Middletown Springs Selectboard • Thursday, December 14, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Sarah Grimm, Auditor; Jenny Talke Munyak, Treasurer

PUBLIC PRESENT: John  Arsenault, Old Cemetery Task Force; Tom Hurcomb, Planning Commissioner; Nora Rubinstein, Old Cemetery Task Force

CALLED TO ORDER: 6:11 p.m.

 

The meeting began with the Board’s first working session on the 2018-19 town budgets for general operation and highway maintenance. The Board will investigate a possible shift in compensation for Delinquent Tax Collector to be based on a commission on back taxes collected rather than a flat stipend.

 

H. Childress moved to recognize the work that Terry Redfield has done in the past year in animal control, and to award him the $250 stipend budgeted for that work; C. Fenton 2nd [Aye—Childress, Fenton, Kenyon; Abstain—Redfield; motion carried].

 

We will hold the Sheriff’s Department line item at $10,000 in the budget, and propose any additional contract as a ballot item for voter approval.

 

Minutes: T. Redfield moved to approve the minutes of the November 23 meeting; P. Kenyon 2nd; [all in favor, motion carried]. P. Kenyon moved to approve the minutes of the December 5 special meeting; T. Redfield 2nd; [all in favor, motion carried].

 

Public Comment: Tom Hurcomb presented a proposal for funding the Regional Marketing fund, which was funded by ballot item last year at $745. The budget request for 2018 Town Meeting is the same amount. H. Childress moved to place an item on the 2018 Town Meeting for the request of $745 for the Regional Marketing Initiative; P. Kenyon 2nd; [all in favor, motion carried]. The Board asked Tom to follow up with other Rutland County communities that are not currently participating, such as Poultney and Wells.

 

Town Officers: Treasurer Munyak reports that BCBSVT will increase its 2018 individual gold plan from $603 to $657.15; the Board will have to decide whether to amend the FY 2018 budget to reflect an increased Town contribution for the first six months of ‘18. She is removing Brent Clark from VMERS contribution. The Memorial Day parade and ceremony planning group held a food sale at last weekend’s craft fair, raising approximately $200; the Treasurer will treat that as a passthrough to the Creative Economy group, who have led the planning in the past year.

 

Town Lands: The Old Cemetery Task Force presented its final report. The Board and task force members discussed the tree removal/trimming options, attempting to weigh different scenarios for safety and for cost. Vermont 18 VSA §5373 allows for the Town to vote to establish a cemetery commission of three or five members. T. Redfield moved to add an item to the 2018 Town Meeting ballot that establishes a Cemetery Commission of three members, with oversight of old cemeteries and ancient burial grounds, not including the Pleasant View cemetery; H. Childress 2nd [all in favor, motion carried]. The Board will draft language for the ballot item. The Select Board thanks the Old Cemetery Task Force for its substantial and careful investigations.

 

The Building Committee has submitted all of its reports and instructions to the estimator. H. Childress moved to approve expenditure of up to $200 for printed plans and other materials required by the estimator; T. Redfield 2nd [all in favor, motion carried]. Patty McWilliams has resigned from the committee, leaving a membership of ten. The Committee will not be meeting over the holidays, and will resume work at the second scheduled meeting of January.

 

Terry has spoken with Dave Rosa, the VT ANR municipal flood plain manager. His main concern over the West Street property is erosional damage over time. He recommends that we have a surveyor establish a base flood elevation, which ANR will use to establish buildable area.

 

Highway: The Town has hired seasonal, as-needed plowing and road clearing assistance from Ray Blanchard and Todd Mason, at $17/hour with no benefits. They have already begun working in last week’s snow.

 

With the final bills submitted, Bill is ready to submit final reimbursement requests for the Garron Road culvert. He’s working on negotiations with Liftech on the recent JCB service

 

Bill has asked for a new budget line item for next year: $3,000 for state construction permits, as required under the new water quality laws. He also reiterated the need for a new garage, salt & sand shed.

 

Solid Waste: The Transfer Station will be closed on Christmas Day, open instead on Tuesday 12/26 for regular hours.

 

Correspondence:

·      Long Trail Engineering intermediate invoice for $1050 for site engineering

·      Vermont Association for the Blind and Visually Impaired—annual report and $300 request for 2018

·      Middletown Springs Volunteer Fire Department annual report and $79,500 request for 2018

·      Pleasant View Cemetery Association annual report and $1,500 request for 2018

·      Mentor Connector annual report and $200 request for 2018

·      Poultney-Mettowee Watershed annual report and $500 request for 2018

·      NewStory (formerly Rutland Women’s Center) annual report and $200 request for 2018

·      Child First Advocacy Center annual report and $400 request for 2018

 

Board Orders: H. Childress moved that, based on input from the Auditors, the unclaimed stipend for the fifth Select Board member be distributed evenly to the four active Board members; T. Redfield 2nd [all in favor, motion carried]. H. Childress moved to approve the Board orders as amended by the above motion; T. Redfield 2nd [all in favor, motion carried].

 

Legal: Gary Kupferer has worked on a template for letters of complaint about the junk & junk vehicle ordinance. The Sheriff’s Department will follow up.

 

Other Business: There have been two loose-dog complaints regarding the same dogs on Garron Road; Terry Redfield has followed up, but has no faith that the problem is remediated. He will ask the Sheriff’s deputy to stop in and make inquiries.

 

There has been no interest expressed in the layout contract for the 2017 Town Report. Board members will continue outreach to find a contractor.

 

As of January 2018, the Federal minimum wage is raised to $10.50 per hour; this is higher than the current rate paid for Town election workers. T. Redfield moved to raise the minimums in Middletown Springs to $11.00 per hour; C. Fenton 2nd [all in favor, motion carried].

 

The Board will have a special budget working session on Thursday December 21, at 7pm.

 

Adjourn: H. Childress moved to adjourn, P. Kenyon 2nd [all in favor, motion carried]. Meeting adjourned 9:35 pm.

 

Respectfully submitted,

Herb Childress, Select Board Clerk

 

 

 

 

 

 

Middletown Springs Selectboard • Tuesday, December 5, 2017

Emergency Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: None

PUBLIC PRESENT: Joe Parker

CALLED TO ORDER: 6:30 p.m.

 

This meeting was called to discuss the Town’s response to the unexpected departure of Brent Clark from the Highway Department. Bill is working on developing our contract plowing pool for the winter, but the Town will be vulnerable to slower-than-normal road clearing during snow conditions while understaffed. The Town Treasurer will examine Brent’s vacation and comp time balances prior to preparing his last check.

 

We had an informal conversation with Joe Parker about his experience of working with the Clarendon highway department (he’s been with them for seven years), in a position analogous to that of Brent. Clarendon’s rate of pay, vacation time, and health benefits are all substantially greater than Middletown Springs pays for our highway crew members.

 

The Town will post an ad for a winter position (possibly leading to permanent) in the Rutland Herald and Manchester Newspapers.

 

T. Redfield moved that Bill request that Liftech remove from their recent invoice the labor pertaining to retrofitting hydraulic equipment that was included in the purchase price of the JCB backhoe; H. Childress 2nd [all in favor, motion carried].

 

The Board also considered a dog complaint on Garron Road. T. Redfield will follow up.

 

Adjourn. H. Childress moved to adjourn, T. Redfield 2nd [all in favor, motion carried]. Meeting adjourned 8:17 pm.

 

Respectfully submitted,

Herb Childress, Select Board Clerk

 

Middletown Springs Selectboard • Tuesday, November 23, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: None

PUBLIC PRESENT: None

CALLED TO ORDER: 7:00 p.m.

 

Minutes: ­­­­T. Redfield moved to approve the minutes of the 11/9 meeting; C. Fenton 2nd; [all in favor, motion carried].

 

Town Lands: the Building Committee has materials prepared to go to the estimator for next week; the goal is to have construction-cost estimates early in January.

 

T. Redfield will reach out to Josh Carvajal of VT ANR to confer over the flood-plain re-designation of the West Street.

 

Road Foreman: B. Reed reported by phone that he had no urgent business for us this week. T. Redfield will trim shrubs at the intersection of St. Anne’s road and West Street for traffic visibility sometime during the winter months.

 

Solid Waste: T. Redfield met with Karen Knaebel from the State regarding e-waste collection compliance. We have to use Gaylord containers for collection; we will re-frame the plywood containers and build a small ramp to facilitate pallet-jack collection. Glen will build the needed assemblies to accommodate the pickup, and may ask Selectboard members for construction assistance.

 

Correspondence:

·      Reminder from US Census to register for 2020

·      Draft Rutland County Budget

·      Notice of class-action lawsuit regarding Takata airbag recall

 

Board Orders: H. Childress moved to approve board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

The Board will need to discuss Auditors’ hours for billing prior to budgeting for FY 2018-19; with three auditors, we will need to develop some sort of ceiling for billable hours.

 

Other business: The board discussed recent conversations with Gary Kupferer and VLCT legal assistance about a possible tax delinquency sale. No action is being taken at the moment.

 

C. Fenton thanked the auditors for their work on the cash handling procedures. We will ask that the procedures be slightly revised to account for cash from Transfer Station tickets sold at Grant’s General Store as well.

 

The Board will issue a call for vendors to produce the 2017 Town Report. We will also post Town electoral positions up for vote in the 2018 Town Meeting in the newsletter next week.

 

The Town’s website has reached its limit for storage (much of which has been taken up with documents related to the Orchard Road solar project). We will increase our hosting fee to double the storage. Next year’s budget will include approximately $250 for website management.

 

Adjourn: T. Redfield moved to adjourn; H. Childress 2nd [all in favor, motion carried]. Meeting adjourned at 9:16 pm.

 

Respectfully submitted,

Herb Childress, Clerk

Middletown Springs Board of Civil Authority • Thursday, November 9, 2017

Approved Minutes

 

Board Members Present: Herb Childress, Nance Dean, Chris Fenton, Martha Heitkamp, Pat Hemenway, Patty Kenyon, Terry Redfield, Nora Rubinstein

Public Present: None

Called to Order: 6:10 PM, by Chris Fenton, Select Board Chair

 

The function of tonight’s meeting was to consider the delinquent tax report regarding Middletown Springs properties. The report created by the Treasurer showed 29 properties with delinquencies totaling $138,754.50. Twelve of those properties are delinquent for more than one tax year.

 

Nora Rubinstein moved that the BCA investigate proper procedures for tax sale, and take no action at tonight’s meeting; P. Kenyon 2nd [all in favor, motion carried].

 

Pat Hemenway moved to adjourn; Herb Childress 2nd; [all in favor, motion carried] Meeting adjourned 6:48 pm.

 

Respectfully submitted,

Herb Childress, Select Board Clerk

 

Middletown Springs Selectboard • Thursday, November 9, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Juanita Burch-Clay, Auditor; Jenny Talke Munyak, Treasurer; Bill Reed, Road Foreman.

PUBLIC PRESENT: None

CALLED TO ORDER: 7:00 p.m.

 

Minutes: ­­­­T. Redfield moved to approve the minutes of the 10/26 meeting; P. Kenyon 2nd; [all in favor, motion carried].

 

Town Officers: Nita Burch-Clay gave an Auditors’ update:

·      developing annual report on FY2017 in conjunction with the Treasurer;

·      offering appreciation on the draft policies handbook, and beginning their review;

·      reviewing procedures for cash handling, and developing a draft guideline for cash transactions in the Town Office and transferring money between Town organizations. The Auditors recommend that the Board adopt a slightly modified version of the VLCT’s model policy for financial controls.

 

Now that we have three active auditors, the Board will need to consider the Auditors’ stipend line item in the budget for 2018-19 to ensure adequate funding.

 

The Auditors are now examining the practices and procedures of the various Town trust funds for management and distribution. The Treasurer is now an official signatory on Trustee of Public Monies funds.

 

The Treasurer has not received bank statements for October final reporting. She is ready to assist with the December and January budgeting process; we will revise the budget worksheet to align in sequence with the monthly financial statements for ease of planning and communication in the Annual Report.

 

Road Foreman: We received a bill for the 100-hour preventive maintenance on the new backhoe, for $974.18; we believe that this should be included in the warranty maintenance plan, and will dispute the bill. Bill will examine the purchase contract to determine our position.

 

We have received a proposal for guardrails from Lafayette Highway Specialties, including Haley and Garron Roads, for $10,883.45. We are submitting a grant proposal to Vermont Better Roads for the proposed Buxton Road project.

 

The crew has put up roughly half of winter’s sand. The Garron Road project is complete, with final bills due from contractors this week for reimbursement. The turnaround at the end of Garron is also near complete, with only one layer of topcoat remaining to be applied. Bill is also working on specifications for the Spruce Knob arch culvert project, and planning for the box culverts for next year’s work on Norton Road.

