Minutes of the Annual General Meeting of the South Bruce Residents Association (SBRA) Inc. held on 25 November 2012 at 10:00 am

Present: David Stephens (Chairperson), Mary-Anne Ellis , Daniel Clode, Claus Ducker, Eileen Dunstone, Peter Wilson, Adriana Vanden Huevel, Brian Brocklebank, Hal Hay, Henry Chou (minutes).

1. Apologies:

Margaret Robinson, Greg Dunstone.

2. Confirmation of previous minutes:

Motion to accept the previous AGM minutes of meeting of 18 December 2011: proposed Daniel Clode, seconded Henry Chou. Carried

3. Matters arising from previous meeting:

Items refer to the 2011 SBRA AGM Report sent via email to South Bruce residents on 22 December 2011. Motion to accept matters arising related to the Centennial Trail, Gossan Hill, which was subsequently covered in the 2012 AGM President’s report: proposed David Stephens, seconded Peter Wilson. Carried

4. President’s Report: 

David Stephens provided a detailed and concise report on matters carried out throughout the year. The report was circulated to South Bruce residents via email on 3 November 2012. Claus Ducker moved to give thanks to David Stephens for all the work that was accomplished during the year. This was supported by all other participants at the meeting. Carried

5. Treasurer’s report:

Mary-Anne Ellis summarised the status of current finances. Motion to accept the SBRA Financial Statement for the year ended 30 June 2012: proposed Mary-Anne Ellis, seconded Claus Ducker. Carried

6. Election of Office Bearers and Committee:

                                                Proposed                Seconded

President: Daniel Clode                                                Claus Ducker                 Henry Chou

Vice President: David Stephens                                Claus Ducker                Eileen Dunstone

Secretary: Henry Chou                                                David Stephens                Peter Wilson

Treasurer: Sharon Chiang                                        David Stephens         Mary-Anne Ellis        

Public Officer: Eileen Dunstone                                David Stephens         Henry Chou

Other Committee Members: Margaret Robinson                David Stephens         Henry Chou

                Peter Wilson                         David Stephens         Henry Chou

                Adriana Vanden Huevel        David Stephens         Henry Chou

                Brian Brocklebank                David Stephens         Henry Chou

Haydon Calvary Village
Representative:                Hal Hay                        Eileen Dunstone         David Stephens

7. Other business:

While Jenni and Tony Oliver have volunteered to assist with the Christmas function on 9 December 2012, there was further discussion on whether a more permanent arrangement could be made. An option discussed was to seek voluntary assistance from local residents (who have young children) and who can continue to carry the program into the future.

The provision of a defined footpath along the floodway adjacent to the park opposite Weatherburn Place was discussed. The floodway is currently used by local pedestrians and cyclists, but its usage is compromised if the grass is left long and not mowed. The ACT Government was contacted regarding the construction of a footpath but advised that such a provision was well down their priority list for action. Further representation by the association is warranted and will be subject to future action.

The President thanked Hal Hay from the village for seeking feedback from the SBRA in the planting and maintenance of the Calvary Village nature strip adjacent to Jaeger Circuit.

Hal Hay raised the issue of the visiting public who often miss the turn off into Jeager Circuit from Haydon Drive, so the need for clearer signposting at the junction of Haydon Drive and Jaeger Circuit needs to be reviewed and appropriate signposting erected where warranted. This matter will be covered under the “Fix My Street” initiative.

Meeting closed at 10:50 am.