Johnson County Farmers Market
DRAFT: Emergency Management Plan
I. Introduction: The Board of Directors of the JCFM has adopted an Emergency Management Plan intended to ensure the safety and well-being of customers, vendors, and other participants of our Saturday morning gatherings. The primary focus of the plan involves he possibility of severe weather events. The same procedures, however, would also be applicable in the event of any other natural or man-made disaster (e.g., earthquake, fire, automobile accident, or acts of terrorism).
II. Responsibilities: The Manager of the JCFM shall be responsible for implementation of this plan, including the appointment of a fully informed “back-up person” in the event the manager is away from the market at any time.
III. Key Elements of the Plan: The Plan itself has three key elements:
- Advance Notifications: On the evening before each market gathering, the Manager shall check local weather forecasts for possibly severe weather events that could impact on the following day’s market gathering. If the forecast indicates a high likelihood of a severe weather event during the next day’s market, the Manager is authorized to cancel the market at any time prior to the normal set up time. Notification of the cancelation will be through an email list to the vendors, and through postings on the JCFM website and Facebook page, including a general email notice to those who have signed up for such communications. If the forecasted weather conditions would not require the cancelation of market activity, the Manager shall use his/her discretion regarding whether the setting up of tents/canopies will be permitted, and if permitted, shall ensure that all vendors are in compliance with the JCFM rules regarding leg anchors and other safety measures.
- Subsequent Cancelation/Suspension of Activity: During the market, the Manager shall pay close attention to the possibility of severe weather moving into the Mountain City area. At any time during the market, the Manager is authorized to cancel or suspend market activity, and/or to order an immediate evacuation of the site.
- Evacuation Procedures: If, during the market, it becomes advisable for the Manager to call for an evacuation, all participants shall be advised as to the location of the nearest building available for “sheltering in place”. (Note: we will need to check with the JC emergency management/emergency preparedness staff for advice on this.)
IV. Review and Amendment: The manager and the Board of Directors will review this Plan at least annually to ensure that it remains adequate, and will make any adjustments necessary in the light of experience and future developments.