Studio Handbook  HDC-2-12.png

Policies &

 Safety Procedures

Tuition Payments:

∙ Tuition for all student program classes is based on the number of weekly classes taken by each child. Tuition is paid by the first class of each session. If you have opted for our payment plan, then half is due by the first class and the balance will be due mid-way through the session. Our summer session is typically a 6-week session running from July to August with a flat tuition fee.

∙ A signed registration must be filled out in its entirety at the beginning of each school year and each summer session to ensure our databases are up-to-date and each account holder is aware of his/her financial obligation.

∙ Payment options and discounts

o Student Registration will be $25 for one child, and $15 for each additional sibling when faculty processes tuition payment.

o Family Discounts are available to those households who have 2 or more children from the same family register at the same time. A 10% discount will be applied to all additional children’s tuition of equal or lesser value than the first child.

o Scholarships are available. An application must be filled out and reviewed by Annie Arnoult, Director of Hunter Dance Center. Tuition discount is based on individual need.

∙ Tuition penalties for failure to pay for Tuition:

o You must leave a current Credit Card on file when signing up for our Payment Plan.

o Accounts more than 60 days delinquent may result in suspension of lessons. Accounts more     than 90 days delinquent will be submitted to a collections agency.

o Returned checks are subject to a $20 RETURNED CHECK FEE.

o Accounts must be current and all fees paid in full before students may receive costumes or participate in performances.

Withdrawals & Refunds:

∙ Classes, during each session, are not considered class-to-class. A student is enrolled for the entire session once registered. A student may withdraw at any time with written notice. Withdrawals must be done at the front desk, and not with the instructor. A withdrawal form, available at the front desk, must be completed and signed. Please be advised that students are unable to return to class for the duration of the session after a withdrawal has been made.  HDC has a NO REFUND POLICY. 

∙ No refunds will be given for absences, class cancellations (by the client/student), or withdrawals. Students may do make-up lessons within the enrolled session instead. (Refer to the Absences section below for policies on make-up lessons.)

∙ Hunter Dance Center reserves the right to terminate lessons to any student without notice; in such a case, a refund for unused lessons will be given.

Attendance & Make-ups

 ∙ Regular attendance is necessary to maximize the full benefit of dance instruction for every student in the class. We encourage parents/guardians to stress the importance of attending class and rehearsals. Repeated absence may result in a student being asked to withdraw from the class.

∙ If a student will knowingly miss class due to illness, a conflicting activity, or appointment, they should notify the front desk prior to class by calling 832-962-8982 or emailing

∙ Class make-up is allowed in cases of illness, injury, or family emergency.

∙ Class must be made up within the same session.

∙ Students may make-up a missed class by attending any class of the same level or a level below.

Class Cancellations & Instructor Substitutes: 

∙ If Hunter Dance Center cancels dance classes due to events beyond its control (e.g., extreme weather, power outage), students in the cancelled classes will be allowed to make up the missed class in a class at the same level or below before the end of the session.

∙ Holiday closures are determined by Hunter Dance Center and will be posted on our website, in the lobby, and in our newsletters. In the event of weather emergencies that lead to the studio closing, notice will be made on the HDC website, Facebook page, and HDC Voicemail.

∙ Hunter Dance Center reserves the right to provide a substitute instructor in cases where the regularly scheduled teacher is unable to attend a lesson.

∙ HDC requires a minimum of six students enrolled in order to run a class. Tuition for classes that are cancelled due to low enrollment will be fully refunded.

∙ Please call us at 832-962-8982 or refer to our website ( or Facebook page for confirmation of all closures.

Health, Wellness and Injury Policies:

  ∙    All students and their parent/guardians must sign Hunter Dance Center’s official liability release and photo release to be allowed to participate in Hunter Dance Center classes. Each release confirms that students are physically able to participate in the classes they are participating in and that they understand that all dance classes carry physical risk of injury.

  ∙ Injury Policy: In the event of a minor injury (fall, scrape, strain, or sprain) the faculty will apply ice, elevate, and if necessary contact the parent or the emergency contact person(s). In the event of a medical emergency, HDC will call 911, and will attempt to reach the parent or the emergency contact person(s). To reduce injuries, our dance studios are equipped with state-of-the-art sprung floors.

 ∙ Allergy Policy: In order to keep our severely allergic children safe, we request that students and families refrain from bringing nut food products and pets into HDC’s facility. Please do not eat in the dressing rooms or studios; instead, eat in the provided “break room.”


