PORTSMOUTH NORTH END CYCLING CLUB COMMITTEE MEETING 22nd April 2024, 19:00 at the Mountbatten Centre. Track Room |
Minutes and Agenda : COMMITTEE MEMBERS:
Holder | Role | contact email | Report | |
1 | Peter MacLellan | Chair (Trustee) | chair@pnecc.co.uk | Y |
2 | Matthew Puddick | Secretary (Trustee) | secretary@pnecc.co.uk | Y |
3 | Alan Collins | Treasurer (Trustee) | treasurer@pnecc.co.uk | Y |
4 | Mark Williams | Vicechair | vicechair@pnecc.co.uk | n/a |
5 | David Knight | Timetrial Secretary | timetrial@pnecc.co.uk | Y |
6 | Tim Lawn | Road Secretary | road@pnecc.co.uk | Y |
7 | Vacant | CX & Track | cx@pnecc.co.uk | |
8 | Gareth Fiford | Club Captain | clubcaptain@pnecc.co.uk | Y |
9 | Vacant | Coaching Coordinator | coaching@pnecc.o.uk | |
10 | Andy Connelly | Media Secretary | media@pnecc.co.uk | N |
11 | Vacant | Club Kit | clubkit@pnecc.co.uk | |
12 | Beth MacLellan | Social Secretary | social@pnecc.co.uk | N |
13 | Adrian Saunders | Members Rep | ||
14 | Steve Went | Members Rep |
Open invite to all members to attend as usual
Membership coordinator, Club Welfare Officers copied on the agenda
- Apologies for absence
David
- Minutes of the last meeting
Minutes for last 2 meetings posted on 4th March
- Matters arising from the last minutes
- Correspondence
- Club level appointment in the last period
No appointment is the last period - There are several committee vacancies to fill:
- Members representatives - Junior or Women member
- CX and Track Secretary; Kit Provider, Coaching Coordinator.
- For q3 : Lead Club Safeguarding Officer, replacement required for Peter Mac. (now a req as PNE has u18 members)
- Bob Beeching - Welfare Officer
- Matters arising from Committee Members’ reports (circulated in advance)
- Chair Report - Peter Mac (inc’ Welfare)
- Treasurer – Alan Collins
- Secretary - Matthew Puddick
- Road Secretary – Tim Lawn
- Time Trials Secretary – David Knight
- CX/ Track Secretary – vacant,covered temp by Alan Collins
- Club Captain – Gareth Fiford
- Coaching - vacant, interim cover report Peter Mac
- Media and Public Relations Officer – Andy Connelly
- Kit Provider – vacant, covered by Beth MacLellan
- Social Secretary – Beth MacLellan
- Members Rep - Adrian Saunders
- Members Rep - Steve Went
- Agenda Items
- Proposal from Matt: A committee Whatapp group to be started.
- Proposal from Peter Mac: Install a club notice board at Mountbatten (outdoor?) & Indoor also. Needs action.
- Any other business
Meeting closed @ 20:30
- Date of next meetings
- May meeting TBC
Committee Reports
Chair Report - Peter Mac |
|
Secretary - Matthew Puddick |
Membership update Current members stand at 169 down from the 181 peak of last year. Numbers well above where we were in previous years. |
Treasurer – Alan Collins |
Treasurers Report Period: February 24 to April 24 incl. ------------------------------- Cash in Bank 31/1/24 = £ 5869.89 February payments made/ expenses: £ 682.32 February receipts received/ income: £ 1444.34 March payments made/ expenses: £ 660.88 March receipts received/ income: £ 976.53
Cash in Bank 31/3/24 = £ 6947.56 --------------------------------------------------------- Cash in bank 22/4/24 1330hrs = £ 9098.38 . Unfulfilled liability/Outstanding receipted reimbursements total £ 632.96, therefore £8465.42 available. "Bus Bank Instant" Acc balance stands at £ 101.35 on 22/4/24 Amount for Ringfencing for 125 Celebration funds agreed at AGM as £1500. Payment Control by the Club Trustees has been set up for the 'Bank Bus Instant' account. Transfer will be made once access has been confirmed – (still outstanding) Main income has been IOW trip and Nat B RR payments. Main outgoings include Hire fees to BH live and webhosting fees. |
Road - Tim Lawn/Ken Houlberg |
Racing has started. Couple of Thruxton events with PNE representation, including Sam Hudson’s first race. PNE series kicks off on Wednesday, hoping for a decent PNE contingent Regional points ytd. 25 points, 9th position in the region. Archie Kirk top point scorer. 5 point scorers. |
Time trial - David Knight |
The Time trials have started, we had our first one on Thursday. We had 13 riders, some old, some new, mostly road bikes. Most of you know that we had a bit of a fiasco with the website but it is all resolved now and the site is working ok. We cancelled one event due to weather and have postponed the fixed gear event as I wanted to try and promote it a bit more. i need to give the police 4 weeks notice so will need to set a date for that soon, how about 26th of May? There was a bit of miscommunication between me and James regarding the proportions of events on the social media (i had asked him for photos to use but not explained the proportions were on hold until the website was live), he has now agreed to help out with posting of race reports and reminders of events coming up. I posted his first one up as I still have access to do that. can James be added as a contributor to the facebook page so he can post directly please? James has introduced a "sports prize" for the rider closest to 25mins which i think is a good idea. |
CX & Track - Alan Collins |
Captain - Gareth Fiford |
Sunday Club Ride Summary Continued regular new starters with come and tries. Consistent good turn out on Sundays with 3 or 4 groups most weeks. Isle of Wight Randonee taking place with inters and progressive groups attending All emails migrated and teething issues with ttresults.co.uk registration resolved. |
Social - Beth Mac |
Coaching - vacant , interim comment P Mac |
|
Media - Andy Connelly |
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Club Kit – Beth Mac/Vacant |
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