 

Bill will be applying for a resurfacing grant for Route 140 and a structures grant for 2018.

 

The crew has replaced small culverts, and serviced equipment in preparation for winter maintenance.

 

Solid Waste: Patty has received a training module on battery collection from SWAC, and will provide that to Glen.

 

Correspondence:

·      Blue Cross/Blue Shield of VT has sent 2018 billing rates

·      VT Department of Environmental Conservation: source permit for new Town Office potable water source.

·      ARC annual report and request for 2018 town allocation ($500)

·      Bill from Rutland County Sheriff for October service

·      Pleasant View Cemetery Association invoice for 2017-18 budget.

 

Board Orders: T. Redfield moved to approve the board orders as presented; H. Childress 2nd [all in favor, motion carried]. The Board discussed the $5,000 ceiling for purchases without bid. H. Childress moved that we award the guardrail contract to Lafayette Highway Specialties without bid, since a) they are the only company providing this service in our area, and b) submitting this contract in a timely way will allow the Garron Road component to fall within the current construction grant; P. Kenyon 2nd [all in favor, motion carried].

 

Other business: The Board appreciated Patty and Herb’s work on digitizing and organizing policies. The Auditors have recommended that all Town officers sign an affirmation that they have received and reviewed the most current policy/ordinance handbook; we hope to have this process in place by Town Meeting 2018.

 

H. Childress moved that the second November select board meeting be rescheduled for 7 pm Tuesday November 21; T. Redfield 2nd [all in favor, motion carried]

 

T. Redfield has been working with a dog complaint on Spruce Knob Road; although medical attention was received, no complaint or intervention has been requested. The incident has been filed with the Town Clerk.

 

C. Fenton and H. Childress attended a meeting of the Sheriff’s department regarding a proposed shared 40-hour patrol for Tinmouth, Ira, Danby and Middletown Springs. The Sheriff’s Department is proposing to cover the additional costs for the first four month pilot project through a grant they’ve already received. Each of the four communities would name a liaison for a periodic oversight committee. H. Childress moved that Middletown Springs participate in the Sheriff’s Department pilot project, at no additional cost to the Town; T. Redfield 2nd [all in favor, motion carried]. We will request that the Sheriff’s department provide us with a more detailed overview of proposed services, and discuss the Town’s reimbursement from traffic violations. C. Fenton has volunteered to be the Town’s liaison on the oversight committee.

 

Adjourn: T. Redfield moved to adjourn; H. Childress 2nd [all in favor, motion carried]. Meeting adjourned at 8:56 pm.

 

Respectfully submitted,

Herb Childress, Clerk

Middletown Springs Selectboard • Thursday, October 26, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Clerk; S. Grimm, Auditor; B. Reed, Road Foreman.

PUBLIC PRESENT: John Arsenault; Carl Haynes; Ron Masleh; Nora Rubinstein.

CALLED TO ORDER: 7:00 p.m.

 

Minutes: P. Kenyon moved to approve the minutes of the 10/12 meeting; T. Redfield 2nd; [all in favor, motion carried].

 

Public Comment: Ron Masleh provided a modification of his junk vehicle complaint to the Board. Ron also requested that any potential land transfer to the Fire Company include a perpetual lease-back of the Transfer Station facility. Ron also asked whether there was a master list of public files kept off-site (in people’s homes, etc.); none of the Board members know of any public records held away from the Town Office or garage.

 

Town Officers: Laura has gotten some responses regarding notification of delinquent taxes, and will establish a BCA meeting prior to the 11/9 Select Board meeting.

 

Work is being done at the Historical Society building, which will entail a disruption of electrical service (currently planned for Wednesday November 1 and Thursday November 2).

 

Auditor Sarah Grimm reported on the auditor’s meeting, and asked for updates on policy recording; Herb and Patty will work on digitizing old policies in early November, for better organization and possible revision. The Board noted that we continue to include $5,000 per year in an audit fund.

 

Town Lands: Bill and Terry met with Josh Carvajal of the Agency of Natural Resources to discuss the West Street property. Josh will put us in contact with an ANR official who can re-evaluate the flooding status of the property, using new water-flow modeling and more detailed elevation mapping. Kit Shaw of the RRPC notified Bill that there is substantial grant funding available for salt containment structures, including garage facilities as well. Bill and the Board are actively working on equipment and material storage solutions that will help to preserve the Town’s investments.

 

The Board applauded the Old Cemetery Task Force for the demo conducted last Sunday at the cemetery. John requested the purchase of some materials for further repair: epoxy, lime cement, etc. P. Kenyon moved to allow John Arsenault to purchase up to $200 of cemetery repair materials, to be reimbursed by the Town; T. Redfield 2nd [all in favor, motion carried]. We hope to capitalize on the enthusiasm generated by the Task Force to bring more volunteers into cemetery maintenance and repair.

 

The Task Force is working to put on a spring informational event, possibly at the Library, to talk about genealogical resources and cemetery practices.

 

There is still no firm resolution of the best approach to straightening the Gardner monument. John will work with Bill to get topsoil to fill some of the holes left from our repair work.

 

Regarding the bid for tree work, we have requested a more precise scope of work from Limbwalkers and from Vermont Arborists. The Task Force recommends that the first step of work be trimming and inspection rather than moving immediately to removal. T. Redfield made the case for immediate removal instead; the Task Force believes that the removal will be inevitable, but that the cost and complexity of that project means that won’t happen for at least a year, and that trimming will be beneficial in the short term.

 

The Task Force is working on its final report, which will include a recommendation to establish a standing Cemetery Commission.

 

The Building Committee is working with the estimator, and would like a review from Fran Robillard (retired fire safety officer of Rutland County). H. Childress moved to authorize the Building Committee to obtain a fire and fire-safety review from Mr. Robillard at an approximate cost of $500; T. Redfield 2nd; [all in favor, motion carried].

 

Road Foreman: Recent work has included:

·      completing Garron Road bridge

·      graveling and leveling roads in preparation for winter

·      blacktopped some aprons

·      clearing ditches and culverts

·      stone-lining ditches and reclaiming water bars

·      tree and shrub trimming

 

Bill will be working on building shoulders for guardrails, and putting up winter sand with Chet McCullen. He’ll be replacing four Mountain Road culverts, a driveway culvert on North Street, and a plugged culvert on Spruce Knob.

 

Bill went to the new General Permitting sessions offered by AOT and ANR. The new project permitting process will entail greater paperwork and a $3,000 annual feel for the town plus an individual fee per project. He also had a meeting with Terry and Josh Carvajal for final inspection of the Garron Road project, and Josh was satisfied with the work and final conditions.

 

Better Back Roads has split its grant projects into different work types, and has introduced new design samples for rural road construction projects. The proposed addition of guardrails to sections of Buxton Road has never had a good resolution, but with these new designs, it is possible that we could do that project and receive Better Back Roads grant support for it. The deadline for application is now November 17th, though, so projected work will need to be designed quickly.

 

Bill also got approval for widening the truck turnaround at the end of Garron, and a new No Outlet sign for the road. There was a complaint about Bill using Town equipment for personal use at his home; upon investigation, it was discovered that he was donating heavy stone from his property to bolster the Garron Road excavation repair, at no cost to the Town.

 

Solid Waste: P. Kenyon asked a State representative to come to the Transfer Station to advise on conditions for electronics collection. The present layout and construction does not facilitate If we can’t find a way to be in compliance, we can elect to not offer the service; we’re not mandated by law to have electronic-waste collection.

 

SWAC’s biannual meeting included a preliminary request by the Town of Brandon to join SWAC instead of the Rutland County Solid Waste District. The voters of Brandon will put that to a vote at their Town Meeting.

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Other business: Steven Querrey has volunteered to serve as an enforcement officer for the junk and junk vehicle ordinance. Terry spoke with Lt. Fox of the Rutland County Sheriff’s Department about it yesterday as well; Terry advocated for the Sheriff’s Department, to prevent the potential for pitting one resident against another. Carl Haynes asserted that we violated the law in enacting the ordinance, and that he considers it null and void; any attempt to enforce it will be challenged in court. H. Childress moved that the Rutland County Sheriff’s Department be authorized to act as the enforcement officer for the Town’s junk and junk vehicles; P. Kenyon 2nd [all in favor, motion carried]. We will forward the complaint to the Sheriff’s Department and to Town’s Attorney for next steps.

 

Terry reports that the fire company is getting a new ladder truck (the old one didn’t pass inspection), thanks in part to a generous donation from Art and Laura Castle. It’s a 1989 vehicle, from Pittsford NY, purchased for $29,000. The new truck is too tall to enter the current garage bays; the Fire Association is investigating options for equipment storage, both at the present site and also at alternative sites.

 

Deliberations on the proposed off-site work policy are deferred to the 11/9 meeting.

 

Adjourn: H. Childress moved to adjourn; C. Fenton 2nd [all in favor, motion carried]. Meeting adjourned at 9:08 pm.

 

Respectfully submitted,

Herb Childress, Clerk

Middletown Springs Selectboard • Thursday, October 12, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Clerk; S. Grimm, Auditor; B. Reed, Road Foreman.

CALLED TO ORDER: 7:01 p.m.

 

Minutes: P. Kenyon moved to approve the minutes of the 9/28 meeting, with the amendment offered by the treasurer; T. Redfield 2nd; [all in favor, motion carried].

 

Town Lands: A group from the Committee visited the recently constructed town office in Lincoln VT on Monday 10/2. Their library (1997) is 4,000 square feet, the recent town office 2,000 square feet, so their total package is similar in size to the Middletown proposal.

 

The Board deferred decision on the Old Cemetery tree work until the October 26 meeting, and invited both the Task Force and Road Foreman to participate in that conversation.

 

Road Foreman: Recent work has included:

·      Garron Road project near complete; road should be open to traffic this weekend. However, guardrails probably won't be installed until spring.

·      Clearing ditches and culverts

·      Mixing gravel, sand and salt

·      Trimming around intersections

·      Ditching

·      Scraping roads and graveling

·      Replacing streetsigns as available

 

T. Redfield communicated with a local citizen about safe driving on gravel roads.

 

Solid Waste: Large waste day was Saturday October 7. Discard fees totaling $414 were collected at the large waste site, along with refrigerant fees for appliances collected at the Transfer Station. The work felt to have been well coordinated, but Hubbard still can’t seem to deliver all of the dumpsters ahead of the start time as we have asked; they arrived with replacements at 9:30, disrupting operation and traffic.

 

The Board discussed tire collection, and decided against it at least for the near future.

 

Pam Clapp notified us that the electronics collection crew from Goodpoint was unhappy with our collection methods, and wants us to hold large electronics in a Gaylord container. The transfer station site isn’t set up for that kind of collection; P. Kenyon will discuss options with Goodpoint.

 

Correspondence:

·      JCB Finance welcome letter

·      US Census Town Information form

·      VLCT News

·      The PACIF 2018 insurance application has been completed and mailed. We will need to file an amendment to add the loader to the equipment list.

 

Board Orders: H. Childress moved to approve the board orders as presented; T. Redfield 2nd [all in favor, motion carried].

 

Other business: We have been advised by our legal counsel that the Board may not investigate junk complaints, as the ordinance specifies that be done by an Enforcement Officer. H. Childress will put a final notice in Front Porch Forum and around town to try one last time to recruit an Enforcement Officer by October 25th; if none steps forward, we will consider naming the Rutland County Sheriff’s Department to be that Enforcement Officer. T. Redfield will invite a representative from the Sheriff’s department to the 10/26 meeting.

 

H. Childress has drafted an off-site work policy, which will be reviewed at the 10/26 meeting.

 

Adjourn: H. Childress moved to adjourn; C. Fenton 2nd [all in favor, motion carried]. Meeting adjourned at 8:34 pm.

 

Respectfully submitted,

Herb Childress, Clerk

 

Middletown Springs Selectboard • Thursday, September 28, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Clerk; S. Grimm, Auditor; B. Reed. Road Foreman.

PUBLIC PRESENT: John Arsenault, Michael Bowen, Burt Harvey, Don Hemenway, Ron Masleh

CALLED TO ORDER: 7:04 p.m.

 

Minutes: T. Redfield moved to approve the minutes of the 9/14 meeting; P. Kenyon 2nd; [all in favor, motion carried]. P. Kenyon moved to approve the minutes of the 9/9 meeting with a corrected name of a public participant; T. Redfield 2nd; [all in favor, motion carried].

 

Public Comments:

·      Ron Masleh submitted a public action request having to do with junk and junk vehicles located on properties on North, West and East Street. The Board requested that a public action request be submitted on each property in question, and explained that without a compliance officer, the Board does not yet know how best to respond to these complaints. Ron modified the first form to specify that the first complaint is in regards to the Haynes properties on East Street, and presented it to the Board.

