ICS Student Google Workspace for Education Account Notification

Purpose

Irvington Community Schools recognizes that success in a 21st century classroom requires the use and integration of a variety of technology tools by both students and staff. Students are expected to use technology as one of the mediums to create and publish their work, as well as collaborate and communicate with others. In order for this to occur, it is the responsibility of Irvington Community Schools to provide students with tools that facilitate learning anywhere, anytime, ensuring equitable access for all students. Providing students with Google Workspace for Education accounts to use at school and home is an initiative that will move the school corporation toward this vision for the 21st century classroom.

Irvington Community Schools utilizes Google Workspace for Education for all of our staff members, and will continue to provide a subset of the communication and collaboration tools for our students. In order for students to receive and utilize an Irvington Google Workspace for Education account, they must follow the policies stated in the Irvington Community Schools “Acceptable Use Policy”, which can be found on the district’s website (http://www.ics-charter.org/elearning/). Students must also abide by the requirements and terms listed below.

Requirements and Terms

1. All students in Grades K through 12 will be issued a username and password for the Irvington Community Schools Google Workspace domain. Students should not share their account password with anyone, with the exception of their parents/guardians.
2. The username, and data within each student’s account is owned and maintained by Irvington Community Schools, and should not be considered private by the student or their parents/guardians.
3. A student’s Irvington Google Workspace account may be disabled when the student’s enrollment in one of the Irvington Community Schools is no longer active. The following tools will allow the student the ability to download/transfer any documents that he/she has created within their Irvington Google Workspace account.

1. Google TakeOut - https://takeout.google.com/settings/takeout
2. Google Transfer https://takeout.google.com/transfer?pli=1

4. Student’s responsible behavior is articulated in additional Irvington Community Schools policies such as, but not limited to “Responsible Use Policy” which can be found on the district’s website (http://www.ics-charter.org/elearning/). Students and their parents/guardians understand that Irvington Community Schools policies extend to the student beyond traditional brick and mortar structures when behavior is associated with the student’s Irvington Google Workspace account.

Age Appropriate Differentiation of Available Tools

For the purpose of the Irvington Google Workspace for Education program, students are organized into Organizational Units (OU) according to elementary (PreK-5), middle (6-8) and high school (9-12) levels. This allows the District to provide access to different tools and different levels of permissions based upon the grade level of the student. For example;

• All students will have access to Google Classroom, Drive, Mail, Calendar and Sites
• Only high school students will be able to send and receive email outside of the district’s domain (ics-charter.org).
• Elementary and middle school students will only be able to send and receive email to and from staff and students who are members of Irvington Community Schools Google Workspace domain. *There are a limited number of email addresses that are allowed to send to this OU. They are verified vendors’ from email addresses that are used by teachers that employ 3rd party software products to enhance the instruction for students.*

Student Data Privacy and Security

Irvington Community Schools understands the importance of keeping student data private and secure, and takes its responsibility to protect student information seriously. The District adheres to all local policies, state and federal laws regarding student and staff data privacy. The district will not enable any applications or tools that are not specifically covered under the Google Workspace for Education Terms of Service. Students will not be able to login to consumer Google products (e.g. Blogger, Wallet, Shopping, Voice, etc.) using their Irvington Community Schools account, although they may be able to view publicly available content on these sites without being identified by their Irvington account. Additional information about the specific Terms of Service, Privacy Policy and Security Information can be found on Google’s support webpage (https://edu.google.com/trust/).

Questions and Additional Information

Parents and students can find additional information about Google Workspace for Education, as well as other student educational technology tools and resources can be found on the district’s “1 to 1 Student Technology Initiative” website (http://www.ics-charter.org/elearning/).

Parents can also contact the district’s Director of Technology, Chris Ashmore, at cashmore@ics-charter.org with questions.