\

2025 Summer Internships

at

ADMINISTRATIVE ASSISTANT

NEW YORK CITY

POSITION PROFILE

1. POSITION DESCRIPTION
2. QUALIFICATIONS, REQUIREMENTS & COMPETENCIES
3. JOB LOCATIONS & INTENSIVE DATES
4. TIME COMMITMENT
5. COMPENSATION DETAILS
6. RESPONSIBILITIES
7. LEARNING GOALS
8. OUTSIDE/ADDITIONAL WORK
9. FAQ

POSITION DESCRIPTION

As an Administrative Assistant (AA), you will serve as a leader and primary resource for students, managing the daily operations and administrative duties at both the studio and residence halls. AAs play a crucial role in supporting students’ educational, social, and personal development, while fostering a strong sense of community among dancers. This is a seasonal full-time, live-in position with on-call responsibilities. AAs report directly to the AA Lead.

QUALIFICATIONS, REQUIREMENTS & COMPETENCIES

We are looking for enthusiastic, hardworking, and proactive individuals who thrive in a dynamic and creative environment. Applicants must possess strong communication skills, the ability to assess crisis situations and respond effectively, and the capability to establish rapport with a diverse range of students, staff, and faculty. AAs should demonstrate a helpful, courteous demeanor at all times.

Minimum Qualifications

• High School Diploma or equivalent (GED)
• 18 years or older and eligible to work in the United States
• Strong verbal and written communication skills
• Ability to work effectively in a team to foster community
• Sound project management skills, with the ability to manage multiple tasks
• Strong problem-solving and decision-making abilities

Preferred Qualifications

• Pursuing or holding a BFA or BA degree
• Experience in Student Leadership, Higher Education, or Student Affairs
• Administrative or customer service experience
• First Aid, CPR, or other medical training
• Experience in Residence Life or Child Care

Physical Requirements

• Must be able to physically assist an injured student, which may include lifting and/or supporting their weight (minimum weight lifting requirement: 50 lbs)
• Must be able to assist students to climb/descend stairs in an emergency
• Must be able to lift metal bed frames, wooden end posts, mattresses, move equipment (such as ballet barres, boxes of office supplies / equipment / files, and rolls of Marley between studios)

Application Skills

• Google Suite        

Company Standing

Candidates must be in good standing with Joffrey Ballet School prior and throughout the role.

LOCATIONS & DATE COMMITMENTS

Joffrey Ballet School offers seasonal internship positions for our summer intensives that run from June 1, 2025 – August 23, 2025 in NYC. There is a variety of contract lengths available, with two possible start dates (noted below). Applicants will be able to indicate their availability and contract length preference (three to fourteen weeks), but must be available to start their contract on one of the dates listed below.  

Start Date A                                                        

Arrival: May 25, 2025                                                

Training: May 26 - May 31, 2025                                

Start Date B

Arrival: June 22, 2025

Training: June 23 - June 28, 2025

TIME COMMITMENT

AAs will be assigned duties at both the residence hall(s) and the studio. Attendance at training sessions is required. The contract duration is dependent upon the successful completion of duties, projects, and performance evaluations.

Availability

The internship does not adhere to a traditional 9–5, Monday–Friday schedule. Duty shifts are scheduled Monday–Sunday based on the studio class schedule, with 24/7 duty shifts at the dorm. AAs must be prepared for morning, afternoon, or evening shifts throughout the week.

Aside from on-call/duty shifts, AAs will be assigned to additional duties. Although some of these projects could be completed while on duty, some of the duties might have to be scheduled outside of those hours. AAs live in the hall with the students. If a student knocks on a staff member's door (even if they are not on duty), they need to assist them. If one of our students is involved in a special situation, AAs may be called back from time off to assist.

Holidays, Breaks and Vacation Periods

AAs are required to be available every Saturday and Sunday. Staff members should communicate all conflicts during their interview and will not be able to request a “day-off” on Saturdays or Sundays. Joffrey Ballet School will not close for any holidays during the summer sessions.

Meetings & Activities

AAs must participate in all meetings: housing and program orientations, weekly staff meetings, reviews and one-on-one meetings with the supervisor. s will also be assigned to escort and chaperone extra activities.

Performance weeks

Performance weeks (end-of-intensive weeks) are traditionally a busier time at the studios and residence halls. This time includes overlapping intensives, extra rehearsals, preparation for performances all while completing the weekly check-in/out days, extra activities and meetings. Staff members will not receive a “day-off” during performance weeks.

COMPENSATION DETAILS                                        

Salary/Fixed Rate - $250 per week                                                        

The weekly compensation is $200 per week. If you successfully complete your contract from the start to end date and complete all responsibilities, you will receive $50 (per week) at the end of the contract. This would equal to an effective service fee rate of $250 per week.

Housing & utilities

Joffrey Ballet School will provide a bed in housing for the duration of the contract. Interns are required to live in the residence hall and will be assigned to share a bedroom and/or apartment with other staff members and may be requested to move apartments or residence halls during the intensives.

Subway fare

Interns will be reimbursed for subway fare during their contract. Scheduled reimbursements will be provided in advance to cover the cost of purchasing a Metrocard.

Complimentary Dance Classes & Events

Interns are allowed to take dance classes during their contract and will attend all ticketed activities (that they are assigned to chaperone) for free.

AAs must make their own travel arrangements to and from New York City

RESPONSIBILITIES

In addition to the list below, other duties will be assigned as needed by the Director of Operations and Supervisors. AAs must be adaptable as role responsibilities may change. s must review the student and staff handbooks for all protocols and responsibilities.