·      The Board provided Michael Bowen with a copy of our approved minutes from September 9.

·      Don Hemenway appeared as a representative of the volunteer fire association. They’ve run out of space, need a new roof (which the current structure may not support), and can’t borrow against the building to make repairs. P. Kenyon responded that since the Fire Association is not a Town function, the Select Board’s role is limited to helping the Association frame a proposal to the voters for their consideration. The Fire Association is about to contact some contractors to get rough estimates on the construction of an 80’ x 120’ new building (five bays @ 16’ x 40’ x 16’, plus kitchen, office, storage, etc.). Ron Masleh proposed that we have a broader Town meeting having to do with larger future expenditures.

 

Town Officers: Laura Castle spent two days in Killington with statewide group of town clerks; they advocate that the Town have a work-at-home policy. H. Childress will investigate examples and bring samples to the Board for consideration.

 

The treasurer submitted a formal request from People's Bank to have the Town Treasurer be added as a signer to any MTS accounts using the town Tax Information Number. The SB reaffirmed their support of this.

 

 

Town Lands: John Arsenault appeared as representative of the Old Cemetery Task Force, with much to report.

·      The Task Force has appointed Kelly McIlheney as a member of the group.

·      They have acquired an aerial photograph to use as a base for hand mapping and GIS mapping, perhaps to be conducted by Green Mountain College student(s). Dorset Historical Society has a GIS grid of their entire cemetery, searchable by name of grave.

·      The Copeland Cemetery Fund founding documents indicate that the Copeland Fund is intended for the support of the Pleasant View Cemetery only.

·      In 1902, the Town voted to establish a Cemetery Commission. As far as the Task Force can tell, there haven’t been Cemetery Commission officers on a ballot for at least fifty years. That leaves the Select board to be the de facto Commission. It is uncertain whether the Cemetery Commission was officially disbanded by the Town, or if it was simply neglected. The Board could place the revitalization of the Cemetery Commission on the ballot at Town Meeting 2018.

·      Tom Giffin (president of Vermont Old Cemetery Association) did a demonstration of restoration work for the Task Force, and would like to do a demonstration of stone straightening (and possibly for epoxy repair of a stone) for the Select board on a weekend in late October (10/22-23 or 10/29-30).

·      There’s still no certainty about best steps for the Gardner monument; no final plans have been established for leveling it.

·      The Task Force has received three estimates for removal of the pine tree, ranging from approximately $5,000 to $17,000, using very different techniques. They’ve also spoken with two arborists who propose some management techniques that may extend the life of the tree; Limbwalkers has made a firm estimate of $2,200 for trimming. The Task Force recommends that the Town contract with Limbwalkers to do trimming, as a way to prevent sudden catastrophic failure; and also recommends that the Town begin to set aside money for full removal in the relatively near future. The Task Force will provide the Board with all work estimates, so that we can consider their recommendation at a coming meeting.

·      The Town has budgeted deposits to a reserve fund for the Old Cemetery for at least the past twelve years, at levels ranging from $1,000 to $3,000 per year. Much of that has been spent for mowing and trimming, but a current balance of $6,175 remains in that account (plus the $2,000 allocated in the FY 2018 budget).

 

The Board expressed its thanks to the Task Force for its extensive and thoughtful work.

 

The Building Committee met to prepare for the cost estimation, requesting estimation for a list of specific construction options, and for possible cost reductions based on volunteer labor for some aspects of the work (foundation work, painting, etc.). A group from the Committee will go to visit the recently constructed town office in Lincoln VT on Monday 10/2.

 

Road Foreman:

·      The new backhoe has arrived. Liftech is coming next week to conduct a service overview.

·      The foundation is poured for the Garron Road box culvert. The Highway crew has done some labor for Waite, and he’s reduced his bill by approximately $980 for that. Once the deck is completed, it needs to cure for at least 14 days before opening the road to traffic.

·      The sander has a new chain, and the old sander needs a sprocket. The one-ton has cracks in the dump-bed frame, which will be welded. The Freightliner needs service, inspection, and winter undercoating. The 7600 needs a new hydraulic motor for the spinner assembly. Bill is buying plow edges and shoes for winter use.

·      Bill’s meeting next week with Chet McCullen to put up winter sand.

·      Day to day work has included ditch maintenance, culvert replacement, building and equipment maintenance, tree and shrub trimming, replacing street signs, prep for guardrails.

·      The Board will do a drive-around of town roads with Bill at 8:30 am on Saturday.

 

Solid Waste: Large waste day is Saturday October 7. A fee of $5 per vehicle load will be charged for large waste, with no fee for scrap metal. Refrigerant-bearing materials will be collected at the Transfer Station, at $20 per item.

 

Correspondence:

·      A notice from Irving Energy regarding above-ground tank inspection.

·      A recycling check from Casella, for $17.25.

·      An invoice for $600 from Long Trail Engineering for water testing.

·      A 2018 renewal package from VLCT PACIF insurance; the Board needs to review the information sheet before renewal.

·      An announcement for the fall VLCT planning and zoning forum.

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Other business: T. Redfield and H. Childress attended a meeting held by members of the Vermont Senate Government Operations committee, to take information about the status and next steps for law enforcement in Vermont. The State Senate may propose legislation this coming session to increase rural communities’ access to law enforcement response.

 

With regards to the junk complaint, it is possible that the Board would refer this to the Sheriff’s department for first contact with the two properties under complaint. We will ask the Treasurer to document the costs specific to this enforcement effort (Sheriff’s time, attorney’s time, etc.). We will discuss action options at the October 12 meeting, after consultation with our attorney.

 

Adjourn: H. Childress moved to adjourn; C. Fenton 2nd [all in favor, motion carried]. Meeting adjourned at 9:55 pm.

 

Respectfully submitted,

Herb Childress, Clerk

Middletown Springs Selectboard • Thursday, September 14, 2017

Regular Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Clerk; S. Grimm, Auditor; J. Munyak, Treasurer.

CALLED TO ORDER: 7:00 p.m.

 

Minutes: H. Childress moved to approve the minutes of the 8/24 meeting; T. Redfield 2nd; [all in favor, motion carried].

 

Town Officers: Treasurer Munyak brought accounting recaps from August. Tomorrow (9/15) is tax due date; she will be in the office from 9-12 am and 1-6 pm.

 

We had been paying unemployment for a former employee, but VLCT insures us for that, and will reimburse the Town for our prior payments (approx. $4,000). We will also receive our $9,905 reimbursement for the Dayton Hill Road project from VT Better Back Roads, which has been past due.

 

The paperwork for the lease-purchase of the backhoe has been finalized, and the transaction should be complete once Town’s attorney finishes his review.

 

Town Lands: The cemetery task force will be presenting options for cemetery work at our September 28 meeting. The task force now has a fourth member, Kelly McIlheney.

 

The Building Committee had a team meeting with Penney engineering about electrical demand, in preparation for delivering a package to the estimator. The Committee has another site visit scheduled, to Lincoln Gap.

 

The Board is tentatively scheduling a road tour with the Road Commissioner on Saturday, September 30.

 

Road Foreman: The Cargill salt contract proposal has arrived. The 2017-18 contract price is ten dollars per ton reduced from 2016-17: $68.68 per ton for 200 tons. T. Redfield moved to purchase standard de-icer salt at $68.68 per ton with Cargill; P. Kenyon 2nd [all in favor, motion carried].

 

H. Childress moved to exchange the Town’s forklift for $400 of welding services received from Bill Lyle; T. Redfield 2nd [all in favor, motion carried].

 

The crew has been doing some roadside trimming as needed. The Garron Road project has been making good progress; the road crew has participated in that construction, and the contractor will deduct the crew’s wages from their project billing.

 

Solid Waste: One of the road crew members will be available to work Large Waste day. We will begin the day with four dumpsters on site.

 

Correspondence:

·      VT Department of Health inviting us to complete a questionnaire about our attitudes on local and state policies about tobacco, alcohol and marijuana.

·      Credit Union of VT statement for public funds account.

·      Request from Schoenberg Salt & Chemical for purchase and accounting contacts.

·      VLCT notice on town health officer training.

·      Keyser Energy notice of additional fuel taxes due.

·      Notice that 18 kids participated in last summer’s swimming lessons. H. Childress moved that the town pay Gail McGann a total stipend of $350 for last summer’s swimming lessons ($100 has already been paid by checks from non-resident families, for a Town remaining balance of $250); T. Redfield 2nd [all in favor, motion carried]

·      e-mail from VLCT about proposed Senate bill mandating that each community provide its own primary police coverage. T. Redfield and H. Childress plan to attend one of the VLCT informational meetings.

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried]. Treasurer Munyak will withhold payment on the photocopier lease pending clarification of lease price.

 

Fence Viewer: The Board reviewed our minutes from Saturday’s field viewing of the Bowen/Sheridan property boundary. The clerk will send these minutes to Town’s attorney for his review.

 

Equipment Purchase: The Board reviewed, and Chair Fenton signed, all documents pertaining to the lease-purchase of the JCB backhoe. The first “payment” is in the form of the trade-in of the Town’s existing John Deere backhoe. H. Childress will meet with attorney Kupferer on Friday to finalize all documentation.

 

Adjourn: H. Childress moved to adjourn; T. Redfield 2nd [all in favor, motion carried]. Meeting adjourned at 9:04 pm.

 

Respectfully submitted,

Herb Childress, Clerk

 

 

Middletown Springs Selectboard • Saturday, September 9, 2017

Special Meeting Approved Minutes

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

PUBLIC PRESENT: Michael Bowen, Aaron Hayes

 

CALLED TO ORDER: 9:00 a.m. at Town Office.

 

This special meeting had two primary components: a field examination of properties on Prospect Road, and a conversation with the Road Commissioner.

 

Prospect Road: The Board began at the Town Office by reviewing known information about the Bowen and Sheridan properties on Prospect Road. The documentation we referred to included:

·      Middletown Springs property map 5

·      a copy of a survey entitled “Subdivision of Lands of Lawrence E. White & Michael White, 50.28 Acres”, stamped by Waverley Byrd LaPrade (VT Land Surveyor 40), dated June 1, 1990. This survey has a card attached by then-Town Clerk Florence Coburn attesting that she filed it as a Town record on April 20, 1996.

·      Aerial photographs of the site as recorded on Google Maps, dated 2017

 

After that orientation, the Board moved to the site. The Bowen property is that parcel labeled B on the 1990 survey, and TH33-028 in the Town property records; the Sheridan property is that parcel labeled C on the survey, and TH33-036 in the Town property records.

 

We identified the two property pins that denote the northerly (roadway) boundary of the Bowen lands. The Board members then walked uphill to the stone wall that marks the southern boundary of the Bowen and Sheridan properties. Following that wall, we came to a survey pin that marks the southeastern corner of the Bowen property. We then walked the Bowen/Sheridan property line, as estimated by a) blazed trails and b) periodic tree markings. We recognize that neither the trails nor the painted/taped trees represent legally binding boundary markers, but they were the best evidence available to us, and seemed to approximate the conditions suggested by the survey.

 

Based on our field examination, we found no evidence of Mr. Bowen’s claim of property encroachment by logging or by building construction.

 

THE MEMBERS OF THE SELECT BOARD OF THE TOWN OF MIDDLETOWN SPRINGS ARE NOT LAND SURVEYORS. OUR EXAMINATION OF THE SITE AND OPINION OF ITS CONDITIONS ARE NOT LEGAL FINDINGS OR ADVICE.

 

The Board then moved its meeting to the Town salt shed, for a discussion with Road Commissioner Reed. They reviewed the status of the salt shed, and also considered options for relocating the storage box. They also reviewed the status of utility undergrounding, which could occur next spring.

 

H. Childress moved to amend the minutes of the August 9 meeting to accurately reflect the lease-purchase conditions of the Town’s agreement for the new backhoe; P.Kenyon 2nd; [all in favor, motion carried].

 

ADJOURN: T. Redfield moved to adjourn; C. Fenton 2nd; [all in favor, motion carried]. Meeting adjourned at 11:15 am.

 

Respectfully submitted,

Herb Childress, Select Board Clerk

Middletown Springs Select Board

Regular Meeting August 24, 2017

Approved Minutes

Town Office - 7:00 PM

Board Present: Chris Fenton, Patty Kenyon, Terry Redfield

Public Present: Laura Castle - Town Clerk, Sarah Grimm - Town Auditor, Bill Reed - Road Commissioner, David Wright, John Arsenault, Michael Bowen, Burt Harvey

Call to Order – Chris Fenton called the meeting to order at 7:15pm

 

Approval of Minutes - 8-9-2017 Regular Meeting – T Redfield moved to approve minutes of August 9, 2017 as presented, C Fenton seconded and the motion carried.