∙ Hunter Dance Center strives to keep parents and students well-informed with emails, lobby flyers, phone calls, personalized hand-outs, social media, and website postings/documents.

∙ It is the parent/guardian’s responsibility to inform HDC of any changes in address, phone, and email and to maintain their subscription to our Constant Contact mailing list.

∙ HDC’s administrative staff is available during regular class times and extended hours for assistance. Please call, email or stop by the studio with any questions or concerns.

Lobby Areas and Hallways:

Recital Performances:

Observation Days: 

∙ Parents/guardians and visitors are invited into the studio to watch their student’s class during scheduled Observation Days only. Observation week is scheduled for the last week of the Fall Session and reminders will be posted on our website, in the lobby, and via email.

Arrival and Departure:

∙ We suggest that students arrive 10 minutes early to prepare for class.

∙ Students will be asked to observe class if they arrive more than 10 minutes late. This is a safety precaution to avoid student injury.

∙ Students should wait quietly for their class to begin. If the studio door is open, students may go into the classroom to stretch and prepare. Students should not open studio doors themselves.

∙ Students should use the restroom and get water before class, not during class. (Adults, please help with this process/task.)

∙ All dancers must wear clothing over their dance attire as they come and go into the studio. Dance shoes should not be worn outside the dance center.

∙ Students should wait inside the building to be picked up by their parent/guardian.

∙ A parent/guardian should accompany any student under 6 years of age into the building for drop-off and pick-up.

- Parents for Tippy Toes and PreBallet Students should remain on the premises for the duration of the 45 minute class.

∙ To ensure the safety of your children, parents for level 1 classes and above please arrive 5 minutes prior to the end of class. PreBallet and Tippy Toes parents please see previous bullet point.

∙ Students are not to be left unaccompanied at HDC for an excessive time  before and after lessons.

∙ Students should not leave the building by themselves unless given permission by their parents.

∙ HDC will not be responsible for students allowed, by their parents, to leave the building unaccompanied.

∙ Please remind your children to always remain in groups or with an adult if they are departing the studio premises.

Class Etiquette:

∙ Wait for instructor’s permission to enter the studio.

∙ Receive permission from instructor before leaving class.

∙ No hanging on ballet barres.

∙ No food, drink, chewing gum, or electronics allowed in class.

∙ Follow Hair Policy and Dress Code at all times.

∙ Keep a positive attitude.

∙ Students are encouraged to ask questions of their instructor as long as they raise their hand and the question is relevant to the class work.

∙ No talking, running or horseplay during class. Students are expected to treat each other, instructors, and staff with the utmost respect, using appropriate language and good manners in every aspect of Hunter Dance Center. Students who do not adhere to this request may be asked to sit out of class.

∙ Have fun!

Dress Code & Hair Policy:

∙ A dancer’s attire greatly determines the attitude toward their class work. Therefore, we require that the dress code is followed at all times. Instructors may not allow class participation by a student who regularly neglects this requirement.

∙ We require that all dancers wear cover-ups when coming to and going from the building. If t-shirts are worn as a cover-up, they should be worn with pants, shorts, or a skirt.

∙ All female students should wear pink tights and pink ballet shoes in all ballet classes. Please do not wear tights with holes or bad runs and be certain the elastic is properly sewn on all shoes. Underwear is not permitted underneath tights. This is a health hazard to the student.

∙ Leotards should be plain and solid in color, following the dress code for the appropriate class  – without prints or designs. See our Dress Code Below for appropriate leotard color.

∙ Watches, bracelets, necklaces, and dangly earrings may not be worn during class. This includes rope bracelets, fabric bracelets, etc.

∙ A limited number of shoes have been donated to the studio. Students are welcome to borrow these shoes as needed. Please return all borrowed shoes when done.

∙ All ballet students must wear their hair secured neatly in a ballet bun. All jazz, modern, hip hop, tap and Aerial dance students must wear their hair secured away from their face and off their neck. Students who do not have their hair appropriately secured will not be allowed to participate.

∙ Please inquire at the front desk or visit our website for detailed instructions on how to style your hair.







We recommend the following leotard brands: Eurotard, Capezio, Motionwear, Mirella, Body Wrappers.

* BALLET LEOTARD COLORS (No skirts please!)