lisa know if you will be attending High School Graduation on Sunday May 20 at 1:00 pm.
  2. Please submit your economic interest statement by May 1.
  3. 2018 call for resolutions
  4. The District Office/Custodial staff will begin summer hours on Monday June 4 thru Thursday August 9.  Office hours will be 6:30 am to 5:00 pm Monday thru Thursday.  The District Office will be closed on Fridays.

Audience to visitors:  

  1. Village of Pecatonica President Bill Smull spoke in favor of naming the bike path Lucas Light Lane.
  2. Members of the Class of 2018 spoke in favor of naming the bike path Lucas Light Lane.

        

A motion was made by Member Penwell and seconded by Member Ackerman that the minutes of the March 26, 2018 regular board meeting be approved as presented.

Motion carried.


(Pecatonica CUSD 321 Board of Education Meeting, April 23, 2018   Page 2 of 3)

A motion was made by Member Hoff and seconded by Member Shere that the bills and payroll be allowed and paid.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Gorman and seconded by Member Penwell to accept the bid for food for the 2018-19 School Year from Sysco Baraboo.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Miller and seconded by Member Hoff to approve board policies 7:80, 7:140-AP, 7:160, 7:340-AP1, E5, 7:340-AP2, 7:340-AP2, E1, 8:20-E, 8:70.

Motion carried.

Item of discussion:  First reading of board policies 2:260, 4:40, 4:40-AP, 5:20, 5:20-E, 5:170, 2:20-E, 2:150-AP, 2:250-E2, 4:10.

A motion was made by Member Shere and seconded by Member Greene to grant administration permission to go out for joint fuel bids for the 2018-19 School Year.

Motion carried.

A motion was made by Member Hoff and seconded by Member Miller to approve the Intergovernmental agreement with Durand School District adding Golf.

Motion carried.

A motion was made by Member Ackerman and seconded by Member Greene to authorize adminstration to seek “Requests for Proposals” for insurance.

Motion carried.

Item of discussion:  Middle School Summer School

Item of discussion:  Summer Bridges program

Item of discussion:  Elementary ESY school

A motion was made by Member Shere and seconded by Member Penwell to keep registration fees the same for the 2018-19 school year.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0


(Pecatonica CUSD 321 Board of Education Meeting, April 23, 2018   Page 3 of 3)

Item of discussion:  First reading of the 2019-20 school year proposed calendar.

A motion was made by Member Gorman and seconded by Member Penwell to approve personnel as presented.

Roll call vote:

Yea - Ackerman, Greene, Hoff, Miller, Penwell, Shere and Gorman

Nay - 0

Motion carried 7-0

A motion was made by Member Hoff and seconded by Member Greene to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.  However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act and student disciplinary cases.

A motion was made by Member Gorman and seconded by Member Shere.  Meeting adjourned 10:14 pm.