• Participate in all required training sessions and adhere to assigned schedules and duties.
• Attend all meetings, including weekly staff meetings, evaluations, mentor sessions, one-on-one meetings, and housing/program orientations.
• Assist in building preparation before the start of intensives and throughout the summer programs.
• Complete duty and on-call shifts at both the studio and residence hall.
• Manage duty and administrative phone/email communications in a timely and professional manner.
• Oversee studio operations, including opening/closing, student/faculty attendance, and the student lunch plan.
• Maintain the cleanliness and safety of studios, locker rooms, bathrooms, and common areas.
• Run errands, pick up mail, and handle related logistical tasks.
• Escort students to and from residence halls, activities, and rehearsals.
• Create incident reports for any code of conduct violations or psychological episodes.
• Assist students with any issues and communicate sensitive information effectively.
• Work closely with staff to ensure a positive and supportive environment for students.
• Conduct dorm and studio tours for new students.
• Communicate with parents when necessary and as directed by your supervisor.
• Assist lost students and provide guidance when needed.
• Facilitate activities and assist with daily operations.
• Help maintain student records, create assignment modules, prepare name tags, and distribute schedules.
• Assist in generating social media content as needed.
• Support the preparation and operation of performances at the theater.

LEARNING GOALS

During your time at Joffrey Ballet School, you will have opportunities for growth in the following areas:

• Assessment and evaluation
• Community building and development
• Conflict management and resolution
• Customer service skills
• Effective communication in a professional setting
• Leadership development and mentorship
• Networking with industry professionals
• Problem-solving and crisis management techniques
• Residential life management
• Self-awareness, self-care, and wellness
• Student support techniques, including handling eating disorders, suicide prevention, and conflict mediation
• Team collaboration and project management
• Technical application skills in a fast-paced environment
• Time management and organization
• Virtual instruction management and facilitation

Joffrey Ballet School is committed to providing a platform for personal and professional growth and development of all staff members. AAs will have the opportunity to work with senior staff as well as leading professionals in the industry who provide training, supervision, mentorship and support. s will attend facilitated meetings and receive performance reviews and community feedback in order to discuss career goals and professional development.

OUTSIDE ADDITIONAL WORK

AAs are not permitted to work for another company while completing their contract. Staff members are allowed to enroll in online classes that are self-paced and do not have a scheduled meeting time. AAs must prioritize their job and ensure that all expectations related to their position with Joffrey Ballet School can be successfully met.

FAQ

Application

Can I apply for more than one location?
Applicants will be able to indicate all of the locations that they are interested in on their application and will have the opportunity to discuss their preference during their interview.

Do I have to submit an application if I have worked for Joffrey Ballet School before?
All applicants must submit an application and go through the selection process, regardless of previous work history with Joffrey Ballet School.

Do I have to submit a cover letter?
Applicants must submit a Cover Letter with their application.

Do I have to submit reference letters?
Applicants are not required to submit letters of reference, but must indicate professional references on their application.

The application link does not work, who do I contact?

If you are having trouble with the link, please try clearing your internet cache and/or using a different browser. If you are still experiencing technical issues, please contact hiring@joffreyballetschool.com.

Who do I contact if I need more information or if I have not heard back?

If you need more information, or if you did not hear back from us within 4 weeks after submitting your application, please contact hiring@joffreyballetschool.com. Please note that we receive a large number of applications that need to be processed.

Interview

Candidates must review the information packet for the position they are interested in before their interview.

Are the interviews in-person or virtual?
All one-on-one interviews will be conducted on ZOOM. Candidates who are selected for an interview will receive a link to schedule their meeting. After they sign-up, they will receive ZOOM information.

What type of questions will I be asked during my interview?
The one-on-one interview is an opportunity for the candidate to introduce themselves, review their resume/experience and ask questions about the position/company.

For housing and administrative positions, the company is specifically interested in reviewing the candidate’s residence life/child care and administrative experience, as well as their artistic interests and background. Other topics could include community development, customer service, teamwork, policies and protocol as well as situational questions.

Can I reschedule my interview?

If you need to reschedule or cancel your interview, you can follow the instructions provided in the confirmation email from Calendly.

If you need more assistance, please contact hiring@joffreyballetschool.com.

How long will the interview last?
Interviews traditionally last 45 - 55 minutes.

Group Sessions

Are the group interviews in-person or virtual?
All group sessions will be conducted on ZOOM. Candidates who are selected for a group interview will receive a link to schedule the session. After they sign-up for a session, they will receive ZOOM information.

What happens during a group session?
The group interview is an opportunity for candidates to show how they operate as part of a team. The main activities will include group discussions and problem solving exercises.

How long will the session last?
Interviews traditionally last 2 hours.

Additional Interviews

Are the interviews in person or virtual?
All second interviews will be conducted on ZOOM. Candidates who are selected for a second interview will receive a link to schedule their meeting. After they sign-up, they will receive ZOOM information.

What type of questions will I be asked during my second interview?

The second interview is an opportunity for candidates for coordinator and supervisor roles to review their leadership experience.

How long will the interview last?
Interviews traditionally last 45 - 55 minutes.

What happens after the Group Session and/or second interview?

Applications will be prompted to complete the INTERNSHIP FORM. This form should not be completed until after the applicant participated in the Group Session.

Joffrey Ballet School will be reaching out to references after the initial interview was scheduled.

Applicants will not receive an update or offer until the INTERNSHIP FORM has been completed and references have been received by Joffrey Ballet School.