MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

09.19.16 at 5 pm – E/M S School

BOD Approved 10.17.16

  1. Call to Order: Gabi called the meeting to order at 5:02 pm.

  1. Roll Call: Gabi Morey, VP; Tamia Hurst, Secretary; Chad Fish, Treasurer; Shamai Buckel, Member (attended until 5:30 pm); Andrew Campo, Member; Eric Ikenouye, Member; Cayce McCain, Member

Absent from BOD: Matt Clark, President

Staff: Alexia Hudson, CHD; Susan Likes, E/M S HOS; Aaron Knox, FD

Community Members: Rebecca Milholland

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Book Discussion – Cayce

Montessori: The Science Behind the Genius, Chapter 9

Lead for next Montessori Book Discussion (TBD at meeting) – Gabi

  1. Approval of the 08.15.16 minutes: Gabi moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Gabi moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Consent Agenda - n/a

  1. Reports:

  1. BOD President - Gabi filled in for Matt
  1. Gabi reported that Matt is working with Alexia on setting up a date for the transition of Google for Education with CH staff.

  1. Budget & Financial Oversight Committee
  1. Report
  2. Resolutions
  1. Resolution: Signature on The Children’s Kiva, Inc. Checking Accounts: Matt Clark, Gabi Morey, Tamia Hurst, Chad Fish, Shamai Buckel, Susan Likes.
  2. Resolution to allow Aaron Knox, Finance Director, access to The Children’s Kiva, Inc. Checking Account, see resolution for specific information.
  3. Gabi moved to approve the resolutions as presented and signed by Tamia Hurst, Secretary on 09.19.16.  Motion seconded, all in favor.  Motion carried.
  4. Tamia: provide Aaron with a hard copy of the signed resolutions.
  5. Tamia: submit resolutions to DSB by 09.20.16.
  6. All signatories: sign new signature cards at DSB by 09.26.16.

  1. Children’s House Director
  1. Report - accidently submitted last month’s report
  2. Alexia: Upload September’s BOD Report to Google Drive
  3. Updated the board on Colorado Shines
  4. Alexia needs more time to collect numbers on enrollment status, needs for nappers, etc.  She will present it to the board once she has it complete.

  1. Finance Director
  1. Report

  1. Additional Committee Reports (uploaded to Google)
  1. Fundraising
  1. Discussion regarding Annual Appeal.  Alexia would like to create an Annual Report to be included in the appeal.
  1. Stats regarding donations - Gabi
  1. 31% of donations are given in December
  2. 12% of donations are given the last three days of the year
  3. Individuals are the largest donors with 71% of total giving, followed by foundations at 16%
  4. #1 reason why people give...they are asked!
  1. Alexia and Gabi: work together to create the Annual Appeal.
  1. SAC
  1. Eric is willing to participate in the SAC meetings.  Next meeting will be held on Oct 4th at 4 pm.
  1. Nominations
  1. Discussion about when to hold the retreat, finding a consistent time would be ideal.  It was agreed that separate retreats should be held with a potential joint meeting.  Use 2015 Board Evaluation Summary to set goals for the upcoming retreat.
  2. All board members: provide feedback to Shamai regarding 2015 Summary of Board Self-Evaluation.

  1. New Business
  1. Andrew mentioned the efforts that Re-1 are making toward building relationships with Charters.

  1. Shared Board Information
  1. None

  1. Calendaring – BOD President
  1. Upcoming events
  1. PTO Yard Sale - Saturday, September 24th
  2. Peace Day - 09.21.16 at 10 am at Parc De Vida
  3. Parent Night - September 29th at 5:30 pm
  1. Next BOD meeting
  1. 10.17.16 at 5 pm

  1. Status of previous meeting’s action items – Tamia
  1. Alexia: The board would like to see numbers on enrollment status, needs for nappers, etc.
  2. Shamai: bring a copy of the Oath of Office to the next meeting.

  1. Review all Action Items – Tamia
  1. Lead for next Montessori Book Discussion (TBD at meeting) – Gabi
  2. Tamia: provide Aaron with a hard copy of the signed resolutions.
  3. Tamia: submit resolutions to DSB by 09.20.16.
  4. All signatories: sign new signature cards at DSB by 09.26.16.
  5. Alexia: Upload September’s BOD Report to Google Drive
  6. Alexia and Gabi: work together to create the Annual Appeal.
  7. All board members: provide feedback to Shamai regarding 2015 Summary of Board Self-Evaluation.

  1. Items for Future Agenda(s)
  1. Oath of Office - August
  2. Alexia to present numbers for strategic plan on building - September/ASAP
  3. Shamai to present goals from previous board evaluation - October
  4. Financial Policies and Procedures – TBD
  5. Budget & Financial Oversight Committee: consider refinancing the note - September 2017

  1. Adjournment: Gabi moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:16 pm.

Prepared by Tamia Hurst, BOD Secretary

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