 

Public Comments: Public & Guests -  Mike Bowen returned to resubmit his complaint about his property boundaries being encroached upon by his neighbor.  He questioned what the board had done to address his initial complaint back in December 2016. The board did have the listers go out and review the boundaries. Their report back was that nothing seemed out of the ordinary. Mike would like the board to revisit and to get more details about the lister’s visit. The board agreed to set up a site visit to walk the property boundaries in the capacity of fence viewers, preferably with a member of the board of listers. After that visit the board will submit a letter of their findings to Mr. Bowen for his records.

 

Cemetery Task Force: John, Nora, and David presented a report to the board on their progress to date. They are continuing to research solutions for the Gardiner monument and the pine tree issues as their first priority. Their intent is to get recommendations for those two priority items before winter and then to focus on the job of long term planning for ongoing maintenance and preservation. Including the following items:

Mapping of the Cemetery – working with Rutland Regional Planning Commission

Finding the Copeland Cemetery Fund original charter documents.

Creating a database of people buried in the cemetery with references and links to where they lived in town and some history on families and individuals.

 

Town Officers – Sarah Grimm reported that the Auditors met yesterday 8/23/17 and are continuing to work on their tasks.

Laura reported that she would like to buy a laptop before town meeting for working elections.

 

T Redfield moved that to authorize the Town Clerk to purchase a mobile computer for town meeting election services. C Fenton seconded and the motion carried.

Laura will connect with Herb Childress to determine the best device for the job after researching the options and technology needs.

 

Town Lands:  West Street Property – The board discussed the possibility of donating the post and beam house frame to the Historical Society to be re-erected in town for Historical Society storage needs. D Wright will connect with Dan McKeen to see if he would be interested in helping to investigate the feasibility of such an undertaking.

 

Building Committee -  P Kenyon reported that things are progressing with the engineers and consultants and they are working to have enough information to the estimator by September 15 for him to begin work on a preliminary estimate for the building. The required second round of water samples were taken today.  

 

Town Highway -  Road Commissioners report –

·          Bill reported that the crew is working on general maintenance and grading.  Grader had some issues this week and repairs are in the works.  

·          The temporary road is in for the Garron Rd project and that project is underway.  

·      New backhoe will be delivered the end of this week or the first part of next week.

·      Credit application for the backhoe loan needs to be filled out. C Fenton will connect with the Town Treasurer to get that piece of paperwork completed and sent in.

·      HP Fairfield Mower available for rent but probably not until October  - board not interested in doing this now, but would like to get on the list for next summer end of June first of July so we can be sure to get it done next year.

Solid Waste: HHW -                No report               

 

Correspondence  -

·      Invitation RSVP & The Volunteer Center 44th Annual Recognition Event

·      VLCT Municipal Budgeting Workshop - Tuesday Sept 26, 2017 notice

·      American Red Cross Thank you for town meeting appropriation

·      Invoice from Winmill Equipment for grader repair 7/10/17

·      Swimming lessons - participation list and list of out of town checks. T Redfield will check with Cheryl Mahoney on the status of payment for this.

·      Two service requests regarding two separate dog incidents on Spruce Knob Road with the same dog. The board will ask that H Childress send a formal letter to the dog’s owners and include a copy of our dog ordinance.

·      VLCT annual business meeting - invitation and delegate designation.

·      Kirby Built catalog

·      Bobcat sale flyer

 

Board Orders – T Redfield moved to approve board orders as presented, P Kenyon seconded and the motion carried.  

 

Legal - None

 

Other Business -

·      Possible date for site visit on Prospect and in-depth meeting with the Road Commissioner including site visits suggested as Saturday, September 9. Estimate that this will take half a day to thoroughly address these two items.

Adjournment - C Fenton moved to adjourn at 9:30pm, seconded by P Kenyon. Meeting adjourned.

 

Respectfully submitted by

 

Patty Kenyon

Acting Clerk

Middletown Springs Selectboard • Approved Minutes

Regular Meeting • August 9, 2017

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Laura Castle, Town Clerk; Bill Reed, Road Foreman.

PUBLIC PRESENT: Joe Hurley, Liftech Equipment

CALLED TO ORDER: 7:01 PM

 

Minutes: ­­­T. Redfield moved to approve minutes of 7/27 as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Public Comment: Joe Hurley came to discuss the warranty possibilities of the JCB backhoe. They’re offering a free five-year annual inspection to help keep us better aligned with best maintenance practices.

 

Moving from the two-year/2,000-hour to the full-vehicle 5-year/2500-hour warranty would increase by $5,879. There is a 90-day window to purchase warranty packages. The field vehicle we demo-drove is still available, at approximately 50 current use hours.

 

Town Officers: The new copier has arrived, and is operating effectively.

 

Public Lands: The Board expressed its appreciation for the Building Committee’s thorough and thoughtful work, and looks forward to its continued efforts toward our future town office.

 

Members of the Cemetery task force have met with tree contractors for advice on the pine in the Old Cemetery; no formal written proposals have been submitted.

 

Road Foreman: Bill has the reimbursement paperwork for the Better Back Roads grant for the completed Dayton Hill Road, and a contract for the coming Better Back Roads grant for future work on Norton Road.

 

The work preparation for the Garron Road culvert construction is being done, including the construction of a temporary road around the job site.

 

Rutland Regional Transportation may be able to help with a grant for a salt shed; Bill will investigate. AOT will also advise on the flood-plain re-designation of the Town’s West Street site, so that we might be able to use it for equipment.  

 

The scheduled rental of the roadside mower is likely to not take place this year; one of the earlier towns using it broke it, and Castleton and Wallingford are still in line ahead of us. Bill is investigating another contractor who may be able to do the mowing.

 

The following public notice has been posted through town, dated August 7, 2017:

 

The Middletown Springs Road Crew will be replacing a culvert on Garron Road with a poured-in-place concrete box culvert. This work is expected to take approximately four to six weeks from start to completion.

 

A temporary one-way road will be installed to allow access on Garron Road. This temporary road will have a weight limit of ten tons and a ten mile per hour speed limit. We ask that if you have large deliveries scheduled such as heating oil, wood pellets, logs, etc. that you reschedule. Please call the Highway Department at 235-2024 if you want to discuss dates for deliveries. We also ask that EXTREME caution be used in the work zone and temporary road.

 

We apologize in advance for any inconvenience this may cause you, and thank you for your cooperation.

 

Highway Equipment: The backhoe is in the garage to repair the antifreeze leak. The radiator is being repaired by B&B radiator service, and should be back by week’s end.

 

Bill has received a proposal from Viking for a new dump body for the International 7600, totaling roughly $34,000. We won’t make any decision about that until Spring 2018.

 

The total price for the JCB backhoe, with the warranty and optional equipment, comes to $125,644; Liftech is offering a $26,000 trade-in, and 3.1% interest rate for a five-year loan. The trade-in would be counted as our first year’s payment, bringing our annual loan cost for years 2 through 5 of roughly $25,500 per year. T. Redfield moved that the Board authorize the lease-purchase agreement for the JCB backhoe that we demo’ed, to be financed through JCB, with the extended warranty; H. Childress 2nd [all in favor, motion carried].

 

Solid Waste: The West Street site has been brushhogged in preparation for October’s large-waste day. Bill is looking into tire disposal for old Town equipment tires. The Board discussed the possibility of accepting tire disposal at large waste.

 

Correspondence:

·      Statement from Winmill Equipment for the recent grader service

·      Thank-you from American Red Cross for the town’s appropriation

·      Dividend statement for $42.79 from the Credit Union of Vermont

·      Registration form for the US Census 2020 Local Update of Census Addresses (LUCA)

·      Notice of the VLCT Town Fair 2017, October 4-5.

 

Board Orders: H. Childress moved to approve Board orders as presented; P. Kenyon 2nd; [all in favor, motion carried].

 

Adjourn: H. Childress moved to adjourn; T. Redfield 2nd; [all in favor, motion carried]. Meeting adjourned 8:54 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

Middletown Springs Selectboard • Approved Minutes

Regular Meeting • July 27, 2017

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Old Cemetery Task Force (John Arsenault, Nora Rubinstein, David Wright); Sally Achey, Lister; Laura Castle, Town Clerk; Jenny Talke Munyak, Treasurer; Bill Reed, Road Foreman.

PUBLIC PRESENT: none

CALLED TO ORDER: 7:00 PM

 

Minutes: T. Redfield moved to approve minutes of 7/13 as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Town Officers: Treasurer J. Munyak presented draft tax rates for 2017-18: $0.3525 for Town and $0.3400 for Highway, totaling $0.6925. When combined with the school rate of $1.4754 (homestead) and $1.4620 (non-resident), this makes a total 2017-18 tax rate of $2.1545 for non-residents, and $2.1679 for residents. H. Childress moved to adopt the proposed tax rates for 2017-18; P. Kenyon 2nd [all in favor, motion carried].

 

The final Town surplus for 2016-17 was $14,670. As per the vote at Town Meeting 2017, $5,000 will be used to establish a tax stabilization fund, and $9,670 will be deposited in the municipal facilities reserve fund.

 

Lister S. Achey requested that we set the penalty for late or missing homestead declaration, and proposed a 5% penalty as was the case last year as well. H. Childress moved to set a 5% penalty for not filing homestead declarations by the April 18 deadline; T. Redfield 2nd [all in favor, motion carried].

 

Bids were opened for the Garron Road box culvert project at 7:08 pm. Three bids were received: Ashley Waite Foundations ($69,480), Jack Bowen Excavating ($77,160), and Alpine Construction ($249,014). Discussion was held to later in the meeting.

 

Public Lands: The Cemetery Task Force presented their work to date, including what they’ve learned, experts they’ve conferred with, and preliminary recommendations for work and for funding. Early priorities include the Gardner monument, due to its significant leaning—remediation could require disassembly, disassembly and rebuild, or lifting and leveling. H. Childress moved to ask the task force to verify the preferred method of remediation and to receive estimates for the work as its first priority; P. Kenyon 2nd [all in favor, motion carried]. Another priority is trimming the major pine in the center of the cemetery, and the Task Force will continue to investigate strategies and contractors.

 

The task force is working on combining all of the surveys into a master document that will allow improved searching, links to Find-a-Grave, and track repairs or repair requests. They will upload that as a working document for future boards and task forces to continue.

 

The task force has not yet uncovered any agreements made for perpetual care of individual or family plots. The Copeland Cemetery Fund is divided between the old cemetery and the Pleasant View cemetery, and the task force is looking for the founding documents to determine the percentages.

 

The task force wanted to commend Bobby Parker for his care in maintaining the cemetery grounds without damaging markers.

 

The Board expressed its appreciation for the task force’s work, and looks forward to acting on its recommendations. Their next meeting is August 9th.

 

The Building Committee met last week to review recent engineering information; no new decisions have been made.

 

Road Foreman: Bill met with Kitt Shaw to review laptops for highway business. H. Childress moved to purchase the Acer laptop, with two-year warranty, Microsoft Office, and a field case; P. Kenyon 2nd [all in favor, motion carried].

 

T. Redfield moved to approve the plan for the relocation of electrical service to the Dorothy Reed property; P. Kenyon 2nd [all in favor, motion carried].

 

Bill has begun clearing for the temporary road for Garron Road construction. Bill has reviewed the bids received opened this evening. Based on low price and prior successful history with the Town, T. Redfield moved to award the Garron Road box culvert project to Waite Foundations; H. Childress 2nd [all in favor, motion carried]. Bill will write a letter to Garron Road residents to alert them to construction dates and weight limits during the project.

 

Josh Carvajal of ANR is working with Bill to develop a design for the Spruce Knob culvert replacement just northwest of Norton Road. This will be a 2018 project.

 

The crew has replaced small culverts and done stone lining of ditches. We should get the rented roadside mower during the week of August 14th.

 

Highway Equipment: Bill will ask Liftech for extended warranty information on the JCB backhoe.

 

Solid Waste: Terry and Glen have built sample bags to indicate $1 (kitchen), $2 (household) and $3 (contractor) bag loads.

 

Correspondence:

·      Service request to repair potholes on Burdock Ave. (Brent has completed this.)

·      Service request to bury electrical lines at Dot Reed’s under Firehouse Lane. (The Board approved this.)

·      Statement from VT Department of Labor for unemployment.

·      Notice of grants staff review from VT Financial Operations regarding state grants GR0712, BC1758, and BR0150.

·      Certificate of compliance for Town Road and Bridge Standards and Network Inventory.

 

Board Orders: T. Redfield moved to approve board orders as presented; H. Childress 2nd; [all in favor, motion carried].

