Brighton Ultimate Club
November 15, 2016
CONSTITUTION
1. Name
The name of the organisation shall be Brighton Ultimate, hereinafter referred to as the ‘Club’ and shall be affiliated to the UK Ultimate Association.
2. Objectives
The club is established to pursue the following objectives:
a) Participation in the sport of Ultimate Frisbee, hereinafter referred to as the ‘sport’.
b) The facilitation of trainings and competitive opportunities for all members of the Club.
c) Membership of appropriate leagues for the purpose of establishing regular competitive play for the club’s representative teams
d) Upholding the rules of the sport.
e) Providing equal opportunities for successful participation by all section of the community.
f) The promotion of the sport.
3. Membership
All members are subject to the Constitution of the Club and the regulations of the National Governing Body.
- There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, political or other opinion.
- Membership shall be open to any person completing a membership application form and paying the relevant subscription/joining fee as determined by the Annual General Meeting of the Club Members.
- There shall be 5 classes of membership available. These are:
- Full Member
- Student Member (but for the purposes of voting shall have full rights)
- Associate Member
- Social Member (do not have voting rights)
- Honorary Member (rights attributable to full membership
d) Each fully paid up member shall be entitled to attend and vote at General or Annual General Meetings.
e) Fully paid up members may be elected and serve on the Committee.
5. General Meetings
a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:
i) | Receive and confirm the minutes of the previous AGM. |
ii) | Presentation of the clubs financial accounts for the year. |
iii) | Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees |
iv) | Election of officers to the management committee. |
v) | Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson |
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 33% of the membership.
ii) The Chairperson.
iii) 2/3 majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed.
7. Rules for General Meetings
a) A minimum of twenty one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.
b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
c) All members shall register with the Secretary prior to the start of the meeting.
d) Each member shall have one vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
8. Election of Officers To The Management Committee
a) The members of the management committee shall be drawn from the membership, as defined in clause 4 of this constitution.
b) Candidates shall be elected at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
c) All nominations of candidates for election shall have the consent of the nominee.
d) Uncontested posts may be filled by nomination(s) and election at the AGM.
e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.
9. Members Of The Management Committee
a) The Management Committee shall consist of the following Officers:
i) | President |
ii) | Director of Communications (Vice President / Secretary) |
iii) | Director of Finance (Treasurer) |
iv) | Director of Operations |
v) | Director of Performance |
vi) | Director of Development |
b) All the above shall be entitled to one vote each at General Meetings.
c) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.
d) The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee. via the appropriate Director.
e) In addition to the management committee, the club shall appoint a Safeguarding Officer, in accordance with the Club Safeguarding Policy.
i) In addition to their duties in the club Safeguarding Policy, the Safeguarding Officer will fulfill an independent oversight role for safeguarding at the committee level. The Safeguarding Officer should be included on any committee emailing list, and have full access to extended committee meeting notes.
10. Finance
a) The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Rule 2, of this constitution.
b) The club shall have the power to raise money by means of yearly affiliation fees and match fees as determined by the Management Committee at the Annual General Meeting.
c) All monies shall be lodged in a bank account in the name of the club.
11. Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
12. Declaration
It is hereby certified that this document represents a true and most up to date version of the Constitution of Brighton Ultimate club.