 

Executive Session: C. Fenton moved that the Board enter executive session for personnel issues; H. Childress 2nd [all in favor, motion carried]. Meeting entered executive session at 9:34 PM.

 

Executive session ended at 9:46 PM. T. Redfield moved to approve the Town and Highway payroll schedule as prepared during 2017-18 budget deliberations, effective July 1, 2017; H. Childress 2nd [all in favor, motion carried].

 

The first August meeting will be moved to Wednesday August 9 rather than Thursday 8/10. H. Childress will post this to Front Porch Forum, T. Redfield will post in physical locations.

 

Adjourn: H. Childress moved to adjourn; T. Redfield 2nd; [all in favor, motion carried]. Meeting adjourned 9:50 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

Middletown Springs Selectboard • Approved Minutes

Regular Meeting • July 13, 2017

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Laura Castle, Town Clerk; Jenny Talke Munyak, Treasurer; Bill Reed, Road Foreman.

PUBLIC PRESENT: none

CALLED TO ORDER: 7:06PM

 

Minutes: T. Redfield moved to approve minutes as presented of 6/22; P. Kenyon 2nd [all in favor, motion carried].

 

Town Officers: Treasurer Munyak presented the State’s education tax rate for Middletown Springs: $1.462 for non-homestead, $1.4754 for homestead. We will discuss the overall 2017-18 tax rate at our next meeting. The “hold-harmless” rate (Current Use payments from the State) for the coming year will also be slightly above our budgeted $40,000 income line, so that also will help the overall financial picture.

 

She also provided the Board with preliminary year-end account balances. Though there are small final transactions to complete and record, it appears that both the Town General expenditures and the Highway expenditures will be slightly below budget.

 

There are currently about $145,000 in overdue property taxes. There are a number of very small balances that we will try to resolve without public action. For property with larger and long-standing balances, Town Clerk Castle will discuss a possible tax delinquency sale with the Town’s attorney.

 

The treasurer and road foreman will meet this week to finalize reimbursements for grants for 2016-17 road construction projects.

 

There have been ongoing problems with the photocopier that the technicians have not been able to resolve. Roundcube has offered an upgraded contract for a new copier lease that better meets Town needs, at $84.93 per month for 60 months, not in conjunction with the School’s copier contract that we had formerly been attached to. H. Childress moved to accept the Roundcube copier contract; P. Kenyon 2nd; [all in favor, motion carried].

 

Public Lands: the Building Committee sent representatives to meet with GMP to discuss the Town Office design as it relates to net-zero energy systems design. They also discussed larger issues of distributed-grid energy generation. GMP seemed interested in exploring a system that could provide emergency power backup for multiple town entities (the General Store, the Church, the VTel substation, etc.) through the design of the Town Office’s energy system, and indicated that they have some programs that we be able to take advantage of in providing a wider back-up area, though discussions are still in early stages.

 

The second water test at the Town Office property shows acceptable gross alpha and toluene levels, but still somewhat high radium levels; the Committee will discuss remediation options with the site engineer.

 

The West Street property needs to be brush-hogged; Chris will ask Rodney Tarbell to clear that property.

 

Road Foreman: The crew has been replacing culverts, using a new gray plastic material that’s more durable than the previous black culverts.

 

DigSafe has missed a number of requests for jobsite flagging recently. Bill reports that they have a growing reputation among nearby communities for delayed marking and incorrect locations.

 

The grader came back in service today; the next time this particular part fails in the power coupler, it will probably require a replacement of the torque converter as well. The backhoe also has significant areas of wear that threaten component failure. Bill has received three bid packages for backhoes, from Liftech (JCB), Beauregard (Case), and Nortrax (Deere). Bill urged the Board to develop a revised equipment replacement cycle. H. Childress volunteered to develop an equipment analysis for the next meeting.

 

Bill will soon begin building the temporary road at the Garron box culvert construction site, and will be cleaning bridges. The crew will also be building shoulders at sites where guardrails need to be installed.

 

The big rains from last week didn’t affect the Town roads much, although roads in surrounding towns were significantly damaged. With the grader back in service, some small repairs will be done in next few weeks. The Board gave appreciation to the highway crew for its maintenance and stormwater preparation.

 

The town has received nearly $260,000 in highway construction grants for the 2017-18 year: Garron Road (roughly $91K); Spruce Knob Road ($19); and Norton Road ($157K). Bill is working to define design and bid specs for Spruce Knob and Norton jobs; the Garron culvert project has been put out for bid, due July 20 to be reviewed by the Board at our meeting of 7/27.

 

Solid Waste: Food scrap containers are ready for use at the Transfer Station. Wheaton Squier of Tinmouth will collect weekly for his composting business.

 

Correspondence:

·      Sheriff’s contract for 2017-18. H. Childress moved to accept this contract; T. Redfield 2nd; [all in favor, motion carried].

·      Thank you letters from ARC Rutland; Mentor Connector; VT Association for the Blind & Visually Impaired; SW VT Council on Aging; and VT Center for Independent Living.

·      Insurance contracts for fleet operation from Newport Sand & Gravel, Carroll Concrete, and Casella.

·      Questionnaire for Town of Belmont MA about our experience with “pay-as-you-throw” waste disposal.

·      Payment for collection of electronic waste ($147.42).

·      Advertisement for radar speed limit sign.

 

Board Orders: H. Childress moved to approve board orders as presented; T. Redfield 2nd; [all in favor, motion carried].

 

Other Business: Board members all arranged to get keys and password codes for the Town Office. Town Clerk will review list of keys and get outstanding keys back from prior Board members and others who are no longer public officials.

 

Executive Session: T. Redfield moved to enter executive session for personnel reviews; H. Childress 2nd [all in favor, motion carried]. Executive session entered at 9:52 pm.

 

H. Childress moved to exit executive session; C. Fenton 2nd; [all in favor, motion carried]. Regular session resumed at 10:06. Chris will discuss personnel reviews with Bill and Glen based on the Board’s collective judgment.

 

Adjourn: H. Childress moved to adjourn; T. Redfield 2nd; [all in favor, motion carried]. Meeting adjourned 10:19 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

MIDDLETOWN SPRINGS SELECTBOARD

APPROVED MINUTES • JUNE 22, 2017

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: J. T. Munyak, Town Treasurer; B. Reed, Road Foreman; C. Haynes, Health Officer

PUBLIC PRESENT: Ryan Curtis and Joe Hurley, Liftech Equipment Companies; John Arsenault, Nora Rubinstein, and David Wright, Cemetery Task Force members

 

CALLED TO ORDER: 7:01 pm.

 

Minutes: T. Redfield moved to approve the minutes of the June 8 meeting; P. Kenyon 2nd; [all in favor, motion carried].

 

Public Comments: Joe Hurley and Ryan Curtis from Liftech presented their JCB backhoe, which Bill has used for a couple of days for culvert replacement. Bill found it to be a strong machine, although it had some features that the Town wouldn’t be able to take advantage of. The two-yard bucket offers some advantages, and the four equal-sized wheels add stability for asymmetrical work without the outriggers deployed. Shaun Erickson in Pittsford has used a JCB for a few years, and has had great success. The equipment comes with a two-year, 2,000-hour warranty with field service (offices in Albany and Burlington).

 

The Town’s current Deere backhoe is 2006, and has been run 500-600 hours per year.

 

The vehicle is available for purchase or lease. List price $146K; municipal sale price is $110K (it’s a stock machine, which currently has 34 hours of use; brand new would be 3% higher).

 

The newly appointed members of the Cemetery Task Force attended the meeting. The goal of the task force is to develop a maintenance and prioritization plan for sustaining the cemetery. The Task Force is subject to the public records and the open meetings laws, and will return with first commentary at the July 27 Selectboard meeting.

 

C. Haynes appeared as Health Officer. T. Redfield moved to enter executive session; H. Childress 2nd [all in favor, motion carried]. Executive session entered at 8:02 pm. T. Redfield moved to exit executive session; H. Childress 2nd [all in favor, motion carried]. Executive session was ended at 8:20 pm; no action taken.

 

Town Officers: Treasurer Munyak presented late June financial statements, with only ten days remaining in the fiscal year. This is the time of the season when money is shifted into reserve funds, so final surplus/deficit findings will be available in July.

 

Building Committee: A delegation went to visit the Middlebury town office, a net-zero building that may provide ideas for energy savings on our building; the committee will visit the Castleton town office next.

 

Road Foreman: One-ton needs new tires: about $1500. We’ve had overheating issues with the backhoe in the past week; the Board asked Bill to get bids for machines comparable to the JCB we just test-operated. Hollis Squier mowed 140 last week; Bill has been grading and replacing culverts. The crew is pricing the lease of tractors so that we might be able to do our own major mowing later this year. The guardrails will not be purchased this year, so the Board will roll that money into next year’s highway reserve for guardrails.

 

Solid Waste: H. Childress will purchase a second organics container for the Transfer Station. SWAC is investigating a 2018 vendor for hazardous waste days.

 

Correspondence:

·      Southwest Vermont Council on Aging; thank you for 2017-18 donation

·      Rutland County Sheriff’s Department bill and statement of activity

·      VLCT News

 

Board Orders: H. Childress moved to approve the board orders as presented; T. Redfield 2nd; [all in favor, motion carried].

 

Other Business: We received personnel evaluation forms from Bill regarding Bobby and Brent. H. Childress moved to raised Brent Clark’s rate of pay to $16 based on his successful post-probationary personnel review, as of July 1 2017; P. Kenyon 2nd [all in favor, motion carried]. The Board will complete personnel reviews of Bill Reed and Glen Moyer at our July 13 meeting.

 

For the FEMA emergency management plan, Chris Fenton will be the “designated debris manager,” and Bill Reed the “designated debris monitor.” H. Childress moved to approve the annual update of the Local Emergency Operations Plan (LEOP); P. Kenyon 2nd [all in favor, motion carried].

 

Adjourn: H. Childress moved to adjourn: C. Fenton 2nd [all in favor, motion carried]. Meeting adjourned 10:25 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

 

 

 

MIDDLETOWN SPRINGS SELECTBOARD

APPROVED MINUTES, JUNE 8, 2017

 

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Town Clerk L. Castle; Lister S. Achey; Road Foreman B. Reed; Auditor S. Grimm; Conservation Commissioner E. Cooper

PUBLIC PRESENT: Wheaton Squier

 

CALLED TO ORDER: 7:00pm.

 

Minutes: T. Redfield moved to approve the minutes of the May 25 meeting; P. Kenyon 2nd; [all in favor, motion carried]. P. Kenyon moved to approve the minutes of the June 5 special meeting; T. Redfield 2nd; [all in favor, motion carried].

 

Town Officers: Elizabeth Cooper and the Conservation Commission. In March, she was the only commissioner left. She’s been recruiting, and has three new applicants: Richard Kniffen, Steve Harrington, and Tasha Turan. Elizabeth has been unable to find the original charter for the Conservation Commission, and is working with Laura to investigate it from old minutes. The original ten-year plan has lapsed, and she would like to revive it, in concert with the Planning Commission. They’ve already replaced some trail markers and are working on the sign. The Town has previously been a member of the Vermont Association of Conservation Commissions, and Elizabeth requested $50 for a renewed two-year membership. P. Kenyon moved to appoint Richard Kniffen, Steve Harrington, and Tasha Turan to the Middletown Springs Conservation Commission until Town Meeting 2018; T. Redfield 2nd; [all in favor, motion carried].

 

Sally Achey reported on a NEMRC training for the new software system, and made the request to move the NEMRC subscriptions to the cloud-based service (for Lister, Clerk and Treasurer services), at a cost of $30 per month. H. Childress moved to move the NEMRC subscriptions to the cloud-based service; P. Kenyon 2nd [all in favor, motion carried]. She also discussed the Listers’ research on purchasing a new laptop, and on working off-site; she will investigate VLCT recommendations on town employees and officers working from home.

 

Town Lands: The Building Committee held a day-long energy charette to review the building plans; the contractors were pleased with the Committee’s preparation, and the work was productive. Structural and soil borings will occur soon.

 

H. Childress moved to establish a Cemetery Task Force, comprising John Arseneault, Nora Rubinstein, and David Wright; P. Kenyon 2nd [all in favor, motion carried]. H. Childress will call that group together.

 

Road Foreman: Rodney Tarbell is not interested in doing roadside mowing, so we have no current plan for an early mowing; Bill will have his crew work around guardrails and intersections by hand until we have a plan for more complete mowing, and will investigate who else might be available.

 

Bill will have a guardrail crew do an estimate for this season’s work: spots along Garron Road and Haley Road are the two priorities for this year. Garron Road box culvert project has a site visit in preparation for developing a bid package. The AOT and ANR are willing to do a training on culvert projects with the Board and road crew under the new water protection regulations; we will set possible dates for that meeting.

 

We will have a backhoe in a week to use as a test vehicle for possible purchase.

 

The crew has been working on grading and shaping Garron and Spruce Knob, but the rains have hindered progress. Fitzgerald will be next in line.

 

We received a reimbursement for our safety equipment, for $1,404.

 

Solid Waste: Wheaton Squier spoke about his work in composting. He already collects the municipal compost from Tinmouth, and would be prepared to take on Middletown Springs by the July 1 compliance deadline. The Town will purchase two containers, which can be swapped from week to week. He would charge the Town $15 per week for collecting a 12-gallon container. T. Redfield moved to enter contract with Wheaton Squier for municipal organic collection, at $15 per week, beginning July 1, 2017; H. Childress 2nd; [all in favor, motion carried].

 

Correspondence:

·      VT Dept of Labor bill for unemployment

·      Application by Tasha Turan for Conservation Commission appointment

·      May statement of activity for Sheriff’s department

·      Subscription form for Poultney Rescue Squad

·      Refund check from VLCT Payroll Audit ($277)

·      RRPC letter of intent to participate Municipal Roads Grants-in-Aid Program

·      Annual distribution check to Town from the Copeland Milk Fund ($6,000)

We also received an e-mail from Ron Masleh recommending use of the school facility for Town Office functions; however, regulations surrounding school safety and disallowed persons would prevent the use of school sites for general public access.

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd; [all in favor, motion carried].

 

Other Business:

·      Special Election. The June 6 special election had 260 total votes (212 in person, 48 absentee). The results were as follows:

o   Article 1 (repeal of junk ordinance) failed 115-144-1

o   Article 2 (tax exemption of firehouse) passed 206-53-1

o   Article 3 (funding for Memorial Day parade) passed 204-55-1

Attorney Gary Kupferer advises that the junk ordinance cannot be revoted for at least twelve months without Selectboard approval.

 

H. Childress proposed a possibility of creating a Service Request Coordinator position, to record and investigate any possible complaints (junk, animal, property boundaries). H. Childress will investigate VLCT practices and write a proposed description for our next meeting.

 

·      P. Kenyon and T. Redfield will review last year’s Local Hazard Mitigation Plan, and recommend changes for this year’s plan.

 

Executive Session: H. Childress moved that the Selectboard enter executive session; P. Kenyon 2nd; [all in favor, motion carried]. Executive session entered at 9:02pm.

 

H. Childress moved to exit executive session; T. Redfield 2nd; [all in favor, motion carried]. Executive session closed at 9:36pm. No action taken.

 

Adjourn: T. Redfield moved to adjourn: H. Childress 2nd [all in favor, motion carried]. Meeting adjourned 9:37 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

 

 

 

MIDDLETOWN SPRINGS SELECTBOARD

APPROVED MINUTES, JUNE 5, 2017

INFORMATIONAL MEETING PRIOR TO SPECIAL ELECTION

 

BOARD PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Town Moderator Kimberly Mathewson, Town Clerk Laura Castle

PUBLIC PRESENT: Art Castle, Ron Dufour, Carl Haynes, Kallie Haynes, Matt Kenyon, Edward Lawson, David Munyak, Nora Rubinstein

 

CALLED TO ORDER: 6:00pm. C. Fenton turned the meeting over to Town Moderator Mathewson to begin the meeting.

 

H. Childress described the origin of ballot item 1. Ron Dufour spoke on behalf of repeal, that Middletown Springs is a place to be left alone. Carl Haynes raised the question of how “junk” is determined; for example, a box trailer being used as storage; H. Childress agreed that there will be judgment calls throughout enforcement. David Munyak said that if a piece of property (a mobile home, a box trailer) is assessed for taxes, it by definition won’t be “junk.”

 

Carl asked whether the town posted the adoption and ability to petition in the Herald or Free Press. The Board was uncertain.

 

T. Redfield described the origin of ballot item 2. Carl Haynes discussed the changes in non-profit exemptions from property taxes.

 

C. Fenton described the origin of ballot item 3. This year’s parade was operated at low expense, with plenty of generous donations.

 

Meeting was adjourned at 6:30 pm.

 

Respectfully submitted,

Herb Childress, Selectboard Clerk

 

 

Middletown Springs Select Board

Regular Meeting Approved Minutes

May 25, 2017

Town Office - 7:00 PM

 

Board Members Present: Chris Fenton, Terry Redfield, Patty Kenyon

Others Present: Bill Reed, Road Commission/Foreman

 

Call to Order – Chris Fenton called the meeting to order at 7:04pm

 

Approval of Minutes        5-11-2017 Regular Meeting – Terry Redfield moved to approve the minutes of 5/11/2017 as presented Chris Fenton seconded and the motion carried.

Public Comments

Public & Guests  - None

Town Lands

Building Committee  -  Corner lot maintenance – The board discussed options for  handling maintenance at the corner lot moving forward. Glen has done mowing to get ready for Memorial Day. There is raking and seeding still to be done on the area that the well was drilled. The board will revisit at the next meeting to solidify a plan.

 

Office space - Chris brought an estimate for a mobile office unit from Eagle Leasing Co. for temporary storage/office space for the town office. Pricing for a 10 x 20’ unit is $269 per month - with a delivery fee of $499 and a pick up fee of $499. Unit has heat, AC, and lighting. The board will continue this discussion at the next meeting and expect to make a decision on the best way to move forward in the near future.  

Town Highway -

Road Commissioners report – There are some guardrails we’d like to get purchased and scheduled before end of this fiscal year as we have them in the 2017 budget. Bill will work on getting that plan in motion.

 

Bill reported that he is working on a plan the culvert replacement on Spruce Knob near Norton road. Bill has applied for a grant for this work – if it comes in, this can happen this summer.

 

Bill is currently using culverts he pre-bought last year to do culvert work this year.

 

Bill met with new salesman from JCB - Backhoe dealer – and he will have a demo backhoe here next week to try out for two or three days.

 

Also on the schedule is the work on Garron Road that we got a grant for last year.

 

Other highway  -  Roadside mowing – Chris will connect with Rodney Tarbell to see if he is interested in doing our roadside mowing this year and if so to ask him to work up a quote before our next meeting.

 

Solid Waste: Household Hazardous Waste events - fall schedule has changed – new schedule will be  posted on the website.                                  

 

Correspondence  -

·      Note from the listers - NEMRC demo was postponed.

·      Big Heavy World - notice of International Make Music Day - June 21.

·      Parade permit came in - we have two sheriff’s coming for traffic control

Board Orders   Terry Redfield moved to approve board orders as presented, Patty Kenyon seconded and the motion carried.

 

Legal – None

Other Business

Special election –  Monday, June 5 is the Informational Meeting scheduled for 6pm @ Historical Society’s dining room, Voting on Tuesday, June 6 from 7am-7pm @ Historical Society as well.

 

Parade – 48th Annual Memorial Day Parade happening on Sunday at 3pm - line up at 2pm on Buxton Ave.

 

Public Action Form – After reviewing the form, the board had one suggested edit - change “dog” to “animal”. The board will ask Herb to make that change and we can vote on it next meeting.

 

Animal complaint - Board will ask Herb to write a letter to animal owner noting the issue and also provide owner with a copy of the animal control ordinance.

 

Cemetery Task Force - Herb received some interest in this committee. Nora Rubinstein, John Arsenault & David Wright volunteered. The board discussed the scope of work for the task force which included creating an inventory of sites and to create a plan to mark the sites with small metal identifications plaques for future generations.

 

Adjournment – Patty Kenyon moved to adjourn at 9:47pm seconded by Chris Fenton, meeting adjourned.

 

Respectfully submitted by

 

Patty Kenyon, Acting Clerk

Middletown Springs Select Board • Approved Minutes

Regular Meeting • May 11, 2017

 

BOARD MEMBERS PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: S. Achey, Lister; L. Castle, Town Clerk; S. Grimm, Auditor; J. Talke Munyak, Treasurer

PUBLIC PRESENT: Carl Haynes

CALLED TO ORDER: 7:00 PM

 

Approval of Minutes: T. Redfield moved to approve the minutes of 4/27; P. Kenyon 2nd; [all in favor, motion carried].

 

Town Officers: Sally Achey presented a possible new arrangement with New England Municipal Resource Center (NEMRC) for cloud-based software, which would allow easier off-site work for the listers, treasurer and town clerk. She also presented a request for a new tablet/laptop computer, for approximately $450 refurbished/$850 new; the budget line for computing resources has $943 remaining in 2016-17.

 

The Auditors, Town Clerk and P. Kenyon met to discuss a cash-handling protocol. N. Burch-Clay will meet with Glen to discuss how it will work at the Transfer Station.

 

Treasurer Munyak presented April final financials and a May 11 expenditure report, showing funds remaining or overages in each budget line. In general, the balance appears favorable, although the Board will continue caution for the remainder of the fiscal year.

 

Town Lands: P. Kenyon prepared a letter of thanks to Parker Water Wells for their well drilling, signed by Chris Fenton.

She brought the finalized contracts that we had discussed at April 13 for our signature; we have a letter from Gary Kupferer agreeing that the contracts appear to be in order. H. Childress moved to approve the contracts from John F. Penney (MEP), STS (Structural Engineering), Erickson (Estimator), Zero by Degrees (Envelope commissioning) and Hallam ICS (MEP commissioning); T. Redfield 2nd [all in favor, motion carried].

The energy charette will be May 31st, approximately 10 am, in the Historical Society dining room.

C. Fenton will look into options for records storage to free up space within the Town Office.

H. Childress will place a call for a Cemetery Task Force in Front Porch Forum.

Road Foreman: The crew has been grading as weather permits, but the rain has slowed progress.

 

P. Kenyon asked on behalf of the Building Committee whether the Highway crew could clear the area of the Town Office building site for the Memorial Day parade: cleaning up plow gravel, moving barricades, and seeding the well-drill site. Bill stated that there’s no room left within the overtime ceiling to do much work, but that they could back-blade the gravel pushed up by winter plowing. Patty will inform the Building Committee, and try to get a volunteer crew to do the work.

 

Solid Waste: Green-Up Day was a big collection event. Once again, Hubbard wasn’t as responsive as we hoped with replacement containers; we’d made the arrangement with them for two containers in reserve, but they had no record of our request, and they didn’t arrive until 11:30. For the next round, we may have all of the dumpsters delivered at the beginning of the event. We may also consider instating the $5 per load fee for next Green-Up day as well.

 

The Transfer Station will be required to collect compostable organic waste as of July 1. P. Kenyon will invite Wheaton Squire to a board meeting; we will ask Glen to inquire similarly with Hubbard.

 

Correspondence:

·      VT Department of Health notification of Carl Haynes as Health officer for three year term beginning 5/1/2017;

·      Thank you letter from American Red Cross for the town’s contribution;

·      Notification from VT Department of Labor of $270 charges to unemployment for former employee;

·      VLCT News May 2017;

·      VLCT benefits notice of dental plan enrollment (2% increase);

·      Registration tag for one-ton truck;

·      Copy of correspondence from Gary Kupferer to John Thrasher Esq. regarding the Town moving the gate at the end of Garron Road;

·      Copy of letters from Terry Redfield to Rutland County Sheriff’s Department, reviewing a) the Memorial Day parade, and b) the budgetary approval of $10,000 for 2017-18 law enforcement;

·      Registration renewal notice for 2003 International;

·      Request for overweight permit from Weston Pulpwood, with $5 check. H. Childress moved to approve the overweight permit from Weston Pulpwood; P. Kenyon 2nd [all in favor, motion carried].

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Other Business: C. Haynes stated his belief that the Selectboard did not adequately warn the proposed June election. His claim is that the Board voted to approve each of the items on the ballot, but did not approve the warning as a whole. He also believes that the informational meeting should have been part of the warning, as is done for Town Meeting. The Board is clear that we did vote to approve each of the three ballot items, and then sent the warning to the BCA to set the date, time and location; and also that there is no requirement for an informational meeting at any other than Town Meeting, and so no need to include a voluntary meeting on the warning for a special election. H. Childress moved to have a Selectboard informational meeting at 6PM on Monday June 5 at the Historical Society, prior to the Tuesday June 6 special election; P. Kenyon 2nd [all in favor, motion carried].

 

Chris Fenton discussed the need for a Town complaint log, to be able to have a historical record of complaints over time. H. Childress will work with the Town Clerk to develop a recordkeeping system and procedure for recording all relevant information.

 

The Town voted to fund swimming lessons, but there is no specific person allocated to organizing the process. H. Childress will ask Cheryl Mahoney if she’d like to coordinate one more time; if she declines, H. Childress will post for a volunteer on Front Porch Forum.

 

The Memorial Day Parade is confirmed for Sunday, May 28, at 3 pm, with staging beginning at 2 pm on Buxton Road. Bob Bruttomesso has taken a great deal of coordination, and the Creative Economy team has helped with planning.

 

H. Childress will be absent from the May 25 Board meeting.

 

The Town Clerk’s office will be closed May 26 through 29. H. Childress will post this on FPF as well.

 

Adjourn: ­­­H. Childress moved to adjourn; C. Fenton 2nd [all in favor, motion carried]. Meeting adjourned at 9:44 pm.

 

Respectfully submitted,

Herb Childress, Board Clerk

 

Middletown Springs Select Board • Approved Minutes

Regular Meeting • April 27, 2017

 

BOARD MEMBERS PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Town Clerk; J. Burch-Clay, M. Chesnut-Tangerman, S. Grimm, Auditors.

CALLED TO ORDER: 7:01 PM

 

Approval of Minutes: T. Redfield moved to approve the minutes of 4/13; P. Kenyon 2nd [all in favor, motion carried].

 

Town Officers: All three of the Auditors attended this evening’s meeting to discuss the agenda for the year’s issues. The Board thanked all three Auditors for taking on this year’s service.

 

The Auditors met on 4/23 to launch the year’s work and review the prior years’ auditor reports; they have a warned working meeting for May 8 (7:30 pm) to work with the Treasurer on procedures for the year. They’re interested in prioritizing work with four areas:

·      the Town trust funds, helping each board of trustees understand what they have and what their roles are; developing standardized reporting; and putting the trust funds’ purposes and practices onto the town website [the Auditors will lead this work]

·      organizing and regularizing the town’s Policies and Ordinances manuals, and getting those onto the website as well [the Board will lead this work]

·      develop more systematic procedures for cash handing for all small town transactions [the Auditors will lead this work]

·      developing more regular spot checking through the year, across the three auditors [the Auditors will lead this work]

 

The Auditors are also re-adjusting their terms, to get back to the three-year staggered terms. They will provide the revisions to the Board and the Town Clerk.

 

Petition: The Town Clerk received a lawfully submitted petition, signed by 45 voters, with a requested ballot item: Shall the voters of Middletown Springs vote to disapprove the civic ordinance (junk and junk vehicles) approved by the select board on March 9 2017? The Board also, at attorney’s advice, will add a second item: Shall the voters of the town of Middletown Springs vote to exempt for a period of five years the property which is located on Firehouse Lane, and which is owned by the Middletown Springs Volunteer Fire Association, Inc. and is used for the purposes of such organization? The Board of Civil Authority will set a date and location for the special election, aiming for early June.

 

Carl Haynes has been sworn in as Health Officer.

 

Road Foreman: While Bill has been away, Bob and Brent have been doing pre-summer maintenance, including the grading of some areas of Class III road.

 

Solid Waste: Green-Up Day is Saturday, May 6. Green-Up Day bags should be taken to the large waste collection location at West Street. The May large waste day is a no-fee drop off for large waste, and metal scrap is free in any case. Refrigerant-bearing materials will be collected at the West Street large waste area, with a $20 drop-off fee for each refrigerant item. H. Childress will put items on Front Porch Forum.

 

Building Committee: The Building Committee requests that the Board approve the contract for building energy modeling with John Penney Consulting, for a fixed fee of $4,000. H. Childress moved to approve the John Penney contract, T. Redfield 2nd [all in favor, motion carried]. The building charette will take place as soon as Penney completes the energy modeling.

 

The Building Committee has also received contract language from STS (Structural Engineer, $8,600), and Hallam ICS (commissioning, $2,730). Patty is working with Gary Kupferer to review those contracts.

 

Correspondence:

·      Check from Casella for $9.14 for recycling

·      Bond Auto rewards program

·      Marcy Lane neighbor requesting the town take over maintenance of Marcy Lane. The Town’s Road Policy (adopted 1999) lays out procedures and construction requirements; H. Childress will provide the applicant with a copy of that policy, and invite them to attend a Selectboard meeting at a future date.

·      Bill from VT Department of Labor for unemployment benefits ($3,510)

·      Request for employment verification from local bank for a town employee

·      Notice from American Retroworks on electronic recycling totals for 2016

 

Board Orders: T. Redfield moved to approve the board orders as presented; H. Childress 2nd [all in favor, motion carried].

 

Legal: Terry has spoken with Gary Kupferer. Gary will work with Riedinger’s attorney to move the gate at the end of Garron Road to allow plow truck turnaround. He believes that we would need to survey the precise location of Daisy Hollow Road before making plans to widen the travel surface of the road into the right-of-way.

 

Other Business: A committee has been at work to re-invigorate the Memorial Day parade, this year for Sunday May 28 at 3pm. Bob Bruttomesso has been coordinating participation. P. Kenyon moved to add a ballot item to our upcoming special election allocating $500 to the 2017-18 town general budget for the funding of the 2018 Memorial Day parade; H. Childress 2nd [all in favor, motion carried]. The language will be: Shall the voters of the Town of Middletown Springs deem necessary and appropriate $500 for the Town to support the Middletown Springs Memorial Day Parade, determining that the parade represents an important commemoration of the service of American servicemembers?

 

Laura Castle received a dog bite complaint; H. Childress is acting to follow up.

 

H. Childress moved that the Town fund the annual swimming lessons for town children; P. Kenyon 2nd [all in favor, motion carried].

 

Adjourn: C. Fenton moved to adjourn; T. Redfield 2nd [all in favor, motion carried]. Meeting adjourned at 9:20 pm.

 

Respectfully submitted,

Herb Childress, Board Clerk

 

Middletown Springs Select Board • Approved Minutes

Regular Meeting • April 13, 2017

 

BOARD MEMBERS PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: L. Castle, Town Clerk; J. Munyak, Treasurer; B. Reed, Road Foreman

PUBLIC PRESENT: Michael Beattie

CALLED TO ORDER: 7:00 PM

 

Approval of Minutes: T. Redfield moved to approve the minutes of 3/23; H. Childress 2nd [all in favor, motion carried].

 

Town Officers: Laura reports that none of the new town officers have come in to be sworn in yet.

 

Patty Kenyon worked with the Treasurer to discuss the contract labor paperwork that is required of all casual or subcontract labor. We can verify a contractor’s non-employment status with a copy of the bid or of the language of the awarded contract. The Treasurer asked the Board to inform her if we intend to hire a labor subcontractor who might come over $600 for the year. The VLCT workman’s comp budget audit took place Wednesday, and went very well. We will get a small refund from VLCT based on our 2016 payroll being somewhat lower than anticipated.

 

Treasurer also reported that Fred Bradley and Marilyn Trapeni have donated $1,000 to the municipal facilities fund. The Treasurer has begun the process of moving that fund to People’s Bank, for improved interest.

 

Town Lands: Terry has contacted the Secretary of State’s office regarding the tax-exempt status of the Volunteer Fire Association. Our reading of the lease is that the Town owns the site and building, and thus the property would be exempt from property taxes; we will verify this with Town’s attorney.

 

The Building Committee has prepared a set of recommendations for professional services, after multiple proposals were received for each element of work:

1. Energy Modeling–John F. Penney Consulting Services, P.C. Cost as part of phase 1–Design Development $4,000.

2. MEP (Mechanical, Electrical, Plumbing) Engineering–John F. Penney Consulting Services, P.C. Cost for phase 1–Design Development $8,120.

3. Structural Engineer—Sellers Treybal Structural Engineers PC (STS) Cost for phase 1–Design Development $3,500. Cost for Geotechnical Services (soils testing) $6,000. Total for both $9,500.

4. Estimator—Erickson Consulting Cost for phase 1–Design Development $3,700, plus cost analysis during design, estimated at $500. Total for both $4,200.

5. Envelope Commissioning—Zero by Degrees Cost for phase 1 – Design Development $2,000.

6. MEP CommissioningHallam ICS Cost for phase 1 – Design Development $2,730.

Total proposed cost for Engineers and Consultants for Design Development—$30,550.

H. Childress moved to allow Patty Kenyon to contact Gary Kupferer to discuss the six contracts and best advice for methods of agreeing to only one phase of each contract; T. Redfield 2nd [all in favor, motion carried]. The questions for the attorney are:

·      how to word the agreement to one phase rather than the full project;

·      how to commit the contractor to the offered price for future phases;

·      how to allow us to back out or revise if scope changes, if we’re dissatisfied with the work of phase 1, or if we decide not to move forward.

Road Foreman: Bill has submitted annual grant proposals for road construction. H. Childress moved to approve the Annual Financial Plan for Town Highways and the Certificate of Compliance with roads and bridges inventory; P. Kenyon 2nd [all in favor, motion carried].

 

The grader is back in service as of today.

 

Bill will fix Linda Moyer’s road damage; he recognizes that he damaged the edge of her lawn.

 

Bill is preparing a re-build plan for Spruce Knob near the Fenton farm; that piece of road has wintered very badly, and needs new roadbed, fabric, and drainage.

 

Bill will be traveling for family bereavement, approximately 10 days (through late April). He has prepared a work inventory for Brent and Bob to occupy themselves in his absence.

 

Terry and Chris visited Daisy Hollow Road for road review. We should review the official location of the road, and then address the hazardous situation of the narrowest stretch of the road. Terry and Chris also visited the end of Garron Road to review the gate at Roedinger’s entryway, which is positioned such that there is not sufficient turnaround space in the roadway. We will ask Roedingers’ permission to relocate the gate. P. Kenyon moved to allow Terry to contact Gary Kupferer for assistance with both road items; H. Childress 2nd [all in favor, motion carried].

 

Josh Carvajal from Agency of Natural Resources has offered to do presentations to local Boards regarding the Act 64 water control regulations.

 

Solid Waste: Green-Up Day is Saturday, May 6. Green-Up Day bags should be taken to the large waste collection location at West Street. The May large waste day is a no-fee drop off for large waste, and metal scrap is free in any case. Glen is investigating how to manage refrigerant-bearing materials, which will be collected at the transfer station. P. Kenyon moves to institute a $20 fee for dropping off any refrigerant bearing material; H. Childress 2nd [all in favor, motion carried].

 

This Saturday, April 15, is the Hazardous Waste collection event at the transfer station, between 10:30 and 12:00.

 

Correspondence:

·      Leon Corey Excavation; request for overweight fleet permit, with $10 fee. H. Childress moved to approve Corey overweight permit; P. Kenyon 2nd [all in favor, motion carried]

·      Request for fleet overweight permit for Camp Precast. H. Childress moved to approve Camp overweight permit, pending payment of $10 fee; P. Kenyon 2nd. [all in favor, motion carried]

·      VT Department of Labor notice of unemployment benefit applied to Town.

·      Request for fleet overweight permit for Steve Newton Forestry. T. Redfield moved to approve Newton overweight permit, pending payment of the remaining $5 fee; P. Kenyon 2nd [all in favor, motion carried].

·      Registration notice for 2012 GMC one-ton.

·      Letter of interest from Beth Miller for open Louis Fund trustee.

·      Handoff notice of wi-fi equipment from VT Digital Economy Project to Town.

·      VLCT News

·      AARP notice regarding VT Act 115

·      US Department of Commerce notice to file Census Record for the Town; treasurer will fill that out.

·      VT Department of Health notifying us that the chair of our Selectboard is the Town Health Officer unless some other citizen steps forward.

·      advertising

 

Board Orders: ­­­­H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Legal: H. Childress informed the board of his conversation with Gary Kupferer, town’s attorney. Gary advises that the Board must name an enforcement officer for the junk and junk vehicle ordinance, and enforcement should be with that officer rather than with the Board.

 

Other Business: Terry reported that the Memorial Day parade meeting was productive, and that the parade will go forward as planned. The planning team is meeting again on May 4th for further work.

 

The Board will invite the Auditors to attend the April 27 meeting. We hope that they will meet prior to this as a group to prioritize their goals for the year, and bring those to us for our planning for the year. HC will set up that communication.

 

The town’s emergency management director position is open. HC will post on FPF for interest in that position as well as for interest in junk enforcement officer.

 

Adjourn: H. Childress moved to adjourn; P. Kenyon 2nd [all in favor, motion carried]. Meeting adjourned at 9:40 pm.

 

Respectfully submitted,

Herb Childress, Board Clerk

Middletown Springs Select Board

Regular Meeting Approved Minutes

March 23, 2017 - Town Office - 7:00 PM

 

Present: Board Members: Chris Fenton, Terry Redfield, Patty Kenyon. Others: Laura Castle - Town Clerk, Bill Reed - Road Foreman, Glen Moyer, Deanne Moyer

Call to Order: Chris Fenton called the meeting to order at 7:00 pm

 

Approval of Minutes 3-9-2017 Regular Meeting – Terry Redfield moved to accept minutes as presented – Patty Kenyon 2nd – Motion carried.

 

Public Comments – none other than Glen here to talk Solid Waste so the board moved Solid Waste up on the agenda.

Solid Waste: Terry asked Glen to come tonight to talk to us about experiences at Fort Dumpster. Both Glen and board members talked about ideas for improving service and getting better compliance at the Transfer Station.

The group also talked about plans for the spring large dumpster day and specifically about the change of practice regarding disposal of items that contain refrigerants. Glen will research with haulers about best pricing for taking Freon out of items. Once the board has that information they will set a price for disposal of items containing refrigerants and get that publicized in all the pertinent places around town.

Appointment of Representative for Rutland County (SWAC) - Glen is willing to be the representative - Patty is willing to be an alternate.

Terry Redfield moved to continue with last year’s SWAC representatives - Glen Moyer as the primary rep and Patty Kenyon as alternate. 2nd Patty Kenyon – Motion carried.

Public & Guests - none

Town Officers -

·          Terry Redfield moved to re-appoint Carl Haynes as Health Officer for a three year term thru March 31, 2020. 2nd Patty Kenyon - Motion carried.

·          Auditors as write-ins were Melissa Chesnut-Tangerman and Sarah Grimm

·          Lois Dansereau has accepted a write-in for Trustee of Louis Fund & Other Public Monies.  

·          Terry Redfield moved to appoint Beth Miller Trustee of Louis Fund and Other Public Monies to the remaining open position based upon her letter of interest. Chris Fenton 2nd – Motion carried.

·          Terry Redfield moved to appoint Terry Redfield, Chris Fenton and Herb Childress as Fence Viewers for 2017. 2nd Patty Kenyon – Motion carried

Town Lands – No reports on Town lands.

 

Road Commissioners Report – Bill reported on the most recent storm. Everything went pretty well with just one hiccup in the middle of the night. Luckily Earl’s Service were able to get here and get the crew back up and running in short order. The cold snap helped with ease of plowing during the storm.

Bill has submitted one paving grant and will be submitting another for the bigger part of the job as well. Schedule will depend on which grant, if any, get awarded.

Terry asked about guardrails for this spring? Bill thought that it’s possible to get a section of Haley Road done before June 30, but the section of Buxton Avenue needing guardrails is not ready as the shoulders need to be dug out and fixed first.

Bill reported that he does have some spots he’d like to see worked on and would like the board to take a look at them to determine if they could be worked on this summer. Terry and Chris agreed to take a look before the next meeting.

Correspondence -

·          Overweight Permit - Champlain Plumbing & Heating  - Terry Redfield moved to approved the Overweight Permit for Champlain Plumbing & Heating - 2nd Patty Kenyon – Motion carried

·          Bill from Long Trail Engineering $1440.00

·          Beth Miller - letter of Interest – Trustee of Public Monies

·          Letter from BROC thanking the voters for approving their appropriation during town meeting. The board noted that we never got a request from BROC so they were not on our ballot.  Terry will send a note to BROC about our policies so that they are prepared for next year’s Town Meeting.

·          Letter from the Vermont Department of Labor re: S Geno claim

·           Letter from AARP VT -

 

Board Orders – Chris Fenton moved to pay board orders, Terry Redfield 2nd – Motion carried.

 

Legal - nothing

 

Other Business -

·      Policy Updates - Chris brought up the VLCT Independent contractor forms that Jenny needs and we have not completed. Patty agreed to take that on before next meeting and have them ready to be approved and put into practice.

·      Board To-do List

§  Chris would like for us to set up a meeting with the new team of Auditors to get us all on the same page for the year ahead. We will invite them to our April 27 regular meeting in the hopes that they will have had a chance to meet amongst themselves by then and can share their focus for the upcoming year with us.

§  The board needs to start working on communications for Green Up day / Large Dumpster day - and set fees for refrigerant.

§  Memorial Day Parade – The board talked about trying to get some interest in keeping it going and the board’s willingness to lend some financial support in order to see it continue. Terry will follow-up with Kathy Letendre about the possibility of the Creative Economy team running it.

·      Dog Bite Incident – A dog bite was reported this week. There is a report on file at the Town Office. There was no formal complaint against the animal or the owner filed and therefore no official action was warranted or taken.

 

Adjournment – Patty Kenyon moved to adjourn at 9:25pm - 2nd Terry Redfield - meeting adjourned.

 

Respectfully submitted by,

 

Patty Kenyon

Acting Clerk

Middletown Springs Select Board • Approved Minutes

Regular Meeting • March 9, 2017

 

BOARD MEMBERS PRESENT: H. Childress, C. Fenton (arrived 7:11pm), P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: S. Achey, Lister; L. Castle, Town Clerk; J. Munyak, Treasurer; B. Reed, Road Foreman

PUBLIC PRESENT: Ron Masleh

CALLED TO ORDER: 7:03 pm by Town Clerk Laura Castle

 

Nominations for officers:

·      H. Childress nominated Chris Fenton to be chair for the 2017-18 Board Year; P. Kenyon 2nd [all in favor, motion carried]. [note: when Chris arrived, he accepted his nomination.]

·      Nominations for vice-chair: P. Kenyon nominated Terry Redfield as vice-chair; H. Childress 2nd [all in favor, motion carried].

·      T. Redfield nominated Herb Childress as clerk; P. Kenyon 2nd; [all in favor, motion carried].

 

Vice-Chair Terry Redfield assumed chairship over the meeting.

 

Town Meeting, and Nomination of Other Town Officers: The Board recognized Town Clerk Laura Castle for her administration of the election.

 

The write-in candidates have not yet been tallied; the Town Clerk will provide us with write-in votes so that the Board can determine the interest of leading vote-getters and verify their appointments.

 

Approval of Minutes: P. Kenyon moved to approve the minutes of 2/23; T. Redfield 2nd [all in favor, motion carried]. P. Kenyon moved to approve the minutes of 3/2 special meeting; T. Redfield 2nd [all in favor, motion carried].

 

Town Officers: Sally Achey offered VT Form 4157 to close the Grand List of 2016. H. Childress moved to accept the closure of the 2016 Grand List; P. Kenyon 2nd [all in favor, motion carried].

 

Treasurer Munyak provided financial reports through February. The tabulator programming and ballots totaled roughly $3,200 for Town Meeting, because of the number and complexity of ballots. She also raised the question of the annual fee for the Town’s dam; now that the Town has acquired that property through tax forfeiture, we will be annually billed (roughly $200) for the dam.

 

Public Comment: Ron Masleh asked the Town to reduce its printing costs by reducing the size and scope of the Town Report, bringing copies of Manchester’s and Wallingford’s reports for comparison.

 

Ron also asked that any revenues from the junk vehicle enforcement be applied to a fund for future legal expenses. H. Childress explained that there is currently no reserve fund for legal expenses, but that both the income and expenses will be a component of Town General Government.

 

Jenny Munyak (as a citizen) expressed concern over not having an active fifth Select Board member in the town, both for reasons of overwork and of loss of a broader perspective. That absent Board member was elected by voters who expected him to conduct the work of the Town.

 

Terry Redfield proposed a Board policy that all elected Select Board members must attend a minimum of three-quarters of regular, special, emergency or other routine Board functions to receive any remuneration from the Town; H. Childress 2nd [all in favor, motion carried]. The Board will forward this adopted policy to the Auditors for implementation.

 

Town Lands: The Building Committee will develop a recommendation at its next meeting for hiring an MEP (mechanical, electrical, and plumbing) engineer, a structural engineer and an estimator. This will allow us to move into design development for better estimation of costs and schedules, thus allowing fundraising to be pursued in detail. The water test from the new well showed toluene levels slightly high (possibly due to the drilling process—this will be retested).

 

The Building Committee thanked the Board for putting the facilities funding directly into the budget, which saved them considerable labor and mailing costs.

 

Three Building Committee members visited three relatively recent town offices (Waterbury, Moretown, and Waitsfield) as part of their trip on Friday 3/3 to interview one of the possible estimators. Moretown moved into their office (2,000 sf) and found it immediately to be too small for their functions.

 

The Select Board will work to update the capital facilities inventory and plan, most recently been done in 2006.

 

Road Foreman: Bill thanked Bobby and Brent for their work while he was away for family leave. Bill may have to take additional family leave within the next few months. The crew has been putting stone into mud holes, but they’ve also had icing from rain and cold, which has made progress uncertain and unsteady in some locations. This unusual winter weather has created a very complex set of circumstances for road maintenance.

 

The grader should be back to us roughly mid-April; Bill is going to bring a proposal for renting a grader if the roads start to dry sooner than we have our grader back.

 

The prediction for next Tuesday and Wednesday is for 6” to 12” of snow, and the dirt roads won’t be easily plowable because the composition is so soft. Bill is planning on keeping the paved roads clear, but it may be that snow on the unpaved roads will just be compacted and sand/salted.

 

Bill is working on reimbursement for last year’s two grants, and is at work on submitting three grant proposals for this year. He will be developing a bid package for the box culvert on Garron Road by late April.

 

T. Redfield moved to allow the Road Foreman to post roads for mud season (through May 15th) as road conditions warrant; H. Childress 2nd [all in favor, motion carried].

 

Correspondence:

·      H. Childress moved to approve the overweight permit requests from United Natural Foods and from Markowski Excavation; P. Kenyon 2nd [all in favor, motion carried].

·      An announcement from Vermont Prevent Child Abuse.

·      An announcement from VLCT for Spring Selectboard Institute.

·      An announcement from VT Department of Health asking for a renewal of our Town Health Officer; Terry will ask Carl if he wants to continue.

·      A notice from VT Rural Fire Protection Task Force for 2017 grants on new dry hydrants.

 

Board Orders: H. Childress moved to approve the board orders as presented; P. Kenyon 2nd [all in favor, motion carried].

 

Other Business: H. Childress moved that, based on the voters’ approval of Ballot Article 6 at Town Meeting, the Select Board adopt the proposed civic ordinance regulating the outdoor storage of junk and junk vehicles; C. Fenton 2nd [Aye—H. Childress, C. Fenton, P. Kenyon; Nay—T. Redfield; motion carried].

 

The Board has approved this ordinance based on the will of the community. However, the Board also wants to be clear about its reservations. We have approved this ordinance with the understanding that its adoption introduces significant potential for financial impacts on the community for legal and enforcement costs; and that it raises the possibility for disruption of civility and neighborliness.

 

H. Childress distributed draft procedures and complaint forms for board review. Once the Board agrees with the procedures and forms, we will ask for legal advice.

 

H. Childress moved to provide $400 for the Rutland County Parent-Child Center for fiscal year 2017-18; P. Kenyon 2nd [all in favor, motion carried].

 

An electrician ran a new dedicated circuit to the Town Office copier, which we hope will improve the copier operation, but the lights in the office are also flickering. The poor voltage regulation may be a poor connection from the utility, or a problem at the transformer.

 

Board Responsibilities: Individual Board members have selected their areas of focus for the 2017-18 year.

·      H. Childress—Policies coordination

·      T. Redfield and C. Fenton—Town Lands (uses and needs)

·      P. Kenyon—Solid Waste Liaison

 

Adjourn: meeting adjourned by consent at 10:04 pm.

 

Respectfully submitted,

Herb Childress, Board Clerk

MIDDLETOWN SPRINGS SELECT BOARD • APPROVED MINUTES

SPECIAL MEETING • MARCH 2, 2017

 

BOARD MEMBERS PRESENT: H. Childress, C. Fenton, P. Kenyon, T. Redfield

TOWN OFFICERS PRESENT: Town Clerk Laura Castle

PUBLIC PRESENT: None

 

Note: This meeting was preceded by the informational meeting of the proposed Town Plan by the Planning Commission. The Select Board would like to thank the Planning Commission for its careful and thorough work.

 

CALLED TO ORDER: 7:12 PM

 

TOWN OFFICERS: Laura reported that the Town Office has recently experienced episodes of low voltage, which interferes with the operation of electronic equipment. David Wright is investigating.

 

TOWN MEETING: Preparations for the election are moving along. The tabulator has been successfully calibrated with all of this year’s ballot types, and is ready for election day. Given that so many ballots this year are double sided, and that voters will have five different sheets to carry into the voting booths, we will have a “greeter” prior to voters arriving at the tabulator, to ask if they voted all five sheets on both sides. Laura is also preparing the work schedule for set-up, checking-in, count, and take-down.

 

The Board discussed which of its members would take the lead in discussions of each of the warned items at Town Meeting, and also discussed the nature of Front Porch Forum informational postings prior to Meeting Day.

 

ADJOURN: Meeting was adjourned by consent at 8:11 PM.

 

Respectfully Submitted,

Herb Childress, Board